- Community Services Agreement
- Title XX Social Services Block Grant, Donated Funds Initiative Application and Program Plan
- Community Services Agreement Amendment
A. Community Services Agreement
DHS Community Services Agreement contains standard contract language used for all IDHS agreements.
Contract Attachment J contains specific agreement requirements related to programs funded through the Title XX Social Services Block Grant.
Contract Attachment "J" Cover Sheet indicates the contract information, the type of services, the method of payment, the method of reconciliation and the contract estimated amount.
Contract Addendum indicates the contract deliverables.
To provide social services through the Title XX Social Services Block Grant, Donated Funds Initiative, providers must have a fully executed set of documents that have been approved and signed by the Secretary of the IDHS. The Community Services Agreement is between IDHS and the provider and is the legally binding document to implement services consistent with all the agreement attachments which delineate the duties and responsibilities of the provider under the laws of the State of Illinois. One Community Services Agreement may cover a number of different IDHS Programs as the result of the Department's efforts toward consolidation. The Donated Funds Initiative Program Attachment is an attachment to the Community Services Agreement and sets forth supplemental contractual obligations between the provider and IDHS. The attachment provides contractual requirements beyond and in addition to those in the Community Services Agreement and is intended to relate to the programmatic areas of the Division of Family and Community Services, Bureau of Basic Supports, Donated Funds Initiative.
The Bureau of Basic Supports reviews existing Community Services Agreements to determine program funding levels for the next fiscal year subject to the availability of an approved state appropriation and the availability of federal funds for the purpose outlined in the agreement. The Bureau will send via electronic email the Agreement, funding revision form, or Attachment to the Agreement, depending on IDHS procedure, to the provider for review and signature, obtain the IDHS Secretary's signature, and return a copy of the executed agreement and attachments to the provider.
Providers may subcontract for Title XX Donated Funds Initiative services. All subcontracts must reflect the standard contract language included in the IDHS Community Services Agreement and specific agreement requirements contained in Attachment J of the Community Services Agreement. Subcontracts must have IDHS approval.
B. Title XX Social Services Block Grant, Donated Funds Initiative Application and Program Plan
All providers must have an approved application and program plan on file with the Bureau of Basic Supports. The program services, contract deliverables, and budget are detailed in the approved application and program plan. As Part of the Community Services Agreement Attachment, the program plan is referenced as an Exhibit. Any changes during the contract period require prior approval from IDHS.
Bureau staff carefully review each program plan using a program plan checklist. If the program plan does not adequately address the Title XX Social Services Block Grant program requirements, staff will contact the provider and provide technical assistance to obtain the required information.
Failure to provide a completed Program Plan by the date specified by the Department will result in payment suspension. The Provider will receive written notification of the suspension and given an opportunity to provide the requested information. If the Provider does not contract the Department within 30 days from the date of the written notification the Department will initiate action to terminate the Agreement. The Provider will receive written notification of the Department's intent to terminate the Agreement.
C. Community Services Agreement Amendment
An amendment is required when there is a change in the program plan that has been approved by IDHS. The changes to the program plan may cover services, service delivery, deliverables and the budget. The provider must contact IDHS to discuss the proposed changes and to determine if an amendment is necessary. The provider will prepare the amendment and supporting documentation for IDHS approval.
All agreement amendments must be submitted to the Bureau at least thirty (30) days prior to the proposed effective date and thirty (30) days before the end of the Agreement period (June 30). Processing time required by IDHS should be taken into consideration.