Summary Information

1. Awarding Agency Name: Human Services
2. Agency Contact:

Labraya Harris-Illinois Department of Human Services-Bureau of Early Childhood Development

Labraya.b.harris@illinois.gov  

Telephone number (312)793-2745

3. Announcement Type: Initial announcement
4. Type of Assistance Instrument: Grant
5. Funding Opportunity Number: 20-444-80-0660-01
6. Funding Opportunity Title: Healthy Families Illinois
7. CSFA Number: 444-80-0660
8. CSFA Popular Name: HFI
9. CFDA Number(s): Not Applicable
10. Anticipated Number of Awards: 40
11. Estimated Total Program Funding: $10,040,000
12. Award Range $80,000 - $600,000
13. Source of Funding:
State
14. Cost Sharing or Matching Requirement: No
15. Indirect Costs Allowed Yes
Restrictions on Indirect Costs

Yes 

If yes, provide the citation governing the restriction:

Funding allocated under this grant is to provide direct services to new and expectant families with identified risk factors for child maltreatment. It is expected that administrative cost (direct and indirect) will not exceed 10% of the total program cost.

16. Posted Date: April 9, 2019
17.Application Range: April 9, 2019-May 9, 2019 End Time: 5:00pm
18. Technical Assistance Session: Session Offered: No

NOFO Supplemental

(Agency-specific Content for the Notice of Funding Opportunity)

A. Program Description

Healthy Families Illinois adheres to the mission of the national program Healthy Families America (HFA). The mission of the program is to promote child well-being and prevent the abuse and neglect of children through home visiting services. The HFA model uses a strengths-based approach, which promotes parent-child bonding and positive interactions, educates parents about child health and development, helps parents to access community resources, and uses family and community supports to assist parents in addressing problems such as substance abuse or mental health issues.

Healthy Families Illinois programs are funded to provide intensive home-visitation services to new and expectant families, with identified risk factors for child maltreatment and whose income is less than or equal to 185% of the Federal Poverty Level. Providers must recruit parents prenatally or within two weeks of birth and provide ongoing home visits lasting at least sixty minutes. During each home visit, programs provide strength-based comprehensive services that reduce the parents risk for child maltreatment by enhancing parenting skills, encouraging healthy growth and development, and improving family functioning. Implement services according to the national standards established by Healthy Families America.

Performance Measures (as defined in 2 CFR 200.76) is a target level of performance expressed as a tangible, measurable objective, against which actual achievement can be compared, including a goal expressed as a quantitative standard, value, or rate. The Healthy Families Illinois performance measures are:

Caseloads

Maintain 85% of the agency caseload capacity. (Caseload capacity is determined by multiplying the full-time equivalency of Family Support Workers by the maximum caseload weight.)

Home Visits

  • 98% of participants receive their first home visit before the baby is three months of age.
  • 75% of participants must receive at least 75% of the home visits expected for their assigned home visitation level.

Health - Well-Child Visits

  • 98% of enrolled children, had two well-child visits during the first year of life, by age twelve months.
  • 97% of enrolled children, had one well-child visit during the second year of life, by age twenty-four months.
  • 90% of enrolled children, age thirty-six months, had one well-child visit during the third year of life.

Immunizations

  • 96% of enrolled children will have completed the 3-2-2 immunization series by age twelve months.
  • 90% of enrolled children will have completed the 4-3-3-1 immunizations by age twenty-four months.

Developmental Delay Screening

  • 95% of enrolled children will have two documented screenings for developmental delay during the first year of life.
  • 95% of enrolled children have one documented screening for developmental delay during the second year of life.
  • 96% of enrolled children will have one documented screening for developmental delay during the third year of life.

Breastfeeding

  • 60% of mothers who were on home visiting level HFI 1P and gave birth during the previous quarter breastfed their child at least once.

2. Performance Standards

  • Maintain caseload capacity. Entered into Cornerstone or IDHS selected database. Reported Quarterly.
    • STANDARD: 85% caseload capacity
  • Initial home visit before baby is three months of age. Entered into Cornerstone or IDHS selected database. Reported Quarterly.
    • STANDARD: 98% first home visit before baby is 3 months of age
  • Percentage of participants who receive 75% of expected home visits. Entered into Cornerstone or IDHS selected database. Reported Quarterly.
    • STANDARD: 75% of participants receive 75% of home visits
  • Percentage of children who receive two well-child visits within the first year of life. Entered into Cornerstone or IDHS selected database. Reported Quarterly.
    • STANDARD: 98% of children age 12 months receives two well-child visits within first year of life
  • Percentage of children who receive one well-child visit in the second year of life. Entered into Cornerstone or IDHS selected database. Reported Quarterly.
    • STANDARD: 97% of children age 24 months receives one well-child visit within the second year of life
  • Percentage of children who receive one well-child visit in third year of life. Entered into Cornerstone or IDHS selected database. Reported Quarterly.
    • STANDARD: 90% of children age 36 months receives one well-child visit in the third year of life
  • Percentage of children age 12 months who have completed the 3-2-2 immunization series. Entered into Cornerstone or IDHS selected database. Reported Quarterly.
    • STANDARD: 96% of children age 12 months, who have completed 3-2-2 immunization series by twelve months of age
  • Percentage of children age two years, who have completed the 4-3-3-1 immunization series. Entered into Cornerstone or IDHS selected database. Reported Quarterly.
    • STANDARD: 90% of children age twenty-four months will have completed the 4-3-3-1 immunization series
  • Percentage of children age twelve months who have been screened twice for developmental delays. Entered into Cornerstone or IDHS selected database. Reported Quarterly.
    • STANDARD: 95% of children age twelve months who have been screened twice for developmental delay
  • Percentage of children age twenty-four months who have been screened once for developmental delay. Entered into Cornerstone or IDHS selected database. Reported Quarterly.
    • STANDARD: 95% of children age twenty-four months have been screened once, during their second year, for developmental delay
  • Percentage of children age thirty-six months who have been screened once, during their third year, for developmental delay. Entered into Cornerstone or IDHS selected database. Reported Quarterly.
    • STANDARD: 96% of children age thirty-six months have been screened once, during their third year, for developmental delay
  • Percentage of mothers, enrolled prenatally, who initiate breastfeeding. Entered into Cornerstone or IDHS selected database. Reported Quarterly.
    • STANDARD: 60% of mothers enrolled during pregnancy, initiate breast feeding

B. Funding Information

This award is supported by State of Illinois General Revenue Funding. This Notice of Funding Opportunity is considered an application for grant funding.

In FY 2020 the Department of Human Services anticipates the availability of approximately $10,040,000 in General Revenue funds for the Healthy Families Illinois Program. The Department anticipates funding (40) applicants statewide to provide home-visiting services utilizing the Healthy Families America (HFA) model. Award amounts will range in size from $80,000 to $600,000, depending on the number of children and families served. Funding per child/slot will range from $3,000-$5,000 depending on model and enhancements the program offers.

The grant period will begin no sooner than July 1, 2019 and will continue through June 30, 2020.

The legal agreement between IDHS and the successful applicants will be in the form and format prescribed by IDHS. The standard DHS Community Service Agreement (CSA) will be used as the grant agreement. If selected for funding, the applicant will be provided a DHS Community Service Agreement for their signature and return. Applicants must review the sample CSA and ensure that they meet all requirements contained in the CSA. Applicants must note any exceptions contained in the CSA. All exceptions must be agreed to by DHS before awarding any grants and execution of the CSA.

The release of this NOFO does not obligate the Illinois Department of Human Services to make an award. Work cannot begin until a contract is fully executed by the Department.

C. Eligibility Information

1. Eligible Applicants

Eligible applicants include private, not-for-profit community-based organizations that are incorporated and have been granted 501(c) (3) status; public community-based organizations, including units of local government, and private, for-profit community-based organizations.

Applicant must demonstrate the ability to serve families (including teen parents) with young children through home visiting utilizing the HFA model (docx).

Applicant must demonstrate that they have agreements with community partners that will enable the program to enroll participants prenatally, or, shortly after the birth of the baby.

Applicant must demonstrate an ability to strengthen and sustain service links to close gaps between the family support, early childhood education, and child care community services provided to families in cases where families receive services from different providers.

Applicant must demonstrate capacity to develop and maintain active collaborations with other organizations serving parents and their young children, including but not limited to: childcare providers; primary health care; local health departments; Family Case Management (FCM); Women, Infants, and Children (WIC); hospitals; maternal and child health services; Temporary Assistance to Needy Families (TANF); Teen Parent Services; early intervention services; and local schools.

Applicant must agree to comply fully with IDHS requirements for service tracking and data collection, including use of the data collection system as identified by the State for the Healthy Families Illinois program.

Applicant agencies may not be eligible for a grant award until they have pre-qualified through the Grant Accountability and Transparency Act (GATA) Grantee Portal, http://www.grants.illinois.gov/. During pre-qualification, Dun and Bradstreet verifications are performed including a check of Debarred and Suspended status and good standing with the Illinois Secretary of State. The pre-qualification process also includes a financial and administrative risk assessment utilizing an Internal Controls Questionnaire. If applicable, the agency will be notified that it is ineligible for award as a result of the Dun and Bradstreet verification. The entity will be informed of corrective action needed to become eligible for an award.

Service Area(s)

This Notice of Funding Opportunity is for the provision of home-visiting services to low-income families who reside in Illinois. Communities eligible to apply for this grant are: 1) Adams, 2) Bond, 3) Clay, 4) Cook, 5) Dekalb, 6) DuPage, 7) Fayette, 8) Iroquois, 9) Jackson, 10) Kane, 11) Lake, 12) Livingston, 13) Macon, 14) Macoupin, 15) Madison, 16) McLean, 17) Rock Island, 18) Sangamon, 19) Stephenson, Whiteside,  20) Will, 21) Champaign, 22) Vermilion, 23) Dewitt and Piatt, 24) Woodford and 25) Carroll, Ogle and Lee.

Within the City of Chicago, applicants may serve a combined area that may include all or part of the Chicago community areas: Austin, Avondale, Belmont-Cragin, Douglas, Eastside, Englewood, Grand Boulevard, Hermosa, Humboldt Park, Irving Park, Kenwood, Logan Square, Oakland, North Lawndale, Rogers Park, Roseland, South Chicago, South Lawndale, Washington Park, West Rogers Park.

1. Mandatory Requirements

Provider agencies must obtain and maintain affiliation and/or accreditation with Healthy Families America. Information regarding HFA affiliation and accreditation is included in the 2018 - 2021 HFA Best Practice Standards (pdf) (docx)

All provider agencies must:

  • Submit the Uniform Application for State Grant Assistance.
  • Recruit, hire, and retain home visitors who mirror the cultural, ethnic, and linguistic characteristics of the families served.
  • Assure that home visitors receive program specific training within 180 days of hire and ancillary training according to the standards specified in the Healthy Families America self-assessment tool.
  • Maintain written local policies and procedures that are consistent with the program standards set by Healthy Families America.
  • Identify the characteristics of the population targeted for services including, at a minimum, geographic area, age, race, ethnicity, language, and income.
  • The Eligibility Tool or Family Stress Checklist must be used to identify potential participant's risk for child abuse and or neglect.
  • Maintain a caseload weight consistent with HFA Standard 8-1.A.
  • Screen participants for eligibility prenatally or within two weeks of birth. Track trends related to the target population and adjust program plans to assure that the most at risk families are targeted for services.
  • Provide services that are culturally relevant to the population served. Cultural relevance includes, at a minimum, age, race, ethnicity, and language.
  • Establish criteria for the increase/decrease in the intensity of home visiting services that are based upon the parent's achievement of specified goals and objectives.
  • Establish criteria for termination of home visiting services that are consistent with HFA standards.
  • Assure each family receives 75% or more of the expected home visits.
  • Maintain documentation of supervision, team meetings, field observations, training, and other staff development.
  • Maintain documentation of the training received by each direct service staff and supervisor.
  • Establish benchmarks for annual acceptance and retention rates. Implement a plan for quality assurance that includes client and employee satisfaction surveys.
  • Establish and maintain a community advisory group that meets at least annually to assure services remain relevant to the needs of the community.
  • Assure compliance with the Health Insurance Portability and Accountability Act of 1996 (HIPAA).
  • Conduct developmental delay screening on children ages 0 through 3, utilizing a research-based tool.
  • Complete screens at the intervals required by the program model.
  • Providers will assist participating families to connect with medical providers and ancillary services such as mental health services and the Women, Infant, and Children (WIC) program.
  • Parent Survey must be used to identify potential participant's risk for child abuse and/or neglect.

Agencies awarded funds through this NOFO must have a computer that meets the following minimum specifications for the purpose of utilizing the required DHS Cornerstone or IDHS selected database/eCornerstone or IDHS selected database web-based reporting system and the receipt/submission of electronic program and fiscal information:

  • Internet access, preferably high-speed
  • Email capability
  • Microsoft Excel
  • Microsoft Word

3. Cost Sharing or Matching

Cost sharing is not a requirement of this application.

4. State and Federal Laws and Regulations

The agency awarded funds through this NOFO must agree to comply with all applicable provisions of state and federal laws and regulations pertaining to nondiscrimination, sexual harassment and equal employment opportunity including, but not limited to: The Illinois Human Rights Act (775 ILCS 5/1- 101 et seq.), The Public Works Employment Discrimination Act (775 ILCS 10/1 et seq.), The United States Civil Rights Act of 1964 (as amended) (42 USC 2000a-and 2000H-6), Section 504 of the Rehabilitation Act of 1973 (29 USC 794), The Americans with Disabilities Act of 1990 (42 USC 12101 et seq.), and The Age Discrimination Act (42 USC 6101 et seq.).

5. Match Requirements

There are no match requirements for this program.

6. Indirect Cost Rate

In order to charge indirect costs to this grant, the applicant organization must have an annually negotiated indirect cost rate agreement (NICRA). There are three types of NICRAs: a) Federally Negotiated Rate. Organizations that receive direct federal funding may have an indirect cost rate that was negotiated with the Federal Cognizant Agency. Illinois will accept the federally negotiated rate. The organization must provide a copy of the federally NICRA. b) State Negotiated Rate. The organization must negotiate an indirect cost rate with the State of Illinois if they do not have Federally Negotiated Rate or elect to use the de minimis rate. The indirect cost rate proposal must be submitted to the State of Illinois within 90 days of the notice of award. c) De Minimis Rate. An organization that has never received a Federally Negotiated Rate may elect a de minimis rate of 10% of modified total direct cost (MTDC). Once established, the de minimis rate may be used indefinitely. The State of Illinois must verify the calculation of the MTDC annually in order to accept the de minimis rate.

7. Additional Applicant Requirements

Hiring and Employment Policy: It is the policy of the Department to encourage cultural diversity in the work environment and to promote employment opportunities through its programs. The Department philosophy is that the program workforce should appropriately reflect the populations to be served, with special attention given to hiring individuals indigenous to those communities. Consistent with Department policy, whenever a position becomes available, funded agencies and programs are encouraged to consider SNAP and TANF clients for employment, contingent upon their qualifications in the areas of education and work experience.

Accordingly, priority points will be awarded to agencies whose applications include plans to coordinate with the local DHS Family and Community Resource Center(s) to advertise job vacancies and hire TANF and SNAP clients.

D. Application and Submission Information

1. Address to Request Application Package

Application materials are provided throughout this announcement. They may also be found on the Illinois Department of Human Services web site: http://www.dhs.state.il.us  Please click on "For Providers" and then on "NOFO." Additional copies may be obtained by contacting the contact person listed below. Select Appendices will be available in MS Word or MS Excel format. Each applicant must have access to the internet. The Department's web site will contain information regarding the NOFO and materials necessary for submission. Questions and answers will also be posted on the Department's website. It is the responsibility of each applicant to monitor that web site and comply with any instructions or requirements relating to the NOFO.

Contact Person:

Labraya Harris, Bureau Chief

Bureau of Early Childhood Development

Illinois Department of Human Services

401 South Clinton

Chicago, Illinois 60607

labraya.b.harris@illinois.gov

Phone - 312.793.2745

2. Content and Form of Application Submission.

Applicants must submit a plan that contains the information as outlined in the Healthy Families Illinois Program Plan. Applications must be submitted on the HFI Program Plan document (Located under Mandatory Forms). The program plan must be detailed, including an Executive Summary; Agency Qualifications/Organizational Capacity; Description of Services; and Community Partners.

