Health Plan Policy Number and Last Update
(03.01.01e/01-2011)

GOAL I: To coordinate and support the provision of a broad range of individualized health, dental, and developmental services to all enrolled children. (HSPS 1304.20 - Child Health and Development Services)

Objective I-A: All enrolled children are up-to-date on a schedule of age appropriate preventive and primary health care.

OBJECTIVE NUMBER (Health Plan)
ACTION STEPS
PERSON PRIMARILY RESPONSIBLE TIMELINE
I-A, 1
Follow the Enrollment Procedure to obtain information on the child's most recent health services, medical card information, health records from parents, and a signed release of information form for records at the child's previous location. FSC At time of child's enrollment
I-A, 2
Review child intake forms to determine if the child has a source of accessible health care while in Illinois and an Illinois medical card or other source for medical payment. If not, assist parents with identifying health care sources, including giving parents the Community Resource Directory, and determining DPA eligibility and applying for card. HSC & FSC At time of child's enrollment
I-A, 3
Follow IMSHSP Health Screening, Examination, Treatment, and Follow-up Care Procedures to ensure all enrolled children are up-to-date on the Illinois Healthy Kids (EPSDT) schedule of well-child care. Work collaboratively with parents to arrange needed medical and dental examinations and immunizations, keeping in mind parents' work schedules. NOTE: Parents are not obligated to have their child's physical prior to entering the center. HSC Within 4 weeks of the child's enrollment & ongoing
I-A, 4
Always obtain informed, signed parent consent and release of information for all health services provided by the program or its contracted service providers. No non emergency intrusive physical exam is to be performed on a child without the written consent of a parent or guardian. HSC Before services are provided
I-A, 5
Inform parents of screening and examination results completed by program or contracted service provider by sending them the original Medical/Dental Screening and Exam Results form in their language. HSC No later than 2 days after screening exam or procedure is done
I-A, 6
Track and document the provision of children's health care services using the Health Services Tracking Procedure and Documentation Process, IMSHSP Filing Procedures, and IMSHSP Confidentiality Policy. HSC Daily
I-A, 7
Refer children suspected of having a disability immediately to the Disabilities Services Coordinator. Inform Education staff of any conditions that may affect the child's activities. HSC Within 2 days of receiving results
I-A, 8
Develop and implement a written follow-up plan for any conditions identified. Arrange further diagnostic testing, examination, and treatment for each child with observable, known, or suspected, medical/dental and developmental problems. Delegate Team As needed, but no longer than 2 days after condition is known
I-A, 9
Per the Health Services Tracking Procedures, document and analyze the Health Services outcome measure goals. HSC, Health Services Mgr. Per Tracking Procedure

Objective I-B: Every enrolled child has a developmental, sensory, and behavioral screening within 4 weeks of child's entry to the program.

OBJECTIVE NUMBER (Health Plan)
ACTION STEPS
PERSON PRIMARILY RESPONSIBLE TIMELINE
I-B, 1
Screen all children using the Denver II and Social Emotional Checklist. DSC, Educ. Coordinator & Teachers Within 4 weeks of child's entry
I-B, 2 Send home the Parent's notification of Screenings form to notify parents that the screenings are completed and available for their review. DSC, Educ. Coordinator Within 3 days of screenings
I-B, 3 Hold the initial bi-weekly staffing before MH consultant or associate visit. Delegate Team Before MHc or MHA visit
I-B, 4 Submit a list of referrals for observation (from bi-weekly) to the MH consultant or associate. DSC Within 1 week of screenings
I-B, 5 Review Denvers for which there is a concern and all Social Emotional Checklists. MHC, MHA During each site visit
I-B, 6 Observe all classrooms, complete recommendation forms, and meet with classroom to discuss recommendations and to answer questions. MHC, MHA During each site visit
I-B, 7 Discuss MHC or MHA recommendations and the need for an outside referral during next bi-weekly staffings, considering each teachers' input, family's' wishes and concerns, and MH Consultant's information. Delegate Team Every 2 weeks
I-B, 8 Contact the family to explain the results of the bi-weekly staffing and recommendations for a referral; and request a written consent to pursue the referral process. DSC Within 1 working day from the bi-weekly staff meeting
I-B, 9 Refer child to LEA or CFC, following the Disabilities Services Plan. DSC Within 1 working day of parental consent

Objective I-C: Follow-up care is provided to all children requiring re-screening, assessments, diagnostic services, medical/dental treatment or therapy.

OBJECTIVE NUMBER (Health Plan)
ACTION STEPS
PERSON PRIMARILY RESPONSIBLE TIMELINE
I-C, 1
Explain to parents the follow-up needed and ensure that parental permission is obtained for each follow-up service before it is provided by the program. If parents refuse to authorize any of these services, have them sign as documentation of that refusal. Ensure ongoing communication with parents concerning specific needs of their children. Delegate Team As needed
I-C, 2 Carry out the written follow-up plan developed in Obj. A,8 for children with additional health and dental needs per the IMSHSP Health Screening, Examination, Treatment, and Follow-up Care Procedures. HSC Per follow-up plans
I-C, 3 Inform parents of follow-up results provided by the program or its contracted service providers by sending them the Medical/Dental re-screening, Evaluation, or Treatment Results form. HSC Within 2 days of completion of follow-up service
I-C, 4 Assist parents, as needed, with identifying resources to obtain prescribed medications, aids, or equipment for medical and dental conditions. HSC, FSC As needed
I-C, 5 Assure that if the child has an IEP/IFSP, delegate staff addresses all health concerns, accommodations, and related services needed, according to the plan. DSC, HSC When writing, or within 1 week of receiving, the plan
I-C, 6 In consultation with parents and health provider, develop a transition plan for children in need of further services, if not completed before they depart for their next destination - include in transition packet. Delegate Team When further services are needed

Objective I-D: New and recurring medical, dental, or developmental concerns are identified so that appropriate referrals can be made quickly.

OBJECTIVE NUMBER (Health Plan)
ACTION STEPS
PERSON PRIMARILY RESPONSIBLE TIMELINE
I-D, 1
Participate in all bi-weekly staffings. Provide information on the status of children about whom there are concerns. Develop action plans per staffing instructions and review progress of action plan for each child previously discussed. (Follow the Bi-Weekly Procedure) Delegate Director, All Coordinators & Teachers Within 2 weeks of program opening and every 2 weeks after
I-D, 2 Complete daily health checks for each child in the center. Determine who will be responsible in each classroom, and the procedure for reporting problems found. HSC, Education Staff Daily
I-D, 3 Notify the child's teacher when any health condition is identified that might affect the child's learning or behavior (i.e. failed hearing tests, severe dental caries, etc.) HSC Within 2 days of receiving results
I-D, 4 Record infants' patterns of eating, sleeping, elimination, and general activity on the Infant Daily Activity Record and send to the parents daily. Infant Classroom Staff Daily
I-D, 5 Consult with parents regularly to solicit their observations of their children. Follow IMSHSP procedures for parent/teacher conferences and home visits. Delegate Team Per parent/teacher conf. & home visit procedure

Objective I-E: Parents are involved at all levels during the screening/exam, diagnostic, treatment, and follow-up processes. 

