27-80-03-d: Special Program Codes

Reexamination Due Date

Under PERSONS, enter the 4-digit month and year that the FSE&T temporary medical exemption must be reevaluated.

Race and Ethnic

Under Amount enter any of the following alpha characters up to 5 allowing for those who report multiple races:

N - American Indian/Alaskan Native

A - Asian

B - Black or African American

P - Native Hawaiian or Other Pacific Islander

W - White

D - Did not answer/unknown

D is only allowed if no other race choice is selected.

Enter one of the following ethnicity codes in Supplied By: 

Y - Hispanic or Latino

N - Not Hispanic or Latino

D - Did not answer/unknown

A person may report their race choice but not their ethnicity; therefore, ETH may be a D if a race is chosen and Race may be a D with a Y or N in ETH.

Date of Entry in the U.S.

Enter for each case which includes a refugee, asylee, or entrant.

Under PERSONS, enter the earliest month and year a Cuban/Haitian entrant or applicant for asylum was granted parole or was otherwise issued documentation by BCIS. For refugees, enter the earliest date any refugee in the unit entered the U.S.

Example: If the month and year in which the refugee entered the United States is July 1992, enter 07 92 under PERSONS.

Requires the letter A or Y in the first position of the basic number in Item 1.

Last Month of Incapacity/Illness for a Person Receiving TA on this Basis

Requires entry of code 8 in Item 14.

The case is centrally canceled for the month following the date entered.

Fiscal Month that a Person who Receives TA Due to Full-time School Attendance Reaches Age 20

Requires entry of code 6 in Item 14.

The case is centrally canceled for the month following the date entered.

Sixth Full Month of Assistance For Person Who Receives TA as Homeless

Requires entry of code 7 in Item 14.

The case is centrally canceled for the month following the date entered.

Health Insurance Premium Payment

Centrally entered when a person is enrolled in HIPP.

Earnfare Counter

Requires entry of Item 60 codes 453 & 454.

Earnings Ended

Enter when it is reported or discovered that a client's earnings have stopped. Under PERSONS, enter the 4-digit month/year that the client received the last paycheck.

For example, client calls stating she was laid off on 01/28/98. She will receive her last paycheck on 02/02/98. Under CODE, enter 651 EE and under PERSONS, enter 02/98.

The purpose of this code is to prevent unnecessary PAL C and N code referrals.

REDE Method for Cases in 6-Month EZ REDE Status

Centrally entered and only applies to cases with SNAP. SUP. BY code: F means next REDE is face-to-face; M means next REDE is mail-in.

Code 656 is centrally retained for 3 months after SNAP benefits are stopped due to the expiration of the approval period. The first month of ineligibility (4-digit MO/YR) is entered under PERSONS.

Address Change

Centrally entered when an address change is made using TA 31/TAR 42. One of the following codes appears in SUP. BY to identify who processed the change:

• C - Child Support
• H- HFS Health Benefits and All Kids Hotline
• L - FCRC
• M - U.S. Postal Service (National Change of Address) data
• O - Bureau of Customer Support and Services
• P - Work and Training (Employability Services or Teen Parent Services Contractor)

Under the PERSONS column, the centrally entered date that is the 14th day after entry date of TA 31/TAR 42. 

Office of Choice

Entered on all regular roll approvals and whenever a customer requests their case be transferred to an office that does not usually serve the area where they reside. Enter Item 80 code 668 OOC with the 4 digit month/year of the application date or the date they requested the transfer in the Persons column and the 3 digit office number of the Office of Choice in the Total Cost column.

Note: Once Item 668 OOC is entered, it can not be deleted but may be updated when the customer requests their case be transferred to another office that does not usually serve the area where they reside.