20-444-80-0707-01 Supplemental Nutrition Assistance Program-Job Placement (With Retention)

Helping Families. Supporting Communities. Empowering Individuals.

Summary Information

1. Awarding Agency Name: Illinois Department of Human Services
2. Agency Contact:

Jataun J. Rollins

DHS.ETBILLING@illinois.gov

312-793-7839

3. Announcement Type: Initial announcement
4. Type of Assistance Instrument: Grant
5. Funding Opportunity Number: 20-444-80-0707-01
6. Funding Opportunity Title: SNAP Employment & Training Program - Job Placement with Retention Program
7. CSFA Number: 444-80-0707
8. CSFA Popular Name: SNAP Job Placement Program
9. CFDA Number(s): 10.561
10. Anticipated Number of Awards: Up to 12
11. Estimated Total Program Funding: $5,047,887
12. Award Range $25,900-$410,418
13. Source of Funding: Federal or Federal pass-through
14. Cost Sharing or Matching Requirement: No
15. Indirect Costs Allowed Yes
Restrictions on Indirect Costs No
16. Posted Date: April 11, 2019
17.Application Range: April 11, 2019-May 11, 2019 (by 12pm)
18. Technical Assistance Session:

Session Offered: Yes

Session Mandatory: Yes

April 12, 2019 at 10:00 am

RSVP to DHS.ETBILLING@illinois.gov

with subject line 0707 Technical Assistance

NOFO Supplemental

(Agency-specific Content for the Notice of Funding Opportunity)

A. Program Description

The Supplemental Nutrition Assistance Program Employment & Training (SNAP E&T) Program is a self-support program to help customers acquire work skills and find employment. The program also helps customers with work-related expenses for the first 30 days of a job.

Participation in SNAP E&T enables customers to gain work skills and experience, meet the federal work requirement and become self-sufficient. Some customers are hard to serve individuals with limited work histories and experience. Some may need additional education and training to find and keep a job or have other barriers to employment.

Customers will participate in specific programs based upon their individual assessments, identified strengths, desired career path and areas in need of development. All customers who participate in the SNAP E&T program must be assigned to the required number of participation hours, based upon the SNAP allotment and/or the component activity into which they are placed.

Grantees must engage customers for 80 hours per month in one or a combination of activities for which they do not receive cash assistance. Approved activities include:

  • Basic Education
  • Vocational Training
  • Work Experience
  • Supervised Job Search and Job Readiness
  • Education Directly related to employment
  • High School Equivalency/GED

The customer will continue to participate in these activities until unsubsidized employment is obtained, or until it is determined that participation is no longer an appropriate activity for the customer as decided ultimately by the local Family and Community Resource Center (FCRC).

Deliverables

The Grantee will be expected to serve and engage a specific number of customers in countable SNAP activities each month during the period of July 1 through June 30.

The Grantee is expected to ensure:

  • Each customer is engaged for a minimum of 20 hours per week in activities which include:

a. Basic Education

b. Vocational Training

c. Work Experience

d. Supervised Job Search and Job Readiness

e. Education Directly related to employment

f. High School Equivalency/GED

  • Customers enrolled are engaged in countable activities and complete their assigned hours weekly. (See Program Manual for a detailed description of these activities and their restrictions).
  • The actual hours completed by each customer are to be recorded & tracked for data entry in a uniform, prescribed measure defined by the Department.
  • Attendance and Activity are submitted weekly and timely for each customer served in their program. These reports are due each Tuesday to report the activity and attendance of customers for the preceding week.
  • Regular, structured weekly follow-up is to be provided with employed customers to enhance employment retention and mitigate barriers to .
  • Job coaching and counseling are provided to customers earning retention.
  • Follow-up with employers to address issues and act as a liaison for problems with customers earning retention.
  • That subcontractors and entities that hold work agreements are familiar with the policies and processes of the Employment & Training program.

Assessment of customers is an ongoing process beyond the point of intake in determining strengths and barriers.

PAYMENTS:

The Grantee shall receive negotiated compensation (payments) for services under this Agreement for the period July 1 through June 30.

Payments are allocated under three categories: Case Management Services, Placements and Supportive Services.

Services rendered are accounted for through the submittal of monthly reports and billings. Billings must be received from the Grantee no later than the 5th of the month following the month of service.

The Grantee will receive a one month advance to cover Case Management Services and Supportive Service costs. The Grantee will work off this advance in the service month of January of the contract year. If you terminate prior to that period and have received an advance the Grantee must return that funding back to the State.

It is expected that by the December bill, due on January 5th of the contract year, the Grantee will have earned and billed 50% of the Case Management amounts awarded. If not, the Agreement will be deobligated by the amount not earned. Also, at this time, Supportive Service funds will be deobligated as appropriate.

Case Management Services

The Grantee is required to:

  • Provide quality case management activities are documented to ensure that customer engagement reflects a permanent record of all services and contact with the customer are captured by the entity that works more closely with the individual;
  • Complete a comprehensive intake assessment, cater each plan to the individual, monitor progress and coordinate with other service Grantees as necessary.
  • Gather, review case documents and related information.
  • Identify strengths, limitations and opportunities for the customer.
  • Make collateral contacts with key stakeholders (Humans Services Caseworker, Provider Manager, Family and Community Resource Center Employment & Training Liaisons, Subcontractors, etc.)
  • Make adjustments and changes based on circumstances as Grantee becomes aware of them.
  • Follow up on action steps from prior meeting with customer.
  • Document case activities in IDHS software system (requires Internet Explorer)
  • Send correspondence to the local FCRC representatives.
  • Engage in staffings with the local Family and Community Resource Center and prepared to discuss the progress of all customers. ***Staffing participation is tied to corroboration of billing submissions. Late, absent and unprepared engagement with staffings may result in no or prolonged payment if the Grantee does not attend and provide the necessary information.

Billing for Case Management

In July of the contract year, the Grantee receives a 1/12th payment of the Case Management amount awarded. In August of the contract year, the Grantee is expected to be serving and maintaining 100% of the contracted number of customers to be served each month and have them engaged in countable SNAP E & T activities.

The Grantee will be paid 1/12th of their monthly Case Management amount when 100% of the contracted number of customers to be served are assigned and engaged in countable SNAP E&T activities that month. Any month the Grantee serves and engages less than 100% of the contracted number of customers assigned in countable SNAP E&T activities they will be paid at a prorated per customer amount.

If a Grantee serves and engages less than 100% of the contracted monthly number of customers in countable SNAP E&T activities, the Grantee will not be allowed to earn the difference in subsequent months.

****It is recommended that the Grantee uses an accountant or a staff member with a high degree of expertise in fiscal management.

Traditional Placement with Retention (Bonus) Opportunities

Retention bonuses are an incentive component for Grantees to develop systems that keep customers engaged in traditional jobs that lead to a career pathway. It is critical that the Grantee develops a rapport with customers, subcontractors & potential employers at the outset in order to assure they acquire the necessary documentation to support billing submissions. Building relationships is essential to a "win" for all the stakeholders.

This is a career pathway program, so the emphasis is on ensuring that customers secure employment. Job/Career coaching, weekly check ins, regular staffing sessions with work experience Grantees and an understanding of the expectation that check stubs or proof of employment by the Grantee require the customer's commitment to do so.

The three highest critiques of the retention program are that:

  1. The customer cites that the Grantee did not provide them with the job lead; that customers secured the job on their own;
  2. There is little incentive for customers to be compensated for compliance;
  3. Customers do not return or submit check stubs after they acquire employment.

Grantees may earn a $150 payment for initial placements earning at least minimum wage AND working a minimum of 30 hours per week.

The Grantee may earn a Placement with Retention for customers that complete 30, 60 or 90 calendar days of retention in unsubsidized employment at a rate of:

Traditional Placement with Retention (Bonus) Opportunities
Timeframes Retention Bonus

Grantee will only be allowed to bill one time for a retention bonus with the option of submitting for retention payment at one of the milestones below:

30-day milestone; OR

60-day milestone; OR

90-day milestone.

Initial $150
30 consecutive days of retention $800
60 consecutive days of retention $1400
90 days of retention with one break of employment of no more than two weeks (14 calendar days) between jobs $1500
*Grantees may earn an additional Retention Bonus for 90 days for customers who are "returning citizens" or formerly incarcerated. $500
It is imperative that the Grantee establish a relationship with the customer, potential employers, secure consents in order to acquire check stubs or a letter of documentation from the employer on the length of time the customer has been employed. You cannot get a retention payment without check stubs as they indicate hours of work.

Placements for 30 and/or 60 days cannot have any work-gaps (*Exception: allowance for one absence as an emergency). ***There is only one 14-day work-gap allowed for 90 days of retention.

Temporary Placement with Retention (Bonus) Opportunities
Timeframe Retention
90 days $750
**Returning Citizens placed in temporary agencies are not eligible for this bonus. This bonus does not apply to temporary employment. Verification of employment and hours are required.

 The core mission of the Office of Workforce Development Bureau of Employment and Training is to change the scope of services with a charge to provide a comprehensive approach to the way we contract, deliver, establish guided career pathways and provide essential supports viewing the customer holistically for positive outcomes (mainly employment) that lasts a lifetime. Temporary placements connote instability and do not have the same degree of weight as "permanent" employment. This bonus is intended to serve areas with few resources.

*****Region 1 (Cook County) grantees are not eligible to receive temporary placement retention bonuses.

*$750 for 90 days of retention with a temporary placement agency with one break of employment of no more than two weeks (14 calendar days) between jobs (benchmark payments do not apply)

The Grantee may earn an additional retention payment ($500) for 90 days of retention for those customers who are "returning citizens" also known as formerly incarcerated individuals with a felony conviction or customers who with a high counter (48 months and up). **This does not apply to temporary employment and verification is required.

*Temporary placements will only be billable once the customers meet the required benchmarks for 90 days; no bonus payment will apply to these positions. In addition, only 50% of the contracted dollars can be earned in this area.

SNAP placements can be billed for up to a maximum of $3,850 in one payment (90 days retention), or the specified amount for each benchmark (not to exceed $3,850) provided the guidelines for each individual benchmark are met. Failure to meet a benchmark will result in the denial for that benchmark's payment and the Grantee will not be able to bill for any additional benchmarks. Job placement payments, whether paid at various retention increments or billed for the maximum retention, will only be allowed for one job placement per customer.

Additional placements will reduce the per placement cost and will be reflected in the Grantee's performance rating.

Unsubsidized Employment is defined as employment for which no federal, state, or municipal funds are used to supplement job costs/salary. Customers may be placed in jobs with federal, state, or municipal entities in which the source of payment and employment activities are in accordance with personnel procedures and policies that pertain to all employees of the agency.

Unsubsidized employment must meet the following criteria:

  • 30 hours per week with wages not less than Federal or State minimum wage, whichever is higher; or
  • Less than 30 hours per week with wages of $10.00 per hour or more, resulting in the cancellation of the SNAP case due to income from employment.

**Only one Initial Placement or Retention payment per customer per contract period is allowed.

As needed, DHS staff will verify the earnings reported on the 3085 and advise the Billing Specialist accordingly. Any reported earnings that cannot be verified will be denied.

The Grantee may earn the full Placement with Retention payment amount allocated in contract. Additional placements will reduce the per-placement cost and will be reflected in the Grantee's performance rating.

It is expected that by the time of submission of the January bill that is due on February 5th, of the contract year, the Grantee will have earned 50% of their Placements with Retention payment awarded. If not, the Agreement will be deobligated by the amount not earned.

Any unsubsidized placement meeting retention during the contract year is billable. The entire retention period must be within the contract year.

Supportive Services

The Grantee will issue Supportive Services as specified in the SNAP E & T Program Manual directly to SNAP E & T customers.  Supportive Services may be authorized for work and training activities identified in the customer's Employability Plan. Supportive Services can vary and are specific to customer needs from bus cards, to gas cards, to uniforms, to equipment, boots, etc.

Performance Measures

Services rendered are accounted for through the submittal of monthly reports and billings. Billings must be received from the Grantee no later than the 5th of the month following the month of service.

The Bureau of Employment and Training Resource Development Services will provide the reporting format and instructions upon execution of the contract. The Grantee is expected to achieve and report on the following areas monthly:

  • Number of customers enrolled with the Grantee for the month.
  • Number of new referrals received during the month.
  • The number of customers that received a guided introduction/orientation to Illinois WorkNet which will include topics on independent job search, registration with Illinois Skills Match (ISM) and instruction on utilizing the resource lab.
  • The number of customers initially hired during the month.
  • Customers hired will receive written customized career counseling services and development of a Career Pathway Plan.
  • The Plan must be directly related to the employment/industry in which the customer obtained employment, identify no fewer than the next 2 progressive jobs within the area employed; and include the necessary steps to advance up the career ladder within the applicable employment sector, i.e., work experience skill sets, training, and education.
  • Number of customers that met employment retention. The focus on employment should be long term as opposed to temporary employment.
  • Number of customers hired in the employment/industry growth sector(s).

Performance Standards

Grantees are expected to ensure:

  • 100% of the customers enrolled are engaged in countable activities and complete their assigned hours weekly.
  • 100% of the customers receive a guided introduction in Illinois WorkNet and show proof of registration in Illinois Skills Match
  • 100% of Attendance and Activity are submitted weekly and timely for each customer served in their program. These reports are due each Tuesday and report activity and attendance for the preceding week.
  • 100% of the number of hired customers will receive written customized career counseling services and development of a Career Pathway Plan.
  • 100% of customers in retention will be provided job coaching and counseling.
  • 50% of the number of customers hired will be in employment/industry growth sector(s).
  • Grantees achieve at least 75% of their contracted placements.

As needed, corrective action plans will be initiated to address unmet performance standards, which may result in a reduction or termination of funding.

Hiring and Employment Policy:

It is the policy of the Department to encourage cultural diversity in the work environment and to promote employment opportunities through its programs. The Department philosophy is that the program workforce should appropriately reflect the populations to be served, with special attention given to hiring individuals indigenous to those communities. Consistent with Department policy, whenever a position becomes available, funded agencies and programs are encouraged to consider SNAP customers for employment, contingent upon their qualifications in the areas of education and work experience.

Accordingly, priority points will be awarded to agencies whose applications include plans to coordinate with the local DHS Family and Community Resource Center(s) to advertise job vacancies and hire SNAP customers.

B. Funding Information

This NOFO is considered a competitive application for funding that services customers who receive SNAP benefits who initially go through a brief screening for eligibility to work and

This award utilizes appropriate Federal funds. In FY 2020, the Department anticipates funding for up to 27 awards as described in the NOFO ranging from an average of $34,435 - $410,418.

Eligible Applicants must submit a program plan narrative which supports the level of funding, details service delivery and ties to performance standards. Proposed project budgets and narratives must be sufficiently detailed and justified to be approved by DHS. Selected Grantees will not receive a grant agreement until after their budget has been approved through CSA. Applications for new and existing Grantees will be scored with the same scoring matrix.

Subject to appropriation, the grant period will begin no sooner than July 1 and will extend through June 30 of the contract year. The selected Grantees under this funding may be eligible to receive up to two subsequent one- year grant awards for this program.

The release of this NOFO does not obligate the Illinois Department of Human Services to make an award. Work cannot begin until a contract is fully executed by the Department.

The grant period will begin no sooner than July 1, 2019 and will extend through June 30, 2020.

C. Eligibility Information

Eligible Grantees may include private, not-for-profit community-based organizations that are incorporated and have been granted 501 c (3) status, public community-based organizations, including units of local government and private, for-profit community-based organizations.

One critical aspect of the program is related to the number of alliances, partnerships and relationships with companies and employers who are committed to hire DHS customers in order to provide longevity towards a career pathway specific to the customer's desires. Another very important aspect the Grantee must first declare entails the industry (ies) they operate in and the existing formal relationship(s) to provide customers with work experience and community services.

The Grantee must declare which of the 16 industries below that they are connected to in the daily provision of services (Attachment F) AND provide the formal affiliation with contact information:

  1. Agriculture, Food & Natural Resources (Energy)
  2. Architecture & Construction
  3. Arts, Audio/Video Technology & Communications
  4. Business Management & Administration
  5. Education & Training
  6. Finance
  7. Government & Public Administration
  8. Health Science
  9. Hospitality & Tourism
  10. Information & Technology
  11. Human Services
  12. Law, Public Safety, Corrections & security
  13. Marketing, Sales & Service
  14. Manufacturing
  15. Science, Technology, Engineering
  16. Transportation, Distribution & Logistics

All eligible applicants must be Pre-Qualified to apply for this funding notice through the Grant Accountability and Transparency Act (GATA) Grantee Portal @ www.grants.illinois.gov . Registrations and pre-qualifications are required annually.

Prequalification includes a financial and administrative risk assessment utilizing an internal controls questionnaire. A Programmatic Risk Assessment must also be completed for each separate grant for which a Grantee intends to apply.

Applications from entities that have not completed the GATA pre-qualification process prior to the due date of this application will NOT be reviewed NOR considered for funding.

Eligible Applicants should demonstrate cultural inclusion within their organization and those entities they subcontract with for individuals who are English speaking, Spanish speaking, Polish speaking and other languages dependent upon the location demonstrating needed employment and training services.

The Eligible Applicant will prepare a budget in accordance with the template provided by the Illinois Department of Human Services which follows and adheres to all applicable Federal guidelines.

Cost Sharing or Match

Cost sharing is not a requirement of this application. There are also no match requirements.

Indirect Cost Rate Requirements

In order to charge indirect costs to a grant, the Grantee's organization must have an annually negotiated indirect cost rate agreement (NICRA). There are three types of NICRAs: a) Federally Negotiated Rate. Organizations that receive direct federal funding, may have an indirect cost rate that was negotiated with the Federal Cognizant Agency. Illinois will accept the federally negotiated rate. The organization must provide a copy of the federally NICRA. b) State Negotiated Rate.

The organization must negotiate an indirect cost rate with the State of Illinois if they do not have a Federally Negotiated Rate. Or the organization may elect to use the De Minimis Rate. If an organization has not previously established in indirect cost rate, an indirect cost rate proposal must be submitted to the State of Illinois through the indirect cost rate system, CARS, no later than three months after the effective date of the award. If an organization previously established an indirect cost rate, the organization must annually submit a new indirect cost proposal through CARS within six months after the close of the grantee's fiscal year.

All Grantees must complete an indirect cost rate negotiation or elect the De Minimis Rate in CARS to claim indirect costs. Indirect costs claimed without an established negotiated rate or a De Minimis Rate election in CARS may be subject to disallowance. c) De Minimis Rate. An organization that has never received a Federally Negotiated Rate may elect a de minimis rate of 10% of modified total direct cost (MTDC). Once established, the de minimis rate may be used indefinitely. The State of Illinois must verify the calculation of the MTDC annually in order to accept the de minimis rate.

Grantees have discretion not to claim payment for indirect costs. Grantees that elect not to claim indirect costs cannot be reimbursed for indirect costs. The organization must record an election of "No Indirect Costs" into CARS.

D. Application and Submission Information

Indicate and describe in detail if the applicant entity has a current policy and practice of coordinating with local DHS Family and Community Resource Center(s) to advertise job vacancies and hire SNAP customers. If known, please indicate the number of SNAP customers that have been hired in recent years. If this is not current policy or practice, and the applicant intends to seek priority points in this area, please describe the detailed plans of the Grantee to develop and implement such a policy in the future.

Application materials are provided throughout this announcement. Grantees must have access to the internet and the necessary equipment to conduct business. The Department's web site: http://www.dhs.state.il.us ,contains information regarding the NOFO and the materials necessary for submission. Questions and answers will also be posted on that site. It is the responsibility of each applicant to monitor the web site and comply with any instructions of requirements related to the NOFO.

Contact Person:

Jataun J. Rollins

IDHS, Workforce Development

401 S. Clinton, 3rd Floor

Chicago, Il 60607

DHS.ETBilling@illinois.gov

Phone: 312-793-7839

In addition to the Mandatory forms required for all NOFO's (Uniform Grant application and Uniform Grant Budget template), Grantees are required to submit a program plan. Each section of the program plan must be completed, and supportive documentation requested in the program plan must be attached.

Applications must be received at the location below no later than 12:00 pm on May 11, 2019. The application will be time-stamped upon receipt in the Bureau email address. The Department will ONLY accept applications submitted by electronic mail. Applications will NOT be accepted if received by fax machine, hard copy, disk or thumb drive. Applications will be opened as they are received. Grantees will receive an email (with 72 hours of receipt or 120 hours if received on a non-business day) notifying them that their application was received and if it was received by the due date and time. This email reply will be sent to the original sender of the application. Applications received after the due date and time will not be considered for review or funding.

Submit the completed grant application to: DHS.ETBilling@illinois.gov emailed with the subject line stating:

Grantee's Organization name

Funding Opportunity Number (20-444-80-0707)

Program Contact Name (Jataun J. Rollins)

The subject line should look like this: ABC agency, 20-444-80-0707, Jataun J. Rollins

If you have trouble emailing document due to file size, please utilize the CMS Transfer Utility located at https://filet.illinois.gov/filet/PIMupload.asp . Please follow the instructions to attach your application. Do not forget the subject line above.

To be considered, proposals must be emailed by the designated date and time above. For your records, please keep a copy of your email submission with the date and time the application was submitted along with the email address to which it was sent. The deadline will be strictly enforced. In the event of a dispute, the Grantee bears the burden of proof that the application was received on time at the location listed above.

Dun and Bradstreet Universal Number System (DUNS) Number and System for Award Management (SAM) - Each applicant (unless the Grantee is an individual or Federal or State awarding agency that is exempt from those requirements under 2 CFR§25.110 (b) or (c), or has an exception approved by the Federal or State awarding agency under 2 CFR§25.110 (d)) is required to:

Be registered in SAM before submitting its application. If you are not registered in SAM, this line provides a connection for SAM registration: https://www.sam.gov/SAM/ ;

Provide a valid DUNS number in its application; and

Continue to maintain an active SAM registration with current information at all times during which it has an active Federal, Federal pass-through or State award or an application or plan under consideration by a Federal or State awarding agency. Until the Grantee has complied with the requirement, the State awarding agency may not make a Federal pass-through or State award to an applicant. The State awarding agency may determine that the Grantee is not qualified to receive a Federal pass-through or State award and use that determination as a basis for making a Federal pass-through or State award to another applicant.

E. Application Review Information

Funding for the period of July 1, 2019 - June 30, 2020 is not guaranteed. All Grantees must demonstrate that they meet all requirements under this NOFO described throughout.

Applications that fail to meet the criteria described in the "Eligible Applicants" will not be scored nor considered for funding.

The Department will follow the Merit-based review process established by the Governor's Office of Management and Budget.

Scoring

Review teams comprised of at least 3 individuals employed by IDHS serving in the Division of Family and Community Services will be assigned to review applications. These review teams, where possible, will be comprised of staff within the Bureau of Workforce Development.

Applications will be reviewed and scored individually, followed by a team review. Scores will then be sent to the application Review Coordinator to be compiled and averaged to produce the final application score. Scoring will be on a 100-point scale.

Application Narratives will be evaluated on the following criteria: Points
Executive Summary (5) & Description of Need (20) 25
Capacity-Agency Qualification/Organization Capacity 35
Quality - Description of Program/Services 35
Budget & Budget Narrative 5
TOTAL 100 points
Priority Points 5 Points
TOTAL possible with Priority 105 Points

Local office coordination - up to an additional 5 points will be awarded to agencies whose applications include plans to coordinate with the local DHS Family and Community Resource Center(s) to advertise job vacancies and hire SNAP customers.

Review & Selection Process

DHS is seeking grantees that can provide service in the following areas:

# of SNAP Grantees Sought County Area Region
3 Cook 1
3

Lake

Kane/Aurora

Will County

2
3

Peoria

McLean

Champaign

3
2

Macon

Douglas & Moultrie area

4
1 Madison or Marion area 5
Total 12

As described in the Criteria section above, scoring will be on a total 105-point scale. Scoring will not be the sole award criterion. While recommendations of the review panel will be key factors in the funding decisions, the Department maintains final authority over funding decisions and considers the findings of the review panel to be non-binding recommendations.

The Department reserves the right to consider other factors such as geographical distribution, ICQ and Programmatic Risk Assessment results, past performance, cost effectiveness, etc. when finalizing their decision. Any internal documentation used in scoring or awarding of grants shall not be considered public information.

Final award decisions will be made by the Director of the Division of Family and Community Services at the recommendation of the Associate Director for the Office of Workforce Development. The Department reserves the right to negotiate with successful Grantees to adjust award amounts.

Appeals Process

Only the Merit Based Review Process is subject to appeal.

The Agency Head or designee may appoint one or more Appeal Review Officers (ARO) to consider the grant-related appeals and make a recommendation to the Agency Head or designee for resolution.

An appeal must be submitted in writing and received within 14 calendar days of the non-award notice and must include the name and address of the appealing party, identification of the grant, and a statement of reasons for the appeal. The Department will provide an acknowledgement within 14 calendar days of receipt of the appeal and a response within 60 calendar days or supply a written explanation to the appealing party as to why additional time is required.

F. Award Administration Information

1. State Award Notices

Applicants recommended for funding under this NOFO following the above review and selection process will receive a "Notice of State Award" (NOSA). This notice will identify award amount, terms & conditions, and any special conditions assigned to the Grantee based on the fiscal, administrative and programmatic risk assessment requirements. The NOSA must be accepted through the Grantee Portal. The NOSA is not an authorization to begin performance or incur costs. These additional grant award requirements must be met before a grant award can be executed. As mentioned above these will include one or more of the following:

  • Grantee Pre-Qualification Process
  • Financial and Administrative Risk Assessment - Internal Control Questionnaire
  • Conflict of interest and Mandatory Disclosures

Upon acceptance of the grant award, announcement of the grant award shall be published by the awarding agency to www.grants.illinois.gov  .

The NOSA must be signed by the grants officer (or equivalent such as the delegated authority). This signature effectively accepts the state award and all conditions set forth with the notice. The signed NOSA is the authorizing document. The Agency signed NOSA must be remitted to the Department as instructed in the notice.

The agency awarded funds shall provide services as set forth in the IDHS grant agreement and shall act in accordance with all state and federal statutes and administrative rules applicable to the provision of the services.

To review a copy of the FY2020 IDHS contract/grant agreement please visit the IDHS website.

http://www.dhs.state.il.us/page.aspx?item=29741

2. Administrative and National Policy Requirements.

a. The agency awarded funds shall provide services as set forth in the DHS grant agreement and shall act in accordance with all state and federal statutes and administrative rules applicable to the provision of the services.

b. To review a sample of the FY2020 DHS contract/grant agreement, please visit the DHS Website. http://www.dhs.state.il.us/page.aspx?item=29741

3. Reporting

a. The Grantee will submit quarterly Periodic Financial Reports (PFRs) and Periodic Performance Reports (PPRs) no later than the 30th of the month following the end of the quarter.

b. The Grantee will submit an annual program plan, a detailed program budget and budget narrative in CSA.

c. The grantee must ensure data is entered into the InfoNet data system as required to ensure accurate reports.

d. Additional annual performance data may be collected as directed by the department and in a format prescribed by the Department.

e. Year end financial, narrative and performance data reports will be submitted as directed by the Department.

f. Failure to comply with contract or reporting requirements may result in grantee placement on the Stop Payment List.

G. State Awarding Agency Contact(s)

a. Questions about this NOFO, must be sent via email to Jataun J. Rollins jataun.j.rollins@illinois.gov  and cc: DHS.ETBILLING@illinois.gov . Please include the name of your agency (or acronym) with "BET NOFO Question FY 20" in the subject line of the email.

b. Questions with their respective answers will be posted on the DHS website.

c. The information in the FAQ section may be updated periodically, so applicants are encouraged to check it frequently. Only written answers posted on the website will be considered valid and official.

H. Other Information, if applicable

Provide supplemental information to your application in the form of:

  • Website Link
  • Brochure Highlighting Industry Services
  • Mandatory Forms -- Required for All Agencies

http://intranet.dhs.illinois.gov/oneweb/page.aspx?item=84583

http://intranet.dhs.illinois.gov/oneweb/page.aspx?item=84584

The budget template is attached to assist in determining expenses; however, the final budget must be completed in CSA. The pdf budget or paper copy will not be accepted.

Mandatory Forms -- Required for All Agencies

SUBMIT WITH APPLICATION: