13.1 Transition Policy

A transition plan will be developed for all infants/toddlers with disabilities receiving EI services who will be exiting the EI service system on their third birthday.

  • 13.1.1 Transition planning should occur prior to any transition within or from EI. The goal of transition planning includes the development of transition outcomes. These are the first outcomes listed and included in the IFSPs of all children; whether or not they are eligible for Part B. Transition outcomes should be created or revised at least 90 days but no more than nine (9) months prior to the child's third birthday. Include in the IFSP any transition steps for the toddler with a disability and his or her family to exit from the Part C program and any services that the IFSP team identifies as needed by that toddler and his or her family.
  • 13.1.2 Transition activities may begin up to nine (9) months, but no later than six (6) months, prior to the child's third birthday.
  • 13.1.3 For all children who are not due for an annual IFSP review meeting within 120 days of their third birthday, a meeting of the IFSP team must be convened no more than 120 days prior to the child's third birthday to discuss and document progress toward IFSP functional outcomes and EI Levels of Development/Child Outcomes. NOTE: If the IFSP team is able to participate in the transition conference described below, and progress measurement can be obtained at that point, it is not necessary to convene a separate IFSP team meeting.
  • 13.1.4 When a child is referred to EI services less than 45 days before their third birthday, and if that child may be eligible for preschool services or other services under IDEA Part B, EI, with written parental consent, will refer the child to the SEA and LEA where the child resides for preschool services. Using the Consent for Release of Information form, the Service Coordinator will obtain consents for releasing information to both the LEA where the child resides and the SEA. When signed consents are received, the Service Coordinator will complete the Early Intervention to Early Childhood Tracking form and send it to both the appropriate LEA as well as the EI Data Manager, who will forward the form to the SEA.
  • 13.1.5 When a child is referred for EI services more than 45 but less than 90 days before their third birthday and may be eligible for Part B preschool services, as soon as possible after determining the child's eligibility, the Service Coordinator will begin the transition process immediately. NOTE: Although a transition meeting is not required, all other transition steps must be followed. When the family accepts or declines transition, the appropriate section of the Early Intervention to Early Childhood Tracking form will be completed and forwarded to the LEA.
  • 13.1.6 For children who may be eligible for preschool services, upon consent of the child's parent's a conference shall be convened no more than nine (9) months but at least 90 days before the child's third birthday. This conference shall be attended by at least the family, the Service Coordinator and the Local Education Agency (LEA)/School District to discuss services for the child, including service options for the period from the child's third birthday through the remainder of the school year.
  • 13.1.7 For children who will not be eligible for preschool services, upon consent of the child's parent's reasonable efforts shall be made to convene a conference with the family, the Service Coordinator and providers of other services.
  • 13.1.8 A transition plan shall be developed based on the conferences, which shall provide for discussion with and training of the family, as well as for the transition of the child.
  • 13.1.9 The CFC section of the Early Intervention to Early Childhood Tracking form must be completed. If a child's parents have agreed to complete the transition process to determine eligibility for preschool services, see Chapter 13.2 for specific procedures.

13.2 Transition Procedure

  • 13.2.1 Within nine (9) months, but no later than six (6) months prior to the child's third birthday, begin to communicate with the child's family about transition. Transition steps must include:
    • Discussions with, and training of, parents, as appropriate, regarding future placements and other matters related to the child's transition,
    • Procedures to prepare the child for changes in service delivery, including steps to help the child adjust to, and function in, a new setting,
    • Confirmation that child find information has been transmitted to the LEA, and
    • With parental consent, transmission of additional information needed by the LEA to ensure continuity of services from Part C to Part B including copies of the most recent evaluations and assessments and the most recent IFSP.
  • 13.2.2 When a child is referred less than 45 days before their third birthday:
    • Explain to the family that evaluations, assessments and the initial IFSP meeting are not required for a child that will turn 3 years old in less than 45 days, and;
    • If that child may be eligible for preschool services or other services under IDEA Part B, with written parental consent, EI can refer the child to the SEA and LEA where the child resides for preschool services.
      • Have the parent sign the Consent for Release of Information form, to allow releasing information to both the LEA and the SEA, and
      • Complete the Early Intervention to Early Childhood Tracking form.
      • Send a copy of the tracking form to the LEA and to the EI Data Manager, who will forward the form to the SEA. Explain to the family
  • 13.2.3 Obtain written parental consent on the Consent for Release of Information form to make transition referrals and to share information from the child's CFC permanent record with the LEA/School District and/or other community program(s) that the child may transition to. NOTE: The end date on the consent form to make referrals and to share information for transition purposes should be a child's third birthday. If a child's case is closed prior to a child's third birthday, the consent form to make referrals and to share information for transition purposes is still valid until the end date identified on the form.
  • 13.2.4 With written parental consent, inform the child's LEA/School District that the child will shortly reach the age of eligibility for preschool services under Part B of the Individual with Disabilities Education Act. Send the family a copy of The Educational Rights of Students with Disabilities book or CD.
  • 13.2.5 Assist the family as much as possible in completing district-specific referral procedures but maintain the required time-frames of the required transition process.
  • 13.2.6 Document all transition activities in Cornerstone Service Coordinator case notes.
  • 13.2.7 If a child exits the system prior to age three, notify the LEA/School District prior to closing the child's case if a transition referral has already been made. If the notification is not made prior to closing the case, the Service Coordinator can still notify the LEA/School District up to the end date identified on the Consent for Release of Information form. After the end date identified on the form, either the Service Coordinator or the LEA/School District representative will have to obtain a new written consent from the family to allow the release of information from the CFC to the LEA/School District.
  • 13.2.8 If the parent(s) declines a referral to the LEA/School District, complete Section I of the Early Intervention to Early Childhood Tracking form (boxed in area of form) and submit the form to the LEA/School District. Do not provide any other information on the form except what is required in the boxed in area of Section I. NOTE: A Consent for Release of Information form is not required in order to notify the LEA/School District that a transition referral was declined. EXTRA NOTE: For children referred less than 45 days prior to their third birthday, a written parental consent is required to send Child Find information, including the Early Intervention to Early Childhood Tracking form.
  • 13.2.9 Convene a meeting of the child's IFSP team no more than 120 days prior to the child's third birthday to discuss and document progress toward IFSP functional outcomes and EI levels of development/child outcomes. NOTE: If the IFSP team is able to participate in the transition conference described below, and progress measurement can be obtained at that point, it is not necessary to convene a separate IFSP team meeting.
  • 13.2.10 If the child may be eligible for preschool services, the Service Coordinator shall complete the following activities:
    • With written parental consent, convene a conference consisting of at least the family, the Service Coordinator and the LEA/School District to discuss services for the child. The following must occur at the transition conference:
      • Conduct the transition conference at least 90 days but not more than 9 months prior to the child's birthday.
      • Develop or revise transition outcomes in the IFSP, including identifying appropriate transition steps and services.
      • Provide parents information about Part B preschool services, including:
        • A description of Part B eligibility definitions.
        • State timelines and process for consenting to an evaluation and conducting eligibility determinations under Part B.
        • The availability of special education and related services.
      • Record the meeting in Cornerstone case notes as well as complete the necessary fields of the PA34.
    • The LEA/School District has an obligation under the law to participate in transition planning conferences. Document all attempts to include the LEA in the transition conference. Whether or not the LEA participates the conference must occur.
    • During the conference, review the child's service options for the period from the child's third birthday through the remainder of the school year concerning preschool services;
    • If the Early Intervention to Early Childhood Tracking form has not already been completed and sent to the LEA/School District with the referral packet, complete the CFC portion of the tracking form, make a copy of the form to give to the CFC Program Manager for tracking purposes and give the completed form to LEA/School District;
    • Upon receipt of the Early Intervention to Early Childhood Tracking form from the LEA/School District, enter the information from the tracking form into Cornerstone system and file a copy in the child's CFC permanent record.
    • If the form is not received from the LEA/School District within 20 days past the child's third birthday, a telephone call will be made by the CFC to the LEA/School District representative to determine the status of the form.
  • 13.2.11 If the child will not be eligible for preschool services the Service Coordinator shall complete the following activities:
    • With written parental consent, make reasonable efforts to convene a conference consisting of the family, the Service Coordinator and providers of other appropriate services to discuss possible service options after the child leaves the EI program.
    • Complete the CFC portion of the Early Intervention to Early Childhood Tracking form and enter the information into Cornerstone. File a copy in the child's CFC permanent record.
  • 13.2.12 Document all transition activities in Cornerstone Service Coordinator case notes.
  • 13.2.13 On the child's third birthday, or as soon after as possible, complete the following activities:
    • Edit the child's Cornerstone program status on the Program Information screen to indicate case closure reason. NOTE: In order to ensure accurate federal reporting data, it is very important to manually close all cases in Cornerstone in a timely manner and to document accurate termination reasons. Cases that are not manually terminated in Cornerstone will automatically terminate approximately 30 days after the child's third birthday and could negatively impact the CFC's performance contracting statistical data.
    • Print a hard copy of the Cornerstone Service Coordinator case notes and file in the child's CFC permanent record;
    • Terminate Service Coordinator assignment on the Cornerstone Case Manager Assignment History screen;
    • Close the hard copy and electronic case records with the appropriate case closure code. NOTE: Closing the electronic case record automatically adjusts all authorization end dates to one day before the case closure date (unless authorizations have been adjusted to end earlier). Be considerate of all service providers and final service dates when closing electronic case records.