A GA client is required to immediately apply for AABD cash or TANF cash when they become potentially eligible for either.
The client remains eligible for GA benefits while their AABD cash or TANF cash application is pending.
If the client cooperates in the application process, there should be no break in benefits while making the change from GA to AABD cash or TANF cash.
The GA worker (GA/CW) takes the following actions when they learn that a client is potentially eligible for AABD cash or TANF cash.
- (GA/CW) Advise the GA client, that they will be referred to the intake unit with a scheduled appointment.
- (GA/CW) Obtain intake appointment date and time, from the Intake Administrator or designee.
NOTE: Cases with a client with a newborn, should be given priority when scheduling an appointment.
- (GA/CW) Obtain all needed information brochures and pamphlets from intake unit.
- (GA/CW) Complete Referral for Categorical Assistance (Form 221A), in triplicate.
- (GA/CW) Give the following to the client if potential eligibility for AABD cash or TANF cash is discovered while the client is in the Family Community Resource Center.
- the original copy of Form 221A;
- Request for Financial Assistance - Medical Assistance - Food Stamps (Form 2378B);
- Instructions to Applicant (Form 2378B1); and
- all required pamphlets and brochures.
If the potential eligibility for AABD cash or TANF cash is discovered through a letter, phone call, or field visit, mail the above items to the client.
- (GA/CW) Advise the client that they must keep the interview appointment. Explain that failure to cooperate with the AABD cash or TANF cash application will result in cancellation of their GA case.
- (GA/CW) Before the date of the client's scheduled intake interview, forward the following items to the Intake Administrator, in this order (top to bottom):
- a copy of the Form 221A;
- a copy of the current Form 552; and
- the GA case record.
- (GA/CW) Service the GA case until a decision to approve AABD cash or TANF cash is made.
NOTE: This includes handling any appeals filed by the client about their GA case. There is one exception: Intake will handle any appeal over the closing of the GA case.
The Intake Administrator (IA) or designee is responsible for controlling GA cases referred for an AABD cash or TANF cash interview.
- (IA/Designee) When an interview appointment is scheduled, enter the following information on CAF Folio (Form 2389):
- the appointment date;
- the active GA case number; and
- the notation, "Controlled by Administrator".
- (IA/Designee) Record the appointment date on Intake Appointment Sheet (Form 2194), if used.
- (IA/Designee) When the copy of the Form 221A and related materials are received from the GA worker, file them by appointment date.
- (IA/Designee) The day after the scheduled appointment determine if client kept the interview appointment by matching the Form 221A to Form 2389, or to Form 2194 (if used).
- If an interview was conducted, enter the name of the interviewer on Form 221A and forward it and the related materials to the interviewer.
- If client did not keep the appointment, enter "No Show" on Form 221A and forward it and the related materials to the GA Worker.
NOTE: The IA or designee controls the GA case only until they determine whether the client has kept the scheduled appointment.
- (Intake) If the appointment is kept, process the application using regular intake procedures.
- (GA/CW) If the client did not keep the appointment, cancel the GA case for noncooperation.
Client Ineligible for AABD cash or TANF cash
- (Intake) If the client is determined ineligible, enter the reason why the application was denied on the copy of the Form 221A.
- (Intake) Immediately send the GA case record, Form 2389, and Form 221A to the GA Worker.
- (Intake) After receipt of the above materials, immediately determine if the client remains eligible for GA.
- (Intake) Enter the review findings in the GA case record, along with the copy of Form 221A.
- (Intake) Take action to cancel the GA case if the client is ineligible for GA.
Client Eligible for AABD cash or TANF cash
- (Intake)If the client is determined eligible, authorize the IPE starting with the 30th day after the date of the application through the day before the first day of the first regular roll month.
NOTE: For AABD Cash, if the client resides in a sheltered care home, authorize the IPE starting with the date of application or the date of entry into the sheltered care home, whichever is later. If the client enters the sheltered
care home after the 30th day following the date of application, start the IPE with the 30th day following the date of application.
When determining the IPE amount budget any GA benefits that will be received during the IPE period.
See WAG 17-02-01-c or WAG 17-02-02-b for complete information on determining an IPE.
NOTE: When TANF Cash is approved because a GA client gave birth, ensure that medical eligibility covers the child's birthdate.
- (Intake) Once the client is determined eligible, cancel the GA case effective for the same month that the AABD Cash or TANF Cash case is placed on the regular roll. See WAG 25-07-05-c for complete GA cancellation procedures.
NOTE: Intake staff are responsible for any appeal of the GA cancellation.
- (Intake) Enter the effective date of the GA cancellation, and the AABD Cash or TANF Cash approval on the copy of the Form 221A.
- (Intake) Submit the following to Intake Financial for processing:
- the GA case record;
- the Form 552 for the GA cancellation; and
- the Form 221A.
- (Financial) Processes the Form 552 to cancel the GA case.
- (Financial) Forwards Form 221A to the GA worker to notify them of the date of the GA cancellation.
- (Intake) Once the GA case is canceled, approve the AABD Cash or TANF Cash case.
- (GA/CW) Upon receipt of the cancellation Form 552, submit the following items to the GA supervisor:
- Summary of Case Information (Form 1376 or Form 1376C) and
- any other GA case material.
- (GA Supr) Send the GA case material to the supervisor assigned to the client's AABD Cash or TANF Cash case.