Monitoring Priority:

Effective General Supervision Part C / Effective Transition

Compliance Indicator:

The percentage of toddlers with disabilities exiting Part C with timely transition planning for whom the Lead Agency has:

  1. Developed an IFSP with transition steps and services at least 90 days, and at the discretion of all parties, not more than nine months, prior to the toddler's third birthday;
  2. Notified (consistent with any opt-out policy adopted by the State) the SEA and the LEA where the toddler resides at least 90 days prior to the toddler's third birthday for toddlers potentially eligible for Part B preschool services; and B. Conducted the transition conference held with the approval of the family at least 90 days, and at the discretion of all parties, not more than nine months, prior to the toddler's third birthday for toddlers potentially eligible for Part B preschool services.
  3. Transition conference, if child potentially eligible for Part B.

(20 U.S.C. 1416(a)(3)(B) and 1442)


Indicator 8A - Developed an IFSP with transition steps and services at least 90 days, and at the discretion of all parties, not more than nine months, prior to the toddler's third birthday

Historical Data

Baseline Data: 2005

Target/Data FFY 2005 FFY 2006 FFY 2007 FFY 2008 FFY 2009 FFY 2010 FFY 2011 FFY 2012 FFY 2013
Target N/A 100% 100% 100% 100% 100% 100% 100% 100%
Data 71.80% 100% 100% 98.90% 98.20% 92.30% 95.95% 93.90% 97.15%

FFY 2014 - FFY 2018 Targets

Target FFY 2014 FFY 2015 FFY 2016 FFY 2017 FFY 2018
Target 100% 100% 100% 100% 100%

FFY 2014 SPP/APR Data

Question Response
Explanation of Alternate Data The data represents a sample of the number of toddlers who had active IFSPs and exited the system during the month of November 2014.
Data include only those toddlers with disabilities exiting Part C with timely transition planning for whom the Lead Agency has developed an IFSP with transition steps and services at least 90 days, and at the discretion of all parties, not more than nine months, prior to the toddler's third birthday. Yes
Description Total Number FFY 2013 Data FFY 2014 Target FFY 2014 Data
Children exiting Part C who have an IFSP with transition steps and services 1,005 97.15% 100% 92.54%
Infants and Toddlers with disabilities exiting Part C 1,086 97.15% 100% 92.54%
Question Response
Number of documented delays attributable to exceptional family circumstances (this number will be added to the Number of children exiting Part C who have an IFSP with transition steps and services) null

Explanation of Slippage

The Bureau has determined a combination of reasons contributed to the state's slippage for the number of children exiting Part C with transition steps and services including confirmation that some CFC's did not comply with federal requirements and state policies and procedures to have transition steps and services entered or updated in the IFSP at least 90 days, and at the discretion of all parties, not more than nine months prior to the toddler's third birthday. Additionally the incorrect practice at these CFCs was not properly identified by monitoring efforts performed by a previous vendor. It was noted these non-compliant CFCs did have case notes confirming the activities but had not properly entered them in the IFSP as required. The current vendor has confirmed the necessary requirements listed in federal regulations and newly updated policies and procedures and provided the necessary technical assistance for correction to the few CFCs affected by the previous practices.

Question Response
What is the source of the data provided for this indicator? State Monitoring
Describe the method used to select EIS programs for monitoring. File reviews were completed as part of the CFC office onsite monitoring visits, which were held in the spring 2015. The onsite review indicates that 92.54% [(1005/1086) x 100] files included IFSPs with transition steps and services at least 90 days, and at the discretion of all parties not more than nine months, prior to the toddlers third birthday. As part of a contractual agreement with the lead agency, the Illinois EI monitoring Program conducts annual compliance onsite monitoring visits to all 25 CFC offices. The file selection included all toddlers who exited the system during the month of November 2014, excluding those infant and toddlers who had been in the system less than 90 days prior to their third birthday. The EI Monitoring Program conducted the file review to confirm that the IFSP includes transition steps and services and was established within the required timeframe.

Correction of Findings of Noncompliance Identified in FFY 2013

Findings of Noncompliance Identified Findings of Noncompliance Verified as Corrected Within One Year Findings of Noncompliance Subsequently Corrected Findings Not Yet Verified as Corrected
3 2 null 1

FFY 2013 Findings of Noncompliance Verified as Corrected

Question Response
Describe how the State verified that the source of noncompliance is correctly implementing the regulatory requirements CFC office implementation of specific statutory/regulatory requirement is documented when the file review in the subsequent compliance monitoring visit demonstrates 100 percent compliance.
Describe how the State verified that each individual case of noncompliance was corrected Child specific/individual correction is documented, once the child reaches age 3 and is no longer within the jurisdiction of the program.

FFY 2013 Findings Not Yet Verified as Corrected

Question Response
Actions taken if noncompliance not corrected

The EI Monitoring Program notifies the CFC office of identified findings of noncompliance (i.e., transition steps and services are not included in 100% of toddler's IFSP that transitioned during a defined time period) within 30 days of the onsite monitoring visit. When a finding of noncompliance is identified, a corrective action plan (CAP) is required to address noncompliant policies, procedures, and practices. The CAP must be submitted and implemented 30 days from signature of the onsite visit report. Within six months, the Monitoring Program follows-up with the CFC office to determine the status of the CAP implementation. On an annual basis, if a finding is not verified as corrected, the CFC office must reassess policies, procedures and practices and develop and implement a new CAP.

Noncompliance with 8A is considered in making local determination scores. The following items are taken into consideration: 1) if an agency fails to submit a credible CAP for failure to have transition steps and services in the IFSP of a child exiting the system, fails to make adequate progress, or fails to implement major features of the plan and, 2) If the CFC office has more than one finding of longstanding noncompliance. CFC offices with determination scores of "Needs Intervention" or "Needs Substantial Intervention" have additional reporting obligations for CAPs. Those with a determination of "Needs Substantial Intervention" receive a focused verification monitoring visit.

The focused monitoring visit is conducted when longstanding noncompliance items are present and require that the CFC submit a CAP with specific strategies. They may include: new staff training for service coordinators specifically on transition requirements; technical assistance regarding documenting transition progress within the IFSP document and properly documenting transition planning. Other strategies may consist of introducing transition planning at an earlier age (between 27 and 33 months); hosting a free parent training to better prepare families in transition planning; and supervision of tracking data to monitor transition efforts, including providing technical assistance when needed.

A status report on each finding of noncompliance is sent to each CFC office and includes the following information: year of finding, CAP implementation, Prong 1 (child-specific correction) and Prong 2 (implementation of specific regulatory requirement). These reports are used to notify CFC offices when correction of noncompliance has been fully documented.

FFY 2012 Findings of Noncompliance Verified as Corrected

Question Response
Describe how the State verified that the source of noncompliance is correctly implementing the regulatory requirements CFC office implementation of specific statutory/regulatory requirement is documented when the file review in the subsequent compliance monitoring visit demonstrates 100 percent compliance.
Describe how the State verified that each individual case of noncompliance was corrected Child specific/individual correction is documented, once the child reaches age 3 and is no longer within the jurisdiction of the program.

FFY 2012 Findings of Not Yet Verified as Corrected 

Question Response
Actions taken if noncompliance not corrected

The CFC office is informed of the findings from the file review, including the identification of children without transition steps and services in their IFSPs at least 90 days, and at the discretion of all parties not more than nine months, prior to their third birthday. When a finding of noncompliance is identified, a CAP to address noncompliant policies, procedures, and practices must be submitted and implemented. On an annual basis, if a finding is not verified as corrected, the CFC office must reassess policies, procedures and practices and submit and implement a new CAP.

A status report on each finding of noncompliance is sent to each CFC office and includes the following information: year of finding, CAP implementation, Prong 1 (child-specific correction) and Prong 2 (implementation of specific regulatory requirement). These reports are used to notify CFC offices when correction of noncompliance has been fully documented.

FFY 2011 Findings of Not Yet Verified as Corrected 

Question Response
Actions taken if noncompliance not corrected

The CFC office is informed of the findings from the file review, including the identification of children without transition steps and services in their IFSPs at least 90 days, and at the discretion of all parties not more than nine months, prior to their third birthday. When a finding of noncompliance is identified, a CAP to address noncompliant policies, procedures, and practices must be submitted and implemented. On an annual basis, if a finding is not verified as corrected, the CFC office must reassess policies, procedures and practices and submit and implement a new CAP.

A status report on each finding of noncompliance is sent to each CFC office and includes the following information: year of finding, CAP implementation, Prong 1 (child-specific correction) and Prong 2 (implementation of specific regulatory requirement). These reports are used to notify CFC offices when correction of noncompliance has been fully documented.

FFY 2010 Findings of Not Yet Verified as Corrected 

Question Response
Actions taken if noncompliance not corrected

The CFC office is informed of the findings from the file review, including the identification of children without transition steps and services in their IFSPs at least 90 days, and at the discretion of all parties not more than nine months, prior to their third birthday. When a finding of noncompliance is identified, a CAP to address noncompliant policies, procedures, and practices must be submitted and implemented. On an annual basis, if a finding is not verified as corrected, the CFC office must reassess policies, procedures and practices and submit and implement a new CAP.

A status report on each finding of noncompliance is sent to each CFC office and includes the following information: year of finding, CAP implementation, Prong 1 (child-specific correction) and Prong 2 (implementation of specific regulatory requirement). These reports are used to notify CFC offices when correction of noncompliance has been fully documented.

FFY 2009 Findings of Not Yet Verified as Corrected 

Question Response
Actions taken if noncompliance not corrected

The CFC office is informed of the findings from the file review, including the identification of children without transition steps and services in their IFSPs at least 90 days, and at the discretion of all parties not more than nine months, prior to their third birthday. When a finding of noncompliance is identified, a CAP to address noncompliant policies, procedures, and practices must be submitted and implemented. On an annual basis, if a finding is not verified as corrected, the CFC office must reassess policies, procedures and practices and submit and implement a new CAP.

A status report on each finding of noncompliance is sent to each CFC office and includes the following information: year of finding, CAP implementation, Prong 1 (child-specific correction) and Prong 2 (implementation of specific regulatory requirement). These reports are used to notify CFC offices when correction of noncompliance has been fully documented.

FFY 2008 Findings of Not Yet Verified as Corrected 

Question Response
Actions taken if noncompliance not corrected

The CFC office is informed of the findings from the file review, including the identification of children without transition steps and services in their IFSPs at least 90 days, and at the discretion of all parties not more than nine months, prior to their third birthday. When a finding of noncompliance is identified, a CAP to address noncompliant policies, procedures, and practices must be submitted and implemented. On an annual basis, if a finding is not verified as corrected, the CFC office must reassess policies, procedures and practices and submit and implement a new CAP.

A status report on each finding of noncompliance is sent to each CFC office and includes the following information: year of finding, CAP implementation, Prong 1 (child-specific correction) and Prong 2 (implementation of specific regulatory requirement). These reports are used to notify CFC offices when correction of noncompliance has been fully documented.

Illinois utilized the data sharing agreement with Part B/Illinois State Board of Education (ISBE) to assure that every child who reached 30 months of age or who started EI services after that age were made known to the LEA.


Indicator 8A: Developed an IFSP with transition steps and services at least 90 days, and at the discretion of all parties, not more than nine months, prior to the toddler's third birthday;

Child and Family Connections (CFC) # Toddlers Exiting in November 2014 Files with Transition Steps and Services Percent with Transition Steps and Services
CFC 1 27 27 100.00%
CFC**2 59 57 96.61%
CFC 3 11 10 90.91%
CFC **4 37 36 97.30%
CFC **5 88 88 100.00%
CFC *6 99 98 98.99%
CFC *7 56 56 100.00%
CFC *8 48 32 66.67%
CFC *9 59 56 94.92%
CFC *10 42 42 100.00%
CFC *11 130 95 73.08%
CFC *12 72 63 87.50%
CFC 13 12 12 100.00%
CFC 14 39 39 100.00%
CFC **15 101 91 90.10%
CCF 16 36 36 100.00%
CFC 17 5 5 100.00%
CFC 18 22 22 100.00%
CFC 19 22 22 100.00%
CFC 20 20 20 100.00%
CFC 21 29 27 93.10%
CFC 22 21 20 95.24%
CFC 23 7 7 100.00%
CFC 24 17 17 100.00%
CFC **25 27 27 100.00%
Statewide 1,086 1,005 92.54%
*Cook County (CFC offices 6-12) 506 442 87.35%
**Collar Counties (2, 4, 5, 15, & 25) 312 299 95.83%
Downstate (All Others) 268 264 98.51%

*Cook County: #6 - N Suburbs, # 7 - West Suburbs, #8 - SW Chicago, #9 - Central Chicago, # 10 - SE Chicago, # 11 - N Chicago,
and # 12 - S Chicago


Indicator 8B: Early Childhood Transition

Monitoring Priority: Effective General Supervision Part C / Effective Transition

Compliance indicator: The percentage of toddlers with disabilities exiting Part C with timely transition planning for whom the Lead Agency has:

  1. Developed an IFSP with transition steps and services at least 90 days, and at the discretion of all parties, not more than nine months, prior to the toddler's third birthday;
  2. Notified (consistent with any opt-out policy adopted by the State) the SEA and the LEA where the toddler resides at least 90 days prior to the toddler's third birthday for toddlers potentially eligible for Part B preschool services; and
  3. Conducted the transition conference held with the approval of the family at least 90 days, and at the discretion of all parties, not more than nine months, prior to the toddler's third birthday for toddlers potentially eligible for Part B preschool services.

(20 U.S.C. 1416(a)(3)(B) and 1442)


Historical Data

Baseline Data: 2005

Target/Data FFY 2005 FFY 2006 FFY 2007 FFY 2008 FFY 2009 FFY 2010 FFY 2011 FFY 2012 FFY 2013
Target N/A 100% 100% 100% 100% 100% 100% 100% 100%
Data 78.50% 93.40% 100% 100% 100% 100% 100% 95.70% 100%

FFY 2014 - FFY 2018 Targets

Target FFY 2014 FFY 2015 FFY 2016 FFY 2017 FFY 2018
Target 100% 100% 100% 100% 100%

FFY 2014 SPP/APR Data

Question Response
Data include notification to both the SEA and LEA Yes
Description Total Number   FFY 2013 Data FFY 2014 Target FFY 2014 Data
Toddlers with disabilities exiting Part C where notification to the SEA and LEA occurred at least 90 days prior to their third birthday for toddlers potentially eligible for Part B preschool services 13,249 100% 100% 100%
Toddlers with disabilities exiting Part C who were potentially eligible for Part B 13,249 100% 100% 100%
Question Response
Number of parents who opted out (this number will be subtracted from the number of toddlers with disabilities exiting Part C who were potentially eligible for Part B when calculating the FFY 2014 Data) Null
Describe the method used to collect these data

Illinois utilized a data sharing agreement the Illinois State Board of Education (ISBE), the State Education Agency (SEA), to assure that every child who reached 27 months of age or who started EI services after the age of 27 months were made known to the local education agency (LEA). The Bureau of EI has confirmed that notifications were sent to the SEA and LEA at least 90 days prior to the toddler's third birthday, and who would be potentially eligible for Part B preschool services for all toddlers who reached 27 months of age. The calculation excludes children who were referred to the program less than 90 days prior to their third birthday.

In FFY14/SFY15, Illinois demonstrated 100 percent compliance. With full implementation of the data sharing agreement between the EI Bureau and ISBE and subsequent data sharing reports, the program has been able to maintain compliance.


Correction of Findings of Noncompliance Identified in FFY 2013

Findings of Noncompliance Identified Findings of Noncompliance Verified as Corrected Within One Year Findings of Noncompliance Subsequently Corrected Findings Not Yet Verified as Corrected
0 0 null 0

Indicator 8C: Early Childhood Transition

Monitoring Priority: Effective General Supervision Part C / Effective Transition

Compliance indicator: The percentage of toddlers with disabilities exiting Part C with timely transition planning for whom the Lead Agency has:

  1. Developed an IFSP with transition steps and services at least 90 days, and at the discretion of all parties, not more than nine months, prior to the toddler's third birthday;
  2. Notified (consistent with any opt-out policy adopted by the State) the SEA and the LEA where the toddler resides at least 90 days prior to the toddler's third birthday for toddlers potentially eligible for Part B preschool services; and
  3. Conducted the transition conference held with the approval of the family at least 90 days, and at the discretion of all parties, not more than nine months, prior to the toddler's third birthday for toddlers potentially eligible for Part B preschool services.

(20 U.S.C. 1416(a)(3)(B) and 1442)


Historical Data

Baseline Data: 2005

Target/Data FFY 2005 FFY 2006 FFY 2007 FFY 2008 FFY 2009 FFY 2010 FFY 2011 FFY 2012 FFY 2013
Target N/A 100% 100% 100% 100% 100% 100% 100% 100%
Data 77.80% 96.10% 97.40% 98.60% 99.40% 99.10% 86.07% 77.15% 78.00%

FFY 2014 SPP/APR Data

Question Response

Data reflect only those toddlers for whom the Lead Agency has conducted the transition conference held with the approval

of the family at least 90 days, and at the discretion of all parties, not more than nine months, prior to the toddler's third

birthday for toddlers potentially eligible for Part B preschool services

Yes
Description Total Number

FFY 2013

Data

FFY 2014

Target

FFY 2014

Data

Toddlers with disabilities exiting Part C where the transition conference occurred at least 90 days, and at the discretion of all parties at least nine months prior to the toddler's third birthday for toddlers potentially eligible for 9,138 78.00% 100% 81.81%
Toddlers with disabilities exiting Part C who were potentially eligible for Part B 13,249 78.00% 100% 81.81%
Question Response

Number of toddlers for whom the parent did not provide approval for the transition conference (this number will be subtracted from the number

of toddlers with disabilities exiting Part C who were potentially eligible for Part B when calculating the FFY 2014 Data)

910

Number of documented delays attributable to exceptional family circumstances (this number will be added to the Number of toddlers with

disabilities exiting Part C where the transition conference occurred at least 90 days, and at the discretion of all parties at least nine months

prior to the toddler's third birthday for toddlers potentially eligible for Part B)

957
What is the source of the data provided for this indicator? State Database
Provide the time period in which were collected (e.g., September through December, fourth quarter, selection from the full reporting period). Illinois utilized the Cornerstone Data System for child exit data during the period of July 01, 2014 through June 30, 2015, to determine all potentially eligible children.
Describe how the data accurately reflect data for infants and toddlers with IFSPs for the full reporting period.

To determine the denominator for the number of toddlers exiting Part C who are potentially eligible for Part B, Cornerstone data were used to determine all potentially eligible toddlers who had an active IFSP and exited the during the period of July 01, 2014 - June 30, 2015. The following cases were not included when determining potentially eligible children:

  • Children who entered early intervention less than 90 days before their third birthday
  • Children who exited more than 90 days prior to their third birthday.

This identified 13,249 potentially eligible. Illinois had 910 families who did not consent to a transition conference; this number was subtracted from 13,249 to reach the denominator of 12,339. To determine the numerator, Illinois added the number of timely transition conferences 9,138 to the number of family exceptional circumstances 957, which equals 10,095 toddlers having transition meetings. We divided 10,995 by 12,339 then multiplied by 100 to reach 81.81%.

There is a slight increase in the percent of timely transition conferences from 78% in FFY13/SFY14 to 81.81% FFY14/SFY15 which reflects the Bureau's efforts to further drill down into its transition data and more accurately report timely transition conferences. CFC offices in Collar (83.47%) and Downstate Counties (90.08%) had higher performance than Cook County CFC Offices (75.86%). Data demonstrates that a significant reason for noncompliance is that transition conferences are held, but not within the required timeline (i.e., at least 90 days, and not more than nine months prior to the toddler's third birthday). Cook County CFC offices and the Bureau met with Chicago Public Schools (CPS) during this time to longstanding obstacles to holding timely transition conferences. The group acknowledged the better practices were implemented and agreed to allow offices to follow those practices and only meet in the future if issues arose.


Correction of Findings of Noncompliance Identified in FFY 2013

Findings of Noncompliance Identified Findings of Noncompliance Verified as Corrected Within One Year Findings of Noncompliance Subsequently Corrected Findings Not Yet Verified as Corrected
13 7 null 6

FFY 2013 Findings of Noncompliance Verified as Corrected

Question Response
Describe how the State verified that the source of noncompliance is correctly implementing the regulatory requirements CFC office implementation of the specific statutory/regulatory requirement is documented when data demonstrate that a CFC office has 100 percent compliance during three consecutive months.
Describe how the State verified that each individual case of noncompliance was corrected Child specific/individual correction is documented, as the child is age 3 and is no longer within the jurisdiction of the program.

FFY 2013 Findings Not Yet Verified as Corrected

Question Response
Actions taken if noncompliance not corrected

The CFC office is required to submit a corrective action plan (CAP) and document its implementation. The Bureau of EI completes review and approval of these plans. CFC offices report on implementation of the plan in six months, or more frequently if the CFC office determination is "Needs Intervention" or "Needs Substantial Intervention." Noncompliance with holding transition planning conference is considered in making local determination scores. The following items are taken into consideration:

  1. if an agency fails to submit a credible CAP, fails to make adequate progress, or fails to implement major features of the plan; and
  2. if the CFC office has more than one longstanding finding of noncompliance. CFC offices with a determination of "Needs Substantial Intervention" receive a focused monitoring visit.

Illinois has several statewide and targeted efforts to identify and correct the root causes of continuing noncompliance that include the following.

Findings of noncompliance identified in FFY2013 involve several CFC offices located in Chicago. These CFC offices, along with the remaining CFC offices that serve families residing in Chicago, continue to work closely with Chicago Public Schools (CPS) to identify and address barriers to full compliance to both Part C and Part B requirements. This collaboration has resulted in the development of new processes on the local-level to facilitate transition. In addition, new statewide procedures have clarified requirements regarding transition planning conferences.

Following a focused monitoring visit that resulted from longstanding noncompliance, CFC-specific strategies identified in the CAP included new staff training for service coordinators specifically on transition requirements; technical assistance regarding documenting transition progress within the IFSP document , properly documenting transition planning, and meeting transition conference timelines; strategies to introduce transition planning at an earlier age so that families have an opportunity to explore options and make informed decisions; hosting a free parent training to better prepare families in transition planning; co-training with CPS to clarify roles and expectation for meeting performance standards and measures; sending transition packets to CFS earlier; and management tracking of data to monitor transition efforts, including providing technical assistance when needed.

FFY 2012 Findings of Noncompliance Verified as Corrected

Question Response
Describe how the State verified that the source of noncompliance is correctly implementing the regulatory requirements CFC office implementation of the specific statutory/regulatory requirement is documented when data demonstrate that a CFC office has 100 percent compliance during three consecutive months.
Describe how the State verified that each individual case of noncompliance was corrected Child specific/individual correction is documented, as the child is age 3 and is no longer within the jurisdiction of the program.

FFY 2012 Findings Not Yet Verified as Corrected

Question Response
Actions taken if noncompliance not corrected

The CFC office is required to submit a corrective action plan (CAP) and document its implementation. The Bureau of EI completes review and approval of these plans. CFC offices report on implementation of the plan in six months, or more frequently if the CFC office  determination is "Needs Intervention" or "Needs Substantial Intervention." Noncompliance with  holding transition planning conference is considered in making local determination scores. The following items are taken into consideration: 1) if an agency fails to submit a credible CAP, fails to make adequate progress, or fails to implement major features of the plan and 2) if the CFC  office has more than one longstanding finding of noncompliance. CFC offices with a determination of "Needs Substantial Intervention" receive a focused monitoring visit.

Illinois has several statewide and targeted efforts to identify and correct the root causes of continuing noncompliance that include the following.

Findings of noncompliance identified in FFY2012 involve several CFC offices located in Chicago. These CFC offices, along with the remaining CFC offices that serve families residing in Chicago, continue to work closely with Chicago Public Schools (CPS) to identify and address barriers to full compliance to both Part C and Part B requirements. This collaboration has resulted in the development of new processes on the local-level to facilitate transition. In addition, new statewide procedures have clarified requirements regarding transition planning conferences.

Following a focused monitoring visit that resulted from longstanding noncompliance, CFC-specific strategies identified in the CAP included new staff training for service coordinators specifically on transition requirements; technical assistance regarding documenting transition progress within the IFSP document , properly documenting transition planning, and meeting transition conference timelines; strategies to introduce transition planning at an earlier age so that families have an opportunity to explore options and make informed decisions; hosting a free parent training to better prepare families in transition planning; co-training with CPS to clarify roles and expectation for meeting performance standards and measures; sending transition packets to CFS earlier; and management tracking of data to monitor transition efforts, including providing technical assistance when needed.

FFY 2011 Findings Not Yet Verified as Corrected

Question Response
Actions taken if noncompliance not corrected

The CFC office is required to submit a corrective action plan (CAP) and document its implementation. The Bureau of EI completes review and approval of these plans. CFC offices report on implementation of the plan in six months, or more frequently if the CFC office determination is "Needs Intervention" or "Needs Substantial Intervention." Noncompliance with holding transition planning conference is considered in making local determination scores. The following items are taken into consideration: 1) if an agency fails to submit a credible CAP, fails to make adequate progress, or fails to implement major features of the plan and 2) if the CFC office has more than one longstanding finding of noncompliance. CFC offices with a determination of "Needs Substantial Intervention" receive a focused monitoring visit.

Illinois has several statewide and targeted efforts to identify and correct the root causes of continuing noncompliance that include the following.

Findings of noncompliance identified in FFY2011 involve CFC offices located in Chicago. These CFC offices, along with the remaining CFC offices that serve families residing in Chicago, continue to work closely with Chicago Public Schools (CPS) to identify and address barriers to full compliance to both Part C and Part B requirements. This collaboration has resulted in the development of new processes on the local-level to facilitate transition. In addition, new statewide procedures have clarified requirements regarding transition planning conferences.

The SDA Workgroup has discussed Illinois' current policies and procedures for system components (i.e., intake/referral, evaluation/assessment, IFSP development, service implementation, and transition), identifying challenges in each component and developing a vision for improvements/changes. The Workgroup is currently developing a set of system recommendations.

Following a focused monitoring visit that resulted from longstanding noncompliance, CFC-specific strategies identified in the CAP included new staff training for service coordinators specifically on transition requirements; technical assistance regarding documenting transition progress within the IFSP document , properly documenting transition planning, and meeting transition conference timelines; strategies to introduce transition planning at an earlier age so that families have an opportunity to explore options and make informed decisions; hosting a free parent training to better prepare families in transition planning; co-training with CPS to clarify roles and expectation for meeting performance standards and measures; sending transition packets to CFS earlier; and management tracking of data to monitor transition efforts, including providing technical assistance when needed.

FFY 2010 Findings Not Yet Verified as Corrected

Question Response
Actions taken if noncompliance not corrected

The CFC office is required to submit a corrective action plan (CAP) and document its implementation. The Bureau of EI completes review and approval of these plans. CFC offices report on implementation of the plan in six months, or more frequently if the CFC office determination is "Needs Intervention" or "Needs Substantial Intervention." Noncompliance with holding transition planning conference is considered in making local determination scores. The following items are taken into consideration: 1) if an agency fails to submit a credible CAP, fails to make adequate progress, or fails to implement major features of the plan and 2) if the CFC office has more than one longstanding finding of noncompliance. CFC offices with a determination of "Needs Substantial Intervention" receive a focused monitoring visit.

Illinois has several statewide and targeted efforts to identify and correct the root causes of continuing noncompliance that include the following.

Findings of noncompliance identified in FFY2010 involve a CFC office serving the North Chicago area. This CFC office, along with the remaining CFC offices that serve families residing in Chicago, continue to work closely with Chicago Public Schools (CPS) to identify and address barriers to full compliance to both Part C and Part B requirements. This collaboration has resulted in the development of new processes on the local-level to facilitate transition. In addition, new statewide procedures have clarified requirements regarding transition planning conferences.

