PAYMENT INQUIRY INFORMATION
Please follow the process below to review payments made to your agency.
STEP 1
Go to: www.ioc.state.il.us
Click on "vendor payments" in left column.
STEP 2
Enter the "Vendor TIN Num" in the field provided.
Click "OK."
STEP 3
Click on "Payments."
STEP 4
"Select a fiscal year."
"Select an agency."
Agency "444" is the IL Department of Human Services.
Click on the "Find Warrants" button.
STEP 5
The left column lists the warrant/EFT#. If the number begins with zeroes, it is an Electronic Funds Transfer (EFT). The funds are deposited directly into the vendor's bank account. Note the "issue date" in the center column. This is the date of the deposit.
STEP 6
The "Warrant/EFT#" begins with an alpha character. An alpha character indicates that a warrant (check) was issued to the vendor. The "issue date" is the date that the warrant was released. The "paid date" is the date that the warrant cleared. If the "paid date" is blank, the warrant has not been cashed and/or has not cleared.
Double click on the warrant/EFT# for more details regarding the payment.
STEP 7
In the "IOC Accounting Line Details" box, Organization 26 indicates the Division of Alcoholism and Substance Abuse (DASA).
Notice the "Invoice" number in the top section. The first digit indicates the State Fiscal Year for which services are being paid. The letters following the first character indicate that this is a payment from DASA. For provider contract payments the alpha characters, following the fiscal year number, that are commonly used by DASA are SA and SB. The last two characters of the invoice number indicate to which month the payment is related.
Medicaid payments will have a different invoice numbering scheme. All Medicaid payments will have an "Object" number of 4560.
To request payments by EFT go to http://www.ioc.state.il.us/office/ec.cfm for information.
Payment and Data Processing Cycle Flow Chart
Please contact DASA for an accessible version of the Payment and Data Processing Cycle Flow Chart at: DHS.DASAHelp@illinois.gov
A PDF version of the Payment and Data Processing Cycle Flow Chart can be accessed at the following link: Payment and Data Processing Cycle Flow Chart (pdf)
