Summary Information

1. Awarding Agency Name: Department of Human Services
2. Agency Contact: Karrie Rueter, Associate Director
Illinois Department of Human Services
Division of Family & Community Services
Bureau of Positive Youth Development
823 E Monroe
Springfield, IL 62701
Karrie.Rueter@illinois.gov
217-557-0193
3. Announcement Type: Continuation
4. Type of Assistance Instrument: Grant
5. Funding Opportunity Number: 20-444-80-0714-02
6. Funding Opportunity Title: Redeploy Illinois Program Evaluation
7. CSFA Number: 444-80-0714
8. CSFA Popular Name: Redeploy Illinois Program Evaluation
9. CFDA Number(s): Not Applicable
10. Anticipated Number of Awards: 1
11. Estimated Total Program Funding: $150,000
12. Award Range Unknown
13. Source of Funding: State
14. Cost Sharing or Matching Requirement: No
15. Indirect Costs Allowed Yes
Restrictions on Indirect Costs It is expected that administrative costs
both direct and indirect will represent a
small portion of the overall program budget
and must not be in excess of 15%
16. Posted Date: April 9, 1019
17.Application Range: April 9, 2019 - May 9, 2019 12:00pm
18. Technical Assistance Session: No

SECTION I

The following section provides Eligibility and Funding Information & Requirements for the Redeploy Illinois Evaluation Continuation Application.

  1. Eligibility Information
    1. Eligible Applicants
      This Continuation Application is limited to those agencies who received an award from the Illinois Department of Human Services, Division of Family and Community Services for the implementation of the Redeploy Illinois Evaluation pursuant to DHS Funding Notice (19-444-80-0714-02) AND continue to meet the additional eligibility criteria below. Failure to provide the requested information as outlined herein to demonstrate these criteria are met will result in the application being removed from funding consideration.
    2. Pre-Qualification
      Applicant entities will not be eligible for a grant award until they have pre-qualified through the Grant Accountability and Transparency Act (GATA) Grantee Portal, www.grants.illinois.gov Grantee Links tab. Registration and pre-qualification are required annually. During pre-qualification, verifications are performed including a check of federal Debarred and Suspended status on the Illinois Stop Payment List and good standing with the Secretary of State. An automated email notification is sent to the entity alerting them of "qualified" status or providing information about how to remediate a negative verification (e.g., inactive DUNS, not in good standing with the Secretary of State). A federal Debarred and Suspended status cannot be remediated. The pre-qualification process also includes a financial and administrative risk assessment utilizing an Internal Controls Questionnaire. A Programmatic Risk Assessment must also be completed for each separate grant for which an applicant intends to apply. Applications from entities that have not completed the GATA pre-qualification process prior to the due date of this application will NOT be reviewed and will NOT be considered for funding. A Screenshot or statement indicating the applicants has completed Pre-Qualification steps and is currently Pre-Qualified will be required with the application.
      The Provider's proposed budget must be entered into the CSA system. The completed budget must be electronically signed and submitted in the CSA system, and a printed copy of the signed and submitted budget must be included with the application as Attachment 2. To do this, the following is required: at a minimum, the applicant agency's Chief Executive Officer (CEO) or equivalent, or the Chief Financial Officer (CFO) or equivalent must be registered in the CSA system to electronically sign the required budget documents prior to submission. Budgets not submitted as described here and by the due date and time will not be considered.
      For more information about submitting a budget in the CSA system, refer to Appendix B and also see:http://www.dhs.state.il.us/OneNetLibrary/27896/documents/Contracts/FY18-GATA-Budgets/DHSBudgetTrainingManual_Revision_3_28_18.pdf.
    3. Dun and Bradstreet Universal Numbering System (DUNS) Number and System for Award Management (SAM)
      Each applicant is required to:
      1. Be registered in SAM before submitting the application. The following link provides a connection for SAM registration: https://governmentcontractregistration.com/sam-registration.asp 
      2. provide a valid DUNS number in its application; and
      3. continue to maintain an active SAM registration with current information at all times in which the applicant has an active Federal, Federal pass-through or State award or an application or plan under consideration by a Federal or State awarding agency.
        DHS may not make a Federal pass-through or State award to an applicant until the applicant has complied with all applicable DUNS and SAM requirements and, if an applicant has not fully complied with the requirements by the time DHS is ready to make the award, DHS may determine that the applicant is not qualified to receive the award and use that determination as a basis for making the award to another applicant.
    4. Mandatory Requirements of Applicant
      The Mandatory Requirements are essential items that must be met by the Applicant. If any Mandatory Requirement is not met, the responding Applicant's entire proposal will not be considered. DHS is not obligated to make an award to any applicant that fails to meet all mandatory requirements.
      1. The provider must be in a position to begin providing services on July 1, 2019.
      2. Technology: Agencies awarded funds through this funding notice must have a computer that meets the following minimum specifications for the purpose of utilizing the required DHS eCornerstone web-based reporting system and the receipt/submission of electronic program and fiscal information:
        1. Internet access, preferably high-speed
        2. Email capability
        3. Microsoft Excel
        4. Microsoft Word
        5. Adobe Reader
      3. State and Federal Laws and Regulations
        The agency awarded funds through this NOFO must agree to comply with all applicable provisions of state and federal laws and regulations pertaining to nondiscrimination, sexual harassment and equal employment opportunity including, but not limited to: The Illinois Human Rights Act (775 ILCS 5/1-101 et seq.), The Public Works Employment Discrimination Act (775 ILCS 10/1 et seq.), The United States Civil Rights Act of 1964 (as amended) (42 USC 2000a-and 2000H-6), Section 504 of the Rehabilitation Act of 1973 (29 USC 794), The Americans with Disabilities Act of 1990 (42 USC 12101 et seq.), and The Age Discrimination Act (42 USC 6101 et seq.). For more information on the Redeploy Illinois program, please refer to the Redeploy Illinois Statute (730 ILCS 110/16.1), found in Appendix A.
  2. Funding Information & Requirements
    1. Funding Information
      1. This award is funded with State General Revenue funding and does NOT have an in-kind and/or financial match requirement
      2. This Continuation Application is considered an application for renewal funding.
      3. All funding is subject to appropriation by the General Assembly.
      4. The Department anticipates funding 1 renewal applicant to provide services as described in this funding announcement.
      5. Approximately $150,000 will be made available under the notice.
      6. Subject to appropriation, the grant period will begin no sooner than July 1, 2019 and will continue through June 30, 2020.
      7. Funding allocated under this grant is intended to provide an evaluation for the Redeploy providers. It is expected that administrative costs, both direct and indirect, will represent a small portion of the overall program budget. The funding amount requested for FY20 should reflect the actual grant amount required to implement the proposed plan, which may be more or less than the amount granted in FY19. Any budget deemed to include inappropriate or excessive administrative costs will not be approved. Program budgets and narratives must detail how all proposed expenditures are necessary for program implementation. 
      8. Proposed project budgets and narratives must be sufficiently detailed and justified to be approved by DHS. 
      9. Subcontractor Agreement(s) and budgets must be pre-approved by the Department and on file with the Department. Subcontractors are subject to all provisions of this Agreement. The successful Applicant Agency shall retain sole responsibility for the performance of the subcontractor.
        The release of this funding notice does not obligate the Illinois Department of Human Services to make an award. Work cannot begin until a contract is fully executed by the Department
  3. Grant funds - Use Requirements
    All applicants will use grant funds according to the guidelines, conditions and parameters set forth in this funding notice and in compliance with federal statutes, regulations and the terms and conditions of any applicable federal awards.
    Please refer to 2 CFR 200 - Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, PART 200 Subpart E - Cost Principles to determine the appropriateness of costs. 
    1. Allowable costs:
      Allowable costs are those that are necessary and reasonable based on the activity(ies) contained in the Scope of Work, are justified in the Budget Narrative, and are allowable under Subpart E of 2 CFR 200. Funding allocated under this grant is intended to assess youth outcomes and to determine the effectiveness of services provided to youth and the aspects of individual programs, services, policies, and procedures that impact effectiveness. It is expected that administrative costs, both direct and indirect, will represent a small portion of the overall program budget. Any budget deemed to include inappropriate or excessive administrative costs will not be approved. Program budgets and narratives must detail how all proposed expenditures are necessary for program implementation.
    2. Unallowable costs:
      Please refer to 2 CFR 200 - Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, PART 200 Subpart E - Cost Principles to determine the appropriateness of costs. In addition, and specific to this grant, the following costs will be unallowable without specific prior written approval from DHS:
      1. Entertainment costs, except where specific costs that might otherwise be considered entertainment have a programmatic purpose and are authorized in the approved budget (2 CFR 200.438)
      2. Capital expenditures for general purpose equipment, including any vehicle regardless of cost, buildings, and land (2 CFR 200.439)
      3. Capital expenditures for improvements to land, buildings, or equipment which materially increase their value or useful life (2 CFR 200.439)
      4. Food, and other goods or services for personal use of the grantee's employees, contractors, or consultants of the grantee unless authorized as per diem under the State of Illinois Governor's Travel Control Board (2 CFR 200.445)
      5. Deposits for items, services, or space
    3. Limitation of Use of Award funds for Employee Compensation:
      With respect to any award over $250,000, recipients may not use federal funds to pay total cash compensation to any employee that exceeds 110% of the maximum annual salary payable to a member of the Federal Government's Senior Executive Service (SES) at an agency with a Certified SES Performance Appraisal System for that year. A salary table is available at the U.S. Office of Personnel Management website https://www.opm.gov/policy-data-oversight/pay-leave/salaries-wages/salary-tables/pdf/2017/ES.pdf
    4. Indirect cost requirements
      In order to charge indirect costs to this grant, the applicant organization must have a Federal or State annually negotiated indirect cost rate agreement (NICRA) or must elect to use the De Minimis Rate.
      Every organization that receives an FY2020 state award must make an indirect cost rate proposal or election in the Crowe Activity Review System (CARS), including organizations that are choosing not to claim payment for indirect costs. CARS URL: https://solutions.crowe.com/CARS/StateofIllinoisGOMB/Login.aspx
      Indirect Cost Rate Election:
      1. Federally Negotiated Rate. Organizations that receive direct federal funding may have an indirect cost rate that was negotiated with the Federal Cognizant Agency. Illinois will accept the federally negotiated rate. The organization must provide a copy of the federal NICRA as Attachment 1.
      2. State Negotiated Rate. The organization must negotiate an indirect cost rate with the State of Illinois by completing an indirect cost rate proposal in the CARS system if they do not have Federally Negotiated Rate or elect to use the De Minimis Rate.
      3. De Minimis Rate. An organization that has never received a Federal or State Negotiated Rate may elect a de Minimis rate of 10% of modified total direct cost (MTDC). Once established, the de Minimis rate may be used indefinitely. The State of Illinois must verify the calculation of the MTDC annually in order to accept the de Minimis rate. If programs elect to use the De Minimis rate, it is critical that program budgets accurately calculate the MTDC base. Please see the regulation below and note the exclusions to MTDC.

        2 CFR § 200.68 Modified Total Direct Cost (MTDC)
        MTDC means all direct salaries and wages, applicable fringe benefits, materials and supplies, services, travel, and sub-awards and subcontracts up to the first $25,000 of each sub-award or subcontract (regardless of the period of performance of the sub-awards and subcontracts under the award). MTDC excludes equipment, capital expenditures, charges for patient care, rental costs, tuition remission, scholarships and fellowships, participant support costs and the portion of each sub-award and subcontract in excess of $25,000. Other items may only be excluded when necessary to avoid a serious inequity in the distribution of indirect costs, and with the approval of the cognizant agency for indirect costs
    5. "No Rate": Grantees have discretion not to claim payment for indirect costs. Grantees that elect not to claim indirect costs cannot be reimbursed for indirect costs. The organization must record an election of "No Indirect Costs" into CARS.
      Crowe Activity Review System (CARS)
      CARS will allow your organization to document your already established federally approved indirect cost rate, complete an indirect cost rate proposal (see State Negotiated Rate above), elect to charge the De Minimis rate (10%) of modified total direct costs (MTDC), or select that no reimbursement of indirect costs will be requested. Submission requirements are located on page 2 of the Uniform Budget Template as well as 2 CFR 200 Appendices IV, V & VII.
      1. Organizations which have not previously made an indirect cost rate election must submit an election (and indirect cost rate proposal, if necessary) immediately and no later than 3 months after receiving an award notification or invitation to the CARS system.
      2. Organizations that have previously established an indirect cost rate election must submit a new indirect cost rate election immediately and no later than 6 months after the close of their organization's fiscal year.
      3. Every organization must make an indirect cost rate election in CARS even if the organization is choosing De Minimis Rate or "no rate". Organizations that do not make an election or submission inside the CARS system within the required timeframes will not be allowed to claim indirect cost reimbursement.
      4. For more information, see https://www2.illinois.gov/sites/GATA/Pages/default.aspx
  4. Administrative Costs
    Funding allocated under this grant is intended to assess youth outcomes and to determine the effectiveness of services provided to youth and the aspects of individual programs, services, policies, and procedures that impact effectiveness. It is expected that administrative costs, both direct and indirect, will represent a small portion of the overall program budget. Program budgets and narratives will detail how all proposed expenditures are directly necessary for program implementation and will distinguish between Indirect/Direct Administrative and Direct Program expenses. Any budget deemed to include inappropriate or excessive administrative costs will not be approved. At no time may the approved negotiated indirect cost rate agreement (NICRA) be exceeded under this agreement. Documentation will be required to verify the approved NICRA.
  5. Simplified Acquisition Threshold
    Potential grantees under this funding announcement may receive an award in excess of the Simplified Acquisition Threshold, currently $250,000 (Refer to 2CFR200 Section 200.88). Therefore, the grantee must be aware of the following regarding the Simplified Acquisition Threshold as it will be applicable to any qualifying sub award:
    1. That the grantee agency, prior to making a sub-award with a total amount of funds greater than the simplified acquisition threshold, is required to review and consider any information about the applicant that is in the designated integrity and performance system accessible through SAM (currently FAPIIS) (see 41 U.S.C. 2313);
    2. That an applicant, at its option, may review information in the designated integrity and performance systems accessible through SAM and comment on any information about itself that the awarding agency previously entered and is currently in the designated integrity and performance system accessible through SAM;
    3. That the awarding agency will consider any comments by the applicant, in addition to the other information in the designated integrity and performance system, in making a judgment about the applicant's integrity, business ethics, and record of performance under awards when completing the review of risk posed by applicants as described in §200.205 awarding agency review of risk posed by applicants.

SECTION II

The following section provides information and requirements for implementing the Redeploy Illinois Evaluation.

PROGRAM DISCRIPTION/REQUIREMENTS

  1. Program Description Overview
    Redeploy Illinois Program Evaluation. The multi-year evaluation will be a multi-phase process and outcome evaluation for the Redeploy Illinois Program. The purpose of the evaluation is to assess youth outcomes and to determine the effectiveness of services provided to youth and the aspects of individual programs, services, policies, and procedures that impact effectiveness. Phase 1 involved cleaning and analyzing program data and linking data to other statewide data systems, including data from the Illinois State Board of Education (ISBE), the Illinois Department of Employment Security (IDES), the Illinois Department of Corrections (IDOC), and the Illinois Department of Juvenile Justice (IDJJ). Phase 2 will consist of completing youth and caregiver interviews and/or a matched comparison group study. 
  2. Required Programming
    The Provider will finalize activities from Phase 1 related to cleaning and analyzing the existing administrative data, linking administrative data to other secondary data, assessing the feasibility of creating a matched comparison group, and assessing feasibility of conducting interviews with youth and caregivers.
    The Provider will build upon work previously completed to meet the following objectives:
    1. The provider will implement the recruitment strategy identified in Phase 1 of the project, including finalizing the youth and caregiver interview protocols, conducting interviews, coding interview transcripts, and writing the findings in a final report.
    2. The Provider will use the administrative data cleaned during phase 1 to inform the development of questions and the analysis of the interviews.
    3. The Provider will report documenting the experiences and outcomes of youth post-Redeploy Illinois.
    4. The Provider will work with identified sites to extract a method comparison group of non-Redeploy Illinois Youth if it was determined during Phase 1 that a matched comparison group can be created.
    5. The Provider will use the administrative data cleaned during phase 1 for this project and all linkages made between the administrative data and other datasets (criminal history, DJJ, DOC, ISBE, IDES) will be completed.
    6. The Provider will report documenting the outcomes of youth post-Redeploy Illinois as compared to non-Redeploy Illinois youth.
    7. The Provider will work with one to two sites to determine the feasibility of conducting post-program interviews with youth. Potential sites will be initially chosen based on the quality of the administrative data submitted to Redeploy Illinois.
    8. The Provider will discuss with sites what would be needed to secure permissions needed to contact youth and their caregivers and what information if any sites could provide to assist the Provider in locating youth.
    9. The Provider will finalize a study recruitment methodology to locate and interview youth and their caregivers.
    10. The Provider will complete a youth and caregiver follow-up study recruitment methodology and final study design (including draft interview protocols).
  3. Performance Measures
    1. % of monthly expenditure reports submitted to the Department no later than the 30th of each month for the preceding month.
    2. %of quarterly narrative and performance data reports to the Department, no later than the 30th of the month following the quarter for the preceding quarter.
    3. % of full Redeploy Illinois Oversight Board meetings attended by ICJIA staff to provide progress updates on the evaluation.
    4. of deliverables identified in Exhibit B submitted to the Department in the quarterly Programmatic Performance Reports.
  4. Performance Standards
    1. 80% of monthly expenditure reports will be due on the 15th of the month following.
    2. 75% of quarterly narrative and performance data reports will be submitted by the 30th of the month following the quarter for the preceding quarter.
    3. 100% of full Redeploy Illinois Oversight Board meetings will be attended by ICJIA staff to provide progress updates on the evaluation.
    4. 80% (4 out of 5) of the deliverables identified in Exhibit B will be completed and submitted to the Department in the quarterly Programmatic Performance Reports.

SECTION III

The following section provides instructions for the components that must be included in a complete continuation application.

Uniform Application for State Grant Assistance
Continuation applicants must submit a completed and signed Uniform Application for State Grant Assistance. The 3 page application may be found at this link (pdf).