The SDA Workgroup has discussed Illinois' current policies and procedures for system components (i.e., intake/referral, evaluation/assessment, IFSP development, service implementation, and transition), identifying challenges in each component and developing a vision for improvements/changes. The Workgroup is currently developing a set of system recommendations.

Following a focused monitoring visit that resulted from longstanding noncompliance, CFC-specific strategies identified in the CAP included new staff training for service coordinators specifically on transition requirements; technical assistance regarding documenting transition progress within the IFSP document , properly documenting transition planning, and meeting transition conference timelines; strategies to introduce transition planning at an earlier age so that families have an opportunity to explore options and make informed decisions; hosting a free parent training to better prepare families in transition planning; co-training with CPS to clarify roles and expectation for meeting performance standards and measures; sending transition packets to CFS earlier; and management tracking of data to monitor transition efforts, including providing technical assistance when needed.

FFY 2008 Findings of Noncompliance Verified as Corrected

Question Response
Describe how the State verified that the source of noncompliance is correctly implementing the regulatory requirements CFC office implementation of the specific statutory/regulatory requirement is documented when data demonstrate that a CFC office has 100 percent compliance during three consecutive months.
Describe how the State verified that each individual case of noncompliance was corrected Child specific/individual correction is documented, as the child is age 3 and is no longer within the jurisdiction of the program.

FFY 2007 Findings of Noncompliance Verified as Corrected

Question Response
Describe how the State verified that the source of noncompliance is correctly implementing the regulatory requirements CFC office implementation of the specific statutory/regulatory requirement is documented when data demonstrate that a CFC office has 100 percent compliance during three consecutive months.
Describe how the State verified that each individual case of noncompliance was corrected Child specific/individual correction is documented, as the child is age 3 and is no longer within the jurisdiction of the program.

Indicator 8C: FFY14/SFY 15 Percentage of toddlers with disabilities exiting Part C with timely transition planning for whom the Lead Agency has:

Conducted the transition conference held with the approval of the family at least 90 days, and at the discretion of all parties, not more than nine months, prior to the toddler's third birthday for toddlers potentially eligible for Part B preschool services.

Child and Family Connections (CFC) # Potentially Eligible for Part B Family did not provide consent to Transition Exceptional Family Circumstances Timely Transition Conferences (conducted at least 90 days before 3rd birthday) % of Timely Transition Conferences
CFC 1 401 33 12 332 93.48%
CFC**2 613 19 58 443 84.34%
CFC 3 214 16 40 99 70.20%
CFC**4 679 26 31 591 95.25%
CFC**5 889 20 58 717 89.18%
CFC*6 1,224 98 116 908 90.94%
CFC*7 755 65 109 415 75.94%
CFC*8 571 34 49 328 70.20%
CFC*9 743 77 54 507 84.23%
CFC*10 531 76 19 411 94.51%
CFC*11 1,542 272 88 619 55.67%
CFC*12 846 40 147 440 72.83%
CFC 13 204 16 18 141 84.57%
CFC 14 418 31 29 275 78.55%
CFC**15 1,078 33 54 729 74.93%
CFC 16 436 2 8 388 91.24%
CFC 17 106 7 1 97 98.99%
CFC 18 226 7 5 205 95.89%
CFC 19 281 8 5 264 98.53%
CFC 20 235 4 8 204 91.77%
CFC 21 448 0 0 427 95.31%
CFC 22 249 0 3 237 96.39%
CFC 23 92 1 5 64 75.82%
CFC 24 125 5 7 103 91.67%
CFC**25 343 20 33 194 70.28%
Statewide 13,249 910 957 9,138 81.81%
*Cook County 6,212 662 582 3,628 75.86%
**Collar Counties (2, 4, 5, 15, & 25) 3,602 118 234 2,674 83.47%
Downstate
(All Others)
3,435 130 141 2,836 90.08%

*Cook County: #6 - N Suburbs, # 7 - West Suburbs, #8 - SW Chicago, #9 - Central Chicago, # 10 - SE Chicago, # 11 - N Chicago,

and # 12 - S Chicago