20-444-26-0730-03 NOFO Gambling Disorder Services (SUPR) - Closed

Helping Families. Supporting Communities. Empowering Individuals.

This NOFO is Closed.  A new NOFO will be available on 9/19/19 at http://www.dhs.state.il.us/page.aspx?item=119007

1. Awarding Agency Name: Department of Human Services
2. Agency Contact: Joseph Tracy (Joseph.Tracy@illinois.gov)
3. Announcement Type: Initial Announcement
4. Type of Assistance Instrument: Grant
5. Funding Opportunity Number: 20-444-26-0730-03
6. Funding Opportunity Title: Gambling Disorder Services
7 CSFA Number: 444-26-0730
8. CSFA Popular Name: Gambling Disorder Services
9. CFDA Number(s): Not applicable
10. Anticipated Number of Awards: 6
11. Estimated Total Program Funding: $600,000
12. Award Range: $50,000 - $245,000
13. Source of Funding: State
14. Cost Sharing or Matching Requirement: No
15. Indirect Costs Allowed: No
16. Restrictions on Indirect Costs NA
17. Posted Date: May 10, 2019
18. Application Range: 5/10/2019 - 6/14/19
19. Technical Assistance Session No
20. Questions and Answers http://www.dhs.state.il.us/page.aspx?item=117832

A.  Program Description

Purpose

The purpose of this Notice of Funding Opportunity (NOFO) is to expand services to persons with gambling disorders. All applications will be considered, however, IDHS/SUPR is interested in expanding services to the Central and Southern Region (DHS Regions 3, 4 and 5). Designated programs may also apply and will be expected to expand services to persons with gambling disorders, as well as, coordinate with the Illinois court system (probation, parole) and to establish a screening, assessment, and referral protocol for persons inside the criminal justice system who have problems with gambling. This NOFO is consistent with the goal of the Illinois Gambling Initiative to expand community intervention, treatment services, and recovery support to individuals and family members of persons diagnosed with a co-occurring disorder of substance use disorder (SUD) and a gambling use disorder (GUD) or with a gambling only problem.

Program Requirements and Deliverables

  1. Successful applicants will have staff who are trained to treat gambling disorders. This can include the National Certified Gambling Counselors or staff that can participate in the IDHS/SUPR 30-hour Gambling Disorder training and be certified or eligible for certification through the Illinois Alcoholism and Other Drug Abuse Professional Certification Association (IAODAPCA). Providers will have staff in place on or before 7/31/2019. If this is a new program without current certified staff, the organization must articulate a plan for getting staff trained and certified by December 31, 2019.
  2. Successful applicants will have staff participate in monthly clinical supervision sessions, cross-training events and other related meetings arranged or convened by IDHS/SUPR or its designee to share strategies and tools related to delivery of gambling services.
  3. Successful applicants will initiate a continuous plan of community outreach designed to educate their communities about gambling disorders pursuant to the IDHS/SUPR Contractual Policy Manual. The manual can be accessed at http://www.dhs.state.il.us/page.aspx?item=29747. Mandatory in the outreach plan is annual participation in Problem Gambling Awareness Month (PGAM) during the month of March.
  4. Successful applicants will use the ASAM Patient Placement Criteria and Administrative Rule 2060 as guidelines where applicable in the placement and treatment of persons with gambling use disorders. Organizations shall use screening and assessment tools as named in the IDHS/SUPR 2020 Contractual Manual.
  5. Successful applicants will understand the integral component of recovery support services to help sustain and support individuals in recovery. They will either provide or link their patients with recovery support services. Some of these supports include but are not limited to self-exclusion awareness sites, self-help groups like Gam Anon or Gambling Anonymous, and pressure relief groups.
  6. Successful applicants will be required to report services via the Department's Automated Reporting and Tracking System (DARTS) based on the current DARTS Manual available and contract requirements. In addition, quarterly reports in the format of the Provider Performance Report (PPR) are required.
  7. Successful applicants will ensure that an IDHS Recipient Identification Number (RIN) has been assigned to each person admitted to gambling services. The IDHS RIN will be used as the unique non-identifying number that will be used for all entries into IDHS/SUPR reporting systems and the data collection tools.
  8. Successful applications will be responsible for the entry of required patient descriptive and service delivery data in the IDHS/SUPR DARTS system in accordance with established timelines. From this data, IDHS/SUPR will measure:
    • The number of patients who are reported as completing intervention or treatment.
    • The number of patients that attend two sessions of Gambler's Anonymous, Alcoholics Anonymous or another self-help group in 30 days before discharge.
    • The number of patients receiving at least four outpatient or ten intensive outpatient sessions in the first 30 days.
  9. Successful applicants will be required to submit a quarterly manual to the IDHS/SUPR gambling Program Manager which will include:
    1. Community Intervention Activities as aligned with the outreach plan.
    2. Staff development training related to gambling (i.e. gambling specific conference or workshop attendance).
  10. If feasible, successful applicant will expand tele-health to treat persons with gambling disorders and as a means of engaging and retaining the targeted population. Expanded telephonic and video counseling services must comply with requirements in the SFY2020 Contractual Policy Manual.

