Summary Information

1. Awarding Agency Name: Illinois Department of Human Services (IDHS), Division of Substance Use Prevention and Recovery (SUPR)
2. Agency Contact: Joseph Tracy (Joseph.Tracy@illinois.gov)
3. Announcement Type: Initial announcement
4. Type of Assistance Instrument: Grant
5. Funding Opportunity Number: 20-444-26-0730-04
6. Funding Opportunity Title: Gambling Disorder Services
7. CSFA Number: 444-26-0730
8. CSFA Popular Name: Gambling Disorder Services
9. CFDA Number(s): Not applicable
10. Anticipated Number of Awards: 6
11. Estimated Total Program Funding: TBD
12. Award Range $50,000 - $245,000
13. Source of Funding: State
14. Cost Sharing or Matching Requirement: No
15. Indirect Costs Allowed No
Restrictions on Indirect Costs NA
16. Posted Date: September 19, 2019
17.Application Range: Rolling submission date: 9/19/2019 - 4/1/2020
18. Technical Assistance Session: No

Notice of Funding Opportunity

A. Program Description

Purpose

The Illinois Department of Human Services/Substance Use Prevention and Recovery (IDHS/SUPR) is continuing to expand screening, assessment, treatment, case management, community intervention, community outreach and recovery support for individuals with gambling disorders. The purpose of this Notice of Funding Opportunity (NOFO) is to expand community outreach and treatment and recovery services to persons with gambling disorders. This NOFO provides the opportunity for two different entities to apply for funding:

  1. This NOFO provides the opportunity for licensed SUD treatment providers to apply for additional funding to deliver gambling disorder treatment services. These organizations are applying to establish programs that specifically address gambling disorders through screening, assessment, treatment, case management and recovery support.
  2. This NOFO also provides an opportunity for community-based organizations that may not be licensed by IDHS/SUPR to apply for funding to provide aggressive outreach to populations and areas of the state that are most impacted by the expansion of gambling in Illinois. These organizations will use their expertise in their communities to aggressively reach populations that are at high risk for gambling disorder due to geographic, demographic, cultural and/or economic factors and may be underserved due to these factors.

Note: This NOFO should not be used by current IDHS/SUPR dedicated gambling treatment providers to request an increase in gambling funding for SFY2020. Please contact your contract manager if you have questions pertaining to your gambling contract.

This NOFO is consistent with the goal of the Illinois Gambling Initiative to expand community intervention, community outreach, treatment services, and recovery support to individuals and family members of persons diagnosed with a co-occurring disorder of substance use disorder (SUD) and a gambling disorder (GD) or with a gambling only problem.

Program Requirements and Deliverables for Applicants Expanding Services

  1. Successful applicants will have staff who are trained to treat gambling disorders. This can include the Problem and Compulsive Gambling Counselor (PCGC) or staff that can participate in the IDHS/SUPR 30-hour Gambling Disorder training and meet the professional qualifications in Administrative Rule 2060 consistent with the standards of the Illinois Alcoholism and Other Drug Abuse Professional Certification Association (IAODAPCA). If this is a new program without current certified staff, the organization must articulate a plan for getting staff trained and certified within 90 days of receiving funding.
  2. Successful applicants will have staff participate in monthly clinical supervision sessions, cross-training events and other related meetings arranged or convened by IDHS/SUPR or its designee to share strategies and tools related to delivery of gambling services.
  3. Successful applicants will submit an annual community outreach plan designed to educate and engage individuals and family members in need of gambling treatment or services. They will also educate their communities about gambling disorders pursuant to the IDHS/SUPR 2020 Contractual Policy Manual. The manual can be accessed at www.dhs.state.il.us/page.aspx?item=29741. Mandatory in the outreach plan is annual participation in Problem Gambling Awareness Month (PGAM) during the month of March.
  4. Successful applicants will use the ASAM Patient Placement Criteria and Administrative Rule 2060 as guidelines, where applicable, in the placement and treatment of persons with gambling disorders. Organizations shall use screening and assessment tools as named in the IDHS/SUPR 2020 Contractual Manual. Screening tools and a webinar on how to administer the screening tools can be found at www.weknowthefeeling.org.
  5. Successful applicants will understand the integral component of recovery support services to help sustain and support individuals in recovery. They will either provide or link their patients with recovery support services. Some of these supports include but are not limited to self-exclusion awareness sites, self-help groups like Gam Anon or Gambler's Anonymous, and pressure relief groups.
  6. Successful applicants will be required to report services via the Department's Automated Reporting and Tracking System (DARTS) based on the current DARTS Manual available and contract requirements. In addition, quarterly reports in the format of the Provider Performance Report (PPR) are required.
  7. Successful applicants will ensure that an IDHS Recipient Identification Number (RIN) has been assigned to each person admitted to gambling services. The IDHS RIN will be used as the unique non-identifying number that will be used for all entries into IDHS/SUPR reporting systems and the data collection tools. 
  8. Successful applications will be responsible for the entry of required patient descriptive and service delivery data in the IDHS/SUPR DARTS system in accordance with established timelines. From this data, IDHS/SUPR will measure:
    • The number of patients who are reported as completing intervention or treatment.
    • The number of patients that attend two sessions of Gambler's Anonymous, Alcoholics Anonymous or another self-help group in 30 days before discharge.
    • The number of patients receiving at least four outpatient or ten intensive outpatient sessions in the first 30 days.
  9. Successful applicants will be required to submit a monthly report to the IDHS/SUPR gambling Program Manager which will include at a minimum:
    1. Number of individuals screened for gambling disorders.
    2. Number of individuals in individual and group treatment.
    3. Demographic information for populations served.
    4. Community Intervention Activities as aligned with the outreach plan.
    5. Staff development training related to gambling (i.e. gambling specific conference or workshop attendance).
  • 10. If feasible, successful applicant will expand telephonic and video counseling to treat persons with gambling disorders and as a means of engaging and retaining the targeted population. Expanded telephonic and video counseling services must comply with requirements in the SFY2020 Contractual Policy Manual.

Program Requirements and Deliverables for Non-licensed Community Based Programs

  1. Successful applicants will submit an annual community outreach plan designed to educate and engage individuals and family members in need of gambling treatment or services. They will also educate their communities about gambling disorders pursuant to the IDHS/SUPR 2020 Contractual Policy Manual. The manual can be accessed at http://www.dhs.state.il.us/page.aspx?item=29741. Mandatory in the outreach plan is annual participation in Problem Gambling Awareness Month (PGAM) during the month of March.
  2. Successful applicants will identify populations in their community that are high risk for gambling disorders. These can be individuals who are members of population groups defined by geographic, demographic, cultural and/or economic factors, for which the risk of gambling disorders varies dramatically.
  3. As an unlicensed organization, successful applicants in this category will not be eligible to provide treatment services to individuals at risk for gambling disorder. Successful applicants will demonstrate partnerships with IDHS/SUPR licensed providers and licensed private practitioners in order to make referrals for screening. A map of licensed providers can be found at www.weknowthefeeling.org.
  4. Successful applicants will develop a model for providing a warm referral to IDHS/SUPR licensed organization that can provide a screening and assessment.
  5. Successful applicants will be required to submit a monthly report to the IDHS/SUPR Gambling Program Manager which will include at a minimum:
    1. Demographic information for populations served.
    2. Community Intervention Activities as aligned with the outreach plan.
    3. Number of warm referrals to an IDHS/SUPR licensed treatment organization.
      Further data collection and reporting requirements will be communicated post award.
  6. Successful applicants will identify obstacles to high-risk individuals seeking treatment and work with IDHS/SUPR to overcome these obstacles.
  7. Successful applicants will have staff participate in cross-training events and other related meetings arranged or convened by IDHS/SUPR or its designee to share strategies and tools related to delivery of gambling community intervention services.
  8. Successful applicants will consider ways that their organization can educate and support at-risk individuals in their community through activities like: teaching prevention programs in schools or other youth organizations, hosting Gambler's Anonymous meetings, sponsoring money management workshops, holding workshops on Responsible Gaming, and/or becoming a self-exclusion registration site.

Performance Standards

For NEW Applicants Expanding Services

  1. At least 85% of patients are reported as completing intervention or treatment.
  2. At least 85% of patients attend two sessions of Gambler's Anonymous, Alcoholics Anonymous or another self-help group in last 30 days before discharge.
  3. At least 85% of patients receive at least four outpatient (ASAM Level 1) or ten intensive outpatient  (ASAM Level 2) sessions in the first 30 days.

For Non-licensed Community Based Programs

  1. At least 48 presentations to community groups regarding responsible gambling and signs and symptoms of high-risk gambling.
  2. Distribute helpline materials to at least 75 sites.
  3. Refer at least 45 individuals for screening.

