Illinois Juvenile Justice Commission
DISPROPORTIONATE MINORITY CONTACT COMMITTEE

May 11, 2010
4:30 - 5:30 PM
Starved Rock Lodge and Conference Center
Oglesby, IL


Call to Order

The meeting was called to order at 4:54 PM.

Roll Call

Commissioners: Rodney Ahitow, Edith Crigler, Co-Chair Debra Ferguson, Esther Franco-Payne, Co-Chair Pamela Rodriguez, Randell Strickland.  Quorum declared present.

Staff: Julie Stremlau, Miguel Millett, Karrie Rueter.

Approval of Minutes

Co-Chair Pamela Rodriguez motioned to approve the minutes, Randell Strickland seconded the motion.  Minutes approved as edited.

Charter

The Committee members agreed to postpone discussing the Charter until the strategic planning meeting convenes.  The charter documents the mission and purpose of the committee, and provides the committee a roadmap for how they intend to do business.  The charter also represents an agreement among members on how the committee will work as an empowered partnership in making binding decisions and sharing accountability for delivering quality services that meet youth's needs in a timely and cost efficient way.  The strategic planning meeting will guide many of these types of decisions.

Conference Updates

All IJJC-funded sites will present on their DMC activities.  They will be divided into two groups: Cook County Sites and Downstate Sites.  Each site will present for 30 minutes.  This is an opportunity for showcasing successes, discussion challenges and sharing lessons learned.  The conference letter is ready to go out but some clarification is needed about whom to send it to and whom to invite to the reception.  The list will be finalized and the letter sent.

Miguel Millett reported that our state representative Kristie Brackens accepted her invitation to the conference.  She did stipulate that she must be a presenter in order to attend.  The Committee appreciates her willingness to participate but believe that the re-formatted conference agenda best suits the Subcommittee's future objectives.

There is confirmation that Judge Brandon from St. Clair County will do the opening remarks. It was recommended that Reverend Charles Collins receive an invitation and be honored at the conference for all his work on DMC and on the Illinois Juvenile Justice Commission in general.  The list of special invitees will be finalized and each committee member will send out theirs as assigned.  Pamela Rodriguez will provide a detailed list of invitees.

Miguel Millett will send out the RSVP forms with the letters.  The invitations will be e-mailed.  The estimated number of conference attendees is one hundred.  There are 65 rooms reserved.  May 25th is the last day to make any changes to the contract with the hotel.

Miguel Millett stated that St Clair County DMC site is hurting financially.  Mr. Millett asked if there is any compensation available for the sites to attend the conference.  If there is no assistance available then they will not be able to attend.  The Committee members agreed to approve travel compensation.  One combined expense report is requested from each site for travel expenses.  Randell Strickland moved to approve site funding to assist with travel expenses for the 2010 DMC Conference.  Co-Chair Pamela Rodriguez seconded the motion.  All in favor, motion passed.

Presenters will bring their own equipment for their presentations.  Sites are to prepare a one-page fact sheet on the work they do.

The sites need to receive the newest information available.  One of the primary goals of the conference is to provide them with the information they need to keep informed and moving forward.  We will compile and distribute literature at the conference to assist in this effort.  Information on the new Reauthorization Bill is critical and will be included.

Next Steps

The Committee needs to develop their plans for DMC in the future. Edith Crigler voiced her concern over funding ending for some DMC sites. Co-Chair Pamela Rodriguez explained that the plan, from the beginning, was to fund the original DMC sites and then those sites would develop ways to sustain their programs and go after other funding while new DMC sites would begin new programming.

It was noted that funding information is shared with the sites. The goal is for the sites to have sustainability and we must share this vital information for them to achieve this.

Other Business

It is requested that Committee members stay both nights during the conference to help assist with any issues that may arise.

Adjournment

Rod Ahitow moved to adjourn the meeting.  Edith Crigler seconded the motion.  All in favor.  Meeting adjourned at 5:55 PM.