Questions & Answers for Comprehensive Class Member Transition Program RFA

Helping Families. Supporting Communities. Empowering Individuals.

REMINDER:  The last day to submit a question is: December 10, 2019.

PLEASE SEE CLARIFICATION FOR THE FOLLOWING QUESTIONS (113 and 120). 

  1. QUESTION: Can an applicant apply to provide comprehensive services for only a portion of the class member population, based on that population's illnesses, disabilities, or disorders?

    IDHS Response: Applications for this RFA that cover the entirety of the populations, regardless of illness, disability, or disorder, for both the Williams and Colbert populations are preferred. However, IDHS will accept and consider applications that may only cover a specific subset of the population (e.g. Williams and Colbert Class Members with mental illness and co-occurring disorders or Williams and Colbert Class Members with a physical disability and co-occurring disorders) and is prepared, if necessary, to allocate grantee responsibilities on that basis. IDHS recognizes in the case of an applicant applying only to cover Class Members with a physical disability and co-occurring disorders, that such an application would only apply to the Colbert Consent Decree as, by Class definition, all Williams Class Members have a serious mental illness (SMI).

  2. QUESTION:  Can applicants include conditional sub-recipients (i.e. sub-recipients who will only serve as a sub-recipient if they are not chosen as a prime, themselves) in their application?

    IDHS Response:  Yes, so long as the applicants also include who will serve as a sub-recipient, unconditionally, if that conditional sub-recipient withdraws from participation.

  3. QUESTION:  Is this a bid on what we are currently providing under contract, or a bid for expansion on what we are already providing, i.e, resident reviews, advocacy, and CRTs?

    IDHS Response: :  All required services are named in the RFA for the Comprehensive Class Member Transition Program. A number of services that have, historically, been provided as stand-alone services will be provided in a comprehensive array of services to be provided by the grantee and/or sub grantees.

  4. QUESTION:  Are organizations allowed to apply (to be a subcontractor) with multiple "hubs" or can we only subcontract with one "hub"?

    IDHS Response: :  Organizations interested in being a sub recipient can work with organizations applying to be the Prime/Hub organization and be written into their application. An organization can be a sub recipient for more than one Prime/Hub. Only applications from organizations applying to be the Prime/Hub will be accepted.

  5. QUESTION:  If we only intend to subcontract with a hub, would our organization be submitting an actual application, or would we just be part of the hub's application, and listed as an intended subcontractor?

    IDHS Response: :  Organizations interested in being a sub recipient can work with organizations applying to be the Prime/Hub organization and be written into their application. Only applications from organizations applying to be the Prime/Hub will be accepted. Sub recipients will not be submitting applications to IDHS.

  6. QUESTION:  Do you know at this point if the RFP will have limitations as to what type of staff can be put into the proposal, or is that up to the applying agencies? For example, can admin-level staff who support the project be funded in part (as appropriate)?

    IDHS Response: :  The RFA lists the required staffing and credentialing (if applicable). It is up to the Applicant as to whether they decide to propose funding for administrative staff into their application.

  7. QUESTION:  Regarding contracts, how will the changes being made impact our current contract? Will our current contract remain valid or will a new one be implemented?

    IDHS Response: :  Current agreements will eventually be phased out as the Comprehensive Class Member Transition Program is ramping up. IDHS anticipates that all current agreements that mirror the new Program's services will be terminated, effective 2/29/19. At least thirty-day notice will be provided for any agreement terminations.

  8. QUESTION:  How does Front Door Diversion Fit into this?

    IDHS Response: Williams Front Door Diversion is not being rolled into this Comprehensive Class Member Program.

  9. QUESTION:  Would we be including our Williams/Colbert residential programs in this or will that be separate?

    IDHS Response: Residential programs are not rolled-up in this RFA and will remain as separately- funded programs.

  10. QUESTION:  Would the state be open to considering incentives?

    1. Incentives to providers for successful transitions at 90 days post NH discharge, 180 days and 265 days?

      IDHS Response:  Incentives for exceeding Grantees' target number of transitions and penalties for not achieving a set percentage of Grantees' target number of transitions will be applied to this Program.

    1. Incentives to nursing homes for successful transitions as well? 

      IDHS Response: There will be no incentives for nursing homes applied under this Program. IDHS does not have jurisdiction to apply incentives to nursing home funding.

  11. QUESTION:  Is this focused specifically on service provision only? Or, will the services currently provided by Catholic Charities, UIC, etc… be included in this RFA?

    IDHS Response:  The RFA outlines all of the required services for the Comprehensive Class Member Transition Program. It is anticipated that current services delivered by entities such as Catholic Charities, IACAA, HACC, UIC-CON, and UIC-ATU will remain as separately-funded programs/services and not rolled into this Comprehensive Class Member Transition Program, although applicants may choose to propose such services in their applications.

  12. QUESTION:  With Colbert not having a focus on SMI, if we were to apply as a prime, would we need to be prepared to take on Colbert Class Members without MI and/or to contract with partners to provide transition and community services to non-mentally ill clients. (For instance, people with DD issues and/or other disabilities that have gotten in the way of them transitioning to the community.)? Or, is this RFA specific to mentally ill Class Members. 

    IDHS Response: Applications for this RFA that cover the entirety of the populations, regardless of illness, disability, or disorder, for both the Williams and Colbert populations are preferred. However, IDHS will accept and consider applications that may only cover a specific subset of the population (e.g. Williams and Colbert Class Members with mental illness and co-occurring disorders or Williams and Colbert Class Members with a physical disability and co-occurring disorders) and is prepared, if necessary, to allocate grantee responsibilities on that basis. IDHS recognizes in the case of an applicant applying only to cover Class Members with a physical disability and co-occurring disorders, that such an application would only apply to the Colbert Consent Decree as, by Class definition, all Williams Class Members have a serious mental illness (SMI).

  13. QUESTION: If we are a subcontracted agency providing the Resident Review, how will we be impacted if the prime agency doesn't meet the numbers for transition and has to return funding? Will the subcontracted agency also have to return funding even if we have met our numbers?

    IDHS Response: This is to be determined between the Grantee (Prime) and their sub grantees. Grantees (Primes) will be subject to payment incentives and penalties.

  14. QUESTION: Is there any possibility that as an agency we could be reduced to one Quality Administrator for both consent decrees or is the RFA still requiring a Williams and Colbert Quality Administrator?

    IDHS Response: The RFA and Comprehensive Class Member Transition Program calls for Grantees to have Quality and Care Management Staff, for which several of the deliverables mirror current Quality Administrator agreement deliverables. There must be adequate Quality and Care Management Staff. There is no hard-numerical requirement as to how many Staff members would be adequate.

  15. QUESTION: In the RFA, is it the intention of DHS to award only 1 main prime/hub per each of the 7 regions to provide (and sub-contract) all services? Or can 2 or more primes be awarded to serve the same region?

    IDHS Response: This will be determined with the quality and coverage of the applications received. Two or more Primes could be awarded to serve the same region.

  16. QUESTION: Under I. Award Process, we would like clarification on the statement regarding the available grant funding for both FY20 & FY21: Note: This is the anticipated, total, available funding for the services outlined in this RFA and does not include all funding under the consent decree. Separate awards will be issued for the Williams Consent Decree and the Colbert Consent Decree to ensure that the Department tracks expenditures and activities as required in each consent decree.

    IDHS Response: The State of Illinois has and maintains separate funding appropriations for each Consent Decree and therefore all grant funding needs to be budgeted and tracked separately for each Consent Decree. The Comprehensive Class Member Transition Program will be awarded as one Grant, but the budgets are to be divided between Williams and Colbert.

  17. QUESTION: Is an LPHA required for Resident Reviews or can QMHP perform them?

    IDHS Response: The staff credential requirements for each program/service are listed in the RFA Attachment A: Exhibits. The staff credential requirements for Resident Review/Evaluation is LPHA (LCSW/LCPC) and/or RN.

  18. QUESTION: What will happen to non-SMI Colbert class members after the transition period concludes if they still need additional resources or support services?

    IDHS Response: The RFA calls for Grantees to continue to provide all Class Members, including non-SMI Colbert Class Members, with care management for the duration of their stay in the community and of their wish to receive that support.

  19. QUESTION: What will be done to streamline Williams and Colbert transition processes (Ex. Transition Documentation, program outcomes)?

    IDHS Response: IDHS is preparing to streamline as much of the documentation as possible for this Comprehensive Class Member Transition Program, including, but not limited to: Consent Forms, Resident Review/Evaluation Assessment Tools, Service Plans, Permanent Supportive Housing packets (bridge subsidy packet), and Performance Reports.

  20. QUESTION: Would other mental health organizations be expected to open wait lists or expedite referrals for Class Members after the four-week post-transition period concludes? This is critical in cases when Class Members move outside of the Prime's service area.

    IDHS Response: It is a requirement under this Program that Grantees ensure there are no delays in Class Member transitions, including ensuring service capacity for community services to immediately serve Class Members who transition.

  21. QUESTION: How will the Prime address the requirement of Conflict-free Case Management?

    IDHS Response: Primes (Grantees) are required to ensure that all Class Members who can be safely served in a community-based setting based on the service system infrastructure of Illinois and/or under this Program, will be transitioned, including those assessments overturned and recommended for transition by a 3rd party Quality Assurance entity.

  22. QUESTION: In the Colbert FY2020 Plan submitted to the court monitor, DHS identified a plan to increase the availability of DON screening services through DRS for home-based assistance, which has been a barrier to Class Members ability to transition to the community. Will this barrier be addressed?

    IDHS Response: IDHS Williams and Colbert Program staff are actively working with IDHS-DRS to build adequate DON (Determination of Need) assessment capacity to support the estimated percentage of Class Members needing this service required to transition under the Consent Decrees. IDHS is tracking and working to resolve DON assessment delays caused by process inefficiencies.

  23. QUESTION: Why has the funding mechanism moved away from incentivizing organizations based on their performance for resident reviews and transitions? In the new advance and reconcile model, primes carry all of the risk without an ability to be paid incentives for good performance.

    IDHS Response: Advance and Reconcile funding is being offered so that Grantees can ensure capacity for service delivery for transitioning and serving Class Members in the community. The move to an expense-based, rather than fee-for-service-based model, is to actually reduce the risk to the Prime, by paying the Prime for expenses incurred. Incentives for exceeding Grantees' target number of transitions and penalties for not achieving a set percentage of Grantees' target number of transitions will be applied to this Program.

  24. QUESTION: DHS is currently releasing expansion contracts for Colbert and is amending contracts for the 2.5 goal increase. Is there a need to sign these contracts given that the funding mechanism is changing? 

    IDHS Response: Current Williams/Colbert agreements undergoing the 2.5% COLA amendment applies to current funding supporting current service delivery for Class Members and need to be signed to go into effect for the current agreement time frame.

  25. QUESTION: The RFA seems to reference the Uniform Grant Agreement which incorporates GATA; does GATA apply?

    IDHS Response: While IDHS has received an exception, waiving certain GATA Notice of Funding Opportunity requirements for this 17-month, pilot Program, all other GATA requirements still apply.

  26. QUESTION: Will there be a structure for letting prime agencies know what agencies are interested in subcontracting? If so, what is that structure? In conjunction with that question, I know you referenced the need to respond to a survey. When and how can we access that?

    IDHS Response: IDHS is supplying the venue for which organizations applying to become a Prime or organizations interested in being a sub recipient to a Prime can match themselves. The Survey for this matching can be found at https://www.dhs.state.il.us/page.aspx?module=17&item=120489&surveyid=1505.  Survey results will be posted as they are completed.

  27. QUESTION: How many provider agencies were on the call?

    IDHS Response: There were 24 unique organizations that submitted their notification of attendance to the RFA Webinar. The Webinar will be available, on line, in its entirety, for any provider agencies who were unable to attend live.

  28. QUESTION: What are the credentialing requirements going to be for Outreach workers going forward in this new contract?

    IDHS Response: There is currently no credentialing requirement for Outreach staff. There is a preference for peer-based provision (i.e. provision by individuals with lived recovery experience and/or individuals who have successfully transitioned from a SMHRF or NF to a Community-Based Setting).

  29. QUESTION: What % of class members currently resides in each of the regions identified by the RFA?

    IDHS Response: IDHS does not currently have the seven different regions broken down by percentage of Class Members currently residing by facility or by current community placement. IDHS has posted facility location information on the RFA Attachment B web page at https://www.dhs.state.il.us/page.aspx?item=120538.  IDHS will be posting information to include SMHRF bed counts to RFA Attachment B.

  30. QUESTION: Does an agency that is applying have to have an ACT or CST program already in place at the time of submission?

    IDHS Response: It is a requirement of the Program that Grantees ensure capacity for pre- and post-transition services for Class Members to avoid any unnecessary delays.

  31. QUESTION: Will UIC/ATU still provide home modifications?

    IDHS Response: It is IDHS' intention that, UIC-ATU (Assistive Technology Unit) will continue to provide home modifications for Colbert and that this service will be expanded to support Williams.

