Bureau of Family Nutrition (BFN) Program Manual

Billing Instructions

A. General:

The Provider shall provide summary documentation by line item of actual expenditures incurred for the purchase of goods and services necessary for conducting program activities.

  1. The Provider shall use generally accepted accounting practices to record expenditures and revenues as outlined in DHS Rule 509, Fiscal Administrative Recordkeeping and Requirements.
  2. Expenditures shall be recorded in the Provider's records in such a manner as to establish an audit trail for future verification of appropriate use of Agreement funds.
  3. Expenditure documentation must be submitted in the format defined by the Division of Family and Community Services.
  4. Expenditures must be received by the Department no later than the 15th day of the month following the month of service.
    1. Any change in this schedule must be submitted in writing to the Department.
  5. Final billings must be received by the 15th day of the month following the end of the Agreement period.
  6. All financial record keeping on the part of the Provider shall be in accordance with generally accepted accounting principles consistently applied.
  7. The Provider shall allocate and report all related program expenditures. This is a requirement of the federal award.

B. Specific Program Billing Instructions:

The provider shall allocate and report WIC program expenditures by the categories:

  • General Administration
  • Breastfeeding Promotion
  • Client Services
  • Nutrition Education

Expenditure Documentation Form (EDF) is provided for WIC billing.

C. Billing Submittal Information:

The Provider shall submit expenditure documentation by one of the following means:

  1. Email:  dhs.WICEDF@illinois.gov
  2. Fax: (217) 785-5247
  3. Mail:
    Illinois Department of Human Services
    Bureau of Family Nutrition
    823 E. Monroe St.
    Springfield, IL  62701
Program EDF to Use Contact Person
  • Supplemental Nutrition Program
    for Women, Infants and Children (WIC)

WIC EDF

Instructions

Linda K. Butler
Phone: (217) 557-2953
  • Breastfeeding Peer Counselor (BFPC)
  • Farmers' Market Nutrition Program (FMNP)
  • WIC Food Center
  • WIC Retention
  • Folic Acid

General EDF

Instructions

Linda K. Butler
Phone: (217) 557-2953
  • Commodities Supplemental Food Program (CSFP)

General EDF

Instructions

Sue Couri
Phone: (217) 524-3354
  • SNAP Education
  • SNAP Outreach
  • WIC Outreach

General EDF

Instructions

Cheryl Metheny
Phone: (618) 993-7493