B. Funding Information

  1. This project is a Non-Medicaid state funded program. The grant period will start no sooner than October 1, 2019 and will end on June 30, 2020. The release of this NOFO does not obligate the Illinois Department of Human Services to make an award. Services may not be provided until a contract is fully executed by the Department.
  2. Statutory formulas are not applicable to this program.
  3. Rules and regulations are enforced limiting the use of funds for their intended purpose of the program via reporting, on-site reviews and monitored on a monthly basis.
  4. Award amount maybe adjusted based upon funds available as well as award start date.
  5. Pre-award costs for services in anticipation of an award are not allowable.
  6. Applicants may submit only one proposal. IDHS/SUPR reserves the option of selecting among a provider organization's proposed geographic service areas and service locations in the award of Gambling services expansion funding.
  7. Subcontractor Agreement(s) and budgets must be pre-approved by IDHS/SUPR and be on file with IDHS. Subcontractors are subject to all provisions of the Agreement(s). The successful applicant agency shall retain sole responsibility for the performance of the subcontractor.
  8. The release of this NOFO does not obligate IDHS to make an award.

Funding Restrictions

  1. Pre-award costs are not reimbursable.
  2. To be reimbursable under the IDHS Uniform Grant Agreement, expenditures must meet the following general criteria:
    1. Be necessary and reasonable for proper and efficient administration of the program and not be a general expense required to carry out the overall responsibilities of the Applicant.
    2. Be authorized or not prohibited under federal, state, or local laws or regulations.
    3. Conform to any limitations or exclusions set forth in the applicable rules, program description or grant award document.
    4. Be accorded consistent treatment through application of generally accepted accounting principles appropriate to the circumstances.
    5. Not be allocable to or included as a cost of any other state or federally financed program in either the current or a prior period.
    6. Be specifically identified with the provision of a direct service or program activity.
    7. Be an actual expenditure of funds in support of program activities.

C. Eligibility Information

Eligible Applicants

This competitive funding opportunity is open to two categories of organizations.

  1. IDHS/SUPR licensed treatment organizations who are interested in expanding their treatment and recovery services and becoming a dedicated gambling provider.
  2. Unlicensed Community Organizations who are interested in receiving funding to expand outreach services to their communities for populations who are high risk for gambling disorder. These organizations are not able to provide treatment services.
    • All applicants will be considered. However, IDHS/SUPR is interested in expanding services in the Central and Southern region of Illinois (DHS Regions 3, 4 and 5).
    • Applicants must also:
      • Be in good standing with the Secretary of State.
      • Complete the GATA pre-Qualification process.
      • Provide the requested information as outlined in this NOFO to be considered for funding

      Before becoming eligible for a grant award, all applicant agencies are required to pre-qualified through the Grant Accountability and Transparency Act (GATA) Grantee Portal, www.grants.illinois.gov. During pre-qualification, DUN and Bradstreet verifications are performed including a check of Debarred and Suspended status and good standing with the Secretary of State. The pre-qualified process also includes a financial and administrative risk assessment utilizing an Internal Controls Questionnaire (ICQ). If applicable, the agency will be notified that it is ineligible for an award as a result of the Dun and Bradstreet verification. The entity will be informed of corrective action needed to become eligible for a grant award.

    • Cost Sharing or Matching: Not applicable.
  • Indirect and Direct Administrative Costs: Not applicable. Reimbursement under this grant will be rate-based on the basis of delivered allowable services as defined in this NOFO.
  • Other: Agencies awarded funds through this NOFO must have a computer that meets the following minimum specifications for the purpose of utilizing the required IDHS reporting forms and the receipt/submission of electronic program and fiscal information:
    • Internet access, preferable high speed
    • Email capability
    • Microsoft Excel
    • Microsoft Word
  • Training and Technical Assistance: Programs must agree to receive consultation technical assistance from authorized representative of the Department. The program and collaborating partners will be required to be in attendance at any site visits by IDHS/SUPR staff. Programs will be required to attend regular meetings and trainings as provided by IDHS or a subcontractor of IDHS.
  • Sectarian Issue: Applicant organizations may not expend federal or state funds for sectarian instruction, worship, prayer, or to proselytize. If the applicant organization is a faith-based or a religious organization that offers such activities, these activities shall be voluntary for the individuals receiving services and offered separately from the program.
  • Background Checks: Background checks are required for all program staff and volunteers who have the potential for one-on-one contact with children and youth. Funded programs will be required to have a written protocol on file requiring background checks, as well as evidence of their completion.
  • Other: In no case will more than one proposal be funded for a single gambling service provider organization. Applicants may include more than one site in their application.