  32. QUESTION: On the webinar you mentioned that the responsibility to follow up and provide needed services will be as long as the CM in the community. Does this mean that there is no deadline e.g. one year that I believe is the current practice?

    IDHS Response: The RFA calls for Grantees to continue to provide all Class Members with care management for the duration of their stay in the community and desire to engage in that support. There is no time limit for this obligation.

  33. QUESTION: If you are awarded a service area (Cook North, Cook South, etc) - the RFA says you are responsible for all clients moving FROM that area, not TO that area.? Is the expectation that we would subcontract to other agencies to provide the aftercare mental health services (such as CST, psych/med, etc) for those outside of the service area our CMHC provides service? And it would be only our QA providing direct follow-up for 1 year, and the monitoring thru the subcontractors?? Then after the 1 year (or 1.5 years for Williams) they would move out of the class member status and just be part of the subcontractors regular CMHC service and not part of subcontracting with us?
    1. even if we are cook north primary, we could also apply to subcontract to serve members moving TO our area that are served by other areas primaries (ex. clients then? moving from collar counties to cook north)? 

    IDHS Response: Grantees are required to cover the facilities in the region in which they receive an award (and allocated facilities within the region if more than one grantee is selected for that region). Grantees are also required to cover Class Members' desired housing location, regardless of region, including by means of arranging community-based supportive services and ongoing care management of those services. The RFA calls for Grantees to continue to provide all Class Members with care management for the duration of their stay in the community and desire to engage in that support.

  34. QUESTION: Can you specify what the regions are exactly - cook north, etc.? is there a map? the regions for front door were very different than the regular DMH/DHS regions, so just want to clarify what regions they would cover.

    IDHS Response: Regional information and maps can be found on the RFA Attachment C at https://www.dhs.state.il.us/page.aspx?item=120542.

  35. QUESTION:  We don't have a current NICRA, we have chosen the De Minimis Rate. What do we submit in application package?

    IDHS Response: The RFA listed a copy of the applicant's NICRA as one of the documents to be submitted in the application package. The requirement to submit this document was an error and the document is not required in the application submission. However, organizations that have not previously established an ICR must submit an initial indirect cost proposal or rate election. Illinois grantees must elect one of the following indirect cost rate options in the State of Illinois centralized ICR system:

    1. Federal Negotiated Indirect Cost Rate Agreement (NICRA), if indirect costs are included in the budget.
    2. State NICRA
    3. De Minimis
    4. No Rate 

    A non-federal entity is eligible to elect the de minimis rate if it has never received a negotiated rate from the State or the federal government. This may be used indefinitely until grantee negotiates an ICR.

  36. QUESTION:  What are the requirements for the background check criteria?

    IDHS Response: IDHS/DMH Mental Health Attachment B - FY2020 is incorporated into the Uniform Grant Agreement by reference. Section VII. Special Conditions, A.2. Health Care Worker Background Check Act, states, ""The Provider certifies that it is in compliance with all requirements and regulations issued pursuant to the Health Care Worker Background Check Act (225 ILCS 46)."

    Also, please refer to 59 Ill. Admin Code 132.55(b) and (c):

    b) Upon hire, perform sufficient background checks for all employees, volunteers, interns, unpaid personnel, or other individuals who are agents of the CSP or CMHC. At a minimum, the review shall include:

    1. Searching the Illinois Department of Public Health's (DPH) Health Care Worker Registry concerning the person. If the Registry has information substantiating a finding of abuse or neglect against the person, the provider shall not employ him or her in any capacity.
    2. Performing background checks in compliance with requirements set forth in the Health Care Worker Background Check Act [225 ILCS 46] and in DPH rules at 77 Ill. Adm. Code 955.
    3. Reviewing the Provider Sanctions List, provided by the HFS Office of Inspector General (HFS-OIG), to ensure the provider is not on the list of sanctioned providers. The CSP/CMHC shall not employ or contract with any provider found on the List.

    c) Annually, at a minimum, comply with all requirements set forth in the Health Care Worker Background Check Act and in DPH rules.

  37. QUESTION:  If you apply solely as a prime, and have not applied as a sub-grantee with another prime, but the state does not choose you as a prime, can you be a sub-grantee with another organization at that time or are you unable to be a subcontractor at that point?

    IDHS Response: Applicants are expected to provide the information on their sub recipients in their application, therefore a sub recipient would need to have been worked into the application. However, an organization can both apply as a Prime and serve as a sub recipient for one or more other Primes, whether in the same region or in a different region. Budget revisions may be considered for Primes who need to add or remove sub recipients at some point during the grant period.

  38. QUESTION: Will there only be one prime approved for each geographic region?

    IDHS Response: This will be determined with the quality and coverage of the applications received. Two or more Primes could be awarded to serve the same region.

  39. QUESTION: Are the Williams Residential programs also included in the RFA or outside of it?

    IDHS Response: Williams Residential programs are not rolled-up in this RFA and will remain as separately funded programs.

  40. QUESTION: If you agree to be a sub-grantee for multiple primes in the application process, and multiple primes get selected, are you obligated to be a sub-grantee for both/multiple or can you just choose to be a sub-grantee for only one? As a potential sub-grantee, who has no idea which applications will get selected, you may feel like you need to apply with multiple primes even though you can only agree to be with one.

    IDHS Response: This is to be determined between the Applicant (Prime) and their sub recipient. It is possible for a sub recipient to be a sub grantee of multiple Primes. The sub recipients of successful Prime applicants are expected to perform the services reflected in the application. Grantees must serve, either directly *or through a sub grantee*, Class Members in both Consent Decrees.

  41. QUESTION: Is Housing inspection a part of this RFA or will Catholic Charities be continuing to do the inspections?

    IDHS Response: Applicants can propose housing inspection in their application if they believe it to be necessary to achieve the targeted transition number. IDHS has intention to continue with Catholic Charities for housing inspection and for IACAA (Williams) and HACC (Colbert) to continue to serve as the Bridge Subsidy administrators for this Program.

  42. QUESTION: Should organizations identify a successful transition goal in their RFA?

    IDHS Response: Yes, applicants should propose both a Williams transition target and Colbert transition target for both awarding time periods.

  43. QUESTION: What are the geographic?boundaries of Chicago North, Chicago Central and Chicago South?

    IDHS Response: Regional information and maps can be found on the RFA Attachment C at https://www.dhs.state.il.us/page.aspx?item=120542.

  44. QUESTION: Will UIC continue to be contracted directly to the state for Resident Reviews? Are all resident reviews being shifted to primes?