OBJECTIVE NUMBER (Health Plan)
ACTION STEPS
PERSON PRIMARILY RESPONSIBLE TIMELINE
I-E, 1
Ensure that each parent signs a consent form, which explains the developmental screening , before the administration of IMSHSP-approved developmental screenings, social emotional checklist and MH observations. If parents refuse to authorize any of these services, have them sign a written refusal. FSC At time of enrollment
I-E, 2 Provide and explain the IMSHSP Description of Screening/Exams handout to parents before they sign consent for all health screenings and exams. If parents refuse to authorize any health services, have them sign documentation of that refusal. HSC At enrollment and prior to receiving services
I-E, 3 Give parents the Parent Guidebook, which explains the Head Start Services provided. Also, present a short explanation about the required health and developmental screenings, and how to familiarize their children with these procedures. FSCHSC, Educ. Coord., & DSC At time of enrollmentAt Parent Fair
I-E, 4 To the extent possible, schedule services provided by the program that do not conflict with parents' work schedules and encourage parents to accompany their children to appointments. HSC Continously
I-E, 5 Participate with FSC and Director in the organization of Annual Interagency meeting. Advocate for community health resources offering evening and weekend appointments so parents can be involved in their family's health care and attend to their own health care needs. HSC Once, prior to opening
I-E, 6 Following the IMSHSP Transition Policy and Procedure at time of enrollment and throughout program operation, collect data and incorporate into a transition packet for parents. Give parents records of all services provided to their child, including the physical form, dental form, nutrition assessment, immunization record, and required disabilities records. Have parents sign that they received the records and discuss with them the importance of these records and how to maintain them. Delegate Team Throughout the child's enrollmentBefore the child's departure

GOAL II: To maintain the well-being of children and staff by enacting sound safety, health, and sanitations practices. (HSPS 1304.22 - Child Health and Safety, & 1310.1-23 - Transportation)

Objective II-A: Establish and implement polices and procedures to respond to medical, dental, and other emergencies rapidly.

OBJECTIVE NUMBER (Health Plan)
ACTION STEPS
PERSON PRIMARILY RESPONSIBLE TIMELINE
II-A, 1
Develop and annually update written Medical/Accident and Dental Emergency plans per licensing requirements and IMSHSP Guidance. Delegate Director & HSCwith input from HSAC HSAC Prior to opening
II-A, 2
Report all accidents by completing the Accident Report. Send a copy to parents (written in their language) and file a copy in the child's health file. Complete a written report on accidents occurring with staff or volunteers; file in their personnel file. Witness & HSC Same day of incident
II-A, 3
Develop and annually update written fire drill, evacuation plans, and natural disaster plans (tornado and earthquake) per licensing requirements and IMSHSP guidance. Include special procedures to accommodate the special needs of children with disabilities. Delegate Director & HSC with input from HSAC Prior to opening
II-A, 4
Post all the above emergency plans in every classroom and in other public areas of the center, in both English and Spanish. HSC Prior to opening
II-A, 5
Perform natural disaster, fire and evacuation drills. Hold fire/evacuation drills monthly thereafter, and natural disaster drills at least once more mid-season. Delegate Director & HSC 2 weeks of center opening
II-A, 6
Prepare children for all drills before conducting them. Education staff Before holding drills
II-A, 7
Follow the IMSHSP Child Abuse/Neglect Policy and Procedures to respond to and to report the suspected abuse or neglect of a child. All staff as mandated reporters When necessary, per CA/N procedure
II-A, 8
Train staff on the above emergency procedures per IMSHSP pre-service training procedures and as new staff are hired. Delegate Director & HSC Preservice & when new staff are hired

Objective II-B: Develop and carry out other policies and procedures to ensure an effective health and safety program. 

OBJECTIVE NUMBER (Health Plan)
ACTION STEPS
PERSON PRIMARILY RESPONSIBLE TIMELINE
II-B, 1
Complete the Environmental Safety Checklist. HSC Prior to opening & once per month
II-B, 2
Document dates of all environmental safety activities on posted Environmental Safety Activity Record. HSC As occurs
II-B, 3 Develop, update, and follow a written delegate short-tem Exclusion and Readmission Policy ensuring that no child is excluded solely because of a special or chronic health condition or medication requirements. Include a copy in English and Spanish in parent's enrollment packet. Delegate Director & HSC with input from HSAC Annually, prior to opening, follow continuously
II-B, 4
Develop, update, and implement written procedures for the administration, handling, and storage of medicine, ensuring that teachers have the primary responsibility for administration. Delegate Director & HSC with input from HSAC Annually, prior to opening, follow continuously
II-B, 5
Ensure staff, volunteers, and children always follow IMSHSP Hand-washing Procedures. Delegate Director & HSC Daily
II-B, 6
Develop, update, and follow a Blood-borne Pathogens Control Plan per OSHA regulations and IMSHSP guidance, ensuring that universal precautions are always followed. Delegate Director & HSC with input from HSAC Annually, prior to opening, follow continuously
II-B, 7
Follow the IMSHSP Diapering Procedures and I/T Room Daily Sanitation Guide; post both procedures so staff can readily refer to them. I/T staff Daily
II-B, 8
Stock first aid kits per licensing First Aid Kit requirements. Restock each kit after use, and inventory all kits, replacing items as necessary. HSC Preservice as needed & inventory monthly
II-B, 9
Train staff on the above health, sanitation, and safety procedures per IMSHSP pre-service training procedures and as new staff are hired. Delegate Director & HSC Preservice & as new staff are hired
II-B, 10 Ensure a sufficient number of staff are certified in first aid, CPR, and the Heimlich Maneuver for all age groups, so that at least one certified person is on site at all times. Delegate Director & HSC Prior to opening & on-site continuously
II-B, 11 Contract an RN, LPN, or other medical personnel per Illinois Day Care Licensing Standards to Observe I/T rooms and instruct staff in proper health care. Ensure observations, instructions, and recommendations are recorded on the I/T Room Observation sheet and carried out. Delegate Director & HSC Contract preservice, RN observes monthly (weekly if center has provisional license)
II-B, 12 Implement other health and safety policies and procedures as outlined in Program Design and Management, Goal IV, Objective B. Delegate Director Per program Design & Management Plan

Objective II-C: Maintain the safety, health, and welfare of children and staff during transportation. 

OBJECTIVE NUMBER (Health Plan)
ACTION STEPS
PERSON PRIMARILY RESPONSIBLE TIMELINE
II-C, 1
1. Employ bus drivers who meet the required qualifications of the State of Illinois and the Head Start Transportation Regulations. (See IMSHSP bus driver job description) and a sufficient number of bus aides to ensure the Illinois Day Care Licensing requirement for child/staff ration is always maintained. Delegate Director Prior to opening & as needed
II-C, 2
When purchasing buses or "allowable alternate vehicle," ensure that the specifications meet or exceed the Head Start Transportation Regulations and comply with Federal Motor Vehicle Safety Standards. Delegate Agency When purchasing buses
II-C, 3
Equip buses with safety equipment including: a communication system, seat belt cutters, first aid kit, fire extinguisher, and method to properly store children's medication. Indicate the location of these items with signs. Delegate Director, Bus Drivers, Bus Aides, & HSC At all times
II-C, 4 Ensure fresh water is always available and offered to children during the bus ride. Bus Driver & Bus Aides At all times
II-C, 5 Keep an up-to-date list of persons authorized to sign-out children and a parent-signed emergency consent for each child on the bus. Director, HSC, & Bus Driver  At all times
II-C, 6 Develop and update a written Bus Evacuation Plan in English and Spanish, per Department of Transportation requirements. Director & HSC Annually
II-C, 7 Perform bus evacuation drills. Delegate Director, Bus Driver, Bus Aides & HSC 2 weeks of center opening & monthly
II-C, 8 Develop and follow time efficient and safe written bus routes that are diagramed on a map, with any traffic hazard noted, to ensure no child will be on the bus for more than 1 hour. Include alternate routes in case of hazardous conditions (e.g. emergency road closings.) Delegate Director & Bus Drivers Before center opens, update as needed
II-C, 9 Ensure children are transported in correctly installed child safety restraint seats appropriate to their age and weight, on the bus, or in van/staff cars. Director, Bus Driver, Bus Aides, Staff transporting children Always
II-C, 10 Follow safe bus loading and unloading procedures. Include methods that ensure no child is ever left on the bus alone. Bus Driver, Bus Aides Always
II-C, 11 Train bus staff on all required procedures per IMSHSP pre-service training procedures and as new staff are hired. Delegate Director, Bus Driver, & HSC Preservice & as new staff hired
II-C, 12 Provide activities that teach children safe riding practices, safe boarding and leaving vehicle procedures, how to cross the street safely, what are danger zones around bus, and emergency evacuation procedures. Teachers, HSC, Bus Driver, Bus Aides Within first 30 days of opening & ongoing as new children are enrolled
II-C, 13 Train parents on the above topics and how to reinforce the importance of bus and pedestrian safety at home. Also, emphasize the importance of escorting their children to and from the bus stop. HSC Within first 30 days of opening & ongoing as new children are enrolled
II-C, 14 Conduct the following safety inspections Del. Director Annually
  1. Annual Inspection required by Illinois Department of Transportation.
  2. Transportation section of Monthly Environmental Safety Checklist HSC Monthly
  3. Daily Pre-Trip Inspection Bus Driver
II-C, 15 Write, follow, and monitor procedures for schedule of routine maintenance of buses and vans. Director, Bus Driver, HSC, & Grantee HSM Per procedures
II-C, 16 As needed, accompany bus driver to identify the authorized persons who may receive the children, per parents' consent, on Authorization form. HSC As needed
II-C, 17 Maintain transportation records per IMSHSP Filing Procedures. Delegate Director & Bus Driver Always
II-C, 18 Ensure staff and volunteers transporting children and/or parents have a valid driver's license, current insurance, and a safe vehicle. Delegate Director Annually & as new staff are hired

