Illinois Emergency Food and Shelter Program Annual Report FY2010

Helping Families. Supporting Communities. Empowering Individuals.

Illinois Emergency Food and Shelter Program Annual Report FY2010 (pdf)

PREFACE

The Illinois Department of Human Services (IDHS) Emergency Food and Shelter Program (EF&S) is compiled for the House and Senate Appropriation Committees of the Illinois General Assembly in accordance with 305 ILCS 5/12-4.5. This report provides historical and current fiscal year information about the Emergency Food and Shelter Program, and outlines funding be detailing program expenditures, types of services, and number of people served.

This report should not be construed to represent the total homeless population in Illinois. This report contains data compiled from quarterly reports from organizations funded by the IF&S Program.

INTRODUCTION

The Illinois Emergency Food and Shelter (EF&S) Program was developed to provide immediate food and shelter to homelss persons and families or persons and families at imminent risk of becoming homeless. The EF&S Program was designed to provide meals, beds, and supportive services through not-for-profit organizations to homeless individuals and families to assist them to return to self-sufficiency.

Funding for the EF&S Program has provided funding for emergency shelters, transitional shelters, voucher programs, food, and an array of supportive services to homeless individuals and families across the state of Illinois. In State Fiscal Year 2010, $8.7 million in funding was allocated to the Emergency Food and Shelter Program providers.

Program Goal

The goal of the Emergency Food and Shelter Program is to render immediate and comprehensive shelter services to homeless individuals and families or individuals and families at imminent risk of homelessness. The program provides food, shelter, and supportive services through local not-for-profit agencies. Program deliverables require that:

  • All participants be provided with case management services, counseling services, and advocacy services within 5 days of admittance to the program for transitional programs, and within 15 days for overnight programs.
  • All participants have access to case management services outside of normal business hours of operation including, but not limited to, evening case management service hours.
  • All participants have complete intake and assessment done upon entry into the program. Providers must submit all intake and assessment forms to IDHS annually for approval.
  • All providers have a community outreach plan, which includes a detailed description for notifying the community of the program, hours of operation, and admittance/eligibility requirements into the program they administer for IDHS. This plan includes outreach to other community service agencies and the local Family and Community Resource Center (FCRC). IDHS must be advised of any publication and distribution of flyers, printed materials, and/or brochures that are part of the IDHS funded program.
  • All providers have a referral process that assists program participants with enrollment into public benefit programs such as TANF, Supplemental Nutrition Assistance Program (SNAP, formerly known as food stamps), ALL Kids, medical assistance, disability assistance, as well as any other resources that address the needs of the program participants.
  • All progress and supportive services for transitional shelter participants be tracked and reported within each participant's case file through the development of an Individual Service Plan that includes at a minimum, a record of the participant's supportive services, case management, outcomes, goals, progress notes, and benefit assistance.
  • All providers have the ability to download the IDHS Supplemental Nutrition Assistance Program (SNAP, formerly known as food stamps) application and distribute to all eligible households.
  • All providers have a written agreement or memorandum of understanding for referrals with other social service providers. The agreement or memorandum of understanding includes at a minimum: the type of services to be provided, the referral process of each agency, and follow-up actions.`
  • All providers accurately report outcomes and submit quarterly reports to IDHS utilizing the Emergency Food and Shelter web-based reporting system.
  • All providers report the following information in the annual Funding Plan:
    • an unduplicated number of projected participants to be served in the fiscal year,
    • an unduplicated number of project households to be served in the fiscal year,
    • the projected nights of shelter to be provided during the fiscal year; and
    • the projected number of meals to be provided, served, purchased, or vouchered during the fiscal year.

Administration

The IDHS Division of Human Capital Development, Bureau of Homeless Services and Supportive Housing administer the state funded EF&S Program. Program staff perform all administrative and program management functions that includes, but is not limited to, the implementation of funding plans, contracting, program payments, and program monitoring. The EF&S Program deliverables are verified by IDHS staff through on-site field monitoring.