    IDHS Response: UIC is not currently nor will be in the future providing Resident Review assessment services. Under this Program, Resident Review/Evaluation is a required program to be performed by Primes or their sub recipients.

  45. QUESTION: Does the RFA give any consideration to the new systems, work flows, and payment structures that need to be built (and cannot be built until funding has been approved) in order for this to be successful?

    IDHS Response: IDHS is willing to consider anything proposed by applicants in order to achieve the required transition numbers for each Consent Decree. IDHS expects the new and existing agreements to overlap for the first month, as a matter of both transition and ramp-up.

  46. QUESTION: If you currently do not have funding for Drop-In Center can you apply for funding as a prime under this RFA?

    IDHS Response: Drop-In Center funding will remain as a separately-funded program, not rolled into this Comprehensive Class Member Transition Program. Organizations can apply to be a Prime under the RFA without being the recipient of Drop-In Center funding.

  47. QUESTION: Can you provide us with a list and mapping of all Williams IMD's and all Colbert nursing homes by the identified geographic region per the RFA?

    IDHS Response: Regional information and maps can be found on the RFA Attachment C at https://www.dhs.state.il.us/page.aspx?item=120542. SMHRF/NF lists with addresses can be found on the RFA Attachment B at http://www.dhs.state.il.us/page.aspx?item=120538.

  48. QUESTION: If you pick one particular region for outreach, is it required to agree to go into every nursing home in that region.

    IDHS Response: This will be determined with the quality and coverage of the applications received. More than 1 Prime could be awarded to serve the same region and therefore facilities would be divided amongst the Primes, following negotiations.

  49. QUESTION: Can we still rely on HAC subsidies?

    IDHS Response: HACC (Colbert) and Catholic Charities or IACAA (Williams) bridge subsidies will still be available for Williams and Colbert Class Members transitioning to the community under this Program. Section 811, Chicago Housing Authority Housing Choice Vouchers, and subsidized units from the Statewide Referral Network will still be available as well.

  50. QUESTION: We noticed that the transition assistance funds for Williams were significantly less than the $4000 transition assistance funds for Colbert. Can Williams be raised to this $4,000 level?

    IDHS Response: Applicants are able to propose what they believe will be necessary to meet their transition target for both Williams and Colbert under this Program, including administration of transition funds at particular rates and/or Flexible Funding to supplement extra transition or community living costs.

  51. QUESTION: Under this contract, will home modifications still be handled by the University of Illinois at Chicago?

    IDHS Response: It is IDHS' intention that, UIC-ATU (Assistive Technology Unit) will continue to provide home modifications for Colbert and this service will be expanded to support Williams.

  52. QUESTION: The way this RFA has been constructed, it makes sense for agencies to apply in different ways, both as a prime and as a subcontractor on another agencies application. However, if both applications are accepted, would an application who applies for both situations then be responsible for deliverables both as a prime and a subcontractor?

    IDHS Response: Organizations interested in being a sub recipient can work with organizations applying to be the Prime/Hub organization and be written into their application. Only applications from organizations applying to be the Prime/Hub will be accepted. Sub recipients will not be submitting applications to IDHS.

  53. QUESTION: {Organization name} currently has a contract under the Williams Consent Decree for Outreach Services that includes services provided by Ambassadors (individuals who previously lived in a SMHRF), such as speaking to class members about moving into the community. We do not see these services included in the new Comprehensive Class Member Transition Program RFA in the Outreach service section. Can you clarify whether Ambassador services should be proposed by organizations applying to conduct Outreach services under the new RFA?

    IDHS Response: Applicants are able to propose what they believe will be necessary to meet their transition target for both Williams and Colbert under this Program, including Ambassador services. The RFA calls for applicants to cover the full array of services outlined in the RFA, not just one part of the Program. If organizations are interested in proving services for one or more parts, but not the entirety, of services outlined in the RFA, IDHS is supplying the venue for which organizations applying to become a Prime or organizations interested in being a sub recipient to a Prime can match themselves. The Survey for this matching can be found at

    http://www.dhs.state.il.us/page.aspx?module=17&item=120489&surveyid=1505. Survey results will be posted as they are completed.

  54. QUESTION: Do non-Cook County regions only include and require a Williams-based application, target numbers, etc.?

    IDHS Response: All Cook County applications require both Williams and Colbert to be addressed in the application. All Northern Collar Counties (McHenry, Lake, Kane, DuPage), Southern Collar Counties (Kendall, Will, Grundy, Kankakee), Macon County (Decatur) and Peoria County (Peoria) require only Williams to be addressed in the applications.

  55. QUESTION: What of the application package needs to be submitted with Williams and Colbert together as opposed to separated?

    IDHS Response: Applications should be formatted as follows, based on the Evaluation Factors listed. The only forms required to be separate for each consent decree are (I) the Budget and Budget Narrative and (ii) the Uniform Application for State Grant Assistance:

    • Executive Summary: Single Summary required, covering both Consent Decrees
    • Agency Qualifications: Single Summary required, covering both Consent Decrees
    • Narrative: Single Narrative required, covering both Consent Decrees
    • Work Plan: Separate time period plans required: (1) covering 2/1/20-6/30/20 and (2) covering 7/1/20-6/30/21. Each plan must cover both Consent Decrees and give separate targets for each Consent Decree
    • Budget and Budget Narrative: Separate budgets required for each Consent Decree
    • IDHS Grants Programmatic Risk Survey: Single Survey required, covering both Consent Decrees
    • Uniform Application for State Grant Assistance: Separate forms required, one for each Consent Decree, using the appropriate form
  56. QUESTION: Can you provide the current reimbursement rate structure for each of the activities?

    IDHS Response: Applicants are expected to propose funding that would cover the expenses necessary to meet the proposed transition targets for Williams and Colbert and supporting their duration in the community. Part of the reason for an expense-based, comprehensive RFA is to reflect actual costs versus reimbursement rates that may not match actual costs.

  57. QUESTION: Could we put in an application for portions of a region-we would list what townships we could and would cover and budget accordingly?

    IDHS Response: Applications for this RFA that cover the entirety of the populations, regardless of illness, disability, or disorder, for both the Williams and Colbert populations are preferred. However, IDHS will accept and consider applications that may only cover a specific subset of the population (e.g. Williams and Colbert Class Members with mental illness and co-occurring disorders or Williams and Colbert Class Members with a physical disability and co-occurring disorders) and is prepared, if necessary, to allocate grantee responsibilities on that basis. IDHS recognizes in the case of an applicant applying only to cover Class Members with a physical disability and co-occurring disorders, that such an application would only apply to the Colbert Consent Decree as, by Class definition, all Williams Class Members have a serious mental illness (SMI). Regional information and maps can be found on the RFA Attachment C at http://www.dhs.state.il.us/page.aspx?item=120542

  58. QUESTION: If we don't receive it, will there still be opportunity to "subcontract" with a primary agency who is awarded the Region?

    IDHS Response: Applicants are expected to provide the information as to any sub recipients in their application. However, an organization can both apply as a Prime and serve as a sub recipient for one or more other Primes, whether in the same region or in a different region.

  59. QUESTION: Are we able to apply for a part of a region listed within the RFA, or must we apply for the entire region as the primary? It's been shared and is listed within RFA materials (sub recipient survey) that at least one grantee will be selected for each designated region - which given the size of some of the regions described in the RFA, we wanted to clarify whether or not we are able to apply as a primary for an area within a region?

    IDHS Response: Applications for this RFA that cover the entirety of the populations, regardless of illness, disability, or disorder, for both the Williams and Colbert populations are preferred. However, IDHS will accept and consider applications that may only cover a specific subset of the population (e.g. Williams and Colbert Class Members with mental illness and co-occurring disorders or Williams and Colbert Class Members with a physical disability and co-occurring disorders) and is prepared, if necessary, to allocate grantee responsibilities on that basis. IDHS recognizes in the case of an applicant applying only to cover Class Members with a physical disability and co-occurring disorders, that such an application would only apply to the Colbert Consent Decree as, by Class definition, all Williams Class Members have a serious mental illness (SMI).

  60. QUESTION: What role will the new "Medical Homes" play in the continuum of care arrangement for Williams & Colbert clients?

    IDHS Response: Grantees will be required to operate within the current and future health care system in the interest of Class Members transitioning and living in the community, including those services delivered through Integrated Health Homes.

  61. QUESTION: As the MCO's are able to require prior authorization for services, deny both authorizations and appeals, what recourse would an organization have if a CM needs the service that we are unable to authorize?

    IDHS Response: Grantees will be required to operate within the current and future health care system in the interest of Class Members transitioning and living in the community, including navigating and working with Managed Care Organizations and their authorization requirements.

  62. QUESTION: The RFP mentioned that Resident Reviewers could complete one assessment per day. Is this the full assessment or are partial assessments and refusal documentation included in the average numbers?

    IDHS Response: The Resident Review/Evaluation section of the RFA states one assessment per day, which is an average completion rating. Partial assessments, refusal documentation, etc. are factored into that average.

  63. QUESTION: Will the Colbert clients all have MI or will there be some that have only Medical issues?

    IDHS Response: Applications for this RFA that cover the entirety of the populations, regardless of illness, disability, or disorder, for both the Williams and Colbert populations are preferred. However, IDHS will accept and consider applications that may only cover a specific subset of the population (e.g. Williams and Colbert Class Members with mental illness and co-occurring disorders or Williams and Colbert Class Members with a physical disability and co-occurring disorders) and is prepared, if necessary, to allocate grantee responsibilities on that basis. IDHS recognizes in the case of an applicant applying only to cover Class Members with a physical disability and co-occurring disorders, that such an application would only apply to the Colbert Consent Decree as, by Class definition, all Williams Class Members have a serious mental illness (SMI).

  64. QUESTION: Will any of the CMs have intellectual/developmental disabilities or are all those clients served under Ligas?

    IDHS Response:  Williams Class Members include: all Medicaid eligible persons with Serious Mental Illness currently residing in SMHRFs/IMDs in Illinois. Colbert Class Members include: all Medicaid eligible persons living in a nursing home located in Cook County, Illinois. The Ligas Consent Decree covers those adult individuals in Illinois with developmental disabilities who qualify for Medicaid Waiver services, who reside in ICF/DDs, and who affirmatively request to receive Community-Based Services or placement in a Community-Based Setting and adult individuals in Illinois with developmental disabilities who qualify for Medicaid Waiver services, who reside in a Family Home, who are in need of Community-Based Services or placement in a Community-Based Setting, and who affirmatively request Community-Based Services or placement in a Community-Based Setting. Williams and Colbert Class Members can present with co-occurring health diagnoses, including secondary intellectual/developmental disabilities.

  65. QUESTION: I heard in the call that if a current provider agency does not receive a grant going forward the new agency would inherit the case. Will there be an opportunity to revise the budget should additional staffing resources be needed, for example as a result? 

    IDHS Response: Budget revisions may be considered for Primes demonstrating a need for additional funding and/or resources. 

  66. QUESTION: Is it correct that clients remain in the program for as long as they are in the community and choose to continue? Once the grant ends is the expectation that they receive traditional services provided by a CMHC (billed under Medicaid) or are there others that will be unfunded? 

    IDHS Response: Yes, Grantees are expected to provide care management for Class Members for the entirety of their duration in the community, including being linked to traditional Medicaid services and Medicaid waiver services.

  67. QUESTION:  Would it be possible to get information regarding how many nursing homes there are per region?

    IDHS Response: Information on the SMHRFs and NFs can be found on the RFA Attachment B at http://www.dhs.state.il.us/page.aspx?item=120538.

  68. QUESTION: When we are applying, is it possible to be open to which region we are willing to serve? For example, we could serve any of the three Chicago area regions, but we only want to serve one region total. To put it a different way, can we indicate on our application that we are open to serving any one of the three Chicago regions but not all of these regions?

    IDHS Response: Applicants are expected to name which region(s) they are applying to cover and may indicate their capacity to cover the same. IDHS will take capacity and regional coverage into account in both determining awards and negotiating grant agreements.

  69. QUESTION: With regard to the Integrated Health Care deliverables - do 100% of all consumers who are transitioning need to be evaluated by a nurse and occupational therapists - or is this only a requirement for consumers whose evaluations indicate that they need these services? For example, under post transition when it states, "100% of unduplicated Class Members referred to Integrated Health Care staff seen during the first 30 days, post transition from the NF/IMD" does this mean that all consumers under this contract need to be referred for integrated health care services, or only that 100% of those consumers who need these services then are required to be seen during the first thirty days?

    IDHS Response: Grantees are being asked to deliver what they believe will be necessary to meet their transition targets for both Williams and Colbert under this Program. Some of the Ancillary services named in the RFA, including, but not limited to, Integrated Health Care, may not be applicable/appropriate for all Class Members.

  70. QUESTION: Is it possible to get some parameters around how many nursing staff should be required? Is there any information or estimate regarding how many nursing staff are sufficient to serve a given number of Colbert and Williams class members?

