NOFO 19-444-26-1760-01 Residential Stabilization Centers (RSC) - SOR

Helping Families. Supporting Communities. Empowering Individuals.

Summary Information

1. Awarding Agency Name: Illinois Department of Human Services (IDHS), Division of Substance Use Prevention and Recovery (SUPR)
2. Agency Contact:

Joseph Tracy

joseph.tracy@illinois.gov

(312) 814-6359

3. Announcement Type: Initial announcement
4. Type of Assistance Instrument: Grant
5. Funding Opportunity Number: 19-444-26-1760-01
6. Funding Opportunity Title: Residential Stabilization Centers (RSC) for Patients with Opioid Use Disorder (OUD) - SOR Grant
7. CSFA Number: 444-26-1760
8. CSFA Popular Name: Residential Stabilization Centers (RSC)
9. CFDA Number(s): 93.788
10. Anticipated Number of Awards: 4
11. Estimated Total Program Funding: $3.5 million per year for two years
12. Award Range $500,000-$1,000,000 per year
13. Source of Funding: Federal
14. Cost Sharing or Matching Requirement: No
15. Indirect Costs Allowed Yes
Restrictions on Indirect Costs 2 CFR 200 /45 CFR Part 75
16. Posted Date: February 15, 2019
17.Application Range: March 31, 2019
18. Technical Assistance Session:

Session Offered: Yes

March 7, 2019 10-11:30 CST

NOFO

A. Program Description

Purpose

The purpose of this Notice of Funding Opportunity (NOFO), referred to as Residential Stabilization Centers (RSC) for patients with Opioid Use Disorder(OUD), is to provide short term residential stabilization for a patient with an OUD who is in crisis and seeking treatment or recovery support services that may not be readily available and/or who may need a brief observation period in a residential setting during the first few days of Medication Assisted Treatment (MAT). The RSC will provide a safe holding place for such patients to receive short term interventions, including MAT when appropriate, address any medical problems or basic need insecurities, and quickly initiate or reconnect with substance use disorder (SUD) or mental health treatment and/or recovery support services.

Background

In June 2018, the Substance Abuse and Mental Health Services Administration (SAMHSA) issued Funding Opportunity Announcement #TI-18-015, State Opioid Response Grants (SOR). This SAMHSA grant program aims to address the opioid crisis by increasing access to medication-assisted treatment (MAT) using the three FDA-approved medications for the treatment of opioid use disorder, reducing unmet treatment need, and reducing opioid overdose-related deaths through the provision of prevention, treatment and recovery activities for opioid use disorder (OUD) (including prescription opioids, heroin, and illicit fentanyl and fentanyl analogs).

On August 14, 2018, the Illinois Department of Human Services, Division of Substance Use Prevention and Recovery (IDHS/SUPR) submitted an application in response to SAMHSA FOA #TI-18-015. This application proposed a comprehensive continuum of OUD outreach, referral to MAT, recovery support, and prevention services in response to the critical nature of the opioid crisis in Illinois. Decisions regarding the service components of this continuum were based on input from the strategic plan developed during Year 1 of Illinois's Opioid - State Targeted Response (STR) grant, and on learnings and experience gained from implementation of Opioid-STR services. IDHS/SUPR received notice of an Opioid-SOR grant award on September 20,2018.

Program Requirements

Successful applicants will design and propose comprehensive services for a Residential Stabilization Center that incorporates evidence-based research for the prevention of opioid overdoses; identifies the process and documents needed to determine admission; initiates and/or monitors the initial induction phase of MAT, as applicable; and identifies and facilitates intervention strategies to help patients link to SUD treatment and recovery support services. Services provided by the RSC must be trauma-informed, person-centered, peer-driven and recovery-oriented. Warm hand-offs to SUD and/or mental health treatment must occur within 3-5 days of admission and any referrals to SUD treatment must be made to organizations subject to the licensure requirements specified in Title 77: Public Health Chapter X: Department of Human Services Subchapter d: Licensure, Part 2060 Alcoholism and Substance Abuse Treatment and Intervention Licenses (referenced as Part 2060).

