CSA Tracking System

Helping Families. Supporting Communities. Empowering Individuals.

CSA Tracking System Provider web portal - IDHS Providers use this system to enter and submit FY18 GATA Budgets, view and print Uniform Grant Agreements/EEC Contracts and enter IDHS Year-end Financial Reporting (Year-end CFR information.)


During the month of December IDHS will begin the process of migrating all of our Providers over to utilizing an Illinois.gov ID for accessing the CSA Tracking System. The migration process will begin during the middle of December (if you are currently a registered user in the CSA Tracking System you will be receiving an email once the automated migration module is activated).  Please access the link below for additional information concerning registering for an Illinois.gov ID.

CSA Provider Tracking - User Id migration to upgraded security


 

Please note the following concerning the User ID migration:

  • If you already have an active Illinois.gov ID all you will need to do is migrate your CSA Tracking System user ID (your email address) over to your Illinois.gov ID (when the module is available)
  • If you have an Illinois.gov ID and haven't utilized it for a while? You may need to reset your password
    • If you haven't logged in for a while your account may have been suspended. To reactivate your account automatically, "Click here to Reset Your Password/Unlock Your Account".
    • To Reset Your Password or Account by Phone: Please call the Illinois Department of Innovation and Technology Service Desk at [217-524-DoIT (3648) or 312-814-DoIT (3648)] and after the voice prompts, press #1 for software assistance and then press #1 for password reset.
    • Once you have reset your password we also recommend that you use the following web link and set-up several different "Account Recovery Options" for your Illinois.gov ID: https://www2.illinois.gov/sites/doit/support/Pages/DoITIdentityManagement.aspx
    • If you are unable to reset your Illinois.gov ID password due to a non-accessible email account issue or any other type of Illinois.gov ID issues please send an email to: (DHS.DHSOCA@Illinois.gov)
  • If you do not have an Illinois.gov ID you will need obtain one at the following web link: https://www2.illinois.gov/sites/doit/support/Pages/DoITIdentityManagement.aspx by clicking on "Create Illinois.gov Account"
    • Please answer all questions exactly as printed on your State of Illinois issued driver's license, as this is how we verify your identity.
      1. For Providers based in Illinois that have Illinois drivers licenses you may obtain your Illinois.gov ID from the State of Illinois DoIT Identity Management System.
      2. For non-Illinois Provider or individuals with Non-Illinois Driver's licenses - Please contact us via DHS.DHSOCA@Illinois.gov or by calling (217) 785-9260 for additional requirements needed to receive an Illinois.gov ID.


 


About using the CSA Tracking System:

Providers with contracts with IDHS are invited to register in the State of Illinois Department of Human Services CSA Tracking System.  The Provider Access Area which will allow you to view and print your IDHS contracts as copies will no longer be mailed..

You will access the system via the Internet and provide information that will be used to verify what contracts you have. Further, you must update this information at anytime there is a change in any of the required identification information, All changes shall be made no later than the effective date of the change's occurrence.

If you have any questions, please direct them to DHS.dhsoca@illinois.gov

How to register for the CSA Tracking System:

The address for the Registration Site is: https://grants.dhs.illinois.gov/grpublic/gtr

You will need to input an Invitation Key Code in order to submit your request for CSA Tracking System access. If you do not have an Invitation Key Code, send an email to DHS.dhsoca@illinois.gov to receive your Invitation Key Code.

Please register only once with your email address. IDHS Providers may have more than one employee register for the CSA Tracking System access.  Once your registration is processed by the Office of Contract Administration personnel you will receive instructions on how to log into the Provider Access Area. After you successfully log in to the CSA Tracking System there may be a facilities page that will appear (if you are a new IDHS Provider) where you will need to enter your facilities information into the CSA Tracking System.

Please note: In order to access your IDHS contracts you will also need to ensure your organization has registered for access to the Central Repository Access (CRV).  If your organization has not registered for CRV access you will not be able to view your contracts.  Please use the following web link to access the CRV Registration web page: Central Repository Access (CRV)

Confidentiality Notice - The Provider shall comply with applicable State and Federal statutes, Federal regulations and Department administrative rules regarding confidential records or other information obtained by the Provider concerning persons served under this Agreement. The records and information shall be protected by the Provider from unauthorized disclosure.