    IDHS Response: Applicants are able to propose what they believe will be necessary to meet their transition target for both Williams and Colbert under this Program, including the number of nursing staff. IDHS does not have prescribed staffing requirements.

  71. QUESTION:  Of the people being moved under Williams currently, what percentage have required services from an ACT or CST team?

    IDHS Response: IDHS does not currently require or track that information. Also, that information is fluid as individuals fluctuate through receiving various levels of care based on demonstrated clinical need.

  72. QUESTION:  Lastly, how do we respond to the sub recipient survey? I see a link on the RFA website, but I don't see anywhere to type in our information.

    IDHS Response: The Survey for matching can be found at https://www.dhs.state.il.us/page.aspx?module=17&item=120489&surveyid=1505. You are able to enter your responses directly into the Survey on the Web page and once all your responses are entered, select "Submit." Survey results will be posted as they are completed at http://www.dhs.state.il.us/page.aspx?item=120799 so interested agencies can make contact as they wish.

  73. QUESTION: What is the state's vision for how a hospital might serve as a grantee under this program, since they are not the institution from which a class member transitions, and since most hospitals do not provide many of the services required by the RFA??

    IDHS Response: The State values diversity in service providers, hopes to both maintain and expand the Williams and Colbert provider network, and welcomes responses from qualified applicants who may be new to providing transition services, including hospital systems. The State believes that an expansion of the provider pool may further open the opportunity to ensure all Class Members have access to high-quality services to meet their transition and community-based needs. To the extent a hospital is interested in serving as a Prime and does not provide all services outlined in the RFA, they can partner with sub recipients to provide.

  74. QUESTION: What is the intent of the state to sufficiently fund the full scope of services required?

    IDHS Response: Applicants are asked to propose the funding amounts they believe will be necessary to meet their proposed transition targets for both Williams and Colbert under this Program. The State will assess both the reasonableness and sufficiency of such proposals (I.e., do they appear too high or too low). The State has every intention to achieve compliance with both Consent Decrees and to provide the funding necessary to do so.

  75. QUESTION: I have read the RFA a couple times and what is not clear to me is if we are resubmitting a bid on all our current Williams contracted services that are currently in place (transitions, integrated primary healthcare, etc) as they may be provided differently or are these funds to enhance what currently exists?

    IDHS Response: This RFA is to enter into new, comprehensive agreements and is not to enhance current agreements. Current agreements will be phased out as the Comprehensive Class Member Transition Program is ramping up. IDHS anticipates that all current agreements that mirror the new Program's services will be terminated, effective 2/29/19. At least thirty-day notice will be provided for any agreement terminations. IDHS hopes to have agreements, either directly (through Primes) or individually (through sub recipients), with both current and new providers.

  76. QUESTION: I think I understand the proposal to submit outreach and evaluations proposals if we are interested OR again do we need to bid on the whole package?

    IDHS Response: All required services are named in the RFA for the Comprehensive Class Member Transition Program. A number of services that have, historically, been provided as stand-alone services will be provided in a comprehensive array of services to be provided by the grantee and/or sub grantees. All services included in the RFA must be covered in the application, either by the Prime or by sub recipients to the Prime.

  77. QUESTION: What is the approved tool for resident reviews? Has the IMCANS been considered? This would reduce barriers and could decrease timeliness for agencies.

    IDHS Response: The current Resident Review Evaluation tool is currently under revision in preparation for the Comprehensive Program. Training for all Grantees and their sub recipients on all required tools/documentation will be provided immediately following contract execution. The IM+CANS has been considered for the purposes of Service Planning and should it be determined as feasible to use across all providers under the Comprehensive Program, may be the method for Service Planning for Class Members.

  78. QUESTION: In regards to service plans are these due every 180 days for pre-transition only or will this continue post transition?

    IDHS Response: Service Plan requirements per the Consent Decrees are as follows:

    Service Plans must be completed within 45 days of the Evaluation, regardless of the recommendation. Final Service Plans intended to be used post-transition must be completed no later than 14 days prior to CM transition, subject to any last-minute treatment or service need changes. Service Planning actively continues post-transition, with updates completed at least twice within the first year (365 days). Post-transition updates will include in-person visits with the Class Member in the Class Member's living environment.

  79. QUESTION: Is occupational therapy required for both Williams and Colbert?

    IDHS Response: Occupational Therapy is named in the RFA as an ancillary service, which may be necessary for Class Member transitions and/or safe duration in the community, but may not be necessary for every Class Member and therefore is not a required service for each.

  80. QUESTION: Is it expected that the "implementation of service plans" would be implemented and monitored by a set case manager or would these deliverables be able to be implemented and monitored by ACT, CST, or SRS staff? 

    IDHS Response: The implementation of service plans are the responsibility of the Care Management Staff as explained in the RFA Exhibit A. The execution of the activities in the service plan, may be delivered by any of the interdisciplinary staff as determined by the Grantee. The requirements of Care Management Staffing are: coordinate the care and services at each step of the process for class members transitioning to the community. Grantee will maintain a full array of LPHAs-LCSW/LCPCs, RNs, and other clinically-trained staff with expertise in Health Care/Services for class member Care Management. Care Management staff must demonstrate leadership and accountability in managing a Class Member's transition. This includes but is not limited to being able to navigate changes at the system or individual level, the ability to clearly communicate with the interdisciplinary team, Class Member, supports and providers, and the ability to advocate for Class Members and resolve conflicts. Care Management staff must engage in ongoing learning and professional development and seek appropriate certifications as needed.

  81. QUESTION: I'm used to downloading a MSWord or pdf document that contains the RFP for a funding opportunity. For this application, is everything posted to the website? I just want to make sure.

    IDHS Response: All RFA relevant documents are posted to the web page, including the RFA, Attachments A, B, & C, Williams Grant Application, Colbert Grant Application, Grant Budget Template, Programmatic Risk Assessment, and Survey for Potential Sub recipients. All documents can be found at https://www.dhs.state.il.us/page.aspx?item=120487.

  82. QUESTION: Is there a difference in terms of objectives and funding available through the Williams Consent Decree versus the Colbert Consent Decree? I'm a bit confused by why applicants need to submit separate budgets per consent decree. I get that you want to track per decree, but are there funding ceiling limits per decree? I understand the funding period is Feb. 1, 2020 - June 30, 2021 and that a budget must be submitted for this budget period for each consent decree. Should applicants only submit under one consent decree?

