FCS - Bureau of Family Nutrition (Attachment Q)

Bureau of Family Nutrition (BFN)
Attachment Q - FY 2015

I. Introduction

This document serves as an attachment to the Illinois Department of Human Services (DHS) Community Services Agreement (Agreement) and is incorporated therein in its entirety.  This Attachment applies to the programmatic areas of the Bureau of Family Nutrition (BFN) in the Division of Family and Community Services (FCS).

II. Applicable Rules and Statutes

The Provider shall provide services as set forth in the pertinent portions of the Bureau of Family Nutrition Program Manual and shall act in accordance with all state and federal statutes and administrative rules applicable to the provision of the services, including, but not limited to the following:

  • Illinois WIC Policy and Procedure Manual
  • Illinois CSFP Policy and Procedure Manual

Federal Rules:

  • 2 CFR 225: (OMB Circular A-87)  cost principles for State and local governments
  • 2 CFR 220: (OMB Circular A-21) cost principles for universities
  • 2 CFR 230: (OMB Circular A-122) cost principles for not-for-profit organizations
  • 2 CFR 215: (OMB Circular A-110) administrative requirements for universities, hospitals, and not-for-profit organizations
  • 7 CFR 246: Special Supplemental Nutrition Program for Women, Infants and Children
  • 7 CFR 247: Distribution and Use of Commodity Supplemental Food Program Commodities
  • 7 CFR 248: WIC Farmer's Market Nutrition Program
  • 7 CFR 249: Senior Farmer's Market Nutrition Program
  • 7 CFR 272: Child Nutrition Programs: Food Stamp and Food Distribution Program: Requirements for Participating State Agencies 272.1); 4(b) (2); 5(a):
  • 7 CFR 277: Child Nutrition Programs: Food Stamp and Food Distribution Program: Payments of Certain Administrative Costs of State Agencies 277.4(c) (d) (e); 13(g):
  • 7 CFR 3016: administrative requirements for State and local governments;
  • 7 CFR 3019: administrative requirements for universities, hospitals, and not-for-profit organizations (USDA codification of OMB Circular A-110)
  • Healthy, Hunger-Free Kids Act of 2010 (Public Law 111-296), section 241
  • The Food and Nutrition Act of 2008, Section 11(e) (1) (A); Section 16
  • The Food and Nutrition Act of 2008, Section 28
  • FNS policy statements and memorandums

Federal Statutes:

  • 42 U.S. Code 1786: Special Supplemental Nutrition Program For Women, Infants and Children
  • 42 U.S. Code 5101 et seq.: Child Abuse Prevention and Treatment Act of 1996
  • 45 CFR 74 and 45 CFR 75: U.S. Department of Health and Human Services provisions regarding Administration of Grants
  • FNS Instructions and Policies (including FNS Instruction 113, Civil Rights Compliance and Enforcement)
  • FNS directives and guidelines
  • National Voter Registration Act (NVRA) of 1993
  • Public Law 103-31; 42 USC 1973 gg
  • Title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d et seq.)
  • Title IX of the Education Amendments of 1972 (20 U.S.C.1681 et seq.)
  • Section 504 of the Rehabilitation Act of 1973 (29 U.S.C.794)
  • Age Discrimination Act of 1975 (42 U.S.C. 6101 et seq.)
  • All provisions required by the implementing regulations of the Department of Agriculture, Department of Justice Enforcement Guidelines, 28 CFR 50.3 and 42

State Rules:  Title 77 Illinois Administrative Code

  • Part 630: Maternal and Child Health Services Code
  • Part 672: WIC Vendor Management Code
  • Part 2030: Award and Monitoring of Funds

State Rules:  Title 89 Illinois Administrative Code

  • Part 313: Community Services
  • Part 507: Audit Requirements of DHS
  • Part 509: Fiscal/Administrative Recordkeeping and Requirements
  • Part 511: Grants and Grant Funds Recovery

State Statutes:

  • 5 ILCS 420/1-101 et seq: Illinois Governmental Ethics Act
  • 5 ILCS 430 et seq: State Officials and Employees Ethics Act
  • 20 ILCS 405/405-300 Civil Administrative Code of Illinois
  • 20 ILCS 505/17: Children and Family Services Act
  • 20 ILCS 1305: Department of Human Services Act
  • 20 ILCS 2310/55.05: Civil Admin. Code of Illinois
  • 30 ILCS 105/9.04: State Finance Act
  • 30 ILCS 105/15a: State Finance Act
  • 30 ILCS 50/1-1 et seq: Illinois Procurement Code
  • 30 ILCS 435/15: Human Services provider Bond Reserve Payment Act
  • 30 ILCS 500/1-15.60: Illinois Procurement Code
  • 30 ILCS 500/20-80: Illinois Procurement Code
  • 30 ILCS 540/1 et seq: State Prompt Payment Act
  • 30 ILCS 575/0.01 et seq: Business Enterprise Program for Minorities, Females and Persons with Disabilities
  • 30 ILCS 590/1 et seq: State Agency Employees Child Care Services Act
  • 30 ILCS 705/1: Illinois Grant Funds Recovery Act
  • 225 ILCS 10: Child Care Act of 1969
  • 410 ILCS 255: WIC Vendor Management Act

III. Program Services

The mission of the Bureau of Family Nutrition (BFN) is to:

  1. Improve the health status of women, infants, children and the elderly;
  2. Reduce the incidence of infant mortality, premature births and low birth weight; and
  3. Aid in the development of children.

BFN implements several programs throughout the State in partnership with local communities, hospitals and community based organizations to provide services at a local level to achieve this mission. Information regarding specific services required by these programs can be found in the CSA Exhibits and the BFN Program Manual.

IV. Cornerstone Acceptable Use or Business Services Agreement

The purpose of this policy is to present the responsibilities of DHS-funded agencies for using Cornerstone.

  1. The agency must purchase and maintain a business class contract with an Internet Provider Service (ISP).
  2. Interruption of communication and/or connectivity must be reported within 24 hours to the agency's ISP and the Cornerstone Service Desk.
  3. Cornerstone User access must be approved and terminated by an appropriate section manager responsible for Cornerstone security management within the Cornerstone agency.
  4. Security training is required before Cornerstone users are allowed access to the system and annually thereafter.
  5. Reasonable action, due care, and due diligence must be taken to prevent inappropriate use, disclosure, destruction or theft of Cornerstone-designated IT resources. Reasonable actions include but are not limited to prevention, detective and corrective measures such as up to date encryption, anti-viral software and application of security patches.
  6. Disclosure of Cornerstone information is restricted only to authorized parties and in a manner consistent with the form of data classification.
  7. Cornerstone-designated IT resources are for approved use only. Approved use is limited to authorized users, sanctioned Cornerstone business and job responsibility.
  8. Cornerstone-designated IT resources must use software and hardware authorized by the DHS-funded agency to which this agreement applies.
  9. Users are not authorized to run software that has not been approved by the DHS-funded agency to which this agreement applies.