Section: 7.0 - Program Monitoring and Evaluation
Providers will be required to participate in the formal evaluation of the program developed by IDHS, and must cooperate in the collection of data for this purpose. Programs will be required to administer parent and youth surveys, in the format
provided by the IDHS.
All providers will be subject to a Standards Assessment Review and the PerMS Review. (See Appendix)
Additional requirements such as the Performance Improvement Plan (See Appendix) and Program Audits will be determined by IDHS staff.
IDHS program staff and Community Service Support Consultants ensure that all IDHS programs are implemented in a consistent manner across the state. CSSCs provide on-going technical assistance, support and monitoring of IDHS funded programs.
7.1. Performance Indicators
Teen REACH programs' performance on the standards listed below will be assessed utilizing data gathered from the eCornerstone system, the projected numbers provided by the agency in their application, and the total Teen REACH grant amount.
Proposed vs. Actual Average Daily Attendance
This performance indicator considers the approved projected Average Daily Attendance as compared to the Actual Average Daily Attendance, by site and by agency.
The goal is 100%.
Proposed vs. Actual Average Youth Attendance Hours
This performance indicator considers the approved projected Average Youth Attendance Hours as compared to the Actual Average Youth Attendance Hours, by site and by agency.
The goal is 100%.
Cost Per Child Youth Per Day Hour - Average
This performance indicator considers the Grant Amount, Average Daily Attendance, and Days Open. When calculating, first determine the weekly grant amount by dividing the total grant amount by 52 = (WG) then determine the number of weeks in the
corresponding period, (W) and multiply: WG x W = $, the Average Daily Attendance (ADA) through that time, and the number of Days Open = (DO) for that time. Formula: ($/D0, "X"/ADA).
The goal is $13.00 or less.
This performance indicator considers the Grant Amount and the Youth Attendance Hours recorded for the time period.
The goal is $4.50 or less.
Actual Population Served
This performance indicator monitors the requirement to serve a minimum of 70 85% youth ages 11 to 17. Age of the youth will be based on their DOB. An "actual" youth served will be any enrolled participant that
received TR services within the reporting period.
The goal is 70 85% or more youth are aged 11 to 17 years.
Days Open - Average
To ensure providers are on track to meet the total # of Days open - as required based on the chosen program model, we will track, on a quarterly basis, the average number of days open per week (DO). Example - to assess your average # of days open
per week for any given time period, determine the total number of calendar days during that period, divided by 7 = (W); Count the total number of days open during same period = (N). Formula: N/W=DO
The goal is 4.0 days per week or more.
To ensure providers are on track to meet the required 240 total # of Days open, we will track, on a quarterly basis, the average number of days open per week (DO).
The goal is 5.0 days per week or more.
Program Dosage-Average # of Days
Because regular attendance in quality after-school programs is the best predictor of positive outcomes for school-aged youth, we will track, on a quarterly basis, the percentage of days attended per week by age group. The goal
varies by age group.
80% of youth in each age group will attend:
For ages 6-10, the goal is 4 days per weekFor ages 11-13, the goal is 3 days per weekFor ages 14-17, the goal is 2 days per week
Because regular attendance in quality after-school programs is the best predictor of positive outcomes for school-aged youth, we will track, on a quarterly basis, the percentage of days attended per week by youth.
The goal is 100% of youth will attend 5.0 days or more per week.
Program Dosage-Average # of Hours
Because intensity of attendance in quality after-school programs is also a predictor of positive outcomes for school-aged youth, we will track, on a quarterly basis, the percentage of hours attended per week by age group. The goal
varies by age group.
80% of youth in each age group will attend:
- For ages 6-10, the goal is 12 hours per week
- For ages 11-13, the goal is 9 hours per week
- For ages 14-17, the goal is 6 hours per week
7.2. Program Audits
If deemed necessary, a program audit by the Office of Contracts Administration will be conducted where a formal review of program and fiscal documentation will be reviewed.
