05.05.01 - CCAP Provider Health, Safety, and Child Development Training Requirements

Helping Families. Supporting Communities. Empowering Individuals.

Effective Date: Immediately, Revised: 04/06/2017, 08/01/2017

Reference: 45 Code of Federal Regulation (CFR) Subpart D, §98 and 99

Policy Statement:

The Illinois Department of Human Services (IDHS) partners with child care providers to serve low income families through the Child Care Assistance Program (CCAP).

To help ensure the health and safety of children, Federal Regulations 45 Code of Federal Regulation (CFR) Subpart D, §98 and 99, now require providers to complete specific health, safety and child development training, have current CPR/First Aid certification, and complete ongoing annual training each calendar year thereafter. Qualified Child Care Assistance Program Providers must be in compliance with the training requirements outlined below in order to receive CCAP payments. Training completion is subject to monitoring and inspection.

Applicability:

All Qualified CCAP Providers MUST be members of the Gateways Registry to track training completion. Caregivers should register at: https://registry.ilgateways.com/

  1. Licensed providers must comply with all licensing standards requirements in accordance with the Illinois Department of Children and Family Services Day Care Licensing. All applicable*(as defined below), employees of licensed day care centers, licensed homes and licensed group homes must also complete all Health, Safety and Child Development trainings as required by the Illinois Department of Human Services Child Care Assistance Program, in order to maintain status as a qualified CCAP provider.
  2. All legally License-exempt providers must comply with CCAP Provider Health and Safety Standards Requirements; including, Health, Safety and Child Development trainings as required by the Illinois Department of Human Services Child Care Assistance Program, in order to maintain status as a qualified CCAP provider.

Procedures:

  1. All current licensed and license-exempt providers participating in CCAP must meet the minimum training requirements. In order for a current Qualified CCAP Provider to continue receiving CCAP payments, these trainings must be completed by September 30, 2017. After this, annual training requirements will go into effect.
  2. CCAP eligibility staff processing applications, redeterminations, change of providers request and other work actions managing approvals for qualified CCAP providers participating in the CCAP must ensure that all providers meet requirements for completing trainings on the health, safety, and child development topics as outlined below.
  3. CCAP eligibility staff must verify through the CCMS Provider Trainings indicators that all providers, and staff if applicable have completed the required trainings by September 30, 2017.
  4. Effective October 1, 2017 all new providers must meet the required trainings before approval as a qualified CCAP Provider.
    1. For License-Exempt provider compliance for some training may be verified during on-site inspection visit by the Department of Human Services.
  5. CCAP Eligibility Staff are to complete a provider search for all providers listed on a Child Care Application or Change of Provider request.
    1. If the providers are already listed in CCMS, determine if all training indicators are checked.
    2. If all required trainings have been marked as "completed" in CCMS, continue to process the application/COP according to all applicable CCAP policies.
  6. Applicable* Employees include the following: 
    1. Licensed and License-Exempt Centers:
      1. Director(s): Individual(s) who has primary responsibility for the daily operations management of the center; and
      2. Teacher(s): Includes lead teachers, teachers, teacher assistants or teacher aides who are employed by a child care provider for compensation on a regular basis.
    2. Licensed Family Child Care Homes:
      1. Primary Caregiver operating a licensed family child care home or group home: Includes an individual who provides child care services directly to an eligible child on a person-to-person basis.
  7. If the provider is not in compliance with all training requirements:
  1. Issue a notice to the provider instructing them to contact the CCR&R Training Coordinator to determine when the needed trainings are available.
  2. Inform the provider that they will need to complete the trainings by September 30, 2017, or they will be closed out of any case that they are currently assigned and will receive no further payments from CCAP.
  1. Health, Safety, and Child Development training must be appropriate to the child care setting.  Age appropriate training will cover the following topics:
  1. Prevention and control of infectious diseases (including immunizations);
  2. Prevention of sudden infant death syndrome and use of safe sleeping practices;
  3. Administration of medication, consistent with standards for parental consent;
  4. Prevention and response to emergencies due to food and allergic reactions;
  5. Building and physical premises safety, including identification of and protection from hazards that can cause bodily injury; such as, electrical hazards, bodies of water, and vehicular traffic;
  6. Prevention of shaken baby syndrome, abusive head trauma, and child maltreatment
  7. Emergency preparedness and response planning for emergencies resulting from a natural disaster, or a man-caused event (such as violence at a child care facility)
  8. Handling and storage of hazardous materials and the appropriate disposal of bio-contaminants;
  9. Appropriate Precautions in transporting children; (if applicable)
  10. Pediatric First Aid and Cardiopulmonary Resuscitation (CPR) Certification;
  11. Recognition and reporting of child abuse and neglect,;
  12. Promotion of child growth, development and learning.
  1.  Health, Safety, and Child Development Training Requirements may cover some or all of the following:
  1. Nutrition (including age-appropriate feeding);
  2. Access to physical activity;
  3. Caring for children with special needs; or
  4. Additional subject areas to promote child development and/or protect children's health and safety
  1. Training Opportunities:
    Training opportunities are available and offered statewide by a variety of delivery methods, including on-line through the Illinois Gateways i-Learning system or through instructor led courses. The Illinois Department of Human Services has identified specific modules that provide sufficient proof that the Health, Safety and Child Development topics are covered in depth. A complete listing of the approved training requirements may be found at: