20-444-80-0652-01 Domestic Violence Prevention and Intervention

Helping Families. Supporting Communities. Empowering Individuals.

Summary Information

1. Awarding Agency Name: Illinois Department of Human Services
2. Agency Contact:

Teresa Tudor:

Teresa.Tudor@illinois.gov; 217/558-6192

3. Announcement Type: Initial announcement
4. Type of Assistance Instrument: Grant
5. Funding Opportunity Number: 20-444-80-0652-01
6. Funding Opportunity Title: Domestic Violence Prevention and Intervention
7. CSFA Number: 444-80-0652
8. CSFA Popular Name: DVPI
9. CFDA Number(s):

93.667

93.671

10. Anticipated Number of Awards: 57
11. Estimated Total Program Funding: $25,883,200
12. Award Range $125,000 - $500,000
13. Source of Funding: Federal or Federal pass-through
State
14. Cost Sharing or Matching Requirement: Yes
15. Indirect Costs Allowed Yes
Restrictions on Indirect Costs No
16. Posted Date: March 19, 2019
17.Application Range: March 19, 2019 - April 17, 2019
18. Technical Assistance Session: Session Offered: No

A. Program Description

 The Domestic Violence Prevention and Intervention (DVPI) statewide system is authorized by a direct appropriation utilizing state and federal funds.

Purpose and Objectives

The purpose of the Domestic Violence Prevention and Intervention program is to provide comprehensive services to clients who are or have been victims of or threatened with domestic violence or abuse, whether physical, sexual, or emotional. Persons eligible as clients are adults and minors and their vulnerable family members. Eligibility for service is based on the victim's self-reported current needs and ability to benefit from such service.

Domestic Violence Prevention and Intervention Programs provide crisis intervention to victims of domestic violence and their vulnerable family members. Grantees function as a safety net for victims and provide quality comprehensive domestic violence services to victims and their vulnerable family members. The goal of service delivery is to prevent domestic violence by meeting the immediate crisis and long-term needs of victims and their vulnerable family members.

Funds are used to support operational domestic violence victim service programs that meet the guidelines established in the Domestic Violence Services Guidelines Manual. This funding support's the Department's goals of health and safety.

Grant funds must be used to cover the costs of providing crisis intervention, shelter, outreach, prevention and related domestic violence services as defined in this Notice of Funding Opportunity (NOFO). The Department will provide funding to support and enhance existing programs, but will not provide full funding to any program, and startup programs will not be considered.

The objectives are to provide safe, secure shelter to protect victims and their children from further abuse; to provide information, support, counseling and advocacy services to help victims become aware of and take advantage of their rights and options; to provide supportive services that help victims become self-sufficient and enable them to live in nonviolent homes; and to educate and inform the community that abusing a family member is a crime that will not be tolerated.

Deliverables or Milestones

Grantees' service delivery model shall encourage and support victims' efforts to regain control over and decrease the violence in their lives. Grantees shall increase the safety of victims, their children, and vulnerable family members; respect and support the authority and autonomy of adult victims in directing their own lives, and hold perpetrators, not victims, responsible for the abusive behavior and for stopping the abuse. Victim safety shall be paramount in all operational policies and procedures including eligibility and shelter admission. Victims shall be encouraged to follow safety plans and seek assistance as often as it is necessary to keep their children, themselves, and vulnerable family members safe.

All grantees funded under the Domestic Violence Prevention and Intervention monies shall provide services as outlined below:

  1. Grantees must provide services for the entire funding period.
  2. Grantees must provide advocacy services which may include legal, medical and other efforts by a staff/volunteer with a third party on behalf of a victim. These services must be provided by staff/volunteers who meet the 40-hour training requirements.
  3. Grantee must provide inclusive, voluntary services which do not use participation as a condition of services.
  4. Grantees must provide Illinois Domestic Violence Act advocacy - an explanation of the Illinois Domestic Violence Act and how to obtain a civil or criminal Order of Protection (OP) and assistance in obtaining an OP, including intervention/contact on the victim's behalf with representatives of the civil or criminal justice system and law enforcement personnel.
  5. Grantee shall collect and report service outcomes via the InfoNet as directed by the Department. The collection and reporting of this data are essential in determining the outcomes of services provided to clients.

Specialized Legal Domestic Violence Services shall provide services as outlined below:

  1. Grantee will utilize attorneys, paralegals and other professionals to assist clients with navigating the legal system including, but not limited to, obtaining criminal or civil orders of protection, obtaining or defending divorce proceedings, and other child-related proceedings.
  2. Grantee will integrate safety planning into legal services as appropriate and have staff trained in domestic violence and safety planning.
  3. Grantee will establish and maintain relationships with and provide education to court personnel and other key allies to enhance advocacy and legal efforts on behalf of victims.
  4. Grantees will establish and maintain collaborative relationships with comprehensive domestic violence prevention and intervention programs and be knowledgeable of available services.
  5. Grantees will establish and maintain collaborative relationships with other entities which address victim's basic needs outside of legal issues, which may include, but not be limited to, housing, employment, substance use, mental health and employment.

Comprehensive Domestic Violence Prevention and Intervention Programs shall provide services as outlined below:

  1. Grantees must be able to accommodate the needs of victims in need of shelter 24 hours per day, 365 days per year.
  2. Grantees must have trained staff and/or trained volunteers available to answer calls directly from the statewide hotline and others for information and referral and crisis intervention. These services must be provided by staff/volunteers who meet the 40-hour training requirements.
  3. Provide individual and/or group counseling which includes emotional support, guidance, education, problem solving, listening, IDVA advocacy which includes discussion of rights and options, safety planning, service planning and related services. These services must be provided by staff/volunteers who meet the 40-hour training requirements.
  4. Grantees must provide transportation assistance or provide direct transportation for victims.
  5. Grantees are required to provide outreach and prevention services to the community.
  6. Grantees may choose to provide or purchase supplemental services - episodic child care, child visitation, educational assistance, emergency medical care, employment assistance, housing assistance, mental health counseling, substance abuse counseling, and translation for those receiving comprehensive domestic violence services.

Performance Measures - Exhibit E

Applicants must relate financial data to performance accomplishments of the award.

  1. Number of clients that know more ways to plan for their safety as measured by client data entered quarterly into the InfoNet System.
  2. Number of clients that know more about resources in their community as measured by client data entered quarterly into the InfoNet System.
  3. Number of clients that feel safer from abuse by getting out of the abusive environment while in shelter as measured by client data entered quarterly into the InfoNet System.
  4. Number of clients that feel more hopeful about their future as measured by client data entered quarterly into the InfoNet System.
  5. Number of clients that have a better understanding of the effects of abuse on their life as measured by client data entered quarterly into the InfoNet System.
  6. Number of clients that have a better understanding of the effects of abuse on their children's lives as measured by client data entered quarterly into the InfoNet System.
  7. Number of clients that have an increased understanding of their legal rights as a domestic violence victim as measured by client data entered quarterly into the InfoNet System.
  8. Number of clients that know they can report violations of orders of protection as measured by client data entered quarterly into the InfoNet System.
  9. Number of clients that feel better able to support themselves and their children as measured by client data entered quarterly into the InfoNet System.

Performance Standards - Exhibit F

  1. 70% of clients surveyed will know more ways to plan for their safety.
  2. 70% of clients surveyed will know more about resources in their community.
  3. 70% of clients surveyed will feel safer from abuse while in shelter.
  4. 70% of clients surveyed will feel more hopeful about their future.
  5. 70% of clients surveyed will have a better understanding of the effects of abuse on their life.
  6. 70% of clients surveyed will have a better understanding of the effects of abuse on their children's lives.
  7. 70% of clients surveyed will have an increased understanding of their legal rights as a domestic violence victim.
  8. 70% of clients surveyed will know they can report violations of orders of protection.
  9. 70% of clients surveyed will feel better able to support themselves and their children.

B. Funding Information

This NOFO is considered a competitive application for funding for community-based domestic violence programs.

In FY2020 the Department anticipates the availability of approximately $25,883,200 in State and Federal Revenue to fund a statewide domestic violence system consisting of 57 community-based domestic violence programs.

This award utilizes appropriated state and federal funds to fund this award.

Grantee award amounts will range from $125,000 - $500,000. The grant award for FY 20 is not based upon previous funding levels. The applicant must submit a budget narrative which identifies the requested amount of funding and clearly demonstrates the need for the requested funds.

Applicant must submit a program plan narrative which supports the level of funding, details service delivery and ties to performance standards. Proposed project budgets and narratives must be sufficiently detailed and justified to be approved by DHS. Successful applicants will NOT receive a grant agreement until after their budget has been approved through the CSA system.

Subject to appropriation, the grant period will begin no sooner than July 01, 2019 and will extend through June 30, 2020.

The successful applicants under this funding notice may be eligible to receive up to two (2) subsequent one-year grant awards for this program.

The release of this NOFO does not obligate the Illinois Department of Human Services to make an award. Work cannot begin until a contract is fully executed by the Department.

Applicants can only be funded for one of the domestic violence prevention and intervention type grants below.

Specialized Legal Domestic Violence Services - Domestic violence programs that utilize attorneys, paralegals and other professionals to assist victims with legal advocacy and litigation. This may include providing victims with legal information and options, accompanying them through the legal system or advocating for them within the legal system. This can include advocacy and legal services related to the Illinois Domestic Violence Act or assistance with legal issues in systems such as DCFS, housing, the police, or the State's Attorney's office.

Comprehensive Domestic Violence Services - Domestic violence programs that provide shelter services (onsite and/or offsite); 24-hour crisis response to calls from the Illinois Domestic Violence Help Line; information and referral services; counseling; advocacy; legal advocacy that includes Illinois Domestic Violence Act advocacy; transportation; and outreach and prevention services to the community. Comprehensive domestic violence programs must make crisis hotlines, emergency services and on or off-site shelter available 24-hours a day, seven days a week, throughout the contract period.

C. Eligibility Information

 An entity may not apply for a grant until the entity has registered and pre-qualified through the Grant Accountability and Transparency Act (GATA) Grantee Portal, www.grants.illinois.gov/portal. Registration and pre-qualification are required annually. During pre-qualification, verifications are performed including a check of federal SAM.gov Exclusion List and status on the Illinois Stop Payment List. The Grantee Portal alerts the entity of "qualified" status or informs how to remediate a negative verification (e.g., inactive DUNS, not in good standing with the Secretary of State). Inclusion on the SAM.gov Exclusion List cannot be remediated.

The pre-qualification process also includes a financial and administrative risk assessment utilizing an Internal Controls Questionnaire. A Programmatic Risk Assessment must also be completed for each separate grant for which an applicant intends to apply. Applicants must be pre-qualified, therefore, applications from entities that have not completed the GATA pre-qualification process prior to the due date of this application will NOT be reviewed and will NOT be considered for funding.

  1. Eligible Applicants:
  1. This funding opportunity is limited to operational community-based domestic violence programs. Programs must adhere to the requirements outlined in the Domestic Violence Services Guidelines Manual.
    1. Applicants should seek cultural inclusion. The applicant must comply with all applicable provisions of state and federal laws and regulations pertaining to nondiscrimination, sexual harassment and equal employment opportunity including, but not limited to: The Illinois Human Rights Act (775 ILCS 5/1-101 et seq.), The Public Works Employment Discrimination Act (775 ILCS 10/1 et seq.), The United States Civil Rights Act of 1964 (as amended) (42 USC 2000a-and 2000H-6), Section 504 of the Rehabilitation Act of 1973 (29 USC 794), The Americans with Disabilities Act of 1990 (42 USC 12101 et seq.), and The Age Discrimination Act (42 USC 6101 et seq.). 
  1. Cost Sharing or Match Requirements:
    1. Match requirements are associated with this funding award. Grantees will receive a combination of federal and state monies, and must be able to secure matching funds from approved sources and as directed by the Department. The rate of match may vary but will be no more than 25% of the cost of the program funded through this NOFO. Grantees should identify matching revenues and expenditures in the budget section of this NOFO.
  2. Indirect and Direct Cost Rate

In order to charge indirect costs to this grant, the applicant organization must have annually negotiated indirect cost rate agreement (NICRA). There are three types of NICRAs:

  1. Federally Negotiated Rate. Organizations that receive direct federal funding may have an indirect cost rate that was negotiated with the Federal Cognizant Agency. Illinois will accept the federally negotiated rate. The organization must provide a copy of the federally NICRA.
  2. b.State Negotiated Rate. The organization may negotiate an indirect cost rate with the State of Illinois if they do not have Federally Negotiated Rate. If an organization has not previously established in indirect cost rate, an indirect cost rate proposal must be submitted through State of Illinois' centralized indirect cost rate system no later than three months after receipt of a Notice of State Award (NOSA). If an organization previously established an indirect cost rate, the organization must annually submit a new indirect cost proposal through CARS within six months after the close of the grantee's fiscal year.
  3. De Minimis Rate. An organization that has never negotiated an indirect cost rate with the Federal Government of the State of Illinois is eligible to elect a de minimis rate of 10% of modified total direct cost (MTDC). Once established, the De Minimis Rate may be used indefinitely. The State of Illinois must verify the calculation of the MTDC annually in order to accept the De Minimis Rate.
  1. Other Mandatory Requirements:
  1. Addressing Emergency Shelter Needs
  • All comprehensive domestic violence prevention and intervention grantees must respond to the emergency shelter needs of victims and their families. An active connection to emergency shelter is required which may include, but not be limited to, admission to grantee's onsite shelter, calling a shelter program and coordinating admission and transportation to shelter, making hotel or community arrangements for safe shelter.
  1. Accessibility
  • Grantees funded as comprehensive domestic violence programs must have crisis hotlines, emergency services and on or off-site shelter available 24-hours a day, seven days a week, throughout the contract period. All program sites must either be ADA compliant or have procedures in place to accommodate ADA clients at other locations.
  1. Staff and Volunteer Training
  • In order to comply with the confidentiality clause of the Illinois Domestic Violence Act of 1986 (750 ILCS 60/227.), any person, employee or volunteer, who provides domestic violence services to victims either through face to face contact or via the crisis hotline must complete at a minimum 40 hours of training in domestic violence advocacy, crisis intervention and related areas. All Grantees will be required to keep on file documentation that appropriate staff and volunteers meet all training requirements. The Illinois Domestic Violence Act is available on the Illinois Coalition Against Domestic Violence website at: https://www.ilcadv.org/resources/services_guidelines/il_services_guidelines.html. In addition, all supervisors, coordinators, directors and other program leaders are strongly encouraged to have Illinois Certified Domestic Violence Professional (ICDVP) certification.
  1. Confidentiality Requirements
  • All information, records and documents concerning persons served must remain confidential and be protected by the Grantee from unauthorized disclosure. Except as required by state or federal law, regulation or order; Grantees must agree not to disclose any information concerning a client without the informed, written and reasonably time-limited consent of the client. Such information must be limited to that which is necessary for the proper delivery of services to the client under the terms of the contract. Grantees will be required to have in place and follow written policies and procedures on client confidentiality and the release of client information. More information on confidentiality requirements can be found in the Confidentiality chapter of the Illinois Domestic Violence Services Guidelines Manual.
  1. Safety Requirements
  • Grantees will be required to assure the health and safety of clients during all stages of service delivery. The safety of victims and their children must be paramount when determining operational policies and procedures, client eligibility and admission to services. Programs are required to have in place and follow written security and safety procedures designed to protect clients and staff from perpetrators of abuse. Services must be provided in a secure environment, and Grantees that shelter clients on site are required to have staff present at the site whenever clients are present. Additional information on safety requirements can be found throughout the Illinois Domestic Violence Services Guidelines Manual on the ICADV website. All federal, state and local requirements related to health, safety and zoning must also be met.
  1. Monitoring, Training and Technical Assistance:
  • Grantee must agree to participate in monitoring activities and receive consultation and technical assistance from the Department or its authorized representatives. Grantee staff will be required to be in attendance at site visits. Programs may be required to attend meetings and training as provided by the Department or a subcontractor of the Department.
  1. Data Collection Requirements:
  • Grantees will be required to document service delivery and maintain accurate and complete service records for each client. As directed by the Department, Grantees will be required to submit quarterly data by the 25th day following the close of the quarter and progress reports to the Department as requested. The InfoNet documentation system, operated by the Illinois Criminal Justice Information Authority, is the required documentation system for all domestic violence programs funded through the Department.
  • Documentation will include but not be limited to the determination of each client's eligibility, the types and amounts of services provided to each client, measurable outcome data, budget and expenditure reports, and year-end performance reports. Grantees may also be required to participate in other survey, research and program evaluation efforts approved by the Department. For more information on minimum requirements of documentation, please refer to the Documenting Services and Evaluation chapters of the Illinois Domestic Violence Services Guidelines Manual.
  1. Cultural and Linguistic Competency
  • All grantees must provide services in a trauma-informed, culturally sensitive manner. Grantees need to understand, acknowledge and respect the differences among victims of domestic violence in ethnicity, race, religion, age, gender, abilities, language and other characteristics, and provide services in a relevant, competent and appropriate manner in accordance with these differences. Programs should demonstrate an ability to adapt individual interventions, programs, and policies to fit the cultural context of the individual family or community. Grantees must have established partnerships with organizations that primarily serve underserved populations and have a written plan for referrals, coordinated or contracted services and confidentiality.
  1. Fees
  • Grantees or subcontractors may not charge fees to victims or significant others seeking services for domestic violence.

D. Application and Submission Information

  1. Address to Request Application Package
    1. Application materials are provided throughout the announcement. They may also be found on the Illinois Department of Human Services website: http://www.dhs.state.il.us/page.aspx?item=114157.
    2. Hard copies of the materials may be obtained by contacting the individual listed below.
  1. The Department's website will contain information regarding the NOFO and materials necessary for submission. Questions and answers will also be posted on the Department's website. It is the responsibility of each applicant to monitor that website and comply with any instructions or requirements related to the NOFO.
  1. Contact Person: Teresa Tudor IDHS, Bureau of Domestic Violence, Sexual Assault and Human Trafficking 823 East Monroe Street

  Springfield, IL 62701 Teresa.tudor@illinois.gov Phone: 217-558-6192

  1. Content and Form of Application Submission

Program Plan Narrative Content 

Applicants must submit a program plan narrative that contains the information outlined below. Each section must have a heading that corresponds to the headings in bold type listed below. The narrative portion must follow the page guidelines set for each section and must be in the order requested. The narrative must be in Arial 12-point font, single-spaced, with 1-inch margins on all sides using 8 1/2 x 11 paper. The total narrative is not to exceed 25 pages. See allowable page breakout below. The attachments do not have to conform to the format requirements above. 

  1. Executive Summary (2-page maximum) 5 points
  • The Executive Summary will serve as a stand-alone document for the successful applicant that will be shared with various state-level stakeholders and others requesting a brief overview of the funded project. Therefore, applicants should be concise and direct in their description and provide an overview of the services proposed with these funds and the outcomes that will be achieved. The description should provide a clear understanding of how these services will be delivered, the process and how the services will be individualized. Describe services to be provided, need for the services, area to be served, capacity to provide the services and the projected numbers to be served within each program component.
  1. Program Narrative: Need - Description of Need (2 pages maximum) 10 points
  • The purpose of this section is for the applicant to provide a clear and accurate picture of the need for these services and benefits gained. State and describe the service area, the target population and the need for services in your community. Information in this section should include, but not necessarily be limited to, the following:
    • Identification of catchment area. Include description and demographics of communities served.
    • Description of accessibility and availability of services that reflect your client and communities needs.
    • Identification of underserved or inadequately served populations and any special needs in the catchment area.
    • Identification of proposed or established partnerships with other agencies providing services to underserved populations. Describe the nature of the partnership, i.e. subawards, Memorandum of Understanding or linkage agreements and highlight collaborative efforts.
    • Describe current trends or issues, service gaps or unmet needs in the community or target population
  1. Program Narrative: Capacity - Agency Qualifications/Organizational Capacity (8 pages maximum-attachments do not count toward page maximum) 40 points
  • The purpose of this section is for the applicant to present an accurate picture of the agency's capacity, qualifications and ability to provide the program as described in this Funding Notice. Information in this section should include, but not necessarily be limited to, the following:
    • Convincing evidence that the applicant agency is capable of carrying out the proposed program, including fiscal, administrative and programmatic ability to manage grant. This should include experience, staffing patterns and qualifications to comply with GATA fiscal and administrative requirements and the Domestic Violence Services Guidelines Manual. Highlight any recent changes in policies and procedures to improve fiscal, administrative or programmatic capacity.
    • An organizational chart of the applicant organization, showing where the program and its staff will be placed. If subawards will be used, include the relationship with those organizations in the chart. Label Attachment A.
    • Identify key staff positions that will be responsible for the program and their qualifications to implement the program deliverables. Complete Contact Information template - Attachment B
    • A description of your agency's current programs and activities relevant to the services described in this NOFO.
    • Describe the capacity of your program to meet the needs of the target populations you will be serving and respond to emerging community needs.
    • Identify service locations, hours of operation, service type and staffing. (Attachment C)
