Summary Information

1. Awarding Agency Name: Human Services
2. Agency Contact: Angela Campo
3. Announcement Type: Initial announcement
4. Type of Assistance Instrument: Grant
5. Funding Opportunity Number: 20-444-80-0658-01
6. Funding Opportunity Title: Supportive Housing
7. CSFA Number: 444-80-0658
8. CSFA Popular Name: SHP
9. CFDA Number(s): N/A
10. Anticipated Number of Awards:
11. Estimated Total Program Funding: $16,671,400
12. Award Range
13. Source of Funding: State
14. Cost Sharing or Matching Requirement: Yes
15. Indirect Costs Allowed Yes
Restrictions on Indirect Costs

No

If yes, provide the citation governing the restriction:

16. Posted Date: March 4, 2019
17. Closing Date for Applications: April 2, 2019
18. Technical Assistance Session: No

Agency-specific Content for the Notice of Funding Opportunity

A. Program Description

The Supportive Housing Provider will deliver supportive services to low-income persons residing in permanent housing units, who are formerly homeless or at risk of becoming homeless; or to homeless persons residing in transitional facilities who are prepared to move into permanent housing as specified in the provider's program plan. The Provider must provide case management, advocacy, and counseling. The Supportive Housing Program Provider will adhere to requirements outlined in the Supportive Housing Statute, which is located at: 305 ILCS 5/12-4.5. In order to be considered for grant funds, applicants must complete a Fiscal Year 2020 funding plan. The completed application must include the criterion below.

Deliverables

1. All participants will be provided with case management services, counseling services and advocacy services within five (5) days of admittance to the program. All participants must have documented access, when applicable, to other supportive services.

2. All participants must have a service plan developed for implementation within the first week of admittance to the program. The individual service plan must detail monthly outcomes as well as ongoing goals to be accomplished by the participant(s) with the assistance of the Provider.

3. All participants must have access to case management services outside of normal business hours of operation including, but not limited to, evening case management service hours.

4. All participants must have a completed intake and assessment done upon entry into the program. The Provider must submit all intake and assessment forms to IDHS annually for approval.

5. All progress and supportive services for participants must be tracked, and progress recorded within each participant's case file. This file must include, at a minimum, the following: a record of the participant's supportive services, case management, progress, and benefit assistance.

6. The Provider must have a community outreach plan which includes their method of notifying the community of the program, hours of operation, and admittance/eligibility requirements into the program(s) they administer for IDHS. This plan must include outreach to the other community service agencies and the local FCRC. IDHS must be advised of any publication and distribution of flyers, printed materials and brochures that are part of the IDHS funded program(s).

7. The Provider must have a written agreement or Memorandum of Understanding (MOU) for referrals to other social service providers. The agreement or MOU must include, at a minimum, the following: the type of services to be provided, the referral process of each agency, and follow-up actions.

8. The Provider must have a referral process that assists program participants with enrollment into public benefit programs such as TANF, Supplemental Nutrition Assistance Program (SNAP, formerly known as food stamps), All Kids, medical and disability assistance, as well as other resources that address the needs of the program participants.

9. The Provider must have the ability to download the IDHS SNAP application and distribute it to eligible households.

10. The Provider will accurately report outcomes and submit reports to IDHS within the designated time frames.

Performance Measures (Agencies Must Report on the Following)

1. The number of all participants to be provided with case management services, counseling services and advocacy services within 5 (five) days of admittance to the program.

2. The number of all participants that had a service plan developed for implementation within the first week of admittance to the program. The individual service plan must detail monthly outcomes as well as ongoing goals to be accomplished by the participant(s) with the assistance of the Provider.

3. The number of participants that had access to case management services outside of normal business hours of operation including, but not limited to, evening case management service hours.

4. The number of all participants that had a completed intake and assessment done upon entry into the program.

5. The number of progress reports and supportive services for participants that were tracked and reported within each participant's case file. The file must include, at a minimum, a record of the participant's supportive services, case management, progress, and benefit assistance.

