From: Theodora Binion, Director
Division of Alcoholism and Substance Abuse
DEMOGRAPHIC ADMISSION/DISCHARGE REPORTS
As a reminder, DARTS reports are available on Mobius. Your agency should review the reports on a regular basis and submit corrections if errors are identified. The person responsible for submitting DARTS data to DASA through the FTP can also download the Mobius reports.
The reports are posted in Mobius by report ID and name and are as follows:
||Treatment Admission Data Quality
||NOMS information for Admitted Treatment Clients
||Treatment Discharge Data Quality
||NOMS information for Discharged Treatment Clients
||Intervention Admission Data Quality
||NOMS information for Admitted Intervention Clients
||Intervention Discharge Data Quality
||NOMS information for Discharged Intervention Clients
||Treatment Demographic Information Summary
||Summary of Characteristics of Treatment Clients that are served by your agency for each month as well as an unduplicated count for the Fiscal Year
||Intervention Demographic Information Summary
||Summary of Characteristics of Intervention Clients that are served by your agency for each month as well as an unduplicated count for the Fiscal Year
||Clients discharged by DASA due to no accepted services for 120 days
||Clients with no accepted services for 90 days
For FY 2012, approximately 10% of the Treatment discharges were discharged by DASA because the clients did not receive a service for over 120 days. Each month a report is created for your agency that lists the patients by ID that have not received a service for 90 days. A report is also created for clients without services for 120 days that have been administrative discharged by DASA. Your organization should be closing these patients and reporting the discharge information.
DASA currently recommends that outpatient records be closed once 30 days have elapsed with no service and that residential records be closed no more than three (3) days after discharge unless the patient is receiving services in another level of care within the same organization. The goal for the number of DASA discharged patients should be zero. DASA Administrative discharges are counted as "left against staff advice" when reporting the National Outcome Measures (NOMS).
Organizations should review the DARTS Manual each year to make sure they have the correct definitions when collecting and reporting data.
Thank you in advance for your prompt review of these reports. If you have any questions, please contact DHS.DASAHELP@illinois.gov.
Attachments: PASDMCR1 PASDMCR2