1. Awarding Agency Name: Illinois Department of Human Services (IDHS), Division of Substance Use Prevention and Recovery (SUPR)
2. Agency Contact:

Joseph Tracy

joseph.tracy@illinois.gov

3. Announcement Type: Initial announcement
4. Type of Assistance Instrument: Grant
5. Funding Opportunity Number: 20-444-26-2101-01
6. Funding Opportunity Title: State Opioid Response Grants (SOR)-Recovery Home Expansion
7. CSFA Number: 444-26- 2101
8. CSFA Popular Name: SOR-Recovery Home Expansion
9. CFDA Number(s): 93.788
10. Anticipated Number of Awards: 4-6
11. Estimated Total Program Funding: $1,000,000
12. Award Range A single application budget may not exceed $245,000
13. Source of Funding: Federal
14. Cost Sharing or Matching Requirement: No
15. Indirect Costs Allowed No
16. Restrictions on Indirect Costs NA
17. Posted Date: May 13, 2019
18. Closing Date for Applications: 12:00 pm (noon) on June 17, 2019
19. Technical Assistance Session: Session Offered: No

Notice of Funding Opportunity

A. Program Description

Purpose

The purpose of this Notice of Funding Opportunity (NOFO), referred to as SOR Recovery Home Expansion for clients with Opioid Use Disorder (OUD), is to expand recovery home services for persons with OUD. Programs will be expected to house residents that are on any of the 3 approved forms of Medication Assisted Treatment (MAT).

Background

In June 2018, the Substance Abuse and Mental Health Services Administration (SAMHSA) issued Funding Opportunity Announcement #TI-18-015, State Opioid Response Grants (SOR). This SAMHSA grant program aims to address the opioid crisis by increasing access to medication-assisted treatment (MAT) using the three FDA-approved medications for the treatment of opioid use disorder, reducing unmet treatment need, and reducing opioid overdose-related deaths through the provision of prevention, treatment and recovery activities for opioid use disorder (OUD) (including prescription opioids, heroin, and illicit fentanyl and fentanyl analogs).

On August 14, 2018, the Illinois Department of Human Services, Division of Substance Use Prevention and Recovery (IDHS/SUPR) submitted an application in response to SAMHSA FOA #TI-18-015. This application proposed a comprehensive continuum of OUD outreach, referral to MAT, recovery support, and prevention services in response to the critical nature of the opioid crisis in Illinois. Decisions regarding the service components of this continuum were based on input from the strategic plan developed during Year 1 of Illinois's Opioid - State Opioid Response (SOR) grant, and on learning and experience gained from implementation of SOR services. IDHS/SUPR received notice of an Opioid-SOR grant award on September 20,2018.

Program Requirements

Successful applicants will propose expanding a current recovery home or establishing a new recovery home for persons with OUD who satisfy all of the diagnostic and other eligibility criteria required for admission to a recovery home, have a primary substance use diagnosis of opioids, are currently active in some form of Medication Assisted Treatment (MAT) (e.g. methadone maintenance, buprenorphine, or injectable naltrexone) for OUD, and have not received a recovery home service during the 30 days prior to admission to services under this grant award.

1. Within the total amount of $1,000,000 that has been allocated in SFY20 towards an expansion of recovery homes services for persons with OUD, IDHS/SUPR expects to make from two to five awards. Award amount maybe adjusted based upon funds available as well as award start date. The amount of service agreements will be pro-rated in relation to the annual award amount based on the time remaining in the State Fiscal Year during which the initial agreement is executed. IDHS/SUPR is committed to admitting at least 100 unduplicated NEW recovery home clients during the Project Year.

As a guide for program development, the following definitions are provided:

  • Medication Assisted Treatment is the use of three Federal Food and Drug Administration (FDA) approved medications, coupled with substance use disorder treatment and other supportive services, and is an effective treatment for an OUD. Those medications include methadone, buprenorphine products, including single-entity buprenorphine products, buprenorphine/naloxone tablets, films, buccal preparations, long-acting injectable buprenorphine products, buprenorphine implants, and injectable extended-release naltrexone. Medicaid covers each of these three medications in Illinois and the RSC must be prepared to accept patients with prescribed use for any of these medications.
  • Recovery - A process of change through which individuals improve their health and wellness, live a self-directed life, and strive to reach their full potential. (SAMHSA Working Definition, https://store.samhsa.gov/product/SAMHSA-s-Working-Definition-of-Recovery/PEP12-RECDEF)
  • Recovery Community Organization (RCO) - RCOs are independent, non-profit organizations led and governed by representatives of local communities of recovery. (More information at https://facesandvoicesofrecovery.org/resources/recovery-community-organizations.html, note the "RCO Toolkit.")
  • Recovery Oriented System of Care (ROSC) - SAMHSA defines ROSC as a "coordinated network of community-based services and supports that is person-centered and builds on the strength and resilience of individuals, families, and communities to achieve abstinence* and improved health, wellness and quality of life for those with or at risk of alcohol and drug problems." (https://www.samhsa.gov/sites/default/files/rosc_resource_guide_book.pdf) *Note that abstinence is in the SAMHSA ROSC definition, but others have replaced "abstinence" with "recovery".
  • ROSC Council - Local ROSC Councils are defined by IDHS/SUPR as local membership organizations that seek to improve the local ROSC and participate in the statewide ROSC Council. Membership includes individuals that live in the community as well as local hospitals, primary care, mental health, law enforcement, local business owners, local government representatives and policy makers, persons with lived experience and SUD intervention, treatment, prevention and recovery support service providers. The size and scope of the community is defined by the ROSC Council. ROSC Council leadership and organization styles may vary, but usually include one or more leaders or "champions" that provide influence and direction. In order to facilitate communication to and from the ROSC Council, each ROSC Council identifies an "organizational representative" as its main contact.

New approaches to partnerships with community recovery supports and collaborations with Recovery Community Organizations are encouraged.

The applicant is encouraged to recognize the following priority populations: Women who inject drugs and are pregnant, and any pregnant woman must always be given first priority for any service and be placed first on any waiting list for services. The following populations must also be given priority for treatment in any order after pregnant women who inject drugs and other pregnant women; individuals who inject drugs; known HIV infected persons; postpartum women; parenting substance users; persons with service in the U.S. Armed Forces; Illinois Department of Children and Family Service referrals; persons eligible for Temporary Assistance to Needy Families (TANF) and other women and children; and Department of Corrections (DOC) parolees who have completed a prison treatment program or who are released with recommendations for treatment.

Recipients of an Illinois SOR Recovery Home Expansion grant will be required to comply with standard documentation requirements for entry of client data into the IDHS/SUPR DARTS. Unless notified differently by IDHS/SUPR, reimbursement will be at the Recovery Home Day standard rate currently used by the applicant.

Performance Measures

Successful applicants will be responsible for providing expanded recovery home services for persons with OUD in compliance with the programmatic and reporting requirements specified in the current IDHS/SUPR Contractual Policy Manual, and Title 77, Illinois Administrative Code Rule 2060.

Successful applicants will be responsible for the administration of the baseline version of the SAMHSA/CSAT GPRA data collection tool to each resident admitted to the recovery home. The applicant will also be responsible for completion of the CSAT/GPRA tool at the time of discharge from the recovery home. IDHS/SUPR will provide training on the administration and completion of these SAMHSA/CSAT GPRA tool versions, along with instructions for the submission of completed tools.

Successful applicants will also be responsible for collaborating with an IDHS/SUPR-contracted organization that will be responsible for administering the CSAT GPRA tool to admitted patients at three-month and six-month post-admission follow-up. This collaboration will primarily consist of assisting the contractor in establishing an initial introduction regarding the follow-up process and collecting locating information that will be used by the contractor in contacting patients at time of follow-up.

Successful applicants will ensure that an IDHS Recipient Identification Number (RIN) is assigned to each patient admitted to an RSC. The IDHS RIN will be used as the unique non-identifying number for all baseline and follow-up data collection tools. The RIN will also serve as the client ID when participants are opened in DARTS.

Successful applicants will be expected to participate in additional information and data collection activities that will be associated with a process evaluation of the development, implementation, and functioning of this Illinois Opioid-SOR funded program.

Successful applicants will be expected to achieve 100% of their target for admissions to the recovery home during each twelve-month period.

Deliverables

Successful applicants will be responsible for the following deliverables and associated timelines.

  • Successful applicants will agree to establish a static capacity of at least eight (8) recovery home beds for persons with opioids as their primary substance of use and are also active in some form of MAT for OUD.
  • Successful applicants will be expected to begin admissions to the expanded Recovery Home services within 14 days of Notice of a State Grant Award (NOSA), and to reach their established bed capacity within 60 days of notice of a grants award.
  • After reaching their static capacity, successful applicants will be expected to maintain an average utilization rate that is no less than 85% of the established static capacity for the funding period.
  • Successful applicants will be expected to have staff and residents trained in naloxone administration and have naloxone available to staff and residents within 14 days of notice of award.
  • Successful applicants will be expected to achieve 100% of their annual target for admission of NEW patients to the expanded Recovery Home services which may be pro-rated for the initial funding period.
  • Successful applicants will ensure that an IDHS Recipient Identification Number (RIN) has been assigned to each person admitted to the expanded Recovery Home services. The IDHS RIN will be used as the unique non-identifying number that will be used for all entries into SUPR reporting systems and the data collection tools mentioned below.
  • Successful applications will be responsible for entry of required Recovery Home client descriptive and service delivery data in the IDHS/SUPR DARTS system in accordance with established timelines.
  • Successful applicants will be responsible for administration of the baseline version of the SAMHSA/CSAT SOR GPRA data collection tool to each person admitted to these expanded Recovery Home services. The baseline version of this tool shall be administered within 7 calendar days of the admission or opening date in DARTS. The funded organization will be responsible for completion of the of the SAMHSA/CSAT GPRA tool that is completed at time of discharge from the expanded Recovery Home services. IDHS/SUPR will provide training on the administration and completion of these SAMHSA/CSAT GPRA tool versions, along with instructions for the submission of completed tools. The applicant will also be responsible for assisting the SOR outcome evaluation contractor who will be responsible for contacting admitted clients for three and six-month post-admission follow-up interviews. This assistance will be in the form of working with the outcome evaluation contractor in obtaining and updating locator information that will be used to contact clients when they come due for follow-up.
  • Successful applicants will be expected to participate in site visits by IDHS/SUPR and/or contractor staff that will include sample reviews of Recovery Home expansion client treatment records.

B. Funding Information

  1. This grant program is 100% federally-funded. Funding for this award will come from the SAMHSA SOR grant award to IDHS/SUPR and does not have a match requirement. This NOFO is considered a new application. No additional fees may be charged by the provider to persons who participate in these SOR-funded services.
  2. There is no maximum or minimum award to a qualified organization within the limit of available funding.
  3. Subject to appropriation, the project period will begin upon the execution of the grant agreement and will continue through September 29, 2020, contingent upon Federal funding conditions.
  4. Award amount maybe adjusted based upon funds available as well as award start date.
  5. Pre-award costs for services in anticipation of an award are not allowable.
  6. Applicants may submit only one proposal. Multiple geographic service areas and Recovery Home sites may be included in a single application however the area and site-specific information requested in this NOFO must be provided for each proposed geographic service area and Recovery Home service site. IDHS/SUPR reserves the option of selecting among a provider organization's proposed geographic service areas and service locations in the award of Recovery Home expansion funding.
  7. Subcontractor Agreement(s) and budgets must be pre-approved by IDHS/SUPR and be on file with IDHS. Subcontractors are subject to all provisions of the Agreement(s). The successful applicant agency shall retain sole responsibility for the performance of the subcontractor.
  8. The release of this NOFO does not obligate IDHS to make an award.

Letter of Intent

A letter of intent is requested to allow Division staff to estimate the potential review workload and plan the review. The letter is not required, is not binding, and does not enter into the review of a subsequent application.

The letter of intent should be received by IDHS/SUPR on or before June 10, 2019, and should include the following:

  • Number and title of this funding opportunity
  • A brief description of the proposed project
  • Name, email address and telephone number(s) of the lead agency contact

The letter of intent should be sent to DHS.GrantApp@Illinois.Gov.

The Agency, Opportunity Number and the label "LOI" (letter of intent) must be in the subject line. Specifically, the subject line must be:

* Your Organization Name, 20-444-26-2101-01, LOI

C. Eligibility Information

Eligible Applicants. This competitive funding opportunity is limited to organizations that are currently licensed (as of this NOFO's due date) by IDHS/SUPR to provide Recovery Home services:

  • a. Are in good standing with the Secretary of State.
  • b. Complete the GATA pre-qualification process.

All applicants are required to provide the requested information as outlined in this NOFO to be considered for funding. Successful proposals will serve as the basis for the applicant's program plan and budget for the SFY2020 grant period. Applicant agencies may not apply for a grant award until they have registered and pre-qualified through the Grant Accountability and Transparency Act (GATA) Grantee Portal, www.grants.illinois.gov. During pre-qualification, verifications are performed including a check of the Federal SAM.gov Exclusion List and status on the Illinois Stop Payment List. The Grantee Portal alerts the entity of "qualified" status or informs how to remediate a negative verification (e.g., inactive DUNS, not in good standing with the Secretary of State). Inclusion on the SAM.gov Exclusion List cannot be remediated.

Cost Sharing or Matching.

Not applicable.

Indirect and Direct Administrative Costs.

Reimbursement under this grant will be rate-based on the basis of delivered allowable services as defined in this NOFO.

Other:

The applicant that is awarded funds through this NOFO must demonstrate the ability to provide and maintain the personnel and technical infrastructure required to successfully fulfill the conditions of the contract.

Each applicant must have access to the internet. The IDHS website will contain information regarding the NOFO and materials necessary for submission. Questions and answers will also be posted on the Department's website as described later in this announcement. It is the responsibility of each applicant to monitor that website and comply with any instructions or requirements relating to the NOFO. All questions need to be submitted in writing through email to DHS.GrantApp@Illinois.Gov with the subject line:

* Your Organization Name, 20-444 -26-2101-01, Joseph Tracy

Agencies awarded funds through this NOFO must have system supports that meet the following minimum specifications for the purpose of utilizing the required IDHS reporting forms and the receipt/submission of electronic program and financial information:

  • Internet access, preferably high-speed
  • Scanning and Email capability
  • Microsoft Excel
  • Microsoft Word

Training and Technical Assistance:

Programs must agree to receive consultation/technical assistance from authorized representatives of the Department. This includes training on the SAMHSA-required SOR data collection and reporting expectations. The program and collaborating partners will be required to be in attendance at any site visits by IDHS/SUPR staff. Programs will be required to attend regular meetings and training as provided by IDHS or a subcontractor of IDHS.

Sectarian Issue:

Applicant organizations may not expend federal or state funds for sectarian instruction, worship, prayer, or to proselytize. If the applicant organization is a faith-based or a religious organization that offers such activities, these activities shall be voluntary for the individuals receiving services and offered separately from the program. Policies and procedures must comply with federal regulations pertaining to Charitable Choice (42 CFR Part 54) regarding service access and restrictions.

Background Checks:

Background checks are required for all program staff and volunteers who have the potential for one-on-one contact with children and youth. Funded programs will be required to have a written protocol on file requiring background checks, as well as evidence of their completion.

D. Application and Submission Information

Application materials are available in user/printer friendly format and may be found on the Illinois Department of Human Services web site at: http://www.dhs.state.il.us/page.aspx?item=101591. Paper copies may be obtained by contacting the contact person listed below.

Contact:

Joseph Tracy

Illinois Department of Human Services

Substance Use Prevention and Recovery

401 South Clinton, 2nd Floor

Chicago, IL 60607

email: Joseph.Tracy@illinois.gov 

Content and Form of Application Submission

Applicants must submit a proposal that contains the information outlined below. Each section must have a heading that corresponds to the headings in bold type listed below. Within each section, you must indicate the Section letter and number in your response, i.e., type "A-1", "A-2", etc., before your response to each narrative item. If the applicant believes that the subject has been adequately addressed in another part of the application narrative, then provide the cross-reference to the appropriate part of the narrative. The narrative portion must follow the page guidelines set for each section and must be in the order requested.

The Proposal Narrative text must be legible. Pages must be typed in black on letter-size (81/2 x 11) paper, single-spaced, using a font of Times New Roman 12, with all margins (left, right, top, bottom) at least one inch each. You may use Times New Roman 10 only for charts, tables, and footnotes. Pages must be numbered consecutively from beginning to end of the Proposal Narrative. The page limit for the Proposal Narrative is 10 pages. Any narrative information that exceeds the 10-page limit will be discarded and excluded from the review process.

Applicant organizations must provide the following information.

A. Organization Qualifications - Recovery Home Capacity (20 points).

The purpose of this section is for the applicant to provide a description of the organization's experience and qualifications generally, and specific to the provision Recovery Home services.

  1. Provide a brief description of the full array of services provided by your organization. Include numbers of persons served annually in your service programs, and the general demographics of service program participants.
  2. Describe the Recovery Home services provided by your organization, to include the site locations of these services, the number of persons served during SFY2018, and the demographic characteristics of these persons (e.g. race, gender, average age, Hispanic/Latino ethnicity, and sexual identity). Provide information regarding the number of persons with opioids as their primary substance who were served through your Recovery Home services during SFY 2018.
  3. Provide a brief description of the staff members employed at the Recovery Home including their educational background, years of experience and, role at the recovery home. Provide a summary of existing linkages with external community resources and services, particularly with organizations addressing employment, human, and health services not provided by the applicant organization. Mention any linkages that you have with MAT providers for persons with OUD.

B. Population of Focus and Statement of Need (20 points).

The purpose of this section is to identify the geographic area(s) in which the organization plans to deliver the expanded Recovery Home services and the sites at which these services will be provided. This section should also include the characteristics of the general population of the proposed geographic service area(s), and the expected characteristics of the persons who will be served through the expanded Recovery Home services. If the applicant proposes to provide expanded Recovery Home services in multiple distinct geographic areas, provide this information for each area.

  1. Identify the geographic area(s) in which you plan to deliver the proposed expanded Recovery Home services, the physical location(s) at which these services will be delivered, and the current SUPR licensure status of the physical location(s). Provide a demographic profile of the general population of this geographic area in terms of race, ethnicity, language, gender, age, rural/urban population, and socioeconomic (including insurance) status. Provide an expected demographic profile of the persons who will be served through the expanded Recovery Home services.
  2. Provide a summary of the impact of the opioid crisis among residents of the proposed geographic service area(s). Include mention of your organization's involvement in local activities and strategies in response to the opioid crisis, including your local ROSC Council if applicable.
  3. Provide evidence of the need to expand the organization's Recovery Home services in the proposed geographic service area(s), to include current utilization of IDHS/SUPR Recovery Home contract resources and waiting list data.

C. Description of Program Services (40 points).

Provide the following information regarding the proposed expanded Recovery Home services that will be delivered in the identified geographic service area(s).

  1. Provide a general description of your Recovery Home policies and how they promote recovery. Include a description of your policies regarding day time hours and the ability for residents to use the recovery home as a home base during day time hours.
  2. Describe how you will identify, recruit and retain persons in the expanded Recovery Home services for persons with OUD who are active in MAT. Include whether your staff is trained in administering Naloxone or you plan to have your staff trained and your plan to have Naloxone on premises at the recovery home.
  3. Describe any evidence-based practices that your organization uses in the delivery of Recovery Home services, state whether these evidence-based practices will be implemented as part of the expanded Recovery Home services and describe how the delivery of these practices is documented.
  4. Describe how you support clients in their recovery and the linkages you provide to self-help programs, recovery coaching, or other recovery support services.
  5. State the unduplicated number of NEW clients that you propose to admit during each twelve-month period during the course of SOR-supported services. State the total funds being requested and the estimated average cost per client during this funding period.

D. Performance Data Collection and Reporting (20 points).

To ensure accountability at all levels of service provision, IDHS/SUPR is implementing the practice of performance-based contracting with its grantee agencies. The articulation and achievement of measurable outcomes help to ensure that we are carrying out the most effective programming possible. At a minimum, applicants will be expected to collect, and report data indicators and measures as described in this NOFO. The applicant agency must address the following items in regard to performance data collection and reporting.

  1. Describe your experience with in the collection and reporting of program service and performance data. Include mention of your organization's record of submitting the DARTS patient and service data that is required as part of your IDHS/SUPR contract. Make mention of any experience that your organization has with administration of the SAMHSA/CSAT GPRA tool.
  2. Describe your organizational procedures for collection, maintenance, and reporting of Recovery Home client demographic and service data.
  3. Describe your capacity and commitment to collect and report the service and performance data specified in this Recovery Home NOFO.
  4. Describe how you have shared program information (client data and results) with community stakeholders, institutions, and community representatives for planning and evaluation purposes.

E. Budget and Budget Narrative, No page limit, Not Scored

1. The SFY2020 Recovery Home service contracts of successful applicants will be amended based upon the award amounts of their SOR-Recovery Home Expansion grants. Grantee reimbursements under this award will be rate-based. Allowable services will be billed to the IDHS/SUPR DARTS system and will be reimbursed based on standard IDHS/SUPR rates. The total reimbursement amount for SFY2020 cannot exceed the total grant award for this time period. Grantees will be expected to have an annual average cost per client of no more than $5,500, while achieving the unduplicated client admission and service utilization targets described in this NOFO. SFY2020 SOR-Recovery Home Expansion funding decisions will be based on grantee performance during the SFY2018. Subject to appropriation, the award period will begin upon the execution of the grant agreement and will continue through June 30, 2020. Continuation of funding in State Fiscal Year will be, contingent upon Federal Fiscal Year award funding and conditions ending September 29, 2020. Award amount may be adjusted based upon funds available, remaining days with the state fiscal year, as well as the provider-IDHS/SUPR award start date.

Dun and Bradstreet Universal Numbering System (DUNS) Number and System for Award Management (SAM)

Each applicant is required to:

  • Be registered in SAM before submitting the application. To establish a SAM registration, use this link www.sam.gov and/or utilize this instructional link: How To Register in SAM from the www.grants.illinois.gov Resource Links tab. Provide a valid DUNS number in its application.
  • Provide a valid DUNS number in its application.
  • Continue to maintain an active SAM registration with current information at all times in which the applicant has an active Federal, Federal pass-through or State award or an application or plan under consideration by a Federal or State awarding agency.
  • Be registered and currently in good standing with the Illinois Secretary of State as an entity doing business within the state of Illinois.

IDHS/SUPR may not make a Federal pass-through or State award to an applicant until the applicant has complied with all applicable DUNS and SAM requirements and, if an applicant has not fully complied with the requirements by the time IDHS/SUPR is ready to make the award, IDHS/SUPR may determine that the applicant is not qualified to receive the award and use that determination as a basis for making the award to another applicant.

Applications must be received no later than 12:00 p.m. (NOON) on June 17, 2019. The application container will be date and time-stamped upon receipt via email. The Department will not accept applications submitted by mail, overnight mail, diskette, or by fax machine.

Electronically submit the completed grant proposal to DHS.GrantApp@Illinois.gov Applications must be emailed.

* If you have trouble emailing the document due to the file size, please utilize the CMS File Transfer Utility located at https://filet.illinois.gov/filet/PIMupload.asp Please follow the instructions to attach your application. Remember to include the subject line above.

To be considered, proposals must be emailed by the designated date and time listed above. For your records, please keep a copy of your email submission with the date and time the application was submitted along with the email address to which it was sent. The deadline will be strictly enforced. In the event of a dispute, the applicant bears the burden of proof that the proposal was received on date and time and to the email address listed above.

Intergovernmental Review --Not Applicable

Other Submission Requirements:

  1. Proposal Container and Format Requirements: All applications must be typed on 8 1/2 x 11-inch paper using 12-point type and at 100% magnification. Tables may be used to present information with a 10-point type.
  2. The program narrative must be typed single-spaced, on one side of the page, with 1-inch margins on all sides. The program narrative has a maximum of 10 pages.
  3. The entire application, including appendices, must be sequentially page numbered (hand written page numbers are acceptable). Items included in other than the program narrative NOT included in the page limitations.
  4. Applicants must submit the proposal via an email. Submit the proposal to DHS.GrantApp@Illinois.Gov. The Department is under no obligation to review applications that do not comply with the above requirements.
  5. The Agency Opportunity Number and the program contact must be in the subject line. Specifically, the subject line must be:

Your Organization Name, 20-444 -26-2101-01, Joseph Tracy

Successful applicants will be required to submit a complete electronic version of their approved application and budget.

F. The Uniform State Grant Application, and Fixed Rate Grant Budget printed from the CSA Tracking System or Fixed Rate Grant Template (pdf) Located at: http://www.dhs.state.il.us/OneNetLibrary/27896/documents/By_Division/SUPR/Applications/SUPR-FixedRateGrantBudget.pdf  Note: Fixed Rate Grants must match the funding exactly, and must be in a whole number (No Pennies). You may have to create an additional service Called "Rounding" for 1 unit at an amount that will make your total a Whole Number. As an example, if your services total $2,099.54, you would need 1 unit of rounding for $0.46 so the total would be $2,100.00. Service, Codes, and Rates are found on page 6 of the Division of Substance Use Prevention and Recovery Contractual Policy Manual FY 2019 located at: http://www.dhs.state.il.us/OneNetLibrary/27896/documents/By_Division/OASA/2019/SUPR_Contractual_Policy_Manual_FY_2019.pdf  

G. Applicants must submit a single proposal in pdf format. All items, including attachments and appendices, must be scanned or formatted as PDF into a single file.

H. ALL Applications MUST include the following mandatory forms/attachments in the order identified below, and the files must be sent in three separate pdf files matching the sections below. Each file should be labeled to correspond with the subject line of your e-mail and then labeled with the appropriate section name:

  • Your Organization Name, 20-444-26-2101-01, Uniform State Grant Application
  • Your Organization Name, 20-444-26-2101-01, Grant Fixed Rate Budget and Budget Narrative
  • Your Organization Name, 20-444-26-2101-01, Proposal Narrative

Please use your organization's full legal name on all forms and documents. (An abbreviation in the filename and subject line is allowed as long as it is consistent throughout.)

Funding Restrictions:

  1. The grant program is subject to the cost principles found in Subpart E 2 CFR200 and audit requirements in 2 CFR 200/Subpart F.
  2. Examples of unallowable costs include, but are not limited to:
    • Bad debts
    • Contingencies or provision for unforeseen events
    • Contributions and donations
    • Entertainment, food, alcoholic beverages, gratuities
    • Cash incentives to participate in treatment/recovery support sessions
    • Housing costs
    • Fines and penalties
    • Interest and financial costs
    • Legislative and lobbying expenses
    • Real property payments or purchases
  3. Grant funds cannot be used for existing services provided by the applicant organization; the use of these funds to supplant existing resources is not allowed\
  4. The use of a federally-approved indirect cost rate for research is not allowable.

E. Application Review Information

  1. Criteria: Funding is not guaranteed. All applicants must demonstrate that they meet all requirements under this NOFO as described throughout. Applications that fail to meet the criteria described in "Eligible Applicants" as identified in Section C "Eligibility Information" will not be scored and considered for funding.
    • Review teams comprised of three individuals in IDHS serving in the Division of Alcoholism and Substance Abuse will be assigned to review applications. Applications will first be reviewed and scored individually. Scores will be sent to the application Review Coordinator to be compiled and averaged to produce the final application score.
    • Proposal Scoring: Application Narratives will be evaluated on the following criteria:
  • Organizational Qualifications - Recovery Home Capacity - 20 points
  • Population of Focus and Statement of Need -20 points
  • Description of Program Services - 40 points
  • Performance Data Collection and Reporting - 20 points
  • Budget and Budget Narrative - Not scored
  • TOTAL 100 POINTS

The application criteria to be reviewed and scored are found under each category in this announcement in Section F. Content and Form of Application Submission.

Review and Selection Process:

Proposals will be reviewed by a team consisting of qualified individuals assigned by staff from IDHS. Panel members will read and evaluate applications independently using guidelines furnished by IDHS. Scoring will be on a 100-point scale. Scoring will not be the sole award criteria. While recommendations of the review panel will be a key factor in the funding decisions, IDHS considers the findings of the review panel to be non-binding recommendations. IDHS maintains final authority over funding decisions and reserves the right to consider additional factors, such as geographical distribution of proposed service areas and patient population characteristics when making final award decisions.

  • Final award decisions will be made by the Secretary, at the recommendation of the Director of Substance Use Prevention and Recovery. IDHS reserves the right to negotiate with successful applicants to cover under-served areas that may result from this process.
  • In NO case will more than one proposal be funded for the same provider organization. IDHS may contact applicants to obtain clarification regarding any aspects of an application prior to making any awards. IDHS is not obligated to make any State award as a result of the announcement.

Merit-Based Evaluation Appeal Process

Competitive grant appeals are limited to the evaluation process. Evaluation scores may not be protested. Only the evaluation process is subject to appeal and shall be reviewed by the IDHS' Appeal Review Officer (ARO).

Submission of Appeal.

  1. Competitive grant appeals are limited to the evaluation process. Evaluation scores may not be protested. Only the evaluation process is subject to appeal and shall be reviewed by the IDHS' Appeal Review Officer (ARO).
  2. Submission of Appeal.
  3. An appeal must be submitted in writing to Director Danielle Kirby of IDHS/SUPR who will send to the ARO for consideration.
  4. An appeal must be received within 14 calendar days after the date that the grant award notice has been published.
  5. The written appeal shall include at a minimum the following:
  • i. The name and address of the appealing party.
  • ii. identification of the grant.
  • iii. A statement of reasons for the appeal.

Response to Appeal

IDHS will acknowledge receipt of an appeal within 14 calendar days from the date the appeal was received.

IDHS will respond to the appeal within 60 days or supply a written explanation to the Appealing party as to why additional time is required.

The appealing party must supply any additional information requested by IDHS within the time period set in the request.

Resolution

a. The ARO shall make a recommendation to the Agency Head or designee as expeditiously as possible after receiving all relevant, requested information.

b. In determining the appropriate recommendation, the ARO shall consider the integrity of the competitive grant process and the impact of the recommendation on the State Agency.

c. The Agency will resolve the appeal by means of written determination.

d. The determination shall include, but not be limited to:

  • i. Review of the appeal;
  • ii. Appeal determination; and
  • iii. Rationale for the determination.

F. Award Administration Information

  1. State Award Notices: Applicants recommended for funding under this NOFO following the above review and selection process will receive a "Notice of State Award Finalist." This notice will identify additional grant award requirements that must be met before a grant award can be executed. These will include one or more of the following:
    • Grantee Pre-Qualification Process
    • Financial and Administrative Risk Assessment - Internal Control Questionnaire
    • Conflict of Interest and Mandatory Disclosures
  2. A Notice of State Award (NOSA): A NOSA will be issued to the review finalists that have successfully completed all grant award requirement. Based on the NOSA, the review finalist is positioned to make an informed decision to accept the grant award. The NOSA shall include:
    • The terms and condition of the award.
    • Specific conditions assigned to the grantee based on the fiscal and administrative and programmatic risk assessments.
    • Upon acceptance of the grant award, announcement of the grant award shall be published by the awarding agency to Grants.Illinois.gov.

Response to Appeal

IDHS will acknowledge receipt of an appeal within 14 calendar days from the date the appeal was received.

IDHS will respond to the appeal within 60 days or supply a written explanation to the Appealing party as to why additional time is required.

The appealing party must supply any additional information requested by IDHS within the time period set in the request.

Resolution

  • a. The ARO shall make a recommendation to the Agency Head or designee as expeditiously as possible after receiving all relevant, requested information.
  • b. In determining the appropriate recommendation, the ARO shall consider the integrity of the competitive grant process and the impact of the recommendation on the State Agency.
  • c. The Agency will resolve the appeal by means of written determination.
  • d. The determination shall include, but not be limited to:
    • i. Review of the appeal;
    • ii. Appeal determination; and
    • iii. Rationale for the determination.

  3.  Administrative and National Policy Requirements: The agency awarded funds shall provide services as set forth in the IDHS grant agreement and shall act in accordance with all state and federal statutes and  administrative rules applicable to the provision of the services.

  • To review a sample of the FY2019 IDHS contract/grant agreement, please visit the IDHS website at Sample FY19 Uniform Grant Agreement (UGA) (pdf)
  • The agency awarded funds through this NOFO must further agree to comply with all applicable provisions of state and federal laws and regulations pertaining to nondiscrimination, sexual harassment and equal employment opportunity including, but not limited to: The Illinois Human Rights Act (775 ILCS 5/1-101 et seq.), The Public Works Employment Discrimination Act (775 ILCS 10/1 et seq.), The United States Civil Rights Act of 1964 (as amended) (42 USC 2000a-and 2000H-6), Section 504 of the Rehabilitation Act of 1973 (29 USC 794), The Americans with Disabilities Act of 1990 (42 USC 12101 et seq.), and The Age Discrimination Act (42 USC 6101 et seq.). Additional terms and conditions may apply.

G.. State Awarding Agency Contact(s)

Questions and Answers: If you have questions related to this NOFO, please send them via email to:

Joseph.Tracy@illinois.gov  with "SOR - Recovery Home Expansion NOFO" in the subject line of the email.

NOTE: The final deadline to submit any written questions regarding the Illinois SOR - Recovery Home Expansion - NOFO is June 10, 2019.

H. Other Information, if applicable

Mandatory Forms -- Required for All Agencies

  1. GA-20-444-26-2101-01 (pdf) is available at Fixed Rate Grant Budget printed from the CSA Tracking System or Fixed Rate Grant Template (pdf) Located at: http://www.dhs.state.il.us/OneNetLibrary/27896/documents/By_Division/SUPR/Applications/SUPR-FixedRateGrantBudget.pdf Note: Fixed Rate Grants must match the funding exactly, and must be in a whole number (No Pennies). You may have to create an additional service Called "Rounding" for 1 unit at an amount that will make your total a Whole Number. As an example, if your services total $2,099.54, you would need 1 unit of rounding for $0.46 so the total would be $2,100.00

Important dates for this NOFO

What? When? Who?/Where? Subject line
Letter of Intent June 10th 2019 DHS.GrantApp@Illinois.gov 

Your Organization Name,

20-444-2101-01, Joseph Tracy

Questions June 10th, 2019 Joseph.tracy@illinois.gov

Your Organization Name,

20-444-26-2101-01, Joseph Tracy

Proposals June 17, 2019 12:00 PM NOON

Your Organization Name,

20-444-26-2101-01, Joseph Tracy