POLICY

  1. At least once a year the Service Coordinator shall arrange for an annual IFSP meeting to re-determine eligibility and revise the IFSP for the child and the child's family.
  2. The results of any current evaluations and ongoing evaluations of the child and family must be used in determining what services are needed and shall be provided.
  3. At least annually, a financial assessment shall be completed with the family in order to redetermine their ability to participate financially in their child's intervention, and update private insurance information.
  4. Potential eligibility for All Kids and University of Illinois Division of Specialized Care for Children (DSCC) services must be determined prior to each annual IFSP using the Screening Device for Determining Family Fees and Eligibility for All Kids and DSCC (pdf).
  5. Children who do not meet current Early Intervention (EI) eligibility criteria upon redetermination will continue to be eligible only if they:
    1. Exhibit any measurable delay or have not attained a level of development in one or more developmental areas that is at least the mean of the child's age equivalent peers (Consult with developmental pediatrician consultation contractor for help in making this determination.); AND
    2. Have been determined by the multidisciplinary IFSP team to require the continuation of EI services, provided in an appropriate developmental manner to meet the child's needs, in order to support continuing developmental progress.
  6. Explain procedural safeguards, rights and privacy practices and provide the family with a copy of the State of Illinois Infant, Toddler and Family Rights booklet, the Parent Handbook, and the EI Notice of Privacy Practices.
  7. Obtain parent signature(s) on the Informed Consent and Documentation of Receipt of Rights and Notice of Privacy Practices (pdf).
  8. The type, frequency and intensity of services will differ from the initial IFSP based on the child's developmental progress and may consist of only service coordination, evaluation and assessments and IFSP development.

PROCEDURE

  1. One to two months prior to the annual IFSP meeting, conduct the annual eligibility redetermination and subsequent steps appropriate for child's eligibility status. NOTE: Refer to Initial and Annual Eligibility Determination.
    1. Authorize assessments necessary to establish continuing EI eligibility and annual IFSP development within the current IFSP.
    2. Complete financial assessments for family fee determination and private insurance use.
  2. Prior to each annual IFSP, complete the Screening Device (pdf) to determine potential eligibility for Medicaid/All Kids and DSCC services. If indicated, complete and submit a All Kids application and/or make a referral to DSCC. As part of the referral to DSCC and with proper authorization (documented with the Consent for Release of Information (pdf) form), send to the DSCC local office a copy of the completed Screening Device and the following Cornerstone screens/reports: Participant Enrollment Information, Assessment History, and Insurance. File the completed, signed screening form in the child's file.
  3. If child remains eligible and family consents to continued services, complete eligibility determination procedures as indicated in Initial and Annual Eligibility Determination.
  4. Explain procedural safeguards, rights and privacy practices and provide the family with a copy of the State of Illinois Infant, Toddler and Family Rights booklet, the Parent Handbook, and the EI Notice of Privacy Practices.
  5. Obtain parent signature(s) on the Informed Consent and Documentation of Receipt of Rights and Notice of Privacy Practices (pdf).
  6. Complete new annual IFSP. Refer to Initial and Annual Individualized Family Service Plans.
  7. If ineligible or family does not consent to continue services, follow case closure procedures. NOTE: Refer to Transfers and Case Closure.