    IDHS Response: The most significant objective differences between Williams and Colbert are the transition targets: Williams has a requirement of 400 transitions for FY20 and Colbert has a requirement of 450 transitions for July 2019-December 2019 and 450 transitions for January 2020-June 2020. Applicants are encouraged to name the funding required to achieve their determined amount of transitions per each Consent Decree. The appropriated amount for this Comprehensive Program is listed in the RFA and the break down between Williams and Colbert is determined by the applicant based on transition targets. Applicants are required to cover both Williams and Colbert under this Comprehensive Program and application document requirements are listed in the RFA and in the Q&A section.

  83. QUESTION:  We are in the process of reorganizing our GATA registration, so I'm wondering if we need to have prequalification completed before the grant submission date of Dec. 20th.

    IDHS Response:  If an applicant is applying under a newly merged entity name, the new entity will be required to meet the prequalification requirements prior to application deadline of Dec. 20th, 2019.

  84. QUESTION: What is the purpose of the information provided by the link to Potential Sub recipients Survey Results for the Comprehensive Class Member Transition Program?
  85. IDHS Response: The purpose of the information provided by the link to Potential Sub recipients Survey Results is for agencies interested in applying to become a Prime organization can have a venue for connecting with agencies who are interested in becoming a sub recipient. The specific information requested and provided in the survey is to allow for the connection of expertise in different populations, services, programming, etc.
  86. QUESTION:  At this time, {Organization} doesn't have a NICRA, so we use the 10% de minimus rate. Is this disqualifying? 

    IDHS Response:  No, it is not disqualifying. Applicants that do not have a federal or state NICRA may elect the de minimis rate.

  87. QUESTION: Will agencies still be using CTS as the client management system, or will this change?

    IDHS Response: IDHS is exploring different options for the purpose of data management for this Comprehensive Program. It is undetermined which system will be used at this time, but IDHS is committed to having this decided on prior to execution of contracts. IDHS will provide training on the data management system for all providers under this Comprehensive Program.

  88. QUESTION:  Is there a specific due date for the CSA Tracker submission. Or is any time before Dec 20th acceptable?

    IDHS Response: The due date for the Budget Submission through the CSA Tracking System is the same as the due date for the application: no later than December 20th at 5:00 PM.

  89. QUESTION:  Is there a specific due date for the Program Risk Assessment (PRA)? Or is any time before Dec 20th acceptable?
  90. IDHS Response: The due date for the Programmatic Risk Assessment (PRA) is the same as the due date for the application: no later than December 20th at 5:00 PM.
  91. QUESTION:  Is any portion of the PRA required to be submitted with the Application?

    IDHS Response:  Once the applicant completes the PRA Form at the link provided, they should click on the "Submit" button which automatically submits it to DHS. Therefore, it is not required to submit any portion of the PRA with the application and proposal.

  92. QUESTION: {Organization name} is interested in a component of service delivery under the RFA for the Williams/Colbert Consent Decrees, but we are not interested in applying as a prime contractor. We would like to move forward in collaborating with a prime consultant; however, we need to understand if we, as a subcontractor, would share the financial and deliverable risk assumed by the prime consultant, with potential returning funds to the State. Understanding the level of risk is imperative to whether or not we pursue a role in this program. Will you please let us know?

    IDHS Response: Grantees/Prime organizations will be contracted by IDHS for the Comprehensive Program and will reap the incentives and penalties. Grantees/Prime organizations would be responsible for setting the terms with their sub recipients regarding any potential incentives or penalties.

  93. QUESTION: Can IDHS provide an estimate as to the class size for each region? We would be interested to know the approximate number of class members in NF or SMRFs as well as an estimated number of class members that are currently receiving service in the community, as these individuals would be absorbed by any grantee serving the region.

    IDHS Response: IDHS does not have the geo-mapping complete to be able to decipher the count of Class Members by region, although the facilities list along with their addresses and bed counts can be found on the RFA Attachment B at https://www.dhs.state.il.us/page.aspx?item=120538

  94. QUESTION: Please define "Mental Illness." Does this include individuals who have a substance abuse disorder but no underlying MI diagnosis?

    IDHS Response: Mental Illness is defined as a diagnosis of a serious mental illness as defined in 77 Illinois Administrative Code, Chapter I, Section 300.4000 which can be found at http://ilga.gov/commission/jcar/admincode/077/077003000S40000R.html.

  95. QUESTION: Does a potential grantee need to have or provide access to both ACT and CST teams or is having one or the other sufficient for the purposes of the grant?

    IDHS Response: Grantees are expected to link Class Members with the clinically recommended level of care to ensure safety and success in the community, which may include ACT and/or CST services. Given the current services required for serving Class Members in the community, both ACT and CST levels of care are demonstrated needs.

  96. QUESTION: Is providing telephysch services (remote assistance) permissible under this grant?

    IDHS Response: Applicants are encouraged to take creative liberties and propose in their application the necessary aspects of service delivery and the costs to transition and serve Class Members in the community.

  97. QUESTION:  Is it expected that detailed line item budgets will be included in the Program Proposal Narrative? Or just submitted in CSA System and DHS fillable pdf budget template?

    IDHS Response:  Detailed line item budgets are not included in the Proposal Narrative. They are submitted on the template in the CSA system for FY20 and the DHS fillable pdf budget Template for FY21. Budget Narratives are to be included with each budget line item in CSA as well as the pdf template

  98. QUESTION: Do you have any guidance regarding how we estimate the outreach numbers given we do not know how the regions will be split up, so we do not know how the outreach will be divided?

    IDHS Response: IDHS does not have the geo-mapping complete to be able to decipher the count of Class Members by region, although the facilities list along with their addresses and bed counts can be found on the RFA Attachment B at https://www.dhs.state.il.us/page.aspx?item=120538. Also, because we will not able to determine if regions will be split between Prime Organizations until we receive applications, we cannot determine Outreach numbers. We expect that discussions related to this will be had during contract negotiations.

  99. QUESTION:  Is the Executive Summary included in the 20 page limit?

    IDHS Response:  The Executive Summary is not included in the 20 page limit.

  100. QUESTION:  I would like to view the webinar training that took place on October 30th. is it available for viewing?

    IDHS Response: Yes, it is available at http://www.dhs.state.il.us/page.aspx?item=120765

  101. QUESTION:  Can you provide the names of the facilities located within the regions?

    IDHS Response: IDHS does not have the geo-mapping complete to divide the facilities up by region, although the facilities list along with their addresses and bed counts can be found on the RFA Attachment B at https://www.dhs.state.il.us/page.aspx?item=120538.

  102. QUESTION:  Can you provide the number of class members per facility?

    IDHS Response: The facilities list along with their addresses and bed counts can be found on the RFA Attachment B at https://www.dhs.state.il.us/page.aspx?item=120538.