    • Describe the trauma-informed approach to delivery of services. Including how are staff trained on trauma-informed practices, changes the agency has made to be more trauma-informed and how the agency ensures that trauma-informed practices are being implemented.
    • Detail service provision numbers. (Attachment D)
    • Describe agency oversight by Board of Directors and available resources for fiscal, administrative and programmatic areas.
    • Describe the agency capacity to provide a welcoming, accessible and inclusive environment.
  1. Program Narrative: Quality -- Description of Program Design and Services (9 pages maximum) 40 points
  • The purpose of this section is for the applicant to provide a comprehensive, clear and accurate picture of its intended program design. At a minimum, the proposal must address each of the following components:
    • Provide an overview of service delivery model or standards for providing domestic violence services.
    • Provide a description of each required service component in the selected grant type, (Specialized Legal Domestic Violence or Comprehensive Domestic Violence Services). See Funding Information and Eligibility Information (Other Mandatory Requirements) Sections. Include process for initiating services, eligibility criteria, identification of service needs and service planning.
    • Describe how agency provides shelter services. Off-site programs must address how emergency shelter needs are met, i.e. All comprehensive domestic violence programs (on-site and off-site) must submit off-site policies. On-site shelter programs must also submit shelter policies.
    • Describe outreach, education, prevention, systems advocacy efforts and community partnerships.
    • Describe how the program design has direct correlation to the needs identified in the needs section of the application. Include how your program provides culturally appropriate and/or linguistic services, staffing, materials, outreach.
    • Describe how the program provides with transportation assistance.
    • Describe what resources and other knowledge, skills, or abilities are available to implement quality programming.
    • Describe your program staff's qualifications and training. Include education and/or experience, initial and ongoing training, staff supervision, training budget, certifications.
    • Describe the role of volunteers in your program. Describe recruitment and train efforts and identify common tasks or responsibilities of volunteers.
    • Describe how your program will achieve the targeted performance standards. List any additional outcomes your program will target to achieve.
    1. Budget Narrative (Attachment D) 5 points
      • The grant award for FY 20 is not based upon FY 19 funding levels. The applicant must submit a budget narrative which identifies the requested amount of funding and clearly demonstrates the need for the requested funds. Budget should support delivery of Comprehensive Domestic Violence Services or Specialized Legal Domestic Violence Services as defined in Section A Program Description and Section B Funding Information. In this section of the application narrative, provide a detailed, Budget Narrative of the items allocated within your proposed budget. The budget narrative should support applicant proposed activities and established deliverables and expected performance standards in the NOFO.
      • This will include all funds budgeted for the program, including non-DHS funds. Identify the source of those funds and detail how the specified resources and personnel are being allocated to ensure the tasks, activities, goals and objectives described in your proposal will be implemented. Illustrate the use of state or federal funds, other than grant funds, that will be used to support the program. A sample budget template is provided (Attachment E)
      • Entry of the budget into the CSA system should not be done until after being notified by the Bureau about the amount of the FY 20 grant award. Once receiving notification of the award amount through the Notice of State Award (NOSA the grantee budget must be submitted electronically in the CSA system. The Budget entered into the CSA system will also include a narrative or detailed description/justification for each line in the budget and will describe why each expenditure is necessary for program implementation and how you arrived at the amount. Please include cost allocations as necessary. This narrative must also clearly identify indirect costs, direct program costs, direct administrative costs, and match within each line item as appropriate. The Budget (including MTDC base exclusions as appropriate) should clearly describe how the specified resources and personnel have been allocated for the tasks and activities described in your plan. If indirect costs are included in the budget, a copy of the approved NICRA must be included with the Application.
      • Please note, your FY 2020 contract will not be processed until your budget has been reviewed AND approved in the CSA system. It is critical that the budget submitted is as detailed as possible.
      • The application must be submitted electronically to DHS.DVSAHT@illinois.gov
  1. Dun and Bradstreet Universal Numbering System (DUNS) Number and System for Award Management (SAM).

Each applicant (unless the applicant is an individual or Federal or State awarding agency that is exempt from those requirements under 2 CFR § 25.110(b) or (c), or has an exception approved by the Federal or State awarding agency under 2 CFR § 25.110(d)) is required to:

    1. Be registered in SAM before submitting its application. To establish a SAM registration, go to www.SAM.gov and/or utilize this instructional link: How to Register in SAM from the www.grants.illinois.gov Resource Links tab.
    2. Provide a valid DUNS number in its application; and
    3. Continue to maintain an active SAM registration with current information at all times during which it has an active Federal, Federal pass-through or State award or an application or plan under consideration by a Federal or State awarding agency. It also must state that the State awarding agency may not make a Federal pass-through or State award to an applicant until the applicant has complied with all applicable DUNS and SAM requirements and, if an applicant has not fully complied with the requirements by the time the State awarding agency is ready to make a Federal pass-through or State award, the State awarding agency may determine that the applicant is not qualified to receive a Federal pass-through or State award and use that determination as a basis for making a Federal pass-through or State award to another applicant.
  1. Submission Dates and Times
    1. Applications must be received via email at the address below no later than 12:00 p.m. on Wednesday, April 17, 2019. The application will be time-stamped upon receipt in the bureau email address. The Department will ONLY accept applications submitted by electronic mail. Applications will NOT be accepted if received by fax machine, hard copy, disk or thumb drive. Applications will be opened as they are received. Applicants will receive an email (within 72 hours of receipt or 120 hours if received on a non-business day) notifying them that their application was received and if it was received by the due date and time. This email reply will be sent to the original sender of the application. Applications received after the due date and time will not be considered for review or funding.
    2. Submit the completed grant application to: DHS.DVSAHT@Illinois.Gov
    3. The subject line of the email MUST state: 20-444-80-0652-01
    4. If you have trouble emailing the document due to the file size, please utilize the CMS File Transfer Utility located at https://filet.illinois.gov/filet/PIMupload.asp Please follow the instructions to attach your application. Don't forget the subject line above.
    5. To be considered, proposals must be emailed by the designated date and time listed above. For your records, please keep a copy of your email submission with the date and time the application was submitted along with the email address to which it was sent. The deadline will be strictly enforced. In the event of a dispute, the applicant bears the burden of proof that the application was received on time at the location listed above.
    6. ALL Applications MUST include the following mandatory forms/attachments:
  • Uniform State Grant Application - separate document (pdf)
  • Program Plan Narrative - separate document (Word)
    • Executive Summary
    • Need - Description of Need
    • Capacity - Agency Qualifications/Organizational Capacity
    • Quality - Description of Program Design and Services
  • Attachments:
    • Organization Chart
    • Contact Information (template provided)
    • Service Locations (template provided)
    • Service Provision Numbers (template provided)
    • Budget Narrative (template provided)
    • Copy of Currently Approved NICRA if indirect costs are included in the budget - if applicable, separate document (pdf)
  1. Funding Restrictions

All applicants are subject to the funding restrictions relating to allowable and unallowable costs as set forth in 2 CFR 200, Subpart E - Cost Principles.

E. Application Review Information

  1. Criteria
    1. Funding for the period of July 01, 2019 through June 30, 2020 is not automatically guaranteed. All applicants must continue to demonstrate that they meet all requirements under this NOFO described throughout.
    2. Applications that fail to meet the criteria described in the "Eligible Applicants" and the "Mandatory Requirements of the Applicant" will not be scored and considered for funding.
    3. Review teams are comprised of up to 3 individuals. Applications will first be reviewed and scored individually. Then, team members will collectively review the application, their scores and comments. Individual team members may choose to adjust scores to appropriately capture content that may have been missed initially. Scores will then be sent to the application Review Coordinator to be compiled and averaged to produce the final application review team score.
    4. Program Plan Narratives will be evaluated on the following criteria:
  • Executive Summary 5 points
  • Need - Description of Need 10 points
  • Capacity - Agency Qualifications / Organizational Capacity 40 points
  • Quality - Description of Program Design and Services 40 points
  • Budget Narrative 5 points
  • Total 100 points
  1. Review and Selection Process
    1.  Scoring will not be the sole award criterion. The Department reserves the right to consider other factors such as: geographical distribution, ICQ and PRA results, demonstrated need, past performance as a state grantee, etc. While recommendations of the review panel will be a key factor in the funding decisions, the Department maintains final authority over funding decisions and considers the findings of the review panel to be non-binding recommendations. Any internal documentation used in scoring or awarding of grants shall not be considered public information.
    2. Competitive grant appeals are limited to the evaluation process. Evaluation scores may not be protested. Only the evaluation process is subject to appeal and shall be reviewed by IDHS' Appeal Review Officer (ARO). All appeals must be submitted in writing to Teresa Tudor at teresa.tudor@illinois.gov within 14 calendar days after the grant award notice has been published. The written appeal shall include at a minimum the name and address of the appealing party, identification of the grant and the reason(s) for the appeal. The appeal will be sent to the ARO for consideration and a response to the appeal will sent within 60 days.
  2. Anticipated Announcement and State Award Dates.
    1. The Department anticipates notifying successful applicants on or before June 1, 2019.

F. Award Administration Information

  1. State Award Notices.
  1. Applicants recommended for funding under this NOFO following the above review and selection process will receive a "Notice of State Award (NOSA)". This notice will identify award amount, terms and conditions, and any special conditions assigned to the grantee based on the fiscal and administrative and programmatic risk assessments. requirements. The NOSA must be accepted through the Grantee Portal. The NOSA is not an authorization to begin performance or incur costs.
  1. Upon acceptance of the grant award, announcement of the grant award shall be published by the awarding agency to www.Grants.Illinois.gov.
  1. Administrative and National Policy Requirements.
    1. The agency awarded funds shall provide services as set forth in the DHS grant agreement and shall act in accordance with all state and federal statutes and administrative rules applicable to the provision of the services.
    2. To review a sample of the FY2020 DHS contract/grant agreement, please visit the DHS Website. http://www.dhs.state.il.us/page.aspx?item=29741
  1. Reporting
  1. The Grantee will submit monthly Periodic Financial Reports (PFRs) no later than the 15th of each month for the preceding month by email.
  2. The Grantee will submit an annual program plan and a detailed program budget and
  3. budget narrative in the CSA system.
  4. The Grantee must ensure data is entered into the InfoNet data system as required to ensure accurate reports.
  5. Additional annual performance data may be collected as directed by the Department and in a format prescribed by the Department.
  6. Year end financial, narrative and performance data reports will be submitted as directed by the Department.
  7. Failure to comply with contract or reporting requirements may result in grantee placement on the Stop Payment List.

G. State Awarding Agency Contact(s)

  1. Questions and Answers
  1. Questions about this NOFO, must be sent via email to Teresa.tudor@illinois.gov and cc: the bureau address at DHS.DVSAHT@illinois.gov with "NOFO" in the subject line of the email.
  2. Questions with their respective answers will be posted on the DHS website.
  3. The information in the FAQ section may be updated periodically, so applicants are encouraged to check it frequently. Only written answers posted on the website will be considered valid and official.

H. Other Information, if applicable

Mandatory Forms -- Required for All Agencies

  1. Uniform Application for State Grant Assistance (pdf)
  2. Program Plan Narrative
  3. Attachment A-Organization Chart
  4. Attachment B-Contact Information (docx)
  5. Attachment C-Service Locations (docx)
  6. Attachment D-Service Provision Numbers (docx)
  7. Attachment E-Budget Narrative (docx)
  8. Budget in CSA
  9. Copy of Currently Approved NICRA if direct costs are included in the budget