Audience

Illinois Juvenile Justice Commission Planning and Grants Members and Staff. The public is welcome to attend.

Date/Time

November 12, 2015, 9:00 a.m. to 11:00 a.m.

Location

  • 401 S Clinton
    Chicago, IL
  • 823 E Monroe
    Springfield, IL
  • Call In: 888-494-4032 Code: 5329547331#

Agenda

  1. Call to Order
  2. Roll Call
  3. Approval of Minutes
    Planning and Grants August 19, 2015 
    Planning and Grants October 14, 2015
  4. Fiscal Update
    1. SFY 2016 Grant Expenditures
  5. SFY 2017 Grant Application Process
    1. Timeline
    2. Application
    3. Scoring
  6. Funding Request
    1. DMC Youth Engagement Event
  7. Other Project Updates
    1. Juvenile Justice Councils
  8. New Business
  9. Public Comment
  10. Adjournment

Minutes

  1. Call to Order
    Meeting was called to order at 9:10am.
  2. Roll Call
    Chairperson Lisa Jacobs and IJJC Chairman George Timberlake. Commissioners Julie Biehl, George Hill, Esther Franco-Payne and Rick Velasquez. Quorum present. Guests: Susan Witkin. Staff: Rob Vickery, Julie Stremlau and Karima Douglas.
  3. Approval of Minutes
    August 19, 2015 - Commissioner Hill motioned to approve minutes with edits. Commissioner Velasquez seconded. Minutes approved. October 14, 2015 - Commissioner Hill motioned to approve the minutes with edits. IJJC Chairman Timberlake seconded. Minutes approved.
  4. Fiscal Update
    1. SFY 2016 Grant Expenditures
      IJJC Executive Director, Rob Vickery gave the fiscal update. He noted we are finalizing all the 2016 contracts with proper signatures and budget entries, etc. A spreadsheet of contracts was in the packet and he reviewed this information for the group. Rob noted we need to develop a plan to cushion the Title II spending as a result of the past 2 years we have been unable to fully obligate our contracts at the start of the fiscal year which causes delays. There is also less money than in the past. IJJC Chairman Timberlake asked about the University of Illinois changes. Susan Witkin, CRPD Senior Research Analyst explained that the University was audited recently. One of the findings related to indirect costs. As a result of this audit the University made some changes and now there is $14,000 returned to the IJJC. Executive Director, Rob Vickery does not believe we will ever access this $14,000 as it will be returned to OJJDP if the grant periods have ended. Commissioner Velasquez asked if we had a plan for those grantees with which we see a pattern of not expending their contractual amounts. Rob explained that we are in better shape than last year and we have protocols in place. The DCFS Project for Success contract was active as of 9/2/15 but they still need to do a sub-contract agreement with the University of Michigan.
    2. SFY 2017 Grant Application Process
      1. Timeline
        Executive Director, Rob Vickery explained the timeline for the 17 applications. We hope to have the full Commission approve the application at this month's meeting and to have final funding decisions by March 2016.
      2. Application
        The group reviewed the draft application included in the packet. The group discussed at length the focus of DMC and how we will ensure work to address ethnic disparities in the system occurs. Commissioner Velasquez stated there has to be some investment by the grantees. We need to know more about what is happening at the local levels, Commissioner Franco-Payne added. Chairman Jacobs added the IJJC needs to let the grantees know we want information on what they have done this past year, what they are going to do and what they learned thus far. From the information they have learned, what process and priorities are they planning on setting up and how will they measure the success or failure of those plans. If grantees are receiving money from the Commission we need to know what their plan is to address the DMC component.
      3. Scoring
        There were minor changes made to the draft and the scoring guidance will be distributed again committee members at next month's meeting.
  5. Funding Request
    1. DMC Youth Engagement Event
      DMC Chairperson Franco-Payne explained the reason and purpose of the request of funds from the IJJC. An explanation of the event and the budget were reviewed. IJJC Chairman Timberlake motioned to approve up to $10,000.00 for the DMC Youth UN Fair event. Commissioner Hill seconded the motion. All in favor, motion passed. This request will be presented to the full Commission next week.
  6. Other Project Updates
    1. Juvenile Justice Councils
      Executive Director, Rob Vickery explained the councils had their monthly meeting this week and work continues.
  7. New Business
    Rob Vickery announced that Carolyn Frazier of Northwestern is looking for funding for approximately $5,000.00 for printing the new report "The Illinois Juvenile Collateral Consequences Checklist". Rob believes this will be a great educational resource for practitioners across the state and he thinks the Commission should support the dissemination of the report. This will be considered at the next committee meeting.
  8. Public Comment
    None noted.
  9. Adjournment
    Commissioner Franco-Payne motioned to adjourn. IJJC Chairman Timberlake seconded the motion. Meeting adjourned at 11:09am.