Please direct all program related information and questions to:
Bureau of Youth Services and Delinquency Prevention
815-823 East Monroe Street
Springfield, IL 62701
The goal of the Delinquency Prevention program is to divert youth who have committed a delinquent offense from further involvement in the juvenile justice system. Services are provided by local community-based agencies. The agencies rely on the cooperation of the courts and probation officers and on working agreements with other service providers.
Youth who have committed a delinquent offense are referred by local law enforcement and probation departments. The services provided by the program include community outreach, advocacy, individual, group and family counseling, intake/assessment, employment and recreation.
II. Policies & Procedures
The Provider of Delinquency Prevention services (hereinafter, referred to as Provider) will provide the following services and agrees to act in accordance with all state and federal statutes and administrative rules applicable to the provision of services pursuant to this Agreement.
III. Contract and Amendment Process
The contract between the Department and the Provider is generally referred to as the Agreement and consists of several parts:
- Community Service Agreement, containing the standard contract language used for all Department contracts
- Exhibit A, containing Scope of Services/Purpose of Grant
- Exhibit B, containing Deliverables
- Exhibit C, containing Payment Information
- Exhibit D, containing Contact Information
- Attachment E
- The Program Manual, attached by reference to the Agreement, contains the program service provisions.
The Department will initiate the contract by having it online for the Provider to obtain and sign. The Provider will fax signature page to the Department to obtain the Secretary's signature and the Department will return a copy of the executed signature page of the contract to the Provider via pdf email.
There are two types of amendments to an executed Community Service Agreement.
- Letters of increase or decrease
A letter is sent to the Provider stating the intent to increase or decrease dollars to specific program services existing in the Community Service Agreement. There is no need for the Provider to sign and return this document.
- Formal amendments
A two-party signed agreement to an executed Agreement is a formal amendment. The following process is required for a formal amendment to be processed:
- Adding new program services - An amendment to add a new program service must contain a detailed summary of services to be provided under the executed Community Services Agreement and a method of payment.
- Extending the service dates of the Community Services Agreement* - An amendment to extend the service dates of the Community Services Agreement must contain the following information: -Agreement number as it appears on the original Community Services Agreement; Provider name; clause stating the new term of the Agreement; signatures of the Provider and the Secretary of the Department of Human Services
*NOTE: A Community Services Agreement end date should be June 30, due to mandates in the State Finance Act regarding audit period. Language on pages one through nine in the Community Services Agreement may not be changed.
- Extending the service dates of an existing program attachment - An amendment to extend the date of a specific attachment in the existing Community Services Agreement must contain the following information: -Agreement number as it appears on the original Community Services Agreement; Provider name; clause stating the new term and the specific attachment name and number; signatures of the Provider and the Secretary of the Department of Human Services
- Changing language within an existing program attachment - An amendment to change language in an existing program attachment of the Community Services Agreement must contain the following information: -Agreement number as it appears on the Community Services Agreement; Provider name; clause(s) stating the new language; signatures of the Provider and the Secretary of the Department of Human Services
- Payments to the Provider will be made on a prospective basis, rounded to the nearest $100.00. The final prospective payment may be greater or lesser than the previous payments due to rounding.
- The Department will compare the amount of the prospective payments made to date with the documented expenditures provided to the Department by the Provider. In the event the documented services provided by the Provider do not justify the level of award being provided to the Provider, future payments may be withheld or reduced until such time as the services documentation provided by the Provider equals the amounts previously provided to the Provider. Failure of the Provider to provide timely documentation may result in a reduction to the total award.
- The final payment from the Department under this Agreement shall be made upon the Department's determination that all requirements under this Agreement have been completed, which determination shall not be unreasonably withheld. Such final payment will be subject to adjustment after the completion of a review of the Provider's records as provided in the agreement.
V. Provider Responsibilities
- The Provider will provide delinquency prevention services to youth 12-17 years of age, who have been station adjusted by the police at least twice for a delinquent act, or found delinquent by the Juvenile Court at least once and are referred by local law enforcement and probation departments.
- Services funded under this Appendix will not be used to supplement contractor services for current wards of the Department of Children and Family Services.
- The goals of the Delinquency Prevention program are to:
- to divert youth who have committed a delinquent offense from further involvement in the juvenile justice system by providing community based services, and
- develop community based alternatives for juvenile offenders, which will provide them with positive options and experience.
- The Provider will perform criminal background and CANTS checks on personnel coming in direct contact with clients.
- There will be a standardized intake and assessment using the Youth Assessment and Screening Instrument on all youth referred for service including, if possible, an interview with the youth's parents or guardians and other appropriate family members. During this interview, the Provider is expected to gather sufficient information to determine whether further services are appropriate.
- The case plan shall be developed based on the results of the YASI, utilizing the eCornerstone system. The plan is individualized to the youth's particular needs and includes goals developed with and on behalf of the youth and services necessary to accomplish those goals. Services provided under this Attachment should include, but are not limited to: individualized assessment as defined by the Department; cognitive behavioral skills; life skills; advocacy; individual, family, and/or group counseling, mentoring, and educational assistance.
- The Provider agrees to use the eCornerstone system to fully document the provision of units of service to each client. A current record shall be maintained for each youth receiving services. Records for each child shall include an intake and assessment, case plan, legal documents, and agreements for care, as appropriate, and case notes reflective of the ongoing care and treatment of the child.
- The Provider agrees to send a minimum of one staff representative per program grant to attend mandated regional and/or statewide meetings sponsored by the Department.
- Program Plan & Deliverables
The Provider shall submit a detailed, annual program and spending plan, as well as program reports to the Department, Bureau of Youth Services and Delinquency Prevention, in the format prescribed by the Bureau.
- 100% of all youth served by the program are referred by local law enforcement or probation department.
- 100% of all youth served by the program have been previously found delinquent by the Juvenile Court at least once or have been station adjusted at least twice for a delinquent act.
- 90% of all youth served by the program have received a full YASI assessment and case plan.
- 80% of all youth served by the program will not be charged with a new offense while participating in the program.
- 80% of all youth served in the program will successfully complete the program.
VI. Department Responsibilities
The Department will respond to the needs of the Provider as required within the full scope of the agreement.
VII. Support Services
Utilization of Community Resources
It shall be the responsibility of each project director to coordinate the services provided through the project with other sources of care in the community, such as:
- Illinois Department of Juvenile Justice
- Illinois Department of Children and Family Services
- Local probation departments
- Local mental health agencies
- Local schools
- Local substance abuse providers
- Other related social services agencies
- Local law enforcement agencies
VIII. Billing Instructions
Providers shall use the following methodology to document the use of these funds:
- The Provider shall provide summary documentation by line item of actual expenditures incurred for the purchase of goods and services necessary for conducting program activities. The Provider shall use generally accepted accounting practices to record expenditures and revenues as outlined in DHS Rule 509, Fiscal Administrative Recordkeeping and Requirements.
- Expenditures shall be recorded in the Provider's records in such a manner as to establish an audit trail for future verification of appropriate use of Agreement funds.
- Expenditure documentation shall be submitted, in a format defined by the Division of Community Health and Prevention, to the Department on a quarterly basis, within 30 days after the end of each calendar quarter. However, the Provider shall have the option to report monthly.
- The Provider shall submit expenditure documentation by one of the following means:
- Mailing Address
815-823 East Monroe Street
Springfield, IL 62701
- All financial record keeping on the part of the Provider shall be in accordance with generally accepted accounting principles consistently applied.
Expenditure Documentation Form Instructions
Expenditure Documentation Form
IX. Program Monitoring
The Provider will provide the Department with requested monitoring and evaluation information and understands that the Department will monitor, audit, and evaluate service and records. Reporting will be as required by the Department. Monitoring may include but is not limited to:
- On site visits to providers including inspection of client files, fiscal records, and interviews with program staff, probation staff and judges.
- Telephone monitoring of service via contacts with providers and a sample of youth and families receiving service.
- Periodic audits.
- Unannounced visit.
X. Program Budget
Providers agree to establish and utilize a budget approved by the Provider's Board of Directors.