CSA Tracking System

Helping Families. Supporting Communities. Empowering Individuals.

CSA Tracking System Provider web portal - IDHS Providers use this system to view and print your Community Services Agreements and enter FY15/FY16 year-end CFR information.

Good Afternoon Organizations,

  This morning, we asked you not to submit budgets to DHS for review before Monday. After today's follow-up meeting on the budget template issues, we ask that you hold off on submitting your budget until Wednesday, May 3, 2017.

This delay does not prevent you from creating and working on budgets. It only prevents you from submitting the proposed budget to DHS. The additional time will allow DoIT to fix the issues that caused the "Error 500" message you have experienced. Additionally, the mileage rate will be corrected. Regarding the data validation error you may have seen, DoIT will automate a rounding feature to accommodate budget submission when the sum of the cost categories is within two dollars (up or down) of the revenue requested. These additional enhancements will fix the errors you have been experiencing when you create the PDF of the budget at submission.

Another email will be sent to notify you when you can submit your budgets. We appreciate your patience and cooperation as we continue to address issues related to the deployment of the FY18 CSA Budget Template. Some programs have requested your budget to be submitted electronically on or before May 1. However, because the budget cannot yet be submitted electronically, please hold off on submission. To allow program staff adequate time to review your program budget, please submit it in the CSA System by May 5, 2017. Again, you can continue to work on your budgets in the CSA Tracking System, but do not submit them to DHS until notified.

If you continue to experience budget related issues, please notify us at DHS.GrantApp@Illinois.gov and include as much information (including a screen shot) of the issue.

Also please note that if you have already successfully submitted your budget to DHS, you will not need to resubmit. No data will be deleted from the CSA system. You should however save a PDF version of the budget for your records.

Once again thank you for your cooperation and patience.

About using the CSA Tracking System:

Providers with contracts with IDHS are invited to register in the State of Illinois Department of Human Services CSA Tracking System.  The Provider Access Area which will allow you to view and print your IDHS contracts as copies will no longer be mailed..

You will access the system via the Internet and provide information that will be used to verify what contracts you have. Further, you must update this information at anytime there is a change in any of the required identification information, All changes shall be made no later than the effective date of the change's occurrence.

If you have any questions, please direct them to DHS.dhsoca@illinois.gov

How to register for the CSA Tracking System:

The address for the Registration Site is: https://grants.dhs.illinois.gov/grpublic/gtr

You will need to input an Invitation Key Code in order to submit your request for CSA Tracking System access. If you do not have an Invitation Key Code, send an email to DHS.dhsoca@illinois.gov to receive your Invitation Key Code.

Please register only once with your email address. IDHS Providers may have more than one employee register for the CSA Tracking System access.  Once your registration is processed by the Office of Contract Administration personnel you will receive instructions on how to log into the Provider Access Area. After you successfully log in to the CSA Tracking System there may be a facilities page that will appear (if you are a new IDHS Provider) where you will need to enter your facilities information into the CSA Tracking System.

Please note: In order to access your IDHS contracts you will also need to ensure your organization has registered for access to the Central Repository Access (CRV).  If your organization has not registered for CRV access you will not be able to view your contracts.  Please use the following web link to access the CRV Registration web page: Central Repository Access (CRV)

Confidentiality Notice - The Provider shall comply with applicable State and Federal statutes, Federal regulations and Department administrative rules regarding confidential records or other information obtained by the Provider concerning persons served under this Agreement. The records and information shall be protected by the Provider from unauthorized disclosure.