As a guide for program development, the following definitions are provided:

Medication Assisted Treatment is the use of any of the three Federal Food and Drug Administration (FDA) approved medications, coupled with substance use disorder treatment and other supportive services, and is an effective treatment for an OUD. Those medications include methadone, buprenorphine products, including single-entity buprenorphine products, buprenorphine/naloxone tablets, films, buccal preparations, long-acting injectable buprenorphine products, buprenorphine implants, and injectable extended-release naltrexone. Medicaid covers each of these three medications in Illinois and the RSC must be prepared to accept patients with prescribed use for any of these medications.

MAT Induction is the process of initial dosing with medication for an OUD until the patient reaches a state of stability (TIP 63).During the MAT induction period, the goal of the RSC is to monitor the patient's response to MAT and decrease the risk of an overdose.

Recovery Oriented System of Care (ROSC) SAMHSA defines ROSC as a "coordinated network of community-based services and supports that is person-centered and builds on the strength and resilience of individuals, families, and communities to achieve abstinence* and improved health, wellness and quality of life for those with or at risk for alcohol and drub problems." (https://www.samhsa.gov/sites/default/files/rosc_resource_guide_book.pdf) *Note that abstinence is in the SAMHSA ROSC definition, but others have replaced "abstinence" with "recovery".

Supportive Services are activities that lessen basic need insecurities and increase access to essential goods such as food, water, medicine, warm clothing and appropriate shoes during the winter, access to stable housing, opportunities for employment, etc. These services must be directly provided by the RSC or through referral agreement with outside resources.

Warm Handoff is a referral to treatment services in which the patient receives support and motivation sufficient to engage in and continue with such treatment. A warm handoff extends beyond the provision of a written referral or scheduling an appointment. It involves establishing a collaborative relationship with the patient, providing practical, personalized support for entering and adhering to treatment, and, in coordination with treatment providers, ensuring and/or delivering ongoing recovery support services based upon patient need.

Applicants must have a current license or be in the process of obtaining a license issued by IDHS/SUPR for Level 3.7, Withdrawal Management-Medically Monitored or Level 3.5 Clinically Managed Medium to High Intensity Residential or Level 3.2-Withdrawal Management-/Clinically Managed. The RSC must be separately located in the licensed facility and is an ancillary pre-diagnostic stabilization service for persons with symptoms consistent with an OUD authorized by that license.

All patients must have a primary diagnosis of OUD and meet the income eligibility requirements as specified in the IDHS/SUPR Contractual Policy Manual FY2019.

The applicant must have prior experience with crisis intervention strategies that address basic need insecurities when they pose a threat to a patient's recovery.

The applicant must be able to recognize the following priority populations: Pregnant women who inject drugs and any pregnant woman must always be given first priority for any service or be placed first on any waiting list for services. The following populations must also be given priority for treatment in any order after women who inject drugs and other pregnant women; individuals who inject drugs; known HIV infected persons; postpartum women; parents who use substances; persons with service in the U.S. Armed Forces; Illinois Department of Children and Family Service referrals; persons eligible for Temporary Assistance to Needy Families (TANF) and other women and children; and Department of Corrections (DOC) parolees who have completed a prison treatment program or who are released with recommendations for treatment.

If not directly provided, RSC will link patients to appropriate services in the community through formal or informal agreements with licensed treatment providers. Community resources and relationships should also include recovery home and recovery support services. The applicant should have the ability to ensure a continuum of care through on-site services and referral agreements that reflect a recovery-oriented system of care.

Performance Measures 

Successful applicants will be responsible for the submission of monthly reports of quantitative service delivery data and narrative information detailing the development of the RSC. The report format will be developed by IDHS/SUPR to be compliant with SAMHSA -SOR grantee reporting requirements as stated in the federal FOA, and which may be communicated to state grantees by SAMHSA post-award. IDHS/SUPR will provide directions for the completion of these reports and their submission. The monthly reports will be due within 15 calendar days of the end of each reporting month.

Successful applicants will be responsible for the administration of the baseline version of the SAMHSA/CSAT GPRA data collection to each patient admitted to the funded RSC service. The applicant will also be responsible for completion of the CSAT/GPRA tool at the time of discharge from RSC services. IDHS/SUPR will provide training on the administration and completion of these SAMHSA/CSAT GPRA tool versions, along with instructions for the submission of completed tools.

Successful applