(FCRC) Authorize an Initial Prorated Entitlement (IPE), if eligible for an increased Payment Level, to meet the needs of the eligible person before receipt of the first regular check.

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Complete the current Form 552 for both the IPE and the regular roll actions (see WAG 25-07-10).

To meet the needs of the eligible person before the receipt of the first regular check and to add the person's needs to the regular benefit check, authorize the IPE action, if eligible, and the regular roll action using the current Form 552 (see WAG 25-07-10).

(1) Central Proration

(System) Computes the number of days in the IPE period and authorizes the correct amount of the IPE for additions to the benefit unit when a 6-digit date is entered in Item 2 and TA 34 or TA 42 is entered in Item 3 of Form 552, unless an exception to central prorating is required or Item 78 is coded to suppress the IPE.

Deleted TextSuppresses the IPE check when a 4-digit date is entered in Item 2. Issues the IPE in the designated amount if an exception to central prorating is authorized.

(2) Exception to Central Proration

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Compute the IPE period and authorize the correct amount of the IPE as an exception to central prorate by entering code 100 in Item 80 when the person being added has budgetable incomeDeleted Text. Always budget prospectively the income of a person being added.

Round down the IPE issued as an exception to central prorate, code 100. If the Family Community Resource Center enters cents in code 100, Data Processing will drop them.

Calculate an exception to central proration as follows:

  1. Determine the number of days in the IPE period. This is the date entered in Item 2, through the day before the first day of the fiscal month for the first regular roll action.
  2. Subtract the Payment Level amount for the smaller benefit unit size from the Payment Level amount for the larger benefit unit size, including the added person. The difference is the monthly amount for the added person.
  3. Divide the monthly amount in (b) above, by 30 to arrive at a daily amount. Round to the nearest cent. If the 3rd position to the right of the decimal is a number 5 or greater, round up to the nearest cent. If the number is less than 5, round down to the nearest cent.

    For example, 2.877 = 2.88 or 1.833 = 1.83. Multiply the daily amount by the number of days in the IPE period. Do not drop cents. This is the prorated Payment Level amount for the IPE period. 

  4. Deduct the income received or anticipated to be received by the added person in the IPE period from the prorated Payment Level amount for the IPE period.
  5. Round down to the nearest dollar. This is the amount of the IPE check.
  6. Enter code 100 and the amount from (e) above, in Item 80.

The amount of the centrally computed IPE check or locally computed IPE check appears on the:

  • Mercury Payroll, and
  • Client Payroll Inquiry (PF7/F7), and
  • Recipient Ledger Inquiry Screen (PF6/F6).

Example: Locally Computed IPE (TANF)

A request is made on 02/15 to add a child to the case who is not required to be included. The benefit unit is eligible for an increased Payment Level because the child was born to a minor mother receiving cash in her parent's case.

The fiscal month is the first through the last day of calendar month. On the 3rd of each month the child receives monthly social security benefit of $50. IPE runs from 02/15 - 03/31.

$623 6-person Payment Level amount for the new benefit unit size

-555 5-person Payment Level amount for the old benefit unit size

$ 68 Monthly prorated Payment Level amount for the added person

To figure the daily amount, take $68.00 and divide by 30 days:

$68 ÷ 30 days = $2.22 = daily amount. Multiply $2.22 x 45 days of IPE = $99.90 = prorated payment.

$99.90 Prorated Payment Level amount for 45-day IPE period

-50.00 SSA income anticipated to be received in 45 day period (02/15 through 03/31)

$49.00 Code 100 amount (rounded down to nearest dollar)

Example: Locally Computed IPE (GA-FCA)

Request is made on 02/15 to add child to the GA-FCA case. The fiscal month is first through the last day of the calendar month. On 03/03 the child is to receive monthly Social Security benefit of $50. IPE runs from 02/15 - 03/31.

$555 5-person Payment Level Amount for the new benefit unit size

-474 4-person Payment Level Amount for the old benefit unit size

$ 81 Monthly prorated Payment Level amount for the additional person

To figure the daily amount, take $81.00 and divide by 30 days (81 ÷ 30 days = $2.70 = daily amount). Multiply $2.70 x 45 days of IPE = $121.50 = prorated Payment Level amount.

$121.50 Prorated Payment Level amount for 45-day IPE period

-  50.00 SSA income anticipated to be received in 45-day period (02/15 through 03/31)

$71.00 Code 100 amount (rounded down to nearest dollar)