Individual Care Grant Data & Outcomes Work Group

Final Recommendations to Assist in Individual Care Grant Transformation

Purpose: The purpose of these recommendations is to ensure that decisions made at all levels of the ICG process are informed by timely and comprehensive data, with the goal of improving ICG services at the individual, service provider and overall system levels.

Necessary Data Moving Forward: The ICG Data Work Group has significant concern about the fact that DMH not having access to various program data, which are essential to the effective management of the ICG program. In the recent past, other system partners including HFS and the Collaborative have taken over aspects of ICG management. As DMH continues to have responsibility for guiding the policy direction for ICG, it is essential that DMH have access to a comprehensive range of data. A recommendation is made that the data in the tables below be collected on a regular, recurring basis. These data must be received in 'real time' and formatted in a manner that is 'user friendly'. Data should serve as a link between the services, finance, training and administration/policy functions of the ICG program. All decisions should be data driven.

Specific Level Data Needed:

  1. Child & Family Level
Data Point Source   Frequency

Method

 of Collection

Purpose
Number of youth in
the ICG Program
Collaborative Monthly Report to DMH Program Management
Number of youth in
community based services
and residential treatment
Collaborative Monthly Report to DMH Program Management
Functional/symptom
assessment of youth in program;
paired with services mix
Columbia/Ohio Quarterly Report to DMH

Program Management

(Significant concern that DMH does not have billing data from HFS which would make service mix data possible)

Average length of stay Collaborative Annually Report to DMH Program Management & Consumer Education
Family satisfaction
  • Service availability
  • Quality of care
  • Approved v. Provided
  • SASS/ RTC &
    Collaborative Quality
Tool to be identified Annually Survey provided to families and reported to DMH Program revision & problem solving
Demographic Data
  • Age
  • Sex
  • Ethnicity/Race
  • Adoption Status
  • Medical Conditions
  • Diagnosis
  • IQ below 70
Collaborative Monthly Report to DMH Service array decisions
  1. Service Provider Level
Data Point Source  Frequency Method of Collection Purpose
By individual RTC, average length of stay RTCs Annually Survey to be developed Contract decisions
Cost of services per youth broken out by Medicaid and non Medicaid sources of funding RTCs, SASS Providers Annually Survey to be developed Budget decisions
Provider satisfaction and support & financing RTCs, SASS Providers Annually Survey to be developed Provider support & development
Array of services provided by each CBT and RTC RTCs, SASS Providers Annually Survey to be developed Quality and access assurance
Number of crisis events involving hospitalization/placement disruption Residential/SASS providers Quarterly Report to DMH Quality assurance
Use of EIT by each CBT and RTC RTCs, SASS Providers Annually Survey to be developed Information for families and DMH
  1. State System Level
Data Point Source  Frequency Method of Collection Purpose
# of grant applications
submitted by region
& %
Collaborative Quarterly Report generated by the Collaborative Access to service concerns
# grant applications
returned and reason
for return & %
Collaborative Quarterly Report generated by the Collaborative Quality assurance on Collaborative work and SASS support
# of grant applications
 resubmitted & %
Collaborative Quarterly Report generated by the Collaborative System Functioning
# of grant applications
approved & %
Collaborative Quarterly Report generated by the Collaborative System Functioning & system education
Follow up data on
youth who were not
approved
Survey to be developed Every three years Report generated by the Collaborative Information for larger child serving system
CBT service plan
approvals and denials
Collaborative Quarterly Report generated by the Collaborative Access to services
Timeliness and adequacy
of payment to providers
Providers Annually Provider Survey Access to services & provider support
Follow up data after end
of ICG funding
Survey to be developed Every three years Report generated by the Collaborative Resource Heavy, may need an intern to develop
Cross Check quality of Collaborative reviews Lyons or other outside consultant Annually External review Quality Assurance
Financial Reports HFS Monthly Report generated by HFS Fiscal management