PM 06-16-05-b

  1. (Client) Requests child care.
  2. (Staff) Gives the client a New Manual MaterialIL444-3455 Child Care Application for each provider for whom payment is requested, if it is not already in the record.  A completed and signed New Manual MaterialIL444-3455 Child Care Application must be received before a child care payment (prospective or based on verified costs) is approved.  Also gives the client New Manual MaterialIL444-1897 Statement of Child Care Costs or New Manual MaterialIL444-1897A Statement of Child Care Cost Due to Employment, unless a prospective payment is needed.
  3. (Staff) Records the client's request for child care and/or the child care copayment on the New Manual MaterialIL444-4003 Responsibility and Services Plan.
  4. (Client & Provider) Completes and returns New Manual MaterialIL444-3455 Child Care Application with New Manual MaterialIL444-1897 Statement of Child Care Cost.  New Manual MaterialFor employed clients, use New Manual MaterialIL444-1897A Statement of Child Care Cost Due to Employment.
  5. (Staff) New Manual MaterialReceives IL444 3455 Child Care Application and New manual MaterialIL444-1897 Statement of Child Care Cost / New Manual MaterialIL444-1897A Statement of Child Care Cost Due to Employment and determines if:
    • the child care is being provided in a legal care arrangement;
    • the amount of care to be provided is consistent with the agreed upon plan of participation; and
    • the client and provider have completed and signed the form.
    1. If New Manual MaterialIL444-3455 Child Care Application is not returned within 30 days, sends New Manual MaterialIL444-3185 Disposition of Child Care Request to the client with a copy to the provider (if known) notifying them that DHS is unable to authorize payment because the New Manual MaterialIL444-3455 Child Care Application was not received.
    2. If Form New Manual MaterialIL444-3455 Child Care Application is returned after 30 days, routes the form to the appropriate CCR&R New Manual MaterialAgency for disposition.
  6. (Staff) Determines the copayment amount, if applicable.
  7. (Staff) Completes New Manual MaterialIL444-3185 Disposition of Child Care Request from the information obtained on IL444-3455 Child Care Application and New Manual MaterialIL444-1897 Statement of Child Care Cost / New Manual MaterialIL444-1897A Statement of Child Care Cost Due to Employment.

    NOTE: If payment to the provider is approved, indicate on the form the starting and ending dates of the period for which child care payments may be made (the duration of the plan), the copayment amount, and the maximum payment rate. 

  8. (Staff) Sends the original New Manual MaterialIL444-3185 Disposition of Child Care Request to the client.  Sends a copy of New Manual MaterialIL444-3185 Disposition of Child Care Request to the child care provider(s).  Forwards New Manual MaterialIL444-3455 Child Care Application and a copy of New Manual MaterialIL444-3185 Disposition of Child Care Request to the CCR&R New Manual MaterialAgency.  Keeps copies of all forms in the case record.
  9. (Staff) Issues child care payment, minus the copayment, if applicable, redirected to the provider, after the care is provided and New Manual MaterialIL444-1897 Statement of Child Care Cost is returned, except in situations where not issuing a prospective payment will result in a loss of the child care arrangement.  See WAG 06-16-06 for maximum payment rates.

    Prospective Payments 

  10. (Staff) Issues a prospective payment, minus the copayment, if applicable, redirected to the provider, when not issuing will result in the loss of a child care arrangement.  Base the prospective payment on the New Manual MaterialIL444-3455 Child Care Application and the client's statement of anticipated expenses, subject to the appropriate rates, maximums, and copayments (see WAG 06-16-06).  New Manual MaterialIL444-1897 Statement of Child Care Cost is not required in this situation.