Indicator 7 - Percent of eligible infants and toddlers with IFSPs for whom an evaluation and assessment and an initial IFSP meeting were conducted within Part C's 45-day timeline

Helping Families. Supporting Communities. Empowering Individuals.

Overview of the Annual Performance Report Development: See Indicator 1.

Monitoring Priority Effective General Supervision Part C / Child Find
Indicator 7 Percent of eligible infants and toddlers with IFSPs for whom an evaluation and assessment and an initial IFSP meeting were conducted within Part C's 45-day timeline. (20 U.S.C. 1416(a)(3)(B) and 1442)
Measurement

Percent = [(# of infants and toddlers with IFSPs for whom an evaluation and assessment and an initial IFSP meeting was conducted within Part C's 45-day timeline) divided by the (# of infants and toddlers with IFSPs evaluated and assessed for whom an initial IFSP meeting was required to be conducted)] times 100.

Account for untimely evaluations, assessments, and initial IFSP meeting, including the reasons for delays.

Measurable and Rigorous Target

FFY Measurable and Rigorous Target
FFY09/SFY10 100% of new IFSPs will be initiated within 45 days of referral.

Actual Target Data for FFY09/SFY10:

Indicator 7

[IFSP initiated within 45 days of referral /(Total IFSPs - Cases delayed for family reasons)] X 100

FFY09/SFY10 Result:FY08/SFY09 Target = 100%

FFY09/SFY10 Result  [(16,736+142)/16,970] X100 = 99.46%
FY08/SFY09 Target 100 %

CFC offices assign a reason (i.e., CFC, family or provider) when a case takes more than 45 days. These data are provided in the following chart, along with a calculation for IFSPs initiated within 45 days (in "On Time column) that includes cases delayed for family reasons. The EI Program includes IFSPs that have been delayed for family reasons when reporting performance data to CFC offices, as delays for any reason can be detrimental to children.

Seven of the 25 CFC offices demonstrate 100% compliance with the 45-day requirement. All three geographic groupings of the state (i.e., Cook County Collar County and Downstate) have a minimum of 99% compliance, with only four CFC offices falling below 99.0%

FFY 09/SFY 10 IFSPs Initiated* Within 45-Days Reasons for Delay

CFC # & Area Total * Not
Delayed
CFC Delay Family Delay Provider
Delay
On
Time
On
Time
Less
Family Delay
#1 - LOVES PARK 568 564 2 2 - 99.30% 99.65%
#2 - Lake County 754 752 1 1 - 99.73% 99.87%
#3 - FREEPORT 294 283 2 7 2 96.26% 98.64%
#4 - Kane & Kendall Counties 859 811 10 27 11 94.41% 97.56%
#5 - Du Page County 1,115 1,107 3 3 1 99.28% 99.55%
#6 - N. Suburbs 1,457 1,451 1 3 - 99.59% 99.79%
#7 - W. Suburbs 912 907 - 3 - 99.45% 99.78%
#8 - SW Chicago 676 675 - - - 99.85% 99.85%
#9 - Central Chicago 916 911 1 3 1 99.45% 99.78%
#10 - SE Chicago 625 625 - - - 100.00% 100.00%
#11 - N. Chicago 1,990 1,963 - 21 4 98.64% 99.70%
#12 - S. Suburbs 962 962 - - - 100.00% 100.00%
#13 - MONMOUTH 335 333 - 1 - 99.40% 99.70%
#14 - PEORIA 547 522 1 21 3 95.43% 99.27%
#15 - Joliet 1,358 1,352 2 2 1 99.56% 99.71%
#16 - DANVILLE 652 626 4 12 9 96.01% 97.85%
#17 - QUINCY 233 233 - - - 100.00% 100.00%
#18 - SPRINGFIELD 320 314 2 4 - 98.13% 99.38%
#19 - DECATUR 358 357 - - - 99.72% 99.72%
#20 - EFFINGHAM 348 347 - 1 - 99.71% 100.00%
#21 - BELLEVILLE 624 580 14 27 2 92.95% 97.28%
#22 - CENTRALIA 313 310 - 3 - 99.04% 100.00%
#23 - NORRIS CITY 189 189 - - - 100.00% 100.00%
#24 - CARBONDALE 158 158 - - - 100.00% 100.00%
#25 - McHenry County 407 404 1 1 1 99.26% 99.51%
Statewide 16,970 16,736 44 142 35 98.62% 99.46%
% of Total 100.0% 98.62% 0.26% 0.84% 0.21%
Cook County (6-12) 7,538 7,494 2 30 5 99.42% 99.81%
Collar (2, 4, 5, 15, 25) 4,493 4,426 17 34 14 98.51% 99.27%
Downstate (All Others) 4,939 4,816 25 78 16 97.51% 99.09%

* Table does not include re-enrollments. Except for average days to initial IFSP, all other tables include reenrollments. Most reenrollments take only a few days and almost never more than 45-days.

Discussion of Improvement Activities Completed and Explanation of Progress or Slippage that occurred for FFY09/SFY10:

Progress or Slippage for Indicator 7: In FFY09/SFY10, the proportion of cases with IFSPs initiated within 45 days (99.46%) decreased slightly from the FFY08/SFY09 target data (99.49%). Regional data shows little change between the two years. In both FFY08/SFY09 and FFY09/SFY10, four CFC offices fell below 99%, with three of showing some improvement from the previous year. Major challenges in these areas of the state include EI provider availability and rapid growth in caseloads creating staff vacancy problems for CFC offices.