A. Executive Summary (2 pages maximum) - The executive summary will serve as a stand-alone document for the successful applicant that will be shared with various state-level stakeholders and others requesting a brief overview of the funded project. Therefore, applicants should be concise and direct in their description and provide an overview of the services proposed with these funds and the outcomes that will be achieved. The description should provide a clear understanding of how these services will be delivered, the process and how the services will be individualized. Describe services to be provided, need for the services, areas to be served, capacity to provide services and the projected numbers to be served within each program component.

B. Agency Qualifications/Organizational Capacity (4 pages maximum) - The purpose of this section is for the applicant to present an accurate picture of the agency's capacity, qualifications and ability to successfully implement the proposed program described in this Funding Notice. Information in this section should include, but not necessarily be limited to, the following:

1. Agency History - Convincing evidence that the applicant agency is capable of carrying out the proposed program. This should include organization's experience and expertise in the areas of early childhood development and providing services for parents, the fit between the proposed program and the agency mission, the agency's knowledge of and standing in the community to be served. Describe the organization's experience operating similar programs. Specifically, mention any experience the organization has operating home visiting programs, any experience the organization has operating programs that target children from birth to age three, and any experience working with at-risk parents. Must include status of Healthy Families America Accreditation/Affiliation.

2. Leadership - List your agency's current Executive Director, Fiscal Officer, and HFI Program Director, along with their highest appropriate credential.

3. Staffing Structure - Describe your organizational chart and management system in narrative format, including how and by whom the HFI home-visiting program will be managed. Outline the management and staffing structure, including any proposed consultants, describe areas of responsibility and lines of communication, and ensure the description aligns with the organizational chart submitted as Attachment B.

4. Governance - Describe your agency's governance structure, including the role the governing body will play in the decision-making process (if applicable) and how they receive key program information to inform their ongoing responsibilities. Include a list of the agency's Board of Directors or Governing Body, identifying the chair-person and/or other key positions. This should be submitted as Attachment C.

5. Partners/Sites - If your agency operates multiple sites or plans to partner with other agencies to implement the HFI home-visiting program, please list the names/addresses of partners and sites including the Site Manager/ED/CEO. Include the numbers of years you have been partnering with them and explain the role they will play in the program.

C. Description of Services (8 pages maximum) - The purpose of this section is to provide a comprehensive description of the home visiting services to be delivered, including but not limited to geographic area, target population, program components and evaluation.

1. Geographic Area Served - List the county and/or Chicago Community Area complete with all related zip codes for the agency's proposed service and recruitment area. If there are particular boundaries within the geographic area of choice, these must be explicitly spelled out in the application. Applicants must serve a one or a combination of the geographic areas listed under Service Areas.

2. Target Population/Community Need - Identify the target population the program intends to serve. Families to be served under this grant must be low-income (under 185% of federal poverty guidelines). Additional risk factors such as maternal age, marital status, education status, history of involvement with DCFS, language proficiency, etc., should be considered. Applicants should demonstrate that there is sufficient unmet need within the specific population they propose to serve to keep their proposed program fully enrolled. Keep in mind that, even with the best of referral infrastructures, programs will not be able to screen all who are in the target population, not all of those screened will be eligible, and not all who are eligible will want services. Therefore, it is important that the number of births in the target population is at least double the number of participants the program proposes to serve. Make sure to address the following bullet points in this section of the proposal.

a) Provide a definition of your target population, including name of geographic area served and zip codes included, as well as any other variables that might define your target population (e.g. only first-time mothers, only Spanish-speaking families, teen parents, etc.).

b) Provide a rationale for targeting services to this population. Demonstrate that the need for services among this population exceeds the current home visiting capacity in the community. Include availability of other home visiting, child development, child care centers, family child care programs that serve eligible children, and the approximate number of eligible children served through these. Describe how, in establishing the target population, the program will minimize the overlap with other agencies offering similar services to avoid duplication of services.

c) Provide justification of proposed number of children/families served. Include an estimate of the annual number of births within your target population.

3. Service Delivery - Home visiting aimed at strengthening the parent-child relationship, supporting the parent's ability to nurture the child's development, and helping parents move toward self-sufficiency is the core service to be provided. While the proposal need not address each and every best practice standard /benchmark, it should provide a thorough enough description of the services to be offered and the theory of change undergirding the services, to demonstrate that services to be offered are logically linked to the desired program outcomes. Applicants should address the following:

a) Describe the planned intensity of home visiting services and the plan for increasing or decreasing intensity over time depending on the needs of the family. HFI programs must offer home visits in accordance with model expectations included in the 2018 - 2021 HFA Best Practice Standards (pdf) . Describe the typical content and duration of a home visit. Home visits need to be of sufficient duration to adequately address various required content areas and allow for meaningful conversations with the family. This means that home visits will generally last between 60 and 90 minutes.

b) Describe the program's approach to individualizing services to the needs of participants and utilizing individual family support plans to guide services.

c) Describe the content of home visits in sufficient detail to articulate how program will ensure that the three general foci listed below receive adequate attention.

i. Child development: Activities and materials designed to enhance the parent's understanding of child development should be a regular part of home visits. Home visitors should work with parents to anticipate and understand the child's development and the parent's critical role in scaffolding that development. List the tool the program currently uses for developmental screening.

ii. Parent-child interaction: Home visits should include time for parent-child activities and programs should train home visitors in observation of parent-child interactions. Home visitors should focus interventions on supporting the parent as the child's most important teacher.

iii. Parent's development: Helping parents move toward self-sufficiency should be a focus of the program. For teen parents, preventing subsequent pregnancies and finishing high school are two important specific outcomes that the program needs to address within this broader category.

d) Describe the length of time over which the program will offer services to participants. Describe how the program will link families to other resources and what other community resources the program currently refers participants to on a routine basis.

e) Describe the efforts that the program will make to involve fathers.

f) Describe how home visiting services will be evaluated, including process for participant feedback, via program surveys or other methods.

g) Complete Table C1: HFI Program Staff, provide the name (indicate proposed positions as "Vacant"; % of time with HFI and %of time spent in each activity. Intended date by which appropriate training(s) will be completed

4. Program Enhancements

a) Provide a description of any/all proposed program enhancements including but not limited to parental support activities, other than home visits, that will be provided by HFI staff (e.g. Parent Support groups); Doula services; infant mental health services; etc.

b) For HFI programs that were funded during the FY 19 program year, please include the last date that your HFI policy/procedure manual was reviewed for accuracy; your program average child enrollment rate for FY 19, quarters 1 -3, based on funded caseload capacity; and a description of any changes in curricula implemented during FY 19. Please provide further explanation if your program did not maintain 85% of the agency caseload capacity.

D. Community Partners (2 pages maximum) - The purpose of this section is for the applicant to demonstrate that a network of community partners has been established that will support the agency in maintaining 85% of the agency caseload capacity (caseload capacity is determined by multiplying the full-time equivalency of Family Support Workers by the maximum caseload weight); connect children and families to critical resources; and recruit, hire, and retain staff.

  1. Recruitment Linkage Agreements - Applicant must demonstrate that they have formal linkage agreements with community partners that will enable the program to enroll participants prenatally, or shortly after the birth of the baby. If no such agreements exist, applicant must demonstrate the agency's plan for establishing these agreements. Complete Table D1: Recruitment Linkage Agreements.
  2. Community Partners - Please provide a description of any formal or informal linkage agreements that describe your active collaborations with other organizations serving parents and their young children, including but not limited to: childcare providers; primary health care; local health departments; Family Case Management (FCM); Women, Infants, and Children (WIC); hospitals; maternal and child health services; Temporary Assistance to Needy Families (TANF); Teen Parent Services; early intervention services; and local schools. Complete Table D2: List of Community Partners.
  3. Recruitment of Staff - Describe any partnerships you have that will allow you to recruit, hire, and retain home visitors who mirror the cultural, ethnic, and linguistic characteristics of the families served. Up to an additional 5 points will be awarded to agencies whose applications include plans to coordinate with the local DHS Family and Community Resource Center(s) to advertise job vacancies and hire TANF and SNAP clients.

Budget and Budget Narrative

Provide a detailed Budget and Budget Narrative in which you clearly describe how the specified resources and personnel have been allocated for the tasks and activities described in your program plan. The Budget and Budget narratives should be prepared to reflect a 12- month budget period (July 1, 2019 - June 30, 2020).

The budget template and instructions (pdf) can be used as a tool to assist in determining expenses; however, the final budget must be completed in CSA Budget/Tracking System and Registration Information database. The pdf budget or paper copy will not be accepted.

If you need assistance on how to create a budget in the CSA, we have provided a link to the IDHS Training Manual for use of the GATA Budget Templates in the CSA Tracking System.

3. Dun and Bradstreet Universal Numbering System (DUNS) Number and System for Award Management (SAM).

Each applicant is required to:

  • Be registered in SAM before submitting the application. The following link provides a connection for SAM registration: https://www.sam.gov/SAM/  
  • Provide a valid DUNS number in its application; and
  • Continue to maintain an active SAM registration with current information at all times in which the applicant has an active Federal, Federal pass-through or State award or an application or plan under consideration by a Federal or State awarding agency.

DHS may not make a Federal pass-through or State award to an applicant until the applicant has complied with all applicable DUNS and SAM requirements and, if an applicant has not fully complied with the requirements by the time DHS is ready to make the award, DHS may determine that the applicant is not qualified to receive the award and use that determination as a basis for making the award to another applicant.

4. Submission Dates and Times.

All applications must be received by May 9, 2019 at 5:00 p.m.

Providers will submit Grant Applications electronically via an Email account labraya.b.harris@illinois.gov.

The subject line of the email MUST state: "20-444-80-0660 Labraya Harris - HFI NOFO.

To be considered, applicant proposals must be submitted via email. For your records, please keep a copy of your submission with the date and time the application was submitted along with the email address to which it was sent. The deadline will be strictly enforced. Do not forget the subject line above.

Funding Restrictions

DHS will not reimburse for unallowable costs. These may include, but are not limited to:

  • Bad Debt
  • Fines and penalties
  • Contributions and donations
  • Interest and financial costs
  • Legislative and lobbying expenses
  • Real Property payments or purchases
  • DHS will also not reimburse for pre-application cost.

5. Mandatory Forms

All Applications must include:

Attachment A - Uniform Application for State Grant-0660 (pdf)

Attachment B -HFI Program Plan FY20 (docx)

Attachment C - Organizational Chart

Attachment D - Board of Directors List

Submitted separately from application:

  1. Budget/Budget Narrative: CSA Budget/Tracking System and Registration Information database
  2. GATA Pre-registration
  3. Programmatic Risk Assessment

6. Agency Qualifications

Indicate and describe in detail if the applicant entity has a current policy and practice of coordinating with local DHS Family and Community Resource Center(s) to advertise job vacancies and hire TANF and SNAP clients. If known, please indicate the number of TANF and SNAP clients that have been hired in recent years. If this is not current policy or practice, and the applicant intends to seek priority points in this area, please describe the detailed plans of the applicant to develop and implement such a policy in the future.

E. Application Review Information

1. Criteria

Funding for the period of January 01, 2019 through June 30, 2020 is not guaranteed. All applicants must continue to demonstrate that they meet all requirements under this NOFO described throughout.

Applications that fail to meet the criteria described in the "Eligible Applicants" and the "Mandatory Requirements of the Applicant" will not be scored and considered for funding.

Local office coordination - up to an additional 5 points will be awarded to agencies whose applications include plans to coordinate with the local DHS Family and Community Resource Center(s) to advertise job vacancies and hire TANF and SNAP clients.

The Department will follow the Merit-based review process established by the Governor's Office of Management and Budget.

Proposal Scoring Rubric Maximum Points Awarded
Executive Summary 5 points
Agency Qualifications/Organizational Capacity 30 points
Description of Services 45 points
Community Partners 15 points
Budget Narrative 5 points
Total Points 100 points
Bonus Points  Maximum Points Awarded
Local Office Coordination 5 points
Total Bonus Points 5 points

Appeal Process:

  1. Only the Merit Based Review Process is subject to appeal.
  2. The Agency Head or designee may appoint one or more Appeal Review Officers (ARO) to consider the grant-related appeals and make a recommendation to the Agency Head or designee for resolution.

An appeal must be submitted in writing and received within 14 calendar days of the non-award notice and must include the name and address of the appealing party, identification of the grant, and a statement of reasons for the appeal. The Department will provide an acknowledgement within 14 calendar days of receipt of the appeal and a response within 60 calendar days or supply a written explanation to the appealing party as to why additional time is required.

Labraya Harris, Bureau Chief

Bureau of Early Childhood Development

Illinois Department of Human Services

401 South Clinton

Chicago, Illinois 60607

labraya.b.harris@illinois.gov

Phone - 312.793.2745

F. Award Administration Information

1. State award Notices

A Notice of State Award (NOSA) will be issued to the review finalists that have successfully completed all grant award requirement. Based on the NOSA, the review finalist is positioned to make an informed decision to accept the grant award. The NOSA shall include:

  • The terms and condition of the award.
  • Specific conditions assigned to the grantee based on the fiscal and administrative and/or programmatic risk assessments.

Upon acceptance of the grant award, announcement of the grant award shall be published by the awarding agency to: http://www.grants.illinois.gov/

The NOSA must be signed by the grants officer (or equivalent). This signature effectively accepts the state award and all conditions set forth within the notice. This signed NOSA is the authorizing document. The Agency-signed NOSA must be remitted to the Department as instructed in the notice.

2.Administrative and National Policy Requirements.

The agency awarded funds shall provide services as set forth in the DHS grant agreement and shall act in accordance with all state and federal statutes and administrative rules applicable to the provision of the services.

To review a sample of the FY2020 IDHS contract/grant agreement, please visit the DHS Website at http://www.dhs.state.il.us/page.aspx?item=29741 . The agency awarded funds through this Funding Notice must further agree to comply with all applicable provisions of state and federal laws and regulations pertaining to nondiscrimination, sexual harassment and equal employment opportunity including, but not limited to: The Illinois Human Rights Act (775 ILCS 5/1-101 et seq.), The Public Works Employment Discrimination Act (775 ILCS 10/1 et seq.), The United States Civil Rights Act of 1964 (as amended) (42 USC 2000a-and 2000H-6), Section 504 of the Rehabilitation Act of 1973 (29 USC 794), The Americans with Disabilities Act of 1990 (42 USC 12101 et seq.), and The Age Discrimination Act (42 USC 6101 et seq.). Additional terms and conditions may apply.

3. Reporting

The provider will submit monthly expenditure report forms in the format prescribed by the Department.

A. Quarterly reports - reports shall be submitted on a quarterly bases no later than 15 days following the end of each quarter.

B. Expenditure reports - monthly expenditure reports are due no later than 15 days after the end of each month.

C. Program data reporting - the Healthy Families Illinois provider shall enter all data into the Cornerstone or IDHS selected database/eCornerstone or IDHS selected database MIS system as appropriate.

Additional data may be collected as directed by the Department and in a format prescribed by the Department.

G. State Awarding Agency Contact(s)

Questions and Answers:

If you have questions relating to this NOFO, please send them via email to:

labraya.b.harris@illinois.gov  with "HFI NOFO - Labraya Harris" in the subject line of the email.

Questions with their respective answers will be posted on the IDHS website at http://www.dhs.state.il.us/page.aspx?item=114157 . This section will be updated periodically as new questions are received, so applicants are encouraged to check it frequently. Only written answers posted on the website will be considered valid and official.

H. Other Information, if applicable

Not applicable to this Notice of State Award

Mandatory Forms -- Required for All Agencies

1. All Applications must include:

Attachment A-Uniform Application for State Grant Assistance (pdf)

Attachment B -HFI Program Plan FY20 (docx)

Attachment C - Organizational Chart

Attachment D - Board of Directors List

Submitted separately from application:

  1. Budget/Budget Narrative: CSA Budget/Tracking System and Registration Information database
  2. GATA Pre-registration
  3. Programmatic Risk Assessment