  1. FY 2020 Redeploy Illinois Evaluation Continuation Plan Narrative
    Continuation applicants must submit an application that contains the information outlined below. Each section must have a heading that corresponds to the headings listed below. If the Applicant believes that the subject has been adequately addressed in another part of the application narrative, then a cross-reference to the appropriate part of the narrative must be provided. The narrative portion must be in the order requested. This application, if approved, will become the local program plan and budget. The program plan/application will be the basis for monitoring compliance by DHS. Please provide a detailed response as directed to each of the following items in an effort to fully describe how the Redeploy Illinois Evaluation will be implemented.
    1. Agency Qualifications/Organizational Capacity
      Information in this section should include, but not necessarily be limited to, the following:
      1. Identify key staff positions that will be responsible for the program. Include evidence that this individual(s) are qualified on the basis of education and experience to evaluate the program. Present his/her qualifications as Attachment 4 of your Application. Additionally, complete Appendix C, project staff information, and Appendix D, project contact information, and include as Attachment 5 and Attachment 6, respectively.
      2. A description of your agency's readiness for service provision commencing July 1, 2019.
      3. A description of any certifications or accreditations that your agency may have and how they improve your ability to provide the Redeploy Illinois Evaluation.
      4. Include as Attachment 3 a copy of the Applicant's current Federal Form W-9. If subcontractors are used, include a copy of the subcontractor(s)' Federal Form W-9 in Attachment 6. 
      5. Identify how the provider is ensuring the requirements in the data sharing agreement are being executed.
      6. Describe the Institutional Review Board (IRB) status and it's relation to this evaluation. Describe the process in ensuring the protection and confidentiality of the data.
    2. Description of Evaluation continuation Plan Narrative
      The Project Narrative will provide a comprehensive framework and description of all aspects of the project.
      1. Describe how your agency will implement the activities listed under "Required Programming" that it is proposing to provide.
      2. For Each Service:
        1. Describe what activities that will be undertaken to provide the services.
        2. Identify the person/position who will have primary responsibility for that service.
        3. Identify the amount of time anticipated to provide the service and a timeline in which the services are expected to be completed.
    3. Budget Narrative
      In this section of the application/plan narrative, provide a detailed Budget Narrative of the items allocated within your proposed budget. This will include all funds budget for the program, including any match. Identify the source of those funds and detail how the specified resources and personnel are being allocated to ensure the tasks, activities, goals and objectives described in your proposal will be implemented. Illustrate the use of state or federal funds, other than Redeploy Illinois Evaluation grant funds, that will be used to support the program. If sub-contractors are planned, please also describe how these funds will be utilized to implement the program.
    4. Continuation Plan Narrative Attachments
      Required Attachments:
      1. Attachment 1: Copy Federal or State approved NICRA
      2. Attachment 2: Budget Information
      3. Attachment 3: Copy of Applicant's current Federal Form W-9
      4. Attachment 4: Evaluator Qualifications
      5. Attachment 5: Project staff information
      6. Attachment 6: Project staff contact information
  2. FY 2020 Redeploy Illinois Evaluation Continuation Budget
    In addition to the above budget narrative, Redeploy Illinois Evaluation continuation budgets must be submitted electronically in the CSA system (Refer to Appendix B for more information). The Budget entered into the CSA system will also include a narrative or detailed description/justification for each line in the budget and will describe why each expenditure is necessary for program implementation and how you arrived at the particular amount. Please include cost allocations as necessary. This narrative must also clearly identify indirect costs, direct program costs, direct administrative costs, and match within each line item as appropriate. The Budget (including MTDC base exclusions as appropriate) should clearly describe how the specified resources and personnel have been allocated for the tasks and activities described in your plan.
    The Budget should be electronically signed and submitted in the CSA system. The Budget must be signed by the Provider's Chief Executive Officer and/or Chief Financial Officer. If indirect costs are included in the budget, a copy of the approved NICRA must be included with the Application as Attachment 1. Additionally, provide a copy of the budget entered into the CSA system as Attachment 2.
    Please note, your FY 2020 contract will not be processed until your budget has been reviewed AND approved. It is critical that the budget submitted is as detailed as possible.
    Submit as Attachment 3 - a copy of Federal Form W9 for the Provider Agency. It is critical that the Agency name, address and FEIN number matches the information provided on the Uniform Application for State Grant Assistance submitted as part of the total Application package.

SECTION IV

The following section provides instructions for Submitting the complete continuation application.

  1. APPLICATION AND SUBMISSION INSTRUCTIONS
    1. Submission Format, Location and Deadline
      1. Applications must be received at the location below no later than 12:00 p.m. (noon) on Thursday, May 9, 2020. The application container will be electronically time-stamped upon receipt. The Department will ONLY accept applications submitted by electronic mail sent to DHS.YouthServicesInfo@Illinois.gov. The subject line of the email MUST state: "20-444-80-0714-02 Erica R.I Evaluation". Applications will NOT be accepted if received by fax machine, hard copy, disk or thumb drive. 
      2. All Providers must submit the completed grant application in a single PDF document utilizing the CMS File Transfer Utility located at https://filet.illinois.gov/filet/PIMupload.asp. SUBMIT THE COMPLETED GRANT APPLICATION TO: DHS.YouthServicesInfo@illinois.gov The subject line of the email MUST state: "20-444-80-0714-02 Erica R.I. Evaluation".
      3. Please follow the instructions to attach your application. Don't forget the subject line above. Unless otherwise specified in writing, to be considered, proposals must be submitted via CMS File Transfer Utility by the designated date and time listed above. For your records, please keep a copy of your submission with the date and time the application was submitted along with the email address to which it was sent. The deadline will be strictly enforced. In the event of a dispute, the Provider bears the burden of proof that the application was received on time at the email location listed above.
    2. Other Submission Requirements 
      1. Proposal Format Requirements
        1. All applications must be typed on 8 1/2 x 11-inch paper using 12-point type and at 100% magnification. With the exception of letterhead and stationery for letter(s) of support, the entire application should be typed in black ink on white paper. The application must be typed single-spaced, on one side of the page, with 1-inch margins on all sides. The Uniform Application for State Grant Assistance, Attachments, Checklist, and Uniform Budget Template/Narrative forms are NOT included in the page limitation.
        2. The entire application, including attachments, must be sequentially page numbered and compiled in the order specified below. The complete application must be submitted in a single PDF document to DHS.YouthServicesInfo@illinois.gov The subject line of the email MUST state: "20-444-80-0714 Erica R.I. Evaluation". Applications will ONLY be accepted by email as described herein. Hard copies, faxed copies, copies on disk or thumb drive etc. will not be accepted.
        3. The Department is under no obligation to accept applications that do not comply with the above requirements
      2. ALL Applications MUST include the following mandatory forms/attachments in the order identified below
        1. A Screenshot or statement indicating the applicants has completed Pre-Qualification steps and is currently Pre-Qualified.
        2. Statement indicating the ICQ and PRA have been completed
        3. Signed Uniform Application for State Grant Assistance
        4. Continuation Proposal Narrative
          1. Narrative Plan/Description of Services
          2. Budget Narrative
          3. Attachments to your application
            1. Attachment 1: Copy Federal or State approved NICRA
            2. Attachment 2: Budget Information
            3. Attachment 3: Copy of Applicant's current Federal Form W-9
            4. Attachment 4: Evaluator's Qualifications
            5. Attachment 5: Project staff information
            6. Attachment 6: Project staff contact information
        5. Uniform Grant Budget - The proposed budget must be entered, signed and submitted in CSA and is required for the application to be considered complete. A hard copy of this signed and submitted budget must be included with the application.
      3. Unique entity identifier and System for Award Management (SAM)
        Each applicant is required to: (i) Be registered in SAM before submitting its application; (ii) provide a valid unique entity identifier in its application; and (iii) continue to maintain an active SAM registration with current information at all times during which it has an active award or an application or plan under consideration by the Department. The Department may not make an award to an applicant until the applicant has complied with all applicable unique entity identifier and SAM requirements and, if an applicant has not fully complied with the requirements by the time the Department is ready to make an award, the Department may determine that the applicant is not qualified to receive an award and use that determination as a basis for making an award to another applicant. Please refer to Section I. Eligibility Information & Grant Funding Requirements for additional information and detail regarding SAM.
      4. Intergovernmental Review
        This funding opportunity is NOT subject to Executive Order 12372, "Intergovernmental Review of Federal Programs,".
      5. Funding Restrictions
        The applicant must develop a budget consistent with program requirements as described in Section II. Program Description Overview and in accordance with Section I. C Grant Funds Use Requirements.
        The Department will not allow reimbursement of pre-award costs under this funding opportunity.

SECTION V

The following section provides Award, Administrative and Contact Information.

Award Administration Information

  1. State Award Notices
    Providers recommended for continued funding under this Notice of Funding Opportunity following the above review will receive a Notice of State Award (NOSA). The NOSA shall include:
    1. Grant award amount
    2. The terms and condition of the award
    3. Specific conditions assigned to the grantee based on the fiscal and administrative and programmatic risk assessments.
      Upon acceptance of the grant award, announcement of the grant award shall be published by the awarding agency to Grants.Illinois.gov
      A written Notice of Denial shall be sent to the Providers not receiving awards.
      The NOSA must be signed by the grants officer (or equivalent). This signature effectively accepts the state award amount and all conditions set forth within the notice. This signed NOSA is the document authorizing the Department to proceed with issuing an agreement. The Agency signed NOSA must be remitted to the Department as instructed in the notice.
  2. Administrative and National Policy Requirements
    The agency awarded funds shall provide services as set forth in the DHS grant agreement and shall act in accordance with all state and federal statutes and administrative rules applicable to the provision of the services.
    To review a sample of the FY2020 DHS contract/grant agreement, please visit the DHS Website at http://www.dhs.state.il.us/page.aspx?item=29741.
    The agency awarded funds through this funding notice must further agree to comply with all applicable provisions of state and federal laws and regulations pertaining to nondiscrimination, sexual harassment and equal employment opportunity including, but not limited to: The Illinois Human Rights Act (775 ILCS 5/1-101 et seq.), The Public Works Employment Discrimination Act (775 ILCS 10/1 et seq.), The United States Civil Rights Act of 1964 (as amended) (42 USC 2000a-and 2000H-6), Section 504 of the Rehabilitation Act of 1973 (29 USC 794), The Americans with Disabilities Act of 1990 (42 USC 12101 et seq.), and The Age Discrimination Act (42 USC 6101 et seq.). Additional terms and conditions may apply.
  3. Required Reporting
    1. The Provider will submit monthly expenditure documentation forms in the format prescribed by the Department. The Expenditure Documentation forms must be submitted no later than the 30th of each month for the preceding month.
    2. Quarterly Narrative and Performance data reports will be submitted by email in a format prescribed by the Department, no later than the 30th of the month immediately following the quarter for the preceding quarter.
    3. Year-End Financial, Narrative and Performance Data reports will be submitted by email in a format prescribed by the Department, no later than 30 days following the end of the fiscal year.
    4. Additional annual performance data may be collected as directed by the Department and in a format prescribed by the Department.
  4. Redeploy Illinois Evaluation Payment Terms
    1. Payments will be issued on a reimbursement basis and will consider all previously submitted documented expenditures. 
    2. The Department will compare the amount of the payments made to date with the documented expenditures provided to the Department by the Provider. In the event the documented services provided by the Provider do not justify the level of award being provided to the Provider, future payments may be withheld or reduced until such time as the services documentation provided by the Provider equals the amounts previously provided to the Provider. Failure of the Provider to provide timely, accurate and sufficiently detailed documentation will result in delayed payments and may result in a reduction to the total award. 
    3. The final payment from the Department under this Agreement shall be made upon the Department's determination that all requirements under this Agreement have been completed, which determination shall not be unreasonably withheld. Such final payment will be subject to adjustment after the completion of a review of the Provider's records as provided in the Agreement.
      In the event payments made by the Department to the provider exceed the total amount of provider reported and Department authorized expenditures, the provider will be required to issue a repayment to the Department in an amount equal to the overpayment. 
      State Awarding Agency Contact(s)

      If you have questions relating to this Continuation Funding Notice, please send them via email to: DHS.YouthServicesInfo@Illinois.gov with "R.I Evaluation FUNDING NOTICE - Erica " in the subject line of the email. Additionally, all appendices can be found through this link.

Redeploy Illinois Evaluation Continuation Application (pdf)