Designated programs applicants will be responsible for these additional deliverables:

  1. Successful applicants will have a working relationship with the Illinois Court System which includes making recommendations to the Courts related to the status of patients in the criminal justice system as pertains to their issues with gambling problems. Recommendations to the Illinois Court System will also include a plan to develop a referral protocol for treatment services.
  2. Successful applicants will develop a screening and assessment procedure to determine the prevalence of gambling disorders among criminal justice patients., The Screening, Brief Intervention and Referral to Treatment (SBIRT) model may be used.
  3. Successful applicants will propose a pilot in 1-2 targeted areas or counties. The successful applicant will demonstrate the ability to evaluate the success of the program and to recommend expansion based on the success.

Performance Standards

  1. At least 85% of patients are reported as completing intervention or treatment.
  2. At least 85% of patients attend two sessions of Gambler's Anonymous, Alcoholics Anonymous or another self-help group in last 30 days before discharge.
  3. At least 85% of patients receive at least four outpatient or ten intensive outpatient sessions in the first 30 days.

B. Funding Information

  1. This project is a Non-Medicaid state funded program. In SFY'20, IDHS/SUPR anticipates the availability of approximately $600,000 in total funding. The grant period will start no sooner than July 1, 2019 and will end on June 30, 2020. The release of this NOFO does not obligate the Illinois Department of Human Services to make an award. Services may not be provided until a contract is fully executed by the Department.
  2. Statutory formulas are not applicable to this program.
  3. Rules and regulations are enforced limiting the use of funds for their intended purpose of the program via reporting, on-site reviews and monitored on a monthly basis.
  4. Award amount maybe adjusted based upon funds available as well as award start date.
  5. Pre-award costs for services in anticipation of an award are not allowable.
  6. Applicants may submit only one proposal. IDHS/SUPR reserves the option of selecting among a provider organization's proposed geographic service areas and service locations in the award of Gambling services expansion funding.
  7. Subcontractor Agreement(s) and budgets must be pre-approved by IDHS/SUPR and be on file with IDHS. Subcontractors are subject to all provisions of the Agreement(s). The successful applicant agency shall retain sole responsibility for the performance of the subcontractor.
  8. The release of this NOFO does not obligate IDHS to make an award.

Funding Restrictions

  1. Pre-award costs are not reimbursable.
  2. To be reimbursable under the IDHS Uniform Grant Agreement, expenditures must meet the following general criteria:
    1. Be necessary and reasonable for proper and efficient administration of the program and not be a general expense required to carry out the overall responsibilities of the Applicant.
    2. Be authorized or not prohibited under federal, state, or local laws or regulations.
    3. Conform to any limitations or exclusions set forth in the applicable rules, program description or grant award document.
    4. Be accorded consistent treatment through application of generally accepted accounting principles appropriate to the circumstances.
    5. Not be allocable to or included as a cost of any other state or federally financed program in either the current or a prior period.
    6. Be specifically identified with the provision of a direct service or program activity.
    7. Be an actual expenditure of funds in support of program activities. 

C. Eligibility Information

Eligible Applicants

This competitive funding opportunity is limited to community organizations that are currently licensed by IDHS/SUPR. All applicants will be considered. However, IDHS/SUPR is interested in expanding services in the Central and Southern region of Illinois (DHS Regions 3, 4 and 5).

Applicants must also:

  • Be in good standing with the Secretary of State.
  • Complete the GATA pre-Qualification process.
  • Provide the requested information as outlined in this NOFO to be considered for funding.

Applicant agencies will not be eligible for a grant award until they have pre-qualified through the Grant Accountability and Transparency Act (GATA) Grantee Portal, www.grants.illinois.gov. During pre-qualification, DUN and Bradstreet verifications are performed including a check of Debarred and Suspended status and good standing with the Secretary of State. The pre-qualified process also includes a financial and administrative risk assessment utilizing an Internal Controls Questionnaire (ICQ). If applicable, the agency will be notified that it is ineligible for an award as a result of the Dun and Bradstreet verification. The entity will be informed of corrective action needed to become eligible for a grant award.

Cost Sharing or Matching: Not applicable.

Indirect and Direct Administrative Costs: Not applicable. Reimbursement under this grant will be rate-based on the basis of delivered allowable services as defined in this NOFO.

Other: Agencies awarded funds through this NOFO must have a computer that meets the following minimum specifications for the purpose of utilizing the required IDHS reporting forms and the receipt/submission of electronic program and fiscal information:

  • Internet access, preferable high speed
  • Email capability
  • Microsoft Excel
  • Microsoft Word

Training and Technical Assistance: Programs must agree to receive consultation technical assistance from authorized representative of the Department. The program and collaborating partners will be required to be in attendance at any site visits by IDHS/SUPR staff. Programs will be required to attend regular meetings and trainings as provided by IDHS or a subcontractor of IDHS.

Sectarian Issue: Applicant organizations may not expend federal or state funds for sectarian instruction, worship, prayer, or to proselytize. If the applicant organization is a faith-based or a religious organization that offers such activities, these activities shall be voluntary for the individuals receiving services and offered separately from the program.

Background Checks: Background checks are required for all program staff and volunteers who have the potential for one-on-one contact with children and youth. Funded programs will be required to have a written protocol on file requiring background checks, as well as evidence of their completion.

Other: In no case will more than one proposal be funded for a single gambling service provider organization. Applicants may include more than one site in their application.

D. Application and Submission Information

Letter of Intent

A letter of intent is requested to allow Division staff to estimate the potential review workload and plan the review. The letter is not required, is not binding, and does not enter into the review of a subsequent application.

The letter of intent should be received by IDHS/SUPR on or before May 31, 2019 and should include the following:

  • Number and title of this funding opportunity
  • A brief description of the proposed project
  • Name, email address and telephone number(s) of the lead agency contact

The letter of intent should be sent to DHS.GrantApp@Illinois.Gov.

The Agency, Opportunity Number and the label "LOI" (letter of intent) must be in the subject line. Specifically, the subject line must be:

* Your Organization Name, 20-444-26-0730-03, LOI

Application Package

  1. Application guidelines are provided throughout the announcement.
  2. Each applicant must have access to the internet. Questions and answers will be posted on the Department's website. It is the responsibility of each applicant to monitor that website and comply with any instructions or requirements relating to the NOFO.

  CONTACT PERSON

  Joseph Tracy

  Department of Human Services

  Division of Substance Use Prevention and Recovery

  401 S. Clinton, Second Floor

  Chicago, IL 60607

  Email: Joseph.tracy@illinois.gov 

Content and Form of Application Submission

Proposal narrative Content: Applicants must submit a single proposal that contains the information outlined below in pdf format. Each section must have a heading that corresponds to the headings in bold type listed below. Within each section, you must indicate the Section letter and number in your response, i.e., type "A-1, A-2, etc., before your response to each narrative item. If the applicant believes that the subject has been adequately addressed in another part of the application narrative, then provide the cross-reference to the appropriate part of the narrative. The narrative portion must follow the page guidelines set for each section and must be in the order requested.

Formatting: The Proposal Narrative text must be legible. Pages must be typed in black on letter-size (8 1/2 x 11) paper, single-spaced, using a font of Times New Roman 12, with all margins (left, right, top, bottom) at least one inch each. You may use Times new Roman 10 only for charts, tables, and footnotes. Pages must be unnumbered consecutively from beginning to end of the Proposal Narrative. The page limit for the Proposal Narrative is 10 pages. Any narrative information that exceeds the 10-page limit will be discarded and excluded from the review process.

Applicant organizations must provide the following information.

  • A. Organization Qualifications (20 Points).

  • The purpose of this section is for the applicant to provide a description of the organization's experience and qualifications generally, and specific to the provision gambling services.
  1. Provide a brief description of the full array of services provided by your organization. Included numbers of persons served annually in your service programs, and the general demographics of service program participants.
  2. Provide a brief description of the staff members that will be responsible for the delivery of the gambling services including their educational background, years of experience and other relevant information. Current vacant positions should be indicated. Staff members should include any recovery support staff, including Certified Peer Recovery Support Specialists.
  3. Provide a summary of existing linkages with external community resources and services, particularly with organizations addressing employment, human and health services not provided by the applicant organization, and how they will be relevant to the gambling program.
  • B. Population of focus and Statement of Need (20 points).

  • Identify the geographic area(s) in which the organization plans to deliver gambling services and the sites at which these services will be provided. Describe the characteristics of the general population or the proposed geographic service area(s), and the expected characteristics of the persons who will be served through the gambling services. If the applicant proposes to provide gambling service in multiple distinct geographic areas, provide this information for each area.
  1. Identify the geographic area(s) in which you plan to deliver the proposed gambling services, the physical location(s) at which these services will be delivered, and the SUPR license number of the physical location(s). Indicate whether the geographic area(s) are urban, suburban, rural, or other urban. Provide a demographic profile of general population, and socioeconomic (including insurance) status.
  2. Provide a summary of the impacts of gambling among residents of the proposed geographic service area(s). Include mention of your organization's involvement in local activities and strategies in response to gambling disorders.
  3. Identify recovery support services in your area that may include, but not limited to debt relief groups, housing groups, vocational training, and self-help groups.
  4. If feasible for your organization, describe how you will expand tele-health to treat persons with gambling disorders and as a means of engaging and retaining the targeted population. Any telephonic and video counseling services should be in compliance with the SFY2020 Contractual Policy Manual.
  • C. Description of Program Services (40 points).

  • Provide the following information regarding the proposed gambling services that will be delivered in the identified geographic service area(s). The proposed services must be delivered to residents of this/these geographic area(s).
  1. Provide a general description of your gambling service program approach, including how deliverables will be addressed. A description of how integrated/coordinated services and or supports will be utilized, including family centered services and services to families as collaterals as well as recovery coaching and/or recovery support services.
  2. Describe how you will identify, recruit and retain persons in gambling services. Include an outreach plan with goals and objectives. The outreach plan should include activities for Gambling Awareness Month; outreach activities; involvement wit community self-help/recovery groups and/or the capacity to create groups if none exist and/or expand existing groups, including Gam Anon, Gambler's Anonymous, and pressure relief groups.
  3. Describe any evidence-based practices that your organization will use in the delivery of gambling services and describe how the fidelity of these practices is documented.
  4. State the unduplicated number of patients that you propose to admit to gambling intervention and treatment services during SFY2019. State the total funds being requested and the estimated average cost per patient during this funding period.
  • Designated programs will address these additional questions:
  1. Describe your relationship with the Illinois Court System, including your success in working with the criminal justice system in providing services to individuals involved in the system because of their gambling disorder. Describe your current protocol for working within the Court System.
  2. Describe your screening and assessment procedure to determine the prevalence of gambling disorders among criminal justice patients.
  3. Describe the counties you will target to provide these services within the Court system and how you will evaluate the success of the program.
  • D. Performance Data Collection and Reporting (20 points).

  • To ensure accountability at all levels of service provision, IDHS is implementing the practice of performance-based contracting with its grantee agencies. The articulation and achievement of measurable outcomes help to ensure that we are carrying out the most effective programming possible. At a minimum, applicants will be expected to collect, and report data indicators and measures as described in this NOFO. The applicant agency must address the following items in regard to performance data collection and reporting.
  1. Describe your experience within the collections and reporting of program service and performance data. Include mention of your organization's record of submitting DARTS patient and service data that is required as part of your IDHS/SUPR contract.
  2. Describe your organization procedures for collection, maintenance, and reporting of patient demographic and service data, including your ability to track and fully utilize available SUPR funding.
  3. Describe your capacity and commitment to collect and report the service and performance data specified in this NOFO.
  4. Describe how you have shared information (measures and results) with community stakeholders, institutions, and community representatives for planning and evaluation purposes.
  • E. Budget and Budget Narrative (No page limit) Not Scored.

  • Grantee reimbursements under this award will be rate-based. Allowable services will be billed to the DARTS system and will be reimbursed on the basis of standard SUPR rates. The total reimbursement rated for SFY2019 cannot exceed the total grant award for this time period.

Dun and Bradstreet Universal Numbering System (DUNS) Number and System for Award Management (SAM)

Each applicant is required to:

  • Be registered in SAM before submitting the application. To establish a SAM registration, use this link www.sam.gov and/or utilize this instructional link: How To Register in SAM from the www.grants.illinois.gov  Resource Links tab. Provide a valid DUNS number in its application.
  • Provide a valid DUNS number in its application.
  • Continue to maintain an active SAM registration with current information at all times in which the applicant has an active Federal, Federal pass-through or State award or an application or plan under consideration by a Federal or State awarding agency.
  • Be registered and currently in good standing with the Illinois Secretary of State as an entity doing business within the state of Illinois.

IDHS/SUPR may not make a Federal pass-through or State award to an applicant until the applicant has complied with all applicable DUNS and SAM requirements and, if an applicant has not fully complied with the requirements by the time IDHS/SUPR is ready to make the award, IDHS/SUPR may determine that the applicant is not qualified to receive the award and use that determination as a basis for making the award to another applicant.

Applications must be received no later than 12:00 p.m. (NOON) on June 14, 2019. The application container will be date and time-stamped upon receipt via email. The Department will not accept applications submitted by mail, overnight mail, diskette, or by fax machine.

Electronically submit the completed grant proposal to DHS.GrantApp@Illinois.gov.  Applications must be emailed.

If you have trouble emailing the document due to the file size, please utilize the CMS File Transfer Utility located at https://filet.illinois.gov/filet/PIMupload.asp Please follow the instructions to attach your application. Remember to include the subject line above.

To be considered, proposals must be emailed by the designated date and time listed above. For your records, please keep a copy of your email submission with the date and time the application was submitted along with the email address to which it was sent. The deadline will be strictly enforced. In the event of a dispute, the applicant bears the burden of proof that the proposal was received on date and time and to the email address listed above.

Intergovernmental Review --Not Applicable

Other Submission Requirements:

A. Proposal Container and Format Requirements: All applications must be typed on 8 1/2 x 11-inch paper using 12-point type and at 100% magnification. Tables may be used to present information with a 10-point type.

B. The program narrative must be typed single-spaced, on one side of the page, with 1-inch margins on all sides. The program narrative has a maximum of 10 pages.

C. The entire application, including appendices, must be sequentially page numbered (hand written page numbers are acceptable). Items included in other than the program narrative NOT included in the page limitations. 

D. Applicants must submit the proposal via an email. Submit the proposal to DHS.GrantApp@Illinois.Gov. The Department is under no obligation to review applications that do not comply with the above requirements.

E. The Agency Opportunity Number and the program contact must be in the subject line. Specifically, the subject line must be:

Your Organization Name, 20-444-26-0730-03, Joseph Tracy

Successful applicants will be required to submit a complete electronic version of their approved application and budget.

F. Fixed Rate Grant Budget printed from the CSA Tracking System or Fixed Rate Grant Template (pdf) Located at: http://www.dhs.state.il.us/OneNetLibrary/27896/documents/By_Division/SUPR/Applications/SUPR-FixedRateGrantBudget.pdf Note: Fixed Rate Grants must match the funding exactly, and must be in a whole number (No Pennies). You may have to create an additional service Called "Rounding" for 1 unit at an amount that will make your total a Whole Number. As an example, if your services total $2,099.54, you would need 1 unit of rounding for $0.46 so the total would be $2,100.00. Service, Codes, and Rates are found on page 6 of the  Division of Substance Use Prevention and Recovery Contractual Policy Manual FY 2019 located at: http://www.dhs.state.il.us/OneNetLibrary/27896/documents/By_Division/OASA/2019/SUPR_Contractual_Policy_Manual_FY_2019.pdf

G. Applicants must submit a single proposal in pdf format. All items, including attachments and appendices, must be scanned or formatted as PDF into a single file.

H. ALL Applications MUST include the following mandatory forms/attachments in the order identified below, and the files must be sent in three separate pdf files matching the sections below. Each file should be labeled to correspond with the subject line of your e-mail and then labeled with the appropriate section name:

  • Your Organization Name, 20-444-26-0730-03, Uniform State Grant Application
  • Your Organization Name, 20-444-26-0730-03, Grant Fixed Rate Budget and Budget Narrative
  • Your Organization Name, 20-444-26-0730-03, Proposal Narrative

Please use your organization's full legal name on all forms and documents. (An abbreviation in the filename and subject line is allowed as long as it is consistent throughout.)

Funding Restrictions:

  1. The grant program is subject to generally acceptable cost principles.
  2. Examples of unallowable costs include, but are not limited to:
  • Bad debts
  • Contingencies or provision for unforeseen events
  • Contributions and donations
  • Entertainment, food, alcoholic beverages, gratuities
  • Cash incentives to participate in treatment/recovery support sessions
  • Housing costs
  • Fines and penalties
  • Interest and financial costs
  • Legislative and lobbying expenses
  • Real property payments or purchases

  3.  Grant funds cannot be used for existing services provided by the applicant organization; the use of these funds to supplant existing resources is not allowed.

  4.   The use of a federally-approved indirect cost rate for research is not allowable.

E. Application Review Information

Criteria: Funding is not guaranteed. All applicants must demonstrate that they meet all requirements under this NOFO as described throughout. Applications that fail to meet the criteria described in "Eligible Applicants" as identified in Section C "Eligibility Information" will not be scored and considered for funding.

Review teams comprised of three individuals in IDHS serving in the Division of Alcoholism and Substance Abuse will be assigned to review applications. Applications will first be reviewed and scored individually. Scores will be sent to the application Review Coordinator to be compiled and averaged to produce the final application score.

Proposal Scoring: Application Narratives will be evaluated on the following criteria:

  • Organizational Qualifications - 20 points
  • Population of Focus and Statement of Need -20 points
  • Description of Program Services - 40 points
  • Performance Data Collection and Reporting - 20 points
  • Budget and Budget Narrative - Not scored
  • TOTAL 100 POINTS

Review and Selection Process:

Proposals will be reviewed by a team consisting of qualified individuals assigned by staff from IDHS. Panel members will read and evaluate applications independently using guidelines furnished by IDHS. Scoring will be on a 100-point scale. Scoring will not be the sole award criteria. While recommendations of the review panel will be a key factor in the funding decisions, IDHS considers the findings of the review panel to be non-binding recommendations. IDHS maintains final authority over funding decisions and reserves the right to consider additional factors, such as geographical distribution of proposed service areas and patient population characteristics when making final award decisions.

  • Final award decisions will be made by the Secretary, at the recommendation of the Director of Substance Use Prevention and Recovery. IDHS reserves the right to negotiate with successful applicants to cover under-served areas that may result from this process.
  • In NO case will more than one proposal be funded for the same provider organization. IDHS may contact applicants to obtain clarification regarding any aspects of an application prior to making any awards. IDHS is not obligated to make any State award as a result of the announcement.

Merit-Based Evaluation Appeal Process

Competitive grant appeals are limited to the evaluation process. Evaluation scores may not be protested. Only the evaluation process is subject to appeal and shall be reviewed by the IDHS Appeal Review Officer (ARO).

Submission of Appeal.

  1. Competitive grant appeals are limited to the evaluation process. Evaluation scores may not be protested. Only the evaluation process is subject to appeal and shall be reviewed by the IDHS' Appeal Review Officer (ARO).
  2. Submission of Appeal.
  3. An appeal must be submitted in writing to Danielle Kirby of IDHS/SUPR who will send to the ARO for consideration.
  4. An appeal must be received within 14 calendar days after the date that the grant award notice has been published.
  5. The written appeal shall include at a minimum the following:

i. The name and address of the appealing party.

ii. identification of the grant.

iii. A statement of reasons for the appeal.

Response to Appeal

IDHS will acknowledge receipt of an appeal within 14 calendar days from the date the appeal was received.

IDHS will respond to the appeal within 60 days or supply a written explanation to the Appealing party as to why additional time is required.

The appealing party must supply any additional information requested by IDHS within the time period set in the request.

Resolution

a. The ARO shall make a recommendation to the Agency Head or designee as expeditiously as possible after receiving all relevant, requested information.

b. In determining the appropriate recommendation, the ARO shall consider the integrity of the competitive grant process and the impact of the recommendation on the State Agency.

c. The Agency will resolve the appeal by means of written determination.

d. The determination shall include, but not be limited to:

i. Review of the appeal;

ii. Appeal determination; and

iii. Rationale for the determination.

F. Award Administration Information

  1. State Award Notices: Applicants recommended for funding under this NOFO following the above review and selection process will receive a "Notice of State Award Finalist." This notice will identify additional grant award requirements that must be met before a grant award can be executed. These will include one or more of the following:
    • Grantee Pre-Qualification Process
    • Financial and Administrative Risk Assessment - Internal Control Questionnaire
    • Conflict of Interest and Mandatory Disclosures
  2. A Notice of State Award (NOSA): A NOSA will be issued to the review finalists that have successfully completed all grant award requirement. Based on the NOSA, the review finalist is positioned to make an informed decision to accept the grant award. The NOSA shall include:
    • The terms and condition of the award.
    • Specific conditions assigned to the grantee based on the fiscal and administrative and programmatic risk assessments.
    • Upon acceptance of the grant award, announcement of the grant award shall be published by the awarding agency to Grants.Illinois.gov
    • A Notice of Non-Selection as a State Award Finalist shall be sent to the applicants not receiving awards.
    • The NOSA must be signed by the grants officer (or equivalent). This signature effectively accepts the state award and all conditions set forth within the notice. This signed NOSA is the authorizing document. The Agency signed NOSA must be remitted to the Department as instructed in the notice.
  3. Administrative and National Policy Requirements: The agency awarded funds shall provide services as set forth in the IDHS grant agreement and shall act in accordance with all state and federal statutes and administrative rules applicable to the provision of the services.
    • To review a sample of the FY2019 IDHS contract/grant agreement, please visit the IDHS website at Sample FY19 Uniform Grant Agreement (UGA) (pdf)  
    • The agency awarded funds through this NOFO must further agree to comply with all applicable provisions of state and federal laws and regulations pertaining to nondiscrimination, sexual harassment and equal employment opportunity including, but not limited to: The Illinois Human Rights Act (775 ILCS 5/1-101 et seq.), The Public Works Employment Discrimination Act (775 ILCS 10/1 et seq.), The United States Civil Rights Act of 1964 (as amended) (42 USC 2000a-and 2000H-6), Section 504 of the Rehabilitation Act of 1973 (29 USC 794), The Americans with Disabilities Act of 1990 (42 USC 12101 et seq.), and The Age Discrimination Act (42 USC 6101 et seq.). Additional terms and conditions may apply.

G. State Awarding Agency Contact(s)

Questions and Answers: If you have questions related to this NOFO, please send them via email to: Joseph.Tracy@illinois.gov with in the subject line of the email.

NOTE: The final deadline to submit any written questions regarding the Illinois Gambling Expansion NOFO is June 7, 2019.

H. Other Information, if applicable

Mandatory Forms -- Required for All Agencies

  1. GA-20-444-26-0730-03 (pdf) is available at http://www.dhs.state.il.us/OneNetLibrary/27896/documents/By_Division/SUPR/Applications/GA-444-26-0730.pdf
  2. Fixed Rate Grant Budget printed from the CSA Tracking System or Fixed Rate Grant Template (pdf) Located at: http://www.dhs.state.il.us/OneNetLibrary/27896/documents/By_Division/SUPR/Applications/SUPR-FixedRateGrantBudget.pdf Note: Fixed Rate Grants must match the funding exactly, and must be in a whole number (No Pennies). You may have to create an additional service Called "Rounding" for 1 unit at an amount that will make your total a Whole Number. As an example, if your services total $2,099.54, you would need 1 unit of rounding for $0.46 so the total would be $2,100.00
  • Important Dates For this NOFO

What? When? Who?/Where? Subject Line
Letter Of Intent May 31, 2019 DHS.GrantApp@Illinois.gov

Your Organization Name,

20-444-26-0730-03, Joseph Tracy

Questions Submitted June 7, 2019 Joseph.tracy@illinois.gov

Your Organization Name,

20-444-26-0730-03, Joseph Tracy

Proposals Due June 14, 2019

12:00 (Noon)

DHS.GrantApp@Illinois.gov 

Your Organization Name,

20-444-26-0730-03, Joseph Tracy