  103. QUESTION:  Will you eventually provide the names of class members per facility?

    IDHS Response: IDHS is planning to collaborate with our sister State Agencies, HFS and DPH, to be able to provide facility census lists with Class Member names at the start of this Comprehensive Program, but are not able to provide that information in the posting of this RFA or Q&A.

  104. QUESTION: As grants are distributed to Prime Contract Providers, will spending on behalf of clients be treated potentially as tax exempt purchases, executed by the provider? 

    IDHS Response:  The State cannot determine whether these purchases would qualify as tax exempt for your organization and I would defer to your tax accountant.

  105. QUESTION: In the old system, purchases on state issued debit cards were considered client funds and the purchases were therefore subject to sales tax.
  106. IDHS Response:  Defer to your tax accountant.
  107. QUESTION:  In the new scenario, where the grantee spends its own funds to transition clients (with reimbursement after the spending has occurred), can we assume that it is the non-profit entity making the purchase, and therefore gain the benefit of tax exempt purchases. This will extend the purchasing power of the client transition funds.

    IDHS Response:  Your funding will be provided in advance on behalf of the client.

  108. QUESTION:  Is there a NOFO number associated with this application? If so, what is the number, Title and Program Field?

    IDHS Response:  This is not a NOFO, it is an RFA (Request for Application). The RFA number is 20DHSMH01. The Title and Program for this RFA is Comprehensive Class Member Transition Program (850).

  109. QUESTION:  Can applicants include conditional sub-recipients (i.e. sub-recipients who will only serve as a sub-recipient if they are not chosen as a prime, themselves) in their application?

    IDHS Response:  Yes, so long as the applicants also include who will serve as a sub-recipient, unconditionally, if that conditional sub-recipient withdraws from participation.

  110. QUESTION:  Per the application contents section of the TA, can you clarify the date ranges that are required for the Work Plans? I'm not sure what this refers to.

    IDHS Response:  Per the RFA, Section D, Work Plan, two separate work plans should be submitted. One document should cover the period from February 1, 2020 to June 30, 2020. The second work plan should reflect the renewal period from July 1, 2020 to June 30, 2021, if it becomes available.(Separate plans required: (1) covering 2/1/20-6/30/20 and (2) covering 7/1/20-6/30/21. Each plan must cover both Consent Decrees and give separate targets for each Consent Decree)

  111. QUESTION:  Can we propose to serve more than one Illinois RFA region? If so, then how should the email subject line be labeled for region when submitting the application?

    IDHS Response: You may propose to serve more than one Illinois RFA Region. The email subject line should be labeled:

    1. Applicant Organization Name
    2. RFA #
    3. Organization Contact Name
    4. All Regions applying for (for example ABC Agency, RFA 20DHSMH01, Jane Doe, Cook County North, Cook County South, etc.)
  112. QUESTION:  We were wondering if there is any way to know who the Prime's are who are applying, or if you all can send out a survey similar to the subcontractor survey that was sent out, that allows agencies to respond if they are applying to be the prime?

    IDHS Response: We cannot disclose applicants. However, applicants may contact subrecipients if they are interested.

  113. QUESTION: In the RFA, Section II, D, Work Plan, requests the Applicant to "provide a chart that includes…". Is there a Work Plan template or sample of a preferred format that you are able to provide for this requirement?
    1. Or is it expected that applicants will just provide information in response to the items requested below in a word document which will be for Program Proposal Narrative?
    2. Also, is the Work Plan and Budget Narrative expected to be included in the Program Proposal Narrative? Will these sections count towards the 20 page single spaced document?

      IDHS Response: There is not a formal Program Proposal Narrative template. Applicants are expected to provide the information required in Section II, D Application Content and Scoring Grantee Requirements. Under this section, the following categories must be included: 1. Executive Summary, 2. Agency Qualifications, 3. Narrative, 4. Work Plan, 5. Budget and Budget Narrative.

      NOTE:  The Executive Summary and The Budget and Budget Narrative will not count toward the 20-page limit.  In addition, applicants must follow the instructions in Section F. Content and Form of Application of the RFA.

  114. QUESTION:  Is there a NOFO number associated with this application? If so, what is the number, Title and Program Field?
  115. IDHS Response:  This is not a NOFO. It is an RFA (Request for Application). The RFA number is 20DHSMH01. The Title and Program for this RFA is Comprehensive Class Member Transition Program (850).
  116. QUESTION:  What is the floor or ceiling amount for the grants, and how many awards will you all be making?

    IDHS Response:  Per Section I of the RFA, the Department anticipates the availability of approximately $12,390,558 for services in FY20 (February 1, 2020 - June 30, 2020). In the event IDHS continues this funding, the FY21 (July 1, 2020 - June 30, 2021) anticipated available funding is $29,737,340. (Note: This is the anticipated, total, available funding for the services outlined in this RFA and does not include all funding under the consent decrees.)

    The number of awards is Contingent Upon Individual Funding Needs and Total Available Funds

  117. QUESTION:  Per the Williams Comprehensive Class Member Transition Program (850), are the work plans considered in the 20 page limit or are the work plans considered an attachment?

    IDHS Response:  Yes, the Work Plan is part of the 20 page limit.

  118. QUESTION:  (Agency) is wondering if CTS will continue to be used to track Colbert and now Williams Class Members or was DHS creating a new tool for tracking purposes? (Agency) has a few ideas but wasn't sure if existing infrastructures would be used.

    IDHS Response:  IDHS has the intention of using CTS (Colbert Tracking System) as the data management system for the Comprehensive Program.

  119. QUESTION:  Will Transition teams still have access to ATU or will this service be subcontracted?

    IDHS Response:  It is IDHS' intention that UIC-ATU (Assistive Technology Unit) will continue to provide home modifications for Colbert and this service will be expanded to support Williams.

  120. QUESTION:  Can you explain and give an example of how you want the work plan to look?

    IDHS Response:  There is not a formal Program Proposal Narrative template. Applicants are expected to provide the information required in Section II, D Application Content and Scoring Grantee Requirements. Under this section, the following categories must be included: 1. Executive Summary, 2. Agency Qualifications, 3. Narrative, 4. Work Plan, 5. Budget and Budget Narrative.

    NOTE:  The Executive Summary and The Budget and Budget Narrative will not count toward the 20-page limit.  In addition, applicants must follow the instructions in Section F. Content and Form of Application of the RFA.

    QUESTION: Is the Work Plan part of the 20-page narrative? 

  121. IDHS Response:  Yes, the Work Plan is part of the 20 page narrative.
  122. QUESTION

    IDHS Response