Funding

The General Revenue Fund (GRF) allocation for the EF&S Program provides food, shelter, and supportive services to homeless individuals and families throughout the state. The allocation is divided between Chicago (54%) and the balance of the state (46%).

The public and not-for-profit organizations that participate in the EF&S Program must provide shelter and supportive services and match at least 25% of the program costs from other sources. Fifty percent of the match must be cash. The other fifty percent may be cash and/or in-kind services, including volunteer services, or the value of the property.

Included in the EF&S appropriation are funds allocated for technical assistance. The Illinois Association of Community Action Agencies provides monthly information to homeless agencies across the state regarding legislative and programmatic changes, public and private funding opportunities, and changes in federally funded homeless programs.

Reporting

In Fiscal Year 2009 the Department made significant improvements to the EF&S Program by developing a web-based quarterly reporting system. In an attempt to capture the maximum amount of available data, the Department designed a reporting system compatible with the U.S. Department of Housing and Urban Development homeless program reporting formats. The Department also added data elements to the reporting system to provide statistical information regarding homeless children.

Fiscal Reporting: Fiscal compliance, program activity, and program monitoring are employed by IDHS staff to ensure the effective administration of the EF&S Program. Upon execution of the EF&S contract, all agencies are required to report expenditures quarterly utilizing a web-based reporting system.

Service Reporting: client activity is also reported quarterly on the IDHS web-based reporting system. The number of participants served, characteristics, services, causes of homelessness, special needs, and household types are just some of the data elements collected.

Program Services

Shelter programs funded by the EF&S Program include:

  • Overnight / Emergency Shelters that provide emergency sleeping accommodations for 12 or fewer hours that serves at least one meal and provides supportive services;
  • Voucher Programs that provide emergency shelter on a per diem basis at a nearby hotel or motel when other overnight shelter is not available and also provides supportive services and may provide food;
  • Transitional Shelters that provide shelter, food and supportive services for up to 24 months.

While the majority of the EF&S funding provides for food and shelter, all organizations must also provide supportive services to receive funding from the EF&S Program.

The supportive services provided by the EF&S Program assist homeless individuals and families return to self-sufficiency. The eligible supportive services include:

  1. Advocacy - Intervening on behalf of program participants to assist in the receipt and use of support services.
  2. Alcohol Abuse Services - Providing or arranging services for participants to attend AA (Alcoholics Anonymous) or other programs that address alcohol abuse issues.
  3. Case Management - Coordinating the acquisition, delivery and use of supportive services. Case management must include individual assessments that are used to develop individual service plans.
  4. Child Care - Providing or arranging child care services.
  5. Children's Services - Providing or arranging services for child-specific services, such as child abuse counseling or preschool programs.
  6. Counseling - Providing or arranging for individual or group counseling to alleviate physical abuse, mental health issues, substance abuse, and/or familial obstacles that are preventing a return to self-sufficiency.
  7. Domestic Violence - Providing or arranging services for victims of domestic violence.
  8. Education - Providing or arranging services for participants to complete a course of study leading to a diploma or specific skill certificate.
  9. Employment Services - Providing or arranging services for participants to complete job preparation and/or to secure job interviews or employment. This may include acquiring special tools or clothing to perform the job in which the participant is placed or receiving training.
  10. English as a Second Language - English language services available to persons who seek to improve Language their English language skills.
  11. Follow Up - Assessing the need and providing additional services upon completion of, and discharge from the Emergency Food and Shelter Program.
  12. Health/Dental Services - Providing or arranging services for participants and assuring use of needed medical and dental services.
  13. HIV/AIDS Related Services - Supportive services related to the needs of participants diagnosed with HIV/AIDS.
  14. Housing Location/Inspection - Locating and/or the initial inspection of rental property on behalf of Inspection participants to ensure that the housing is decent and adequate for the household and meets the general health and safety standards prior to tenant occupancy.
  15. Legal Service Referral - Referrals to any legal services which may be needed by participants.
  16. Mental Health Services - Providing or arranging services that address serious mental health issues that can not be resolved through regular counseling services.
  17. Outreach - Locating and contacting homeless individuals or families in the community and inform them of available services.
  18. Substance Abuse Services - Providing or arranging services for participants to attend NA (Narcotics Anonymous) or other programs that address substance abuse issues.
  19. Transportation - Transporting or purchasing services, such as bus tokens or taxi fares for participants to obtain medical care, public assistance, education, training and other services not provided on site.