6. The community outreach plans, including methods of notifying the community of the program, hours of operation, and admittance/eligibility requirements into the program(s) they administer for IDHS.

7. The provider must have written agreements or Memorandum of Understanding (MOU) for referrals to other social service agencies. The MOU must include a description of the types of service(s) to be provided, a description detailing how referrals will be handled by each entity; and a description of any follow-up actions.

8. The provider must have a referral process that assists program participants with enrollment into public benefit programs such as TANF, Supplemental Nutrition Assistance Program (SNAP, formerly known as food stamps), All Kids, medical and disability assistance, as well as other resources that address the needs of the program participants.

9. The number of program participants that were provided with the IDHS SNAP application. This information must be distributed it to eligible households.

Performance Standards

To meet program standards, ALL providers must have 100% compliance with the following requirements.

  1. Providers must provide case management services, counseling services and advocacy services within five (5) days of admittance to the program
  2. Providers are expected to provide access to case management services outside of normal business hours of operation including, but not limited to, evening case management service hours.
  3. Providers must complete intake and assessment done upon entry into the program.
  4. providers must have a community outreach plan which includes a detailed description for notifying the community of the program, hours of operation, and admittance/eligibility requirements into the program they administer for IDHS.
  5. Providers must have a referral process that assists program participants with enrollment into public benefit programs such as TANF, Supplemental Nutrition Assistance Program (SNAP, formerly known as Food Stamps), All Kids, medical assistance, disability assistance, as well as any other resources that address the needs of the program participants.
  6. Providers must ensure that all progress and supportive services for participants are tracked and reported within each participant's case file through the development of an Individual Service Plan. At a minimum this plan must include the following: a record of the participant's supportive services, case management, outcomes, goals, progress notes, and benefit assistance.
  7. Providers must have the ability to download the IDHS SNAP application and distribute it to all eligible households.
  8. Providers must have a written agreement or Memorandum of Understanding for referrals with other social services providers.
  9. Providers must accurately report outcomes and submit timely quarterly reports to the Illinois Homeless Reporting Portal.
  10. Providers must provide a projected number of unduplicated participants to be served in the fiscal year; the unduplicated number of projected households to be served in the fiscal year; the projected nights of shelter to be provided during the fiscal year; and the projected number of meals to be provided, served, purchased, or vouchered during the fiscal year.

B. Funding Information

The proposed total amount of the Supportive Housing Program (SHP) funding is $16,671,400 for State Fiscal Year 2020. This amount is subject to state appropriations.

All subcontracts must be approved by the Illinois Department of Human Services. All subcontractors are subject to IDHS contract guidelines

C. Eligibility Information

  1. All applicants must be nonprofit organizations, subject to 26 U.S.C. 501(c) (3) of the federal tax code.
  2. Provider must meet deliverable guidelines as listed above.
  3. Provider must have participated in the Supportive Housing Program through a contract with the Illinois Department of Human Services (IDHS), continuously for the last four fiscal years.
  4. Provider must be in good standing with the Illinois Secretary of State, and have been so for the last four fiscal years.
  5. Agency must be in good standing with the Illinois Office of Contract Administration, and have been so for the last four fiscal years.
  6. IDHS will seek cultural inclusion among grantees. Provider must comply with all applicable provisions of state and federal laws and regulations pertaining to nondiscrimination, sexual harassment and equal employment opportunity including, but not limited to: The Illinois Human Rights Act (775 ILCS 5/1-101 et seq.), The Public Works Employment Discrimination Act (775 ILCS 10/1 et seq.), The United States Civil Rights Act of 1964 (as amended) (42 USC 2000a-and 2000H-6), Section 504 of the Rehabilitation Act of 1973 (29 USC 794), The Americans with Disabilities Act of 1990 (42 USC 12101 et seq.), and The Age Discrimination Act (42 USC 6101 et seq.).
  7. Provider must have a minimum of 3 years GATA experience.

