Audience

Planning and Grants Members and Staff.  The public is welcome to attend. 

Date/Time

May 7, 2014, 9:00 am to 11:00 am

Location

  • 401 S Clinton, 7th Floor HFS Room
    Chicago, IL
  • 823 E Monroe
    Springfield, IL

Agenda

  1. Call to Order
  2. Roll Call
  3. Approval of Minutes
    March 12, 2014 and April 9, 2014
  4. Fiscal Planning - Title II Grants
    1. Update on SFY14 Expenditures
    2. Finalize SFY15 Allocation Recommendations
  5. Update SFY 2015 JABG Grants
  6. New Requests
    1. Know Your Rights Project Funding Request
    2. DJJ Budget Revision on Screening & Assessment Grant
  7. Project Implementation Updates
  8. New Business
  9. Adjourn

Minutes

  1. Call to Order
    Meeting was called to order at 9:08am.
  2. Roll Call
    Chairman, IJJC Vice Chairman Lisa Jacobs; IJJC Chairman, George Timberlake. Commissioners: Julie Biehl, George Hill, Esther Franco-Payne. Quorum present. Staff: Rob Vickery, Julie Stremlau, Karima Douglas, Jeff Bradley, Monica Kelley and Ron Smith. Guests: Susan Witkin, Kanako Ishida and Mathilda de Dios.
  3. Approval of Minutes - March 12, 2014 and April 9, 2014
    Commissioner Biehl motioned to approve minutes. Vice Chairman Jacobs seconded the motion. Minutes approved.
  4. Fiscal Planning - Title II Grants
    1. Update on SFY14 Expenditures
      Rob Vickery explained the OJJDP 2010 JABG money and the issue with funds possibly lapsing. OJJDP gave us an extension up to November 4, 2014.
    2. Finalize SFY15 Allocation Recommendations
      The group reviewed current and future spending allocations. There was a discussion of ICJIA and the data information the IJJC receives. Commissioner Biehl believes we would benefit from more data than we currently receive. Access to data is the key to all the work we do. We need to ensure we are tied to the proper information systems. ICOY's budget will be included in the next meeting packet for review.
  5. Update SFY 2015 JABG Grants
    Grantees have been notified of their 2015 JABG application approvals. Staff and Commissioners are working to get those grantees set up, process the contracts and process required documentation through DHS as fast as feasible. The IJJC will take a more active role in these 2015 JABG grantees.
  6. New Requests
    1. Know Your Rights Project Funding Request
      Commissioner Biehl and Mathilda de Dios, Coordinator of Know Your Rights Project at the Children and Family Justice Center explained their proposal. The Commissioners asked questions regarding the proposal, including the effectiveness and approach for the program outside Chicago. Due to timing and the need for more information, Chairman Jacobs recommended a motion to allocate funding for this request set as $120,000 to begin the PBC process as we seek additional information and a complete proposal. Chairman Timberlake seconded. All in favor, motion passed. Commissioner Hill voted no.
    2. DJJ Budget Revision on Screening & Assessment Grant
      DJJ requested a modification of their budget in order to maintain the grant-funded data manager through June 30, 2014. DJJ is requesting to move $10,157 from the YASI project line to maintain the data manager. They expect $25,458 will lapse when the grant ends on June 30. Motion to approve the change made by Chairman Timberlake. Second by Julie Biehl. All in favor, motion passed.
  7. Project Implementation Updates
    Commissioner Franco-Payne asked about the specifics of the JABG programming we are currently funding. We will review the JABG Formula Grantees at the next meeting.
  8. New Business
    There is a new bill processing that the IJJC will be directed to complete a study and make recommendations to the Governor and General Assembly on cost-effective alternatives to requiring the physical appearance of juveniles at every court appearance, which may include the use of audio-visual communication, waiver of appearance, or alternate hearing schedules….by March 1, 2015. Commissioner Franco-Payne raised a request for a small amount of funding (approximately $2,000) to assist youth returning home from DJJ obtain state identifications. This will be addressed at the June Planning & Grants Committee.
  9. Adjourn
    Chairman Jacobs motioned to adjourn the meeting. Chairman Timberlake seconded the motion. Meeting adjourned at 11:31am.