Fiscal Year End Program Data

The following statistics were downloaded directly from the Department's EF&S web-based reporting system. All of the following program data was compiled from the quarterly reports submitted by the EF&S providers.

Number of Homeless Persons

Listed below is the total number of adults and children under the age of 18 that utilized EF&S during the fiscal year.

Adults = 29,717

Children Under 18 = 12,351

Total Adults and Children Under 18 = 42,068 

Number of Homeless Households

Single Male = 16,111

Single Female = 6,152

Couple No Child = 200

Couple W/Child = 656

Male W/Child = 148

Female W/Child = 5,324

Total Unduplicated Households = 28,591

Prior Living Situation

The EF&S participants reported sleeping in the following places in the week prior to entering the program.

PRIOR LIVING SITUATION ADULTS CHILDREN UNDER AGE 18
Non-housing (street, park, car, bus station, etc.) 4,627 476
Emergency Shelter 5,309 1,875
Transitional Housing for Homeless Persons 793 554
Permanent Housing 188 86
Psychiatric Facility 167 4
Substance Abuse Treatment Facility 608 88
Hospital 423 36
Jail/Prison 1,350 10
Domestic Violence Situation 1,218 1,141
With Relatives/Friends 9,462 5,306
Rental Housing/Eviction 3,295 1,807
Disaster/Fire 284 300
Condemned Housing 147 116
Other 1,846 552
TOTAL 29,717 12,351

Other Shelters

This section provides the number of participants that used "other" shelters in the year prior to entering the Emergency Food and Shelter Program. If no shelters were utilized during the prior year, the number of these participants were reported in the "None" category.

NUMBER OF SHELTERS ADULTS CHILDREN UNDER AGE 18
None 17,356 7,819
1 7,795 2,989
2 2,843 1,005
3 913 299
4 343 98
5 or more 467 141
TOTAL 29,717 12,351

Age and Gender

This section describes the age and gender of all adult participants that entered the program during the fiscal year. Total Adults = 29,716.

AGE MALES FEMALES
62 and Over 668 230
51-61 4,213 1,296
31-50 8,940 5,201
18-30 3,649 5,437
Emancipated Minor or Unaccompanied Youth* 14 68

This section describes the age and gender of all child participants that entered the program during the fiscal year.  Total Children = 12,324.

AGE MALES FEMALES
13-17 758 881
6-12 2,004 2,084
1-5 2,706 2,480
Under 1 723 688

Age and Gender of Reunited Family Members or Newborns

The age of other adult family members or unaccompanied youth reunited with a participant that entered the EF&S program during the fiscal year is provided in this section.

Total Reunited Adults = 1

AGE MALES FEMALES
62 and over 0 0
51-61 0 0
31-50 0 0
18-30 0 1
Emancipated Minor or Unaccompanied Youth* 0 0

*Emancipated or Unaccompanied Youth are defined as: emancipated minors, unaccompanied youth, married youth and/or a youth with a child.

The age and gender of newborns and other family members reunited with a participant that entered the EF&S program during the fiscal year is provided in this section.

Total Reunited Children = 27

AGE MALES FEMALES
13-17 2 1
6-12 0 2
1-5 0 6
Under 1 8 8

Ethnicity

This section provides the ethnicity of the EF&S participants entering the program within the fiscal year.

ETHNICITY ADULTS CHILDREN UNDER AGE 18
Hispanic or Latino 2,473 1,312
Non-Hispanic or Non-Latino 27,244 11,039
TOTAL 29,717 12,351

Race

This section provides the race of participants entering the EF&S Program during the fiscal year.

RACE ADULTS CHILDREN UNDER AGE 18
American Indian/Alaskan Native 130 68
Asian 127 30
Black/African American 16,820 8,555
Native Hawaiian/Other Pacific Islander 47 21
White 10,232 2,211
American Indian/Alaskan Native & White 112 29
Asian & White 43 2
Black/African American & White 558 702
American Indian/Alaskan Native &
Black/African American
60 40
Other* 1,588 693
TOTAL 29,717 12,351

*The "Other" category exists for participants that do not declare themselves in any of the given categories.

Special Needs

This section provides information regarding the types of special needs declared by the EF&S program participants upon entering the program. (A participant may have multiple special needs.)

SPECIAL NEED/CONDITIONS ADULTS CHILDREN UNDER AGE 18
Substance Abuse (SA) 7,289 122
Alcohol Abuse (AA) 6,679 45
Mental Illness (MI) 5,304 144
Developmental Disability (DD) 697 161
Physical Disability (PD) 1,973 39
HIV and/or AIDS (HIV) 208 3
Chronic Medical Health Problem 3,023 156
Domestic Violence 1,906 981
Unaccompanied Youth 44 14
Pregnant/Parenting Teen 324 42
Ex-Offenders 2,176 59
Other 528 60
TOTAL 30,151 1,826

Disabling Condition

The number of program participants declaring a disabling condition upon entry into the program is reported in this section = 6,258

The definition of a disabling condition is:

  1. A disability as defined in Section 223 of the Social Security Act;
  2. a physical, mental, or emotional impairment which is expected to be of a long continued and indefinite duration; substantially impedes an individual's ability to live independently, and of such a nature that such ability could be more suitable housing conditions;
  3. a developmental disability as defined in section 102 of the Developmental Disabilities Assistance and Bill of Rights Act;
  4. the disease of acquired immunodeficiency syndrome or any conditions arising from the etiological agency for acquired immunodeficiency syndrome; or
  5. a diagnosable substance abuse disorder.

Veterans

The number of participants that declared themselves as a veteran* that participated in the EF&S Program is reported in this section = 2,363

* A veteran is anyone who has ever been on active military status.

Cash Income

This section provides monthly cash income levels for all EF&S program participants entering the program and the income status of program participants when exiting the program.

INCOME LEVEL ADULTS ENTERING ADULTS EXITING CHILDREN ENTERING
(UNDER 18)
CHILDREN EXITING
(UNDER 18)
No Income 19,111 10,967 10,017 8,129
$1 to 150 938 679 223 245
$151 to 250 1,196 874 203 182
$ 251 to 500 2,297 1,888 698 592
$501 to 1,000 4,600 3,419 792 823
$1,001 to 1,500 1,029 960 275 284
$1,501 to 2,000 361 379 92 76
$2,001 + 185 191 51 52
TOTAL 29,717 19,357 12,351 10,383

Sources of Cash Income

The sources of cash income for all participants entering the EF&S program are provided in this section. Participants may have multiple sources of cash income. 

INCOME SOURCE ADULTS ENTERING ADULTS EXITING CHILDREN ENTERING
(UNDER 18)
CHILDREN EXITING
(UNDER 18)
AABD 120 75 11 10
Alimony/Spousal Support 28 53 6 8
Child Support (or DCFS Grant) 446 331 453 349
Employment & Training 150 195 24 52
Employment Income 3,773 3,732 820 761
Pension/Retirement 121 70 0 2
Private Disability Insurance 17 4 1 1
Social Security 678 379 83 107
SSDI 1,514 1,025 149 191
SSI 2,077 1,335 295 281
Targeted Work Initiative 21 96 3 3
Temp. Asst. Needy Families (TANF) 1,074 878 797 717
Transitional/GA/Earnfare 189 195 8 12
Unemployment Benefits 918 722 113 102
Veterans Benefits 198 109 2 1
Work First/Work Pays 40 13 3 3
Worker's Compensation 71 11 1 2
TOTAL 11,435 9,223 2,769 2,602

Non-Cash Benefits

The non-cash benefits for all participants entering the program are provided in this section, as well as the non-cash benefits for all participants exiting the program during the fiscal year.

SOURCE OF BENEFITS ADULTS ENTERING ADULTS EXITING CHILDREN ENTERING
(UNDER 18)
CHILDREN EXITING
(UNDER 18)
All Kids 461 429 1,752 1,524
Child Care Assistance 211 219 332 331
Emergency Food Assistance 2,502 2272 1,409 1,330
LIHEAP 143 115 124 151
Teen Parent Program 42 15 52 4
WIC 824 638 1,437 1,193
Medical Card 6,139 4694 6,366 5,133
Other 852 827 285 196
TOTAL 11,174 9209 11,757 9,862

Supplemental Nutrition Assistance Program/SNAP (formerly known as Food Stamps)

This section provides an unduplicated number of households entering the program during the fiscal year that were either currently enrolled, agency enrolled or ineligible for the program.

Enrolled Prior to Entering = 14,779

Enrolled After Entering = 7,926

Ineligible = 5,886

Total Households = 28,591

Shelter Nights and Meals

The total number of shelter nights and meals served to all program participants during the fiscal year is provided in this section.  Grand Total of Participants = 2,102,003.

PARTICIPANTS OVERNIGHT SHELTER VOUCHER SHELTER TRANSITIONAL SHELTER
Male Adults 551,109 4,399 247,717
Male Children 76,426 4,129 270,493
Female Adults 216,916 6,073 381,585
Female Children 83,263 4,610 255,283
TOTAL 927,714 19,211 1,115,078

Shelter Meals 

Grand Total of all meals served, purchased, or vouchered for all participants = 3,528,395.

MEAL TYPES OVERNIGHT SHELTER VOUCHER SHELTER TRANSITIONAL SHELTER
Meals Served/Purchased/
or Vouchered for All Participants
2,023,903 18,892 1,485,600

Supportive Services

The supportive services provided to all program participants during the fiscal year is represented in this section. (Advocacy, Case Management, and Counseling are required supportive services.)

Grand Total Support Services provided to all Participants = 2,179,298.

SUPPORTIVE SERVICES ADULTS CHILDREN
Advocacy 199,843 34,293
Case Management 325,389 32,400
Financial Counseling 113,827 10,955
Life Skills Counseling 185,505 16,738
Other Counseling Services 69,980 9,133
Alcohol Abuse Services 55,948 233
Child Care 5,148 7,295
Children's Services 6,030 25,687
Domestic Violence 27,890 1,143
Education 24,840 3,685
Employment Services 62,372 959
English as a Second Language 2,250 117
Follow-Up Services 117,028 18,992
Health/Dental Services 26,178 5,125
HIV/AIDS Related Services 2,929 18
Housing Location/Inspection 33,547 1,059
Mental Health Services 42,621 2,960
Legal Service Referrals 4,490 128
Outreach 142,208 13,060
Substance Abuse Services 90,417 183
Transportation 366,187 44,482
Other 42,361 3,665
TOTAL 1,946,988 232,310

Length of Stay

This section provides information regarding the length of time participants spent in the Emergency Food and Shelter Program before leaving.

