Use the links below to review the IES Job Aids, some of which were used in IES classroom training and some that have been added in response to requests from the offices post Go Live. If you need assistance accessing these materials, contact IESTraining@illinois.gov.

Job Aid Document Date Description Clerical Caseworker Manager PAEA
Application Registration Step by Step (pdf) 7.10.2014 Instructions for registering an application X X
Call Center (pdf) 9.15.2014 Steps to view the Individual Summary and Individual Search pages, record Telephonic Signatures and enter case comments for Call Center workers X
Case Action Quick Reference (pdf) 1.10.2014 Case action options in IES and what each case action allows the worker to perform X X X
Case Number/Individual Association How To (pdf) 8.01.2013 How to reuse a customer's individual and household case numbers and confirm the number was associated correctly X X
Case Splits Job Aid (pdf) 8.20.2014 Describes when one case should be split into 2 or more cases in IES and the process for splitting cases X
Case Transfer (pdf) 4.10.2014 Instructions for when and how you can transfer a case in IES. X X
Clearances - OBSOLETE  (pdf) 5.1.2014 This job aid has been replaced with the Verifications Job Aid
Data Collection Left Navigation Reference (pdf) 8.20.2014 Categories in the Data Collection driver flow and the Logical Units of Work associated with the category X X X
Dates at Intake (pdf) 7.10.2014 Defines each IES Date Field and describes how to enter the CSCD at Intake, how to enter other dates at Intake, and examples of CSCD at Intake X X X
Deny an Application or Case (pdf) 7.10.2014 How to withdraw and deny cases and applications as well as when to use each process; includes denying a case due to a missed interview or failure to return verifications X
EDM Features in IES (pdf) 9.15.2014 This job aid is designed to help you understand Electronic Document Mangement in IES and how to use the EDM section to search for documents. X
EDM Stats Quadrant(pdf) 1.17.2014 Explains the EDM Statistics Quadrant on the IES Homepage X X
FFM Job Aids and Workarounds Instructions and workarounds for processing FFMs - only applicable to HFS or DHS staff identified to process FFM Applications X
1.24.2014 Job aid demonstrates step by step how to process FFM applications in IES and is applicable to all staff. X
3.11.2014 Application scenarios and instructions for FFM applications. X
File Clearance (pdf) 8.01.2013 Answers to IES File Clearance frequently asked questions  X X
IES New Terms (pdf) 8.01.2013 New IES terminology and definitions of new terms X X X X
Income (pdf) 9.15.2014 How to enter income in IES X X X
Income Quick Tips (pdf) 9.15.2014 Simple instructions and quick tips for entering a customer's employment income into IES. X X
Inquiry (pdf) 8.01.2013 IES Inquiry options and how to access each option X X X
LTC/AABD/DoA/SLP Quick Tips (pdf) 7.10.2014 Tips on registering and processing LTC/SLP/DoA and AABD Applications and Intake cases in IES. X X
Manage My Day in IES Checklist (pdf) 8.20.2014 Learn how to manage your day in IES and find outstanding applications, cases, or tasks assigned to you or your team. X X
MH Reports (pdf) 7.10.2014 Details the information in the different MH reports. X
MPE Applications in IES (pdf) 6.09.2014 Identifying MPE applications in IES to avoid inaccurately denying a case as duplicate. X X

Processing a Pending Case (pdf)

10.17.14 This job aid is designed to help workers process pending cases from the Ready to Certify queue and help managers identify pending cases that need to be completed. X X
Remove a Member (pdf) 7.10.2014 Steps, circumstances and IES pages to access when removing a member from a household X
Reports (pdf) 9.15.2014 How to run reports, step-by-step X
Scheduling in IES for Caseworkers, PAEAs and Clerical (pdf) 9/15/2014 This job aid describes the scheduling process in IES including how to schedule walk ins, phone interviews and reschedule appointments. X X X
Scheduling Management Tips (pdf) 9/15/2014

Quick tips for Managers on setting

up and maintaining an office schedule.

X
Second Party Review Best Practices (pdf) 8.01.2013 Best practices for reviewing an employee's work in IES X
IES Security (pdf) 9.15.2014 Quick tips on how to set up, modify and delete teams, individuals and offices in IES.
SSNs - Understanding SSNs in IES (pdf) 8.4.2014 How to record and verify Social Security Numbers and handle various special circumstances such as duplicate SSN or verification issues. X X
Status in IES (pdf) 7.10.2014 Most common IES Application, Case and EDG participation statuses and the definition of each status X X X X
Tasks and Reminders (pdf) 7.10.2014 Table of Task types and explanation of Task text in IES X X
Tasks and Reminders Tips (pdf) 8.01.2013 How to find, dispose and work with Tasks & Reminders X X
Verifications (pdf) 9.15.2014 Describes the different electronic clearances in IES, where to find them in Data Collection and key information provided from. Remember, these replace paper verifications. X X
Withdrawing a Case in IES for Processing in IPACS (pdf) 1.27.2014 Instructions for withdrawing an application or case for processing in IPACS. X X