Audience

Redeploy Illinois Oversight Board Members and Staff. The public is welcome to attend.

Date/Time

October 18, 2013
1:00 pm to 3:00 pm

Location

This meeting will be conducted via video conference with Chicago & Springfield Locations as follows:

  • Chicago:  401 Clinton Building, 7th Floor Executive video conference room.
  • Springfield:  Harris Building, 3rd Floor Executive video conference room.

Agenda

  1. Call to Order
  2. Roll Call
  3. Approval of Minutes
    1. Monthly: August 16, 2013
    2. Special: August 29, 2013
  4. Cook County Update
  5. Focused Model Issues
  6. Additional Funding Request
    1. LaSalle
    2. Macon
  7. FY2014 Remaining Funds Discussion
  8. IPR Four-Month Updates
    1. Lee
    2. Macon
    3. Madison
    4. Peoria
    5. St. Clair
  9. ISU Report
  10. UIS Expansion Analysis/Discussion
  11. Next Meeting: November 15, 2013
  12. Adjournment

Minutes

  1. Call to Order: Meeting was called to order at 1:05pm.
  2. Roll Call: Chair: Grace Hong-Duffin, Vice Chair Anne Studzinski, Erica Hughes (representing Jack Cutrone), Betsy Clarke, Jim McCarter, Erika LaCerda (representing Janet Ahern), George Timberlake, Paula Wolff, Chip Coldren, Rick Velasquez and Pamela Rodriguez. Staff and Guests: Karrie Rueter, Danielle Donovan, John Payne, Rob Vickery, Esther Franco-Payne, MaryAnn Dyer (phone participant) and Ann Hungerford (DHS Intern).  Quorum declared present.
  3. Approval of Minutes: The RIOB discussed the meeting minutes from August 2013 as well as the Special August 2013 Minutes (Cook County RFP Meeting). 
    Paula Wolff put forth the motion to approve both the August 2013 and the Special August 2013 meeting minutes; Jim McCarter seconded.The Board voted to approve the August 2013 minutes.
  4. Cook County Update: Anne Studzinski gave an update on the status of the Cook County RFP Application. After the Special August 2013 meeting, DHS Staff received a letter from Rose Golden, Director of Human Resources for the Circuit Court of Cook County, informing the RIOB that Cook County was formally withdrawing the Redeploy RFP application. It became apparent to the small group of RIOB members that met with Cook County that many key stakeholders were unaware of the Redeploy application. It was also made clear that the application was drafted in a 24 hour time period. RIOB Members discussed the desire to remain proactive with Cook County. It was decided that the RIOB would like Dave Olson, the data analyst working on the RFP Application, to speak at a joint meeting to discuss the pros and cons of Redeploy in Cook County. It was also decided that Jim McCarter would reach out to Judge Carol Kelly and ask for advice on how to get Cook County on track with Redeploy.
  5. FY13 Final Funding Review: Previously, the Board discussed lapsed funds from FY13. Five sites have lapsed a total of $73,469.92 with McLean County accounting for $53,428.00 of that total. McLean County has lapsed the largest percentage of funds (32% of their total funding). McLean County has had a reoccurring issue with lapsing funds for the past couple fiscal years. However, the Director of this site has again reassured program staff that this will not be an issue this year. Members discussed the possibility of reducing the McLean County contract for FY14. Members of the board are requesting that the McLean County staff be present at the next RIOB Meeting to justify continuing to fund them at the current level.
  6. Implementation Plan Revision Four Month Updates: John Payne gave a brief update on all of the IPR Narratives that have been submitted: Lee, Peoria, Macon, Madison and St. Clair Counties. The Board discussed the narratives and agreed that the sites have fulfilled this requirement and therefore no further actions need to be taken on behalf of the sites. 
    Chip Coldren put forth the motion to approve the four-month narratives from Lee, Peoria, Macon, Madison and St. Clair; Betsy Clarke seconded. The Board voted to approve the four-month narratives. No further action is needed from the sites.
  7. Additional Funding Request: John Payne presented updated information from LaSalle County so that we can vote on this request as well as a request from Macon County.
    1. LaSalle County: LaSalle is proposing to bring in two additional counties and expand services in their current county; this would enable the entire circuit to
      receive Redeploy services. The request is for an additional $124,000.00 and would effectively double their award. However, in doing so, the reduction number would not dramatically change. Therefore, the board would be paying for a higher rate of diversion, although the cost per youth is well within the normal range for other sites this size. John Payne suggested that LaSalle County also review if leveraging county money is an option. Betsy Clarke put forth the motion to approve the request with the caveat that this county first completes a circuit wide Planning Grant that justifies the additional cost and explores other programming options. LaSalle should further examine what services and activities would better serve the youth and reduce detention, as well as reviewing if leveraging county money is an option; Anne Studzinski seconded. The Board voted to approve the LaSalle County request to expand Redeploy services into the entire circuit. However, the county must do some additional analysis of services, activities and financial options before the board will approve the request for the next fiscal year (FY15).
    2. Macon County: The board reviewed this request and felt this site had proposed a strong request.Rick Velasquez put forth the motion to approve the additional funding request for $6,400.00 to hire a Masters Level Clinician to facilitate the Multi-disciplinarian Team (MDT) and manage the day to day business of overseeing the operation of Community A.C.C.E.S.S.; Jim McCarter seconded.  The Board voted to approve the Macon County additional funding request.
  8. FY2014 Remaining Funds: The board discussed how to expend the remaining $1.2 million left in the budget for this fiscal year. Some options that were discussed were: (1) Funding a county or judicial circuit to obtain an MST License or other model program. Viable options must be a program(s) that Redeploy providers want to use; must meet a demonstrated need and quality assurance; and results in the reduction of commitment numbers. And, (2) Funding a second All-Sites Conference in December or January. The RIOB agreed to form a Working Committee to explore a variety of options and bring back recommendations to the full Board at the next meeting. Three RIOB Members volunteered to be a part of the Working Committee: George Timberlake, Janet Ahern, and Betsy Clarke.
  9. Focused Model Issues: Two items were discussed: membership appointment and application process.
    1. Membership: Tom Bilyk was an appointed Redeploy Focused representative. However, he has since retired and the Board hasn't anointed another member. Anne Studzinski, Vice Chair, spoke with Janet Ahern about filling that position since she is Tom Bilyk's replacement. It seems this was the most logical course of action. Janet accepted the appointment. Paula Wolff put forth the motion to approve Janet Ahern as the RIOB Member appointed to serve as the Redeploy Focused representative; Rick Velasquez seconded.The Board voted to approve Janet Ahern as the Redeploy Focused representative.
    2. Application Process: Rob Vickery gave an update on the difficulty of persuading counties to apply. The issue is one of timing. Many counties must approve the funds through their county board each time a focused application is made. The issue is that by the time an application is approved through the county board, the situation has passed or the case no longer fits the Redeploy Focused criteria. The Board discussed the possibility of creating a Blanket Contract for individual counties. This would enable a county to always have a contract in place for Redeploy Focused applications and would send in Expenditure Documentation for individual cases. Members ultimately felt that this approach goes against the initial reason behind developing the Redeploy Focused program. If a county has repeat Focused Applications, then why aren't they a full site? The Board asked Rob and the staff members at Youth Network Council to develop a strategy to better suit this issue. Rob will report back to the Board at the next meeting.
  10. ISU Report: Karrie discussed the Executive Summary that select RIOB Members have been working on. The RIOB needs to decide what, if anything, to do with the report and/or summary. RIOB Members discussed that they would like the Executive Summary to be named something else because the wording makes it sound like the same Executive Summary that is in the full study, and it is not. RIOB Members also discussed what the Recidivism Rate is… the summary that the RIOB Members have been working on does NOT definitively say "the Recidivism Rate is ___". Members feel that if either report or summary cannot definitely say what the rate is, then we as a Board cannot publish either report. The Board will revisit this topic at the next meeting. Chip Coldren and Karrie Rueter will be finalizing this document for the next meeting.
  11. Next Meeting: The next meeting will be held on November 15, 2013 at 1:00 - 3:00 pm.
  12. Adjourn: Motion to adjourn by Anne Studzinski; seconded by Rick Velasquez.  Meeting adjourned at 3:05 pm.