Third Party Software Users

Helping Families. Supporting Communities. Empowering Individuals.
  • ROCS FTP interface for MH and DD Providers using Third Party Software Version 2.90 (exe) - 07/01/2014 (file size 2.03 MB) This is a self-extracting installation executable for use by Providers who use their own systems to report ROCS data.
  • File Specifications Manual for Providers Who Use Third Party Software (pdf) - updated 8/9/2018
  • The 31C service code will become effective April 1, 2019.  Providers using the Third Party software should ensure system updates.
      • Providers will continue to bill 31U for Community Day Services provided in a Site-Based Setting. The provider would bill 31C when Community Day Services are provided at a community location which enables the participant to access and participate in relationships, activities and functions of community life.
    • The Division of Developmental Disabilities will continue to provide notifications to the field regarding advancements and programming changes which will directly impact the billing of services. 
    • Providers should expect to hear more about billing modifications related to specific billable services by mid-Spring 2019. 
  • Effective Fiscal Year 2019, for program codes 30U, 31A, 31U, 37U, 38U, 39G, 39U, 53D and 53R, report the rate level in the Service Code field. Rate level 1 is the statewide rate and rate level 2 is the Chicago rate. Valid values: 1 or 2.
    • The daily billing cap is 7.0 hours for 31U, 35U, 38U, 39G and 39U.
    • The daily billing cap is 5.0 hours for 30U, 37U and 53D.
    • The daily billing cap for 53R is 24 Hours.

For questions or technical support for the MIS systems - ROCS, Agency Plans, Fee for services, etc., please send e-mail to ROCS Support

ROCS Changes for ICD-10 implementation

New record formats will be required for client files submitted after September 21,2015.

Test files can be sent by using the FTP Test Installation Executable which can be downloaded using the link below.

FTP Test Installation Executable Download

Test files must contain valid data records and a trailer record and can be sent from August 20 - September 30, 2015.

Please call JoLee Edwards at 217-785-9559 or send an email to DoIT.ROCS@illinois.gov for assistance.


Technical Support

Please review the Provider Assistance area for questions and answers about ROCS.

If you need further assistance, contact ROCS Technical Support