Match

All contracts approved for funding under the Supportive Housing Program (SHP) must be  matched by at least 25% from other sources. Of the 25% match, at least one half must  be matched with cash (e.g., fund raising, donations, ESG, United Way, EHP, FEMA). The  remaining one half may be matched with cash, in-kind services or property from sources  other than the funds granted through the SHP program. Volunteer services at $10.00  per hour (maximum) and other in-kind contributions may be applied toward meeting  the match requirement. If a provider chooses to apply volunteer services and in-kind  contributions toward the match requirement, the minimum records to document the  contributions are:

A. For volunteer services, the name and address of the volunteer and documentation of the dates and hours of service, as well as a description of the service provided.

B. For contribution of personal or real property, whether in title or in usage, a written description of the property and the value of the property. The contribution will be valued at fair market value at the time of the contribution.

Match documentation must be submitted with the grant application.

Indirect Cost Rate

In order to charge indirect costs to a grant, the applicant organization must have an annually negotiated indirect cost rate agreement (NICRA). There are three types of NICRAs: a) Federally Negotiated Rate. Organizations that receive direct federal funding, may have an indirect cost rate that was negotiated with the Federal Cognizant Agency. Illinois will accept the federally negotiated rate. The organization must provide a copy of the federally NICRA. b) State Negotiated Rate. The organization may negotiate an indirect cost rate with the State of Illinois if they do not have a Federally Negotiated Rate. If an organization has not previously established in indirect cost rate, an indirect cost rate proposal must be submitted through State of Illinois' centralized indirect cost rate system no later than three months after receipt of a Notice of State Award (NOSA). If an organization previously established an indirect cost rate, the organization must annually submit a new indirect cost proposal through CARS within six months after the close of the grantee's fiscal year. c) De Minimis Rate. An organization that has never negotiated an indirect cost rate with the Federal Government of the State of Illinois is eligible to elect a de minimis rate of 10% of modified total direct cost (MTDC). Once established, the De Minimis Rate may be used indefinitely. The State of Illinois must verify the calculation of the MTDC annually in order to accept the De Minimis Rate.

All grantees must complete an indirect cost rate negotiation or elect the De Minimis Rate to claim indirect costs. Indirect costs claimed without a negotiated rate or a De Minimis Rate election on record in the State of Illinois' centralized indirect cost rate system may be subject to disallowance.

Limitations on indirect costs restrict the amount and/or type of indirect costs that are allowed to be charged to grant awards. Indirect cost limitations and restrictions must be clearly stated in this section. For example, the grant award may be subject to state and federal statutory requirements that limit the allowability of costs. The maximum amount allowable under a limitation cannot exceed the total amount under the NICRA. State and federal statutes may restrict the amount of salary that can be charged to a grant award, if the base salary exceeds the Federal Executive Level II Pay Scale.

Grantees have discretion and can elect to waive payment for indirect costs. Grantees that elect to waive payments for indirect costs cannot be reimbursed for indirect costs. The organization must record an election to "Waive Indirect Costs" into the State of Illinois' centralized indirect cost rate system.

Allowable/Unallowable Costs

1. In order to charge indirect costs to a grant, the applicant organization must have an annually negotiated indirect cost rate agreement (NICRA). There are three types of NICRAs: a) Federally Negotiated Rate. Organizations that receive direct federal funding may have an indirect cost rate that was negotiated with the Federal Cognizant Agency. Illinois will accept the federally negotiated rate. The organization must provide a copy of the federally NICRA. b) State Negotiated Rate. The organization must negotiate an indirect cost rate with the State of Illinois if they do not have Federally Negotiated Rate or elect to use the De Minimis Rate. The indirect cost rate proposal must be submitted to the State of Illinois within 90 days of the notice of award. c) De Minimis Rate. An organization that has never received a Federally Negotiated Rate may elect a de minimis rate of 10% of modified total direct cost (MTDC). Once established, the de minimis rate may be used indefinitely. The State of Illinois must verify the calculation of the MTDC annually in order to accept the de minimis rate.

2. The Supportive Housing Program limits costs to specific categories. Providers should review the Department's budget pages for this program for a complete list of allowable costs. The following are allowable and unallowable costs under the Supportive Housing Program:

Allowable Costs

A. Direct costs

a. Advocacy/Intervention

b. Case Management

c. Counseling - Financial

d. Counseling - Life Skills

e. Counseling - All Other

f. Outreach

g. Mental Health Services

h. Alcohol Abuse Services

i. Substance Abuse Services

j. Health/Dental Services

k. Education

l. Employment Services

m. Child Care

n. Children's Services

o. Housing Placement/Inspection

p. Follow Up

q. Transportation

r. English as a second language

s. Legal Service Referrals

t. HIV/AIDS Related Services

B. Direct Program Costs: (May not exceed 15% of IDHS grant funds)

a. Telephone

b. Supplies

c. Direct Program personnel

d. Maintenance

Unallowable Costs: The following are some examples of unallowable costs

a. Payment on Behalf of Clients

b. Liability Insurance

c. Rent-Equipment

d. Rent-Space

e. Utilities

f. Cell Phone Purchase

g. Property Acquisition

h. Major Renovation

i. Lap Top Computer Purchases

j. Payments for Property Management Functions

D. Application and Submission Information

All applying providers must have a Dun and Bradstreet Universal Numbering System (DUNS) Number and System for Award Management (SAM). 

E. Application Review Information

Submission Dates and Times

All grant applications and supporting documentation must be electronically submitted by 12:00 PM April 2, 2019. Late applications will not be considered for grant funding.

Funding Restrictions

 Please refer to the above section entitled "Allowable/Unallowable Costs".

Other Submission Requirements

Providers must submit a budget narrative. The budget narrative is sometimes referred to as the budget justification. The narrative serves two purposes: it explains how the costs were estimated and it justifies the need for the cost.

Budgets must be signed by two authorized agency representatives (the executive director and board president, or fiscal director and board member, for example).

A copy of the most recent external Audit must be submitted with application.

Application Review Information

1. Each grant application will be evaluated by DHS staff according to the following criteria:

45 points - Application (includes required attachments)

 Meets program requirements.

30 points - Previous Program Compliance

Timely and accurate reporting and document submission. This includes the timely submission of all required quarterly program reports.

20 points - Budget

 Meets department requirements.

 5 points - Current provider

A five (5) point penalty will be imposed for each instance that the above criteria are not met. Reports submitted late more than twice in any single Fiscal Year will result in an additional five (5) point deduction. A five (5) point penalty will be imposed for any lapsed funds for each instance in the past 3 fiscal years. An 85 point minimum score is required in order to be considered for grant funds.

2. Grant applicants not selected to receive funds will receive a non-funding notice. Applicants wishing to appeal this decision may do so; however, competitive grant appeals are limited to the evaluation process. Evaluation scores may not be protested. Only the evaluation process is subject to appeal. The appeal process is as follows:

A. An appeal must be submitted electronically, in accordance with the grant

application document.

B. An appeal must be received within 14 calendar days after the date that the

grant award notice has been published.

 C. The written appeal shall include at a minimum the following:

 a. the name and address of the appealing party

 b. identification of the grant

 c. a statement of reasons for the appeal

D. Appeals are to be submitted to Angela Campo, via email, to the following

address: Angela.Campo@illinois.gov

F. Award Administration Information

  1. Grant recipients will receive a selection letter detailing their funding amount. Parties that were not selected to receive grant funds will receive a non-funding notice.
  2. A letter notifying a grant applicant of their selection is not an authorization to begin performance.
  3. A notice of State award signed by a grants officer or equivalent is the authorizing document to begin performance. Reimbursement for services provided will not take place without a signed, executed contract from the Illinois Department of Human Services.

G. State Awarding Agency Contact(s)

Grant applicants may contact IDHS if they have program questions.

1. Supportive Housing Program Manual

  http://www.dhs.state.il.us/page.aspx?item=115737

2. If further assistance is needed, please Angela Campo at angela.campo@illinois.gov

H. Other Information, if applicable

Mandatory Forms -- Required for All Agencies

  1. Uniform Application for State Grant Assistance (pdf)
  2. Uniform Grant Budget Template | Instructions