TIME PERIOD ADULTS CHILDREN UNDER AGE 18
Less than 1 Month 9,638 5,061
1-2 Months 3,678 2,167
3-6 Months 4,629 2,469
7-12 Months 1,082 509
13-24 Months 293 143
25 Mos. - 3 Years 29 28
4-5 Years 3 0
6-7 Years 0 4
8-10 Years 0 0
10 Years & Up 5 2
TOTAL 19,357 10,383

Reason for Departure

Upon departing from the Emergency Food and Shelter Program, the following reasons were cited for all program participants during the fiscal year. 

NOTE: Transitional shelter programs are allowed to charge up to 30% of participant's income for rent. 

REASON FOR DEPARTURE ADULTS CHILDREN UNDER AGE 18
Left for Housing Opportunity before completing Program 2741 1801
Completed Program 4979 2948
Non-payment of Rent/Occupancy Charge 15 9
Non-compliance with Project 1775 1016
Criminal Activity/Destruction of Property/Violence 298 183
Reached Maximum time allowed in Project 792 444
Needs could not be met by Project 249 113
Disagreement with Rules/Persons 537 312
Death 20 6
Voucher Funds Exhausted 579 245
Voluntary Departure 4128 2632
Unknown/Disappeared 2607 550
Other 637 124
TOTAL 19,357 10,383

Destination

This section provides the destination of the participants who exited the program during the fiscal year and were not expected to return. 

DESTINATION ADULTS CHILDREN UNDER
AGE 18
Permanent Housing: Rental House or Apartment (non-subsidized) 3,473 2,079
Permanent Housing: Public Housing 265 230
Permanent Housing: Section 8 131 164
Permanent Housing: Shelter Plus Care 68 15
Permanent Housing: HOME subsidized house or apt. 164 117
Permanent Housing: Other subsidized house or apt. 619 441
Permanent Housing: Homeownership 26 33
Permanent Housing: Moved in with Family or Friends 1,910 1,490
Transitional Housing (24 mos. or less): Trans. Opportunity 767 744
Transitional Housing (24 mos. or less): Moved in with Family or Friends 2,015 1,218
Institutional: Psychiatric Hospital 149 14
Institutional: Inpatient Alcohol or Other Drug Treatment Facility 203 15
Jail/Prison 174 24
Other Emergency Shelter: Emergency Shelter 790 430
Other Emergency Shelter: Other Suportive Housing 249 110
Other Emergency Shelter: Places not Meant for Human Habitation (e.g. street) 188 14
Other Emergency Shelter: Other 1,791 1,389
Unknown 6,375 1,856
TOTAL 19,357 10,383

Reason for Turnaway

This section provides information regarding the reason participants were turned away from the Emergency Food and Shelter Program during the fiscal year.

REASON FOR TURNAWAY ADULTS CHILDREN UNDER AGE 18
No Vacancy 36,983 18,543
No Voucher Funds 191 94
Inappropriate for Shelter 9,299 5,186
Refused to Accept Rules 2,642 145
Found Other Housing 2,066 1,344
TOTAL 51,181 25,312

Turnaway Referral

This section represents a duplicated count of the referrals made to program participants for other social services that were turned away from the Emergency Food and Shelter Program.  Total = 40,535.

Primary Language

The Department is attempting to identify the total number of program participants that could not speak or read English. A duplicated count of the primary language for these program participants is provided in this section. 

CATEGORY ADULTS CHILDREN
Albanian 5 0
Arabic 5 9
Bosnian 2 0
Bulgarian 5 0
Chinese 2 1
French 7 0
Gujarati 0 0
Hindi 3 0
Khmer 0 0
Korean 4 0
Lithuanian 0 0
Mandingo 0 0
Polish 92 1
Romanian 3 0
Russian 14 22
Spanish 893 173
Ukrainian 6 0
Urdu 0 0
Uzbek 0 0
Vietnamese 4 0
Other-Asian 5 1
Other-African 10 6
Other-Central & South American 0 0
Other-European 3 0
Other-India 4 0
Other 24 0
TOTAL 1,091 213