GOAL III: To promote the health and well-being of children, staff, and families through the delivery of a comprehensive, high quality, nutrition program. (HSPS 1304.23 - Child Nutrition).

Objective III-A: Secure the services of a qualified, registered dietician or nutritionist to support the program's nutrition needs.

OBJECTIVE NUMBER (Health Plan)
ACTION STEPS
PERSON PRIMARILY RESPONSIBLE TIMELINE
III-A, 1
Following the IMSHSP Procurement Procedure, contract a consultant who meets the qualifications in the IMSHSP Nutrition Consultant Job Description. Obtain and keep on file, documentation of Nutritionist's qualifications, including diploma, transcripts, RD, state licensure or state certification, and a signed contract. Delegate Director Before preservice
III-A, 2
Develop a schedule of not less than 8 hours per month that ensures the consultant performs the duties required. Delegate Director & HSC Monthly
III-A, 3 Monitor to ensure that all duties of the Nutritionist are completed and that all activities are documented on the Report of Nutritionist's Visit form. Delegate Director & HSC Monthly

Objective III-B: Identify the nutritional needs of enrolled children and families to formulate the basis for individualized nutrition services.

OBJECTIVE NUMBER (Health Plan)
ACTION STEPS
PERSON PRIMARILY RESPONSIBLE TIMELINE
III-B, 1
Complete age-appropriate Child's Nutrition Questionnaire for all children by interviewing parents. HSC At time of enrollment
III-B, 2
Determine which children need further nutritional assessment, by reviewing the ht/wt, hemoglobin/hematocrit, and other necessary health information from health screening and information from the questionnaire. HSC & Nutritionist Within 4 weeks of child's enrollment
III-B, 3 Perform assessments and document recommendations on Nutrition Questionnaire. Complete and send Parent Nutrition Screening Results form. (If children are enrolled in the WIC program, obtain records of their assessment done by that program.) HSC & Nutritionist No later than 2 weeks of receiving information
III-B, 4
Record infant's daily food intake and introduction of new foods on the Infant Daily Activity Record and send to parents. Infant Classroom staff Daily
III-B, 5 Obtain information about major community nutritional issues that effect the children and families served, through the Community Assessment, HSAC, and local health department. Work with other agencies to remedy problems found. Nutritionist, HSC, & FSC June-Sept.

Objective III-C: Provide high-quality nutritious meals and foods that meet the individual dietary needs of all children.

OBJECTIVE NUMBER (Health Plan)
ACTION STEPS
PERSON PRIMARILY RESPONSIBLE TIMELINE
III-C, 1
Apply for and participate in the Child Care & Adult Care Food program through the Illinois State Board of Education. Maintain food service records according to CACFP regulations and IMSHSP Record-Keeping Procedures. Delegate Director Apply annually, follow regs continuously
III-C, 2 Follow the IMSHSP Preservice Requirements and send staff to child nutrition trainings such as those provided by CACFP and the Grantee, to ensure all staff have the necessary knowledge and skills to carry out the nutrition program. Delegate Director Preservice, as new staff are hired, when training is offered
III-C, 3 Follow the IMSHSP Food Service Policy Menu and Recipes at all times, ensuring that food is purchased and prepared in accordance with these procedures and that food served at all program sponsored functions complies with the Policy. Cook, HSC, & Nutritionist Continously
III-C, 4 Plan meals in time to reduce the need for food substitution. When substitutions are necessary, purchase and serve food of equivalent nutritional value. Note substitutions on posted menus and for CACFP records. Cook Daily
III-C, 5 Adjust IMSHSP menu and recipes to meet the individual needs of older infants and young toddlers. Cook, HSC, & Nutritionist Daily
III-C, 6 Provide special diets for children with documented food allergies, intolerance or other feeding problems, or special nutritional needs, consulting with the child's doctor as necessary. Cook, HSC, & Nutritionist As needed
III-C, 7 Ensure the provision of adaptive feeding techniques or utensils to children with disabilities, according to the child's IEP/EFSP nutrition plan or medical plan. HSC, DSC & Nutritionist As needed
III-C, 8 Schedule meal and snack periods according to Head Start, CACFP, and Illinois Day Care Licensing requirements. Delegate Director Prior to opening & always follow
III-C, 9 Feed infants according to the USDA infant meal pattern and following the IMSHSP Infant Feeding Techniques. Infant staff Daily
III-C, 10 Follow the IMSHSP Planning Process to ensure parents and the HSAC are involved in planning and evaluating nutritional services. Delegate Director & HSC Per planning process

Objective III-D: Maintain a meal time atmosphere that contributes to the development and socialization of enrolled children and ensure that nutrition is an integral part of the total child development program.

OBJECTIVE NUMBER (Health Plan)
ACTION STEPS
PERSON PRIMARILY RESPONSIBLE TIMELINE
III-D, 1
Deliver food to the classroom according to the IMSHSP Delivery of Food to the Classroom Policy and Guidance. Cook 3 times per day
III-D, 2
Follow the IMSHSP Center Meal Service Policy and Guidance to ensure the meal times are consistent with good child development practices. Cook & Education staff 3 times per day
III-D, 3
Ensure that all program staff who eat center food do so in the classroom, family style. Delegate Director 3 times per day
III-D, 4
Provide age-appropriate classroom cooking activities and other nutrition activities (e.g. gardens, field trips, etc.) that comply with the IMSHSP Food Service Policy and the Nutrition Education in the Classroom Guidance. Education staff & Nutritionist Weekly
III-D, 5
Follow IMSHSP Tooth-Brushing Procedures. Education staff 3 times per day

Objective III-E: Assist parents to meet the nutritional needs of their families by providing them opportunities to learn about proper nutrition and food assistance programs.

OBJECTIVE NUMBER (Health Plan)
ACTION STEPS
PERSON PRIMARILY RESPONSIBLE TIMELINE
III-E, 1
Follow the IMSHSP Parent Education Planning Process. Provide education activities on nutrition topics, which include but are not limited to, the causes and prevention of overweight and underweight, as planned. Also, educate parents on nutrition issues specific to their children's needs. Delegate Team & Nutritionist Within 2 weeks of opening & ongoing
III-E, 2 Give parents the Parent Guidebook which explains the program's nutrition services and the Community Resource Directory that lists nutrition assistance programs in the area. Also, assist families to enroll in WIC and other food assistance programs as necessary. FSC, HSC & Nutritionist At time of enrollmentWhen necessary
III-E, 3 Ensure parents know about the foods their children eat at the center by:
  1. Giving them a complete set of the IMSHSPs 4 week menu cycle (English and Spanish);
  2. Posting the current week's menu in public areas of the center and in each classroom; and
  3. Sending a copy of the coming week's menu (with any planned substitutions noted) to them.

HSC

Cook & HSC

HSC

At time of enrollment

Weekly

Every Friday

Objective III-F: Enact policies and procedures to guarantee safety and sanitation in food preparation.

OBJECTIVE NUMBER (Health Plan)
ACTION STEPS
PERSON PRIMARILY RESPONSIBLE TIMELINE
III-F, 1
Ensure inspection of food preparation area(s) by Illinois Department of Public Health (IDPH) and post certificate of compliance. Delegate Director Annually
III-F, 2 Comply with all the IDPH and CACFP regulations and standards of proper safety and sanitation in the preparation, storage, and service of food. Ensure at least one staff person with the Food Sanitation Certificate is on site during the preparation of food. Delegate Director & HSC At all times
III-F, 3 Complete the nutrition section of the Environmental Safety Checklist. Document and correct any problem areas found. Delegate Director, HSC, & Nutrionist Monthly

GOAL IV: To work collaboratively with parents, staff, mental health professionals, and the larger community in the delivery of mental health services to the children, parents, and staff. (HSPS 1304.24 - Child Mental Health)

Objective IV-A: Contract the services of a mental Consultant, with or without an associate to work with families, staff, and children.

OBJECTIVE NUMBER (Health Plan)
ACTION STEPS
PERSON PRIMARILY RESPONSIBLE TIMELINE
IV-A, 1
Ensure inspection of food preparation area(s) by Illinois Department of Public Health (IDPH) and post certificate of compliance. Delegate Director Annually
IV-A, 2 Following the IMSHSP Mental Health Policy and Procedure, ensure a regular schedule for the consultant (MHC) or associate (MHA) by:
  1. Schedule monthly classroom observations and allow time for the MHC and MHA to discuss observations and recommendations with classroom staff, Mental Health Coordinator.
  2. Allow the MHC or MHA to provide input and recommendations for the development and implementation of the mental health program by making him/her a member of the Health Services Advisory Committee.
  3. Schedule training for staff and parents on family well-being.
  4. Invite MHC and MHA to participate in the development and implementation of child's IEP/IFSP, if indicated.
  5. Schedule for MHC or MHA to be available for individual consultations for parents and staff.
  6. Allow the MHC or MHA to review the Denver developmental screenings that reflect some concerns or delays and all social emotional checklists for their recommendations.
  7. Ensure that the Mental Health Activity Report and MHC/MHA Recommendations Report are submitted after each visit.
  8. Schedule for MHC or MHA to provide assistance to children with special needs and their families.
Mental Health Coordinator

At least 18 hours per month

At least 2 per season

At least 2 per season

As needed

Twice per month for at least 1 hour

Within 2 weeks after screenings completed

After each consultation

As needed

Objective IV-B: Establish with parents, a high priority on the emotional well-being of all family members, especially children.

OBJECTIVE NUMBER (Health Plan)
ACTION STEPS
PERSON PRIMARILY RESPONSIBLE TIMELINE
IV-B, 1 Provide training for parents on parenting, emotional development, family relations, and services available locally. Delegate Director, other team members, & MHC/MHA At least twice per season
IV-B, 2 During home visits or parent/teacher conferences, ask parents about child's emotional development. Discuss child's adjustment at the center. Teachers At least twice per season
IV-B, 3 In the center newsletters, notes, parent/teacher contacts, and home visits, advertise the dates the mental health consultant will be available at the center. Delegate Director & MH Coordinator Monthly

Objective IV-C: Plan a course of action for the well-being of all family members or to meet individual mental health needs of any child or parent.

OBJECTIVE NUMBER (Health Plan)
ACTION STEPS
PERSON PRIMARILY RESPONSIBLE TIMELINE
IV-C, 1
Ensure timely bi-weekly staffings and accurate documentation of discussions and follow-up needed. Delegate Director First one by 2nd week of operation; then every 2 weeks
IV-C, 2
Ensure all coordinating staff and child's teacher participate in staffing. Delegate Director First one by 2nd week of operation; then every 2 weeks
IV-C, 3
Follow the Bi-Weekly Staffing Procedure. Delegate Director Bi-weekly