D. Application and Submission Information

  • Letter of Intent
  • A letter of intent is requested to allow Division staff to estimate the potential review workload and plan the review. The letter is not required, is not binding, and does not enter into the review of a subsequent application.
  • The letter of intent should be received by IDHS/SUPR 30 days prior to submitting the final application and should include the following:
    • Number and title of this funding opportunity
    • Whether the application is for expanding gambling treatment and recovery services or for expanding community intervention services.
    • A brief description of the proposed project
    • Name, email address and telephone number(s) of the lead agency contact
  • The letter of intent should be sent to DHS.GrantApp@Illinois.Gov.
  • The Agency, Opportunity Number and the label "LOI" (letter of intent) must be in the subject line. Specifically, the subject line must be:
    • Your Organization Name, 20-444-26-0730-04, LOI

Application Package

  1. Application guidelines are provided throughout the announcement.
  2. Each applicant must have access to the internet. Questions and answers will be posted on the Department's website. It is the responsibility of each applicant to monitor that website and comply with any instructions or requirements relating to the NOFO.
  3. CONTACT PERSON
  • Joseph Tracy
  • Department of Human Services
  • Division of Substance Use Prevention and Recovery
  • 401 S. Clinton, Second Floor
  • Chicago, IL 60607
  • Email: Joseph.tracy@illinois.gov

Content and Form of Application Submission

Proposal narrative Content: Applicants must submit a single proposal that contains the information outlined below in pdf format. Each section must have a heading that corresponds to the headings in bold type listed below. Within each section, you must indicate the Section letter and number in your response, i.e., type "A-1, A-2, etc., before your response to each narrative item. If the applicant believes that the subject has been adequately addressed in another part of the application narrative, then provide the cross-reference to the appropriate part of the narrative. The narrative portion must follow the page guidelines set for each section and must be in the order requested.

Formatting: The Proposal Narrative text must be legible. Pages must be typed in black on letter-size (8 1/2 x 11) paper, single-spaced, using a font of Times New Roman 12, with all margins (left, right, top, bottom) at least one inch each. You may use Times new Roman 10 only for charts, tables, and footnotes. Pages must be numbered consecutively from beginning to end of the Proposal Narrative. The page limit for the Proposal Narrative is 10 pages. Any narrative information that exceeds the 10-page limit will be discarded and excluded from the review process.

Applicant organizations who are expanding treatment services must provide the following information.

  1. Organization Qualifications (30 Points)
    The purpose of this section is for the applicant to provide a description of the organization's experience and qualifications generally, and specific to the provision of gambling services.
    1. Provide a brief description of the full array of services provided by your organization. Included numbers of persons served annually in your service programs, and the general demographics of service program participants.
    2. Provide a brief description of the staff members that will be responsible for the delivery of the gambling services including their educational background, years of experience, and other relevant information. Current vacant positions should be indicated. Staff members should include any recovery support staff, including Certified Peer Recovery Support Specialists.
    3. Provide a summary of existing linkages with external community resources and services, particularly with organizations addressing employment, human and health services not provided by the applicant organization, and how they will be relevant to the gambling program.
  2. Population of focus and Statement of Need (20 points). Identify the geographic area(s) in which the organization plans to deliver gambling services and the sites at which these services will be provided. Describe the characteristics of the general population or the proposed geographic service area(s), and the expected characteristics of the persons who will be served through the gambling services. If the applicant proposes to provide gambling services in multiple distinct geographic areas, provide this information for each area.
    1. Identify the geographic area(s) in which you plan to deliver the proposed gambling services, the physical location(s) at which these services will be delivered, and the SUPR license number of the physical location(s). Indicate whether the geographic area(s) are urban, suburban, rural, or other urban. Provide a demographic profile of general population, and socioeconomic (including insurance) status.
    2. Provide a summary of the impacts of gambling among residents of the proposed geographic service area(s). Include mention of your organization's involvement in local activities and strategies in response to gambling disorders including surveys to determine reported impacts of gambling, if available.
    3. Identify recovery support services in your area that may include, but not limited to debt relief groups, housing groups, vocational training, and self-help groups.
    4. If feasible for your organization, describe how you will expand telephonic and video counseling to treat persons with gambling disorders and as a means of engaging and retaining the targeted population. Any telephonic and video counseling services should be in compliance with the SFY2020 Contractual Policy Manual.
  3. Description of Program Services (30 points). Provide the following information regarding the proposed gambling services that will be delivered in the identified geographic service area(s). The proposed services must be delivered to residents of this/these geographic area(s).
    1. Provide a general description of your gambling service program approach, including how deliverables will be addressed. A description of how integrated/coordinated services and or supports will be utilized, including family centered services and services to families as collaterals as well as recovery coaching and/or recovery support services. If your organization serves youth (age 12-17) or young adults (age 18-25) share how the program will address this specific population.
    2. Describe how you will identify, recruit and retain persons in gambling services. Include an outreach plan with goals and objectives. The outreach plan should include activities for Gambling Awareness Month; outreach activities; involvement with community self-help/recovery groups and/or the capacity to create groups if none exist and/or expand existing groups, including Gam Anon, Gambler's Anonymous, and pressure relief groups.
    3. Describe any evidence-based practices that your organization will use in the delivery of gambling services and describe how the fidelity of these practices is documented.
    4. State the unduplicated number of patients that you propose to admit to gambling intervention and treatment services during SFY2019. State the total funds being requested and the estimated average cost per patient during this funding period
  4. Performance Data Collection and Reporting (20 points). To ensure accountability at all levels of service provision, IDHS is implementing the practice of performance-based contracting with its grantee agencies. The articulation and achievement of measurable outcomes help to ensure that we are carrying out the most effective programming possible. At a minimum, applicants will be expected to collect, and report data indicators and measures as described in this NOFO. The applicant agency must address the following items in regard to performance data collection and reporting.
    1. Describe your experience within the collections and reporting of program service and performance data. Include mention of your organization's record of submitting DARTS patient and service data that is required as part of your IDHS/SUPR contract.
    2. Describe your organization procedures for collection, maintenance, and reporting of patient demographic and service data, including your ability to track and fully utilize available SUPR funding.
    3. Describe your capacity and commitment to collect and report the service and performance data specified in this NOFO.
    4. Describe how you have shared information (measures and results) with community stakeholders, institutions, and community representatives for planning and evaluation purposes.
  5. Budget and Budget Narrative (No page limit) Not Scored. Grantee reimbursements under this award will be rate-based. Allowable services will be billed to the DARTS system and will be reimbursed on the basis of standard SUPR rates. The total reimbursement rated for SFY2020 cannot exceed the total grant award for this time period.

Applicant organizations who are non SUPR licensed community organizations must provide the following information.

Organization Qualifications (30 Points)

The purpose of this section is for the applicant to provide a description of the organization's experience and qualifications generally, and specific to the provision outreach services for individuals at-risk for gambling disorders.

  1. Provide a brief description of the full array of services provided by your organization. Included numbers of persons served annually in your service programs, and the general demographics of service program participants.
  2. Provide a brief description of the staff members who will be responsible for the delivery of the gambling services delivering outreach services in your community for gambling. Include their interest in gambling disorders, experience with providing outreach services and experience with collaborating with community partners.
  3. Provide a summary of your agency's participation in community collaborations and how these collaborations will be used to reach individuals at risk for gambling disorders.

Population of Focus and Statement of Need (20 points).  The purpose of this section is for the applicant to provide a description of the organization's community and the population that they intend to serve.

  1. Identify the geographic area(s) in which the organization plans to do community outreach services. Describe the characteristics of the general population or the proposed geographic service area(s), and the expected characteristics of the persons who will be served through these services. If the applicant proposes to provide outreach in multiple distinct geographic areas, provide this information for each area.
  2. Indicate whether the geographic area(s) are urban, suburban, rural, or other urban. Provide a demographic profile of general population, and socioeconomic (including insurance) status. 
  3. Provide a summary of the impacts of gambling among residents of the proposed geographic service area(s). Include mention of your organization's involvement in local activities and strategies in response to gambling disorders.
  4. Identify recovery support services that may already exist in your community that may include, but not limited to debt relief groups, housing groups, vocational training, and self-help groups. Identify opportunities for your organization to expand recovery support services in your community for individuals who struggle with gambling disorders.

Description of Program Services (30 points). Provide the following information regarding the proposed gambling services that will be delivered in the identified geographic service area(s). The proposed services must be delivered to residents of this/these geographic area(s).

  1. Provide a general description of your outreach plan for identifying individuals who may be at risk for gambling disorders. Identify how you will reach populations that may be at greater risk due to economic, cultural or geographic factors. Identify anecdotal or data-based evidence that supports why these populations are at greater risk.
  2. Include an outreach plan with goals and objectives. The outreach plan should include activities for Gambling Awareness Month; outreach activities; involvement with community self-help/recovery groups and/or the capacity to create groups if none exist and/or expand existing groups, including Gam Anon, Gambler's Anonymous, and pressure relief groups.
  3. State the unduplicated number of patients that you propose to admit to gambling intervention and treatment services during SFY2019. State the total funds being requested and the estimated average cost per patient during this funding period.

Performance Data Collection and Reporting (20 points). To ensure accountability at all levels of service provision, IDHS is implementing the practice of performance-based contracting with its grantee agencies. The articulation and achievement of measurable outcomes help to ensure that we are carrying out the most effective programming possible. At a minimum, applicants will be expected to collect, and report data indicators and measures as described in this NOFO. The applicant agency must address the following items in regard to performance data collection and reporting.

  1. Describe your experience within the collections and reporting of program service and performance data. If applicable, include mention of your organization's record of submitting DARTS patient and service data that is required as part of your IDHS/SUPR contract.
  2. Describe your organization procedures for collection, maintenance, and reporting of patient demographic and service data, including your ability to track and fully utilize available SUPR funding.
  3. Describe your capacity and commitment to collect and report the service and performance data specified in this NOFO.
  4. Describe how you have shared information (measures and results) with community stakeholders, institutions, and community representatives for planning and evaluation purposes.

Budget and Budget Narrative (No page limit) Not Scored. Grantee reimbursements under this award will be rate-based. Allowable services will be billed to the DARTS system and will be reimbursed on the basis of standard SUPR rates. The total reimbursement rated for SFY2019 cannot exceed the total grant award for this time period.

Dun and Bradstreet Universal Numbering System (DUNS) Number and System for Award Management (SAM) 

Each applicant is required to:

  • Be registered in SAM before submitting the application. To establish a SAM registration, use this link www.sam.gov and/or utilize this instructional link: How To Register in SAM from the www.grants.illinois.gov Resource Links tab. Provide a valid DUNS number in its application.
  • Provide a valid DUNS number in its application.
  • Continue to maintain an active SAM registration with current information at all times in which the applicant has an active Federal, Federal pass-through or State award or an application or plan under consideration by a Federal or State awarding agency.
  • Be registered and currently in good standing with the Illinois Secretary of State as an entity doing business within the state of Illinois.

IDHS/SUPR may not make a Federal pass-through or State award to an applicant until the applicant has complied with all applicable DUNS and SAM requirements and, if an applicant has not fully complied with the requirements by the time IDHS/SUPR is ready to make the award, IDHS/SUPR may determine that the applicant is not qualified to receive the award and use that determination as a basis for making the award to another applicant.

THIS NOFO has a rolling deadline, meaning entities can apply anytime between September 15, 2019 and April 1, 2020. Applications will be reviewed ongoing as they are received by IDHS/SUPR. Applications must be received no later than 3:00 p.m. on April 1, 2020. No applications will be considered after April 1, 2020 for SFY2020. The application container will be date and time-stamped upon receipt via email. The Department will not accept applications submitted by mail, overnight mail, diskette, or by fax machine.

Electronically submit the completed grant proposal to DHS.GrantApp@Illinois.gov. Applications must be emailed.

If you have trouble emailing the document due to the file size or if your email system automatically encrypts your email, please utilize the CMS File Transfer Utility located at https://filet.illinois.gov/filet/PIMupload.asp Please follow the instructions to attach your application. Remember to include the subject line above. Encrypted emails will not be accepted.

To be considered, proposals must be emailed by the designated date and time listed above. For your records, please keep a copy of your email submission with the date and time the application was submitted along with the email address to which it was sent. The deadline will be strictly enforced. In the event of a dispute, the applicant bears the burden of proof that the proposal was received on date and time and to the email address listed above.

Intergovernmental Review --Not Applicable

Other Submission Requirements:

  1. Proposal Container and Format Requirements: All applications must be typed on 8 1/2 x 11-inch paper using 12-point type and at 100% magnification. Tables may be used to present information with a 10-point type.
  2. The program narrative must be typed single-spaced, on one side of the page, with 1-inch margins on all sides. The program narrative has a maximum of 10 pages.
  3. The entire application, including appendices, must be sequentially page numbered (hand written page numbers are acceptable). Items included in other than the program narrative NOT included in the page limitations.
  4. Applicants must submit the proposal via an email. Submit the proposal to DHS.GrantApp@Illinois.Gov. The Department is under no obligation to review applications that do not comply with the above requirements.
  5. The Agency Opportunity Number and the program contact must be in the subject line. Specifically, the subject line must be: Your Organization Name,
    20-444-26-0730-04, Joseph Tracy
    Successful applicants will be required to submit a complete electronic version of their approved application and budget.
  6. The Uniform State Grant Application, Uniform Grant Budget Template and Uniform Grant Budget Template Instructions can be found at http://www.dhs.state.il.us/page.aspx?item=101591
  7. Applicants must submit a proposal in pdf format. All items, including attachments and appendices, must be scanned or formatted as PDF.
  8. ALL Applications MUST include the following mandatory forms/attachments in the order identified below, and the files must be sent in three separate pdf files matching the sections below. Each file should be labeled to correspond with the subject line of your e-mail and then labeled with the appropriate section name:
    • Your Organization Name, 20-444-26-0730-04, Uniform State Grant Application
    • Your Organization Name, 20-444-26-0730-04, Grant Fixed Rate Budget and Budget Narrative
    • Your Organization Name, 20-444-26-0730-04, Proposal Narrative
  • Please use your organization's full legal name on all forms and documents. (An abbreviation in the filename and subject line is allowed as long as it is consistent throughout.)

Funding Restrictions:

  1. The grant program is subject to generally acceptable cost principles.
  2. Examples of unallowable costs include, but are not limited to:
    • Bad debts
    • Contingencies or provision for unforeseen events
    • Contributions and donations
    • Entertainment, food, alcoholic beverages, gratuities
    • Cash incentives to participate in treatment/recovery support sessions
    • Housing costs
    • Fines and penalties
    • Interest and financial costs
    • Legislative and lobbying expenses
    • Real property payments or purchases 
  3.  Grant funds cannot be used for existing services provided by the applicant organization; the use of these funds to supplant existing resources is not allowed\
  4. The use of a federally-approved indirect cost rate for research is not allowable.

E. Application Review Information

Criteria: Funding is not guaranteed. All applicants must demonstrate that they meet all requirements under this NOFO as described throughout. Applications that fail to meet the criteria described in "Eligible Applicants" as identified in Section C "Eligibility Information" will not be scored and considered for funding.

Review teams comprised of three individuals in IDHS serving in the Division of Alcoholism and Substance Abuse will be assigned to review applications. Applications will first be reviewed and scored individually. Scores will be sent to the application Review Coordinator to be compiled and averaged to produce the final application score.

Proposal Scoring: Application Narratives will be evaluated on the following criteria:

  • Organizational Qualifications - 20 points
  • Population of Focus and Statement of Need -20 points
  • Description of Program Services - 40 points
  • Performance Data Collection and Reporting - 20 points
  • Budget and Budget Narrative - Not scored
  • TOTAL 100 POINTS

Review and Selection Process:

Proposals will be reviewed by a team consisting of qualified individuals assigned by staff from IDHS. Panel members will read and evaluate applications independently using guidelines furnished by IDHS. Scoring will be on a 100-point scale. Scoring will not be the sole award criteria. While recommendations of the review panel will be a key factor in the funding decisions, IDHS considers the findings of the review panel to be non-binding recommendations. IDHS maintains final authority over funding decisions and reserves the right to consider additional factors, such as geographical distribution of proposed service areas and patient population characteristics when making final award decisions.

  • Final award decisions will be made by the Secretary, at the recommendation of the Director of Substance Use Prevention and Recovery. IDHS reserves the right to negotiate with successful applicants to cover under-served areas that may result from this process.
  • In NO case will more than one proposal be funded for the same provider organization. IDHS may contact applicants to obtain clarification regarding any aspects of an application prior to making any awards. IDHS is not obligated to make any State award as a result of the announcement.

Merit-Based Evaluation Appeal Process

  1. Competitive grant appeals are limited to the evaluation process. Evaluation scores may not be protested. Only the evaluation process is subject to appeal and shall be reviewed by the IDHS' Appeal Review Officer (ARO).
  2. Submission of Appeal.
  3. An appeal must be submitted in writing to Danielle Kirby of IDHS/SUPR who will send to the ARO for consideration.
  4. An appeal must be received within 14 calendar days after the date that the grant award notice has been published.
  5. The written appeal shall include at a minimum the following:
    1. The name and address of the appealing party.
    2. identification of the grant.
    3. A statement of reasons for the appeal.

Response to Appeal

IDHS will acknowledge receipt of an appeal within 14 calendar days from the date the appeal was received.

IDHS will respond to the appeal within 60 days or supply a written explanation to the Appealing party as to why additional time is required.

The appealing party must supply any additional information requested by IDHS within the time period set in the request.

Resolution

  1. The ARO shall make a recommendation to the Agency Head or designee as expeditiously as possible after receiving all relevant, requested information.
  2. In determining the appropriate recommendation, the ARO shall consider the integrity of the competitive grant process and the impact of the recommendation on the State Agency.
  3. The Agency will resolve the appeal by means of written determination.
  4. The determination shall include, but not be limited to:
    1. Review of the appeal;
    2. Appeal determination; and
    3. Rationale for the determination.

F. Award Administration Information

  1. State Award Notices: Applicants recommended for funding under this NOFO following the above review and selection process will receive a "Notice of State Award Finalist." This notice will identify additional grant award requirements that must be met before a grant award can be executed. These will include one or more of the following:
    • Grantee Pre-Qualification Process
    • Financial and Administrative Risk Assessment - Internal Control Questionnaire
    • Conflict of Interest and Mandatory Disclosures
  2. A Notice of State Award (NOSA): A NOSA will be issued to the review finalists that have successfully completed all grant award requirement. Based on the NOSA, the review finalist is positioned to make an informed decision to accept the grant award. The NOSA shall include:
    • The terms and condition of the award.
    • Specific conditions assigned to the grantee based on the fiscal and administrative and programmatic risk assessments.
    • Upon acceptance of the grant award, announcement of the grant award shall be published by the awarding agency to Grants.Illinois.gov.
    • A Notice of Non-Selection as a State Award Finalist shall be sent to the applicants not receiving awards.
    • The NOSA must be signed by the grants officer (or equivalent). This signature effectively accepts the state award and all conditions set forth within the notice. This signed NOSA is the authorizing document. The Agency signed NOSA must be remitted to the Department as instructed in the notice.
  3. Administrative and National Policy Requirements: The agency awarded funds shall provide services as set forth in the IDHS grant agreement and shall act in accordance with all state and federal statutes and administrative rules applicable to the provision of the services.
    • To review a sample of the FY2020 IDHS Uniform Grant Agreement, please visit the IDHS website at http://www.dhs.state.il.us/page.aspx?item=29741
    • The agency awarded funds through this NOFO must further agree to comply with all applicable provisions of state and federal laws and regulations pertaining to nondiscrimination, sexual harassment and equal employment opportunity including, but not limited to: The Illinois Human Rights Act (775 ILCS 5/1-101 et seq.), The Public Works Employment Discrimination Act (775 ILCS 10/1 et seq.), The United States Civil Rights Act of 1964 (as amended) (42 USC 2000a-and 2000H-6), Section 504 of the Rehabilitation Act of 1973 (29 USC 794), The Americans with Disabilities Act of 1990 (42 USC 12101 et seq.), and The Age Discrimination Act (42 USC 6101 et seq.). Additional terms and conditions may apply.

G. State Awarding Agency Contact(s)

Questions and Answers: If you have questions related to this NOFO, please send them via email to: Joseph.Tracy@illinois.gov with Your Organization Name, 20-444-26-0730-04, Joseph Tracy in the subject line of the email.

NOTE: The final deadline to submit any written questions regarding the Illinois Gambling Expansion NOFO is March 16, 2020. This NOFO has a rolling deadline, meaning entities can apply for funding until April 1, 2020 at 3 p.m. NO APPLICATIONS WILL BE CONSIDERED AFTER APRIL 1, 2020.

H. Other Information, if applicable

Important Dates For this NOFO

What? When? Who? / Where? Subject Line
Letter of Intent 30 Days prior to submitting an application DHS.GrantApp@Illinois.Gov Your Organization Name, 20-444-26-0730-04, Joseph Tracy
Questions Submitted March 16, 2020 Joseph.Tracy@illinois.gov  Your Organization Name, 20-444-26-0730-04, Joseph Tracy
Proposals Due Rolling deadline.  Last application will be accepted no later that April 1, 2020 at 3:00 pm. DHS.GrantApp@Illinois.Gov Your Organization Name, 20-444-26-0730-04, Joseph Tracy

Mandatory Forms -- Required for All Agencies

  1. Uniform Grant Application: GA-20-444-26-0730-04 (pdf)
  2. Fixed Rate Budget Template:  Fixed-Rate-Grant-Budget-form-FY20 (pdf)
  • Note: Fixed Rate Grants must match the funding exactly, and must be in a whole number (No Pennies). You may have to create an additional service Called "Rounding" for 1 unit at an amount that will make your total a Whole Number. As an example, if your services total $2,099.54, you would need 1 unit of rounding for $0.46 so the total would be $2,100.00