Improvement Activities Completed

No new improvement activities were identified in the FFY08/SFY09 APR. Previous improvement activities continue, such as monthly statistical reporting to CFC offices, additional reporting of children that will exceed 45 days in intake by the end of the month, performance contracting, identification of findings and development of corrective action plans, and use of data in the determination score process.

Illinois has greatly improved its documentation of findings and correction of noncompliance. In FFY06/SFY07, it expanded the process to utilize its data system. A system of identification and correction of noncompliance was developed, but not fully implemented until FFY07/SFY08, due to delays in sending notification of findings to CFC offices. Findings based on FFY06/SFY07 were sent in February 2008. Findings based on FFY07/SFY08 data were sent on December 2008. Illinois is now on track to provide timely notification and to monitor and document correction of noncompliance. On August 27, 2009, the Bureau sent a single letter to each CFC office that included the CFC office's determination (in accordance with 616(a)(1)(C)(i) and 300.600(a) of IDEA 2004) and the notification of findings of noncompliance, based upon FFY08/SFY09data. On September 10, 2010, the Bureau sent a single letter to CFC offices with determinations and notification of finding based upon FFY09/SFY10 data.

Correction of FFY 2008 Findings of Noncompliance (if State reported less than 100% compliance):

Level of compliance (actual target data) State reported for FFY 2008 for this indicator: 99.49%

  1. Number of findings of noncompliance the State made during FFY 2008 (the period from July 1, 2008, through June 30, 2009) 17
  2. Number of FFY 2008 findings the State verified as timely corrected (corrected within one year from the date of notification to the EIS program of the finding) 14
  3. Number of FFY 2008 findings not verified as corrected within one year [(1) minus (2)] 3

Correction of FFY 2008 Findings of Noncompliance Not Timely Corrected (corrected more than one year from identification of the noncompliance) and/or Not Corrected:

  1. Number of FFY 2008 findings not timely corrected (same as the number from (3) above) 3
  2. Number of FFY 2008 findings the State has verified as corrected beyond the one-year timeline ("subsequent correction") 0
  3. Number of FFY 2008 findings not verified as corrected [(4) minus (5)] 3

Actions Taken if Noncompliance Not Corrected: Corrective action plans to address noncompliance policies, procedures, and practices are required to be written and implemented for any finding of non-compliance. Compliance is considered in setting determination scorecards if an agency fails to submit a credible corrective action plan, fails to make adequate progress, or fails to implement major features of the plans. Determination scores are negatively impacted if the CFC office receives a penalty adjustment for the number of cases in intake over

45 days or is ranked in the bottom five CFC offices for all 10 measures that carry incentive funding, including the proportion of IFSPs completed within 45 days and the lowest average number of days between referral and initial IFSP.

Verification of Correction of FFY 2008 noncompliance or FFY 2008 findings (either timely or subsequent): Verification of correction of noncompliance is outlined below.

Describe the specific actions that the State took to verify the correction of findings of noncompliance identified in FFY 2008: For correction of noncompliance, this APR looks at findings identified using FFY07/SFY08 data and adds "prong 2," ensuring that CFC offices have correctly implemented the specific regulatory requirement, as defined in OSEP Timely Correction Memo 09-02. Child-specific data were accessed through the Cornerstone system and data reports, including those that identify children that exceed 45-day and 75-day time lines. In all findings of noncompliance it was determined that the CFC has corrected each individual case of noncompliance. Illinois has identified that a CFC office had implemented the regulatory requirement for service delays using monthly statistical reports and documenting three consecutive months during which the CFC office has no service delays. In FFY08/SFY09, there were 17 findings, with 14 findings identified as corrected, leaving 3 findings uncorrected. In FFY09/SFY10, 12 new findings were identified. A new system of notification of findings and correction of noncompliance is being implemented that will assist the lead agency and the CFC offices in tracking performance and providing adequate notification when a correction has taken place.

No FFY06/SFY07 or FFY07/SFY08 findings remain uncorrected.

Additional Information Required by the OSEP APR Response Table for this Indicator:

Statement from the Response Table State's Response
If the State does not report 100% compliance in the FFY2009 APR, the state must review is improvement activities and revise them, if necessary. See the following new improvement activities.

Statement from the Response Table State's Response

If the State does not report 100% compliance in the FFY2009 APR, the state must review is improvement activities and revise them, if necessary. See the following new improvement activities.

Revisions, with Justification, to Proposed Targets / Improvement Activities / Timelines / Resources for FFY09/SFY10: The State Performance Plan (SPP) has been revised to specify, for each indicator, annual targets and improvement activities for each year through FFY2012 (July1, 2012 through June 30, 2013).

FFY Measurable and Rigorous Target

2011 -(2011-2012)  100% of new IFSPs will be initiated within 45 days of referral.

2012 - (2012-2013) 100% of new IFSPs will be initiated within 45 days of referral.

The improvement activities described in the SPP are ongoing efforts. The following are new improvement activities to be implemented through FFY12/SFY13.

New Improvement Activity Timelines & Resources

Policies and procedures will be reviewed and revised, as needed, to ensure that the integrity of the referral, intake, evaluation/assessment and IFSP processes are maintained.  This is an ongoing process through June 30, 2013.

Resources include the Bureau of Early Intervention and EI Monitoring Program