Important Notice
Immediate Attention Requested
The attached materials contain information about reporting requirements your Agency must fulfill for the Illinois Department of Human Services. There are time limits associated with these requirements. PLEASE MAKE NOTE OF THE DUE DATE. Failure to meet the requirements will result in a suspension of ALL payments by the Illinois Department of Human Services.
Keep a copy of these requirements for your records and provide a copy of this entire packet to your Chief Financial Officer/Business Office.
If your Agency uses the services of an independent certified public accountant (CPA), please provide a copy of this entire packet to the CPA AS SOON AS POSSIBLE.
- FY11 Memorandum to Chief Executive Officers (pdf)
- FY11 Required Financial Reporting 7/27/11
Providers subject to financial reporting are required to submit one or more of the following documents:
For Applicable DD Providers
For FY11 the CFR must be submitted electronically using the web-based CFR system at the following site: (https://sec1.isbe.net/CFR/)
For Applicable MH Providers
For FY11 the CFR must be submitted electronically using the web-based CFR system at the following site: (https://sec1.isbe.net/CFR/)
For Applicable DD/MH Providers
Grant Report Information
AFR Information
- FY11 Annual Financial Report (AFR) Form (xls) Please note this form is an Excel 97-2003 Workbook that must be saved to a seperate file or folder before entering any data. This form also contains multiple Worksheets that are accessed with the maximize tab on the top of the margin and to the right.
- The Office of Contract Administration will be providing an additional expanded web version of the Annual Financial Report in the near future.
- FY11 Annual Financial Report (AFR) Form Instructions (pdf) Please note the following instructions are for the Annual Financial Report (AFR) even though the instructions are referring to the Budgeted Statement of Functional Expenses they also apply to the AFR. An updated version of the instructions will be available in the near future.
- Please note that the Proposed Budget Form and The AFR form are essentially the same forms. The Proposed Budget Form is to be used to report estimated cost for the upcoming fiscal year contract. The AFR however is used to report actual expenditures at the end of each fiscal year contract.
- Independent Auditor's "In Relation to" Opinion on AFR (pdf) "Please note the "In Relation to" Opinion on the AFR is not required if the Provider is required to have an A-133 Single Audit"
- Independent Auditor's Report on Applying Agreed-Upon Procedures to AFR (pdf)
Additional reporting information:
The provider should ensure that its reporting package is addressed correctly and that two (2) complete copies are enclosed.
All reports must be submitted in PAPER FORM. References to web sites and reports in any electronic format WILL NOT BE ACCEPTED and will not constitute fulfillment of reporting requirements.
Contact Us
If you have questions about this section or require and accessible version of a document posted in this section please contact the Office of Contract Administration at (217) 785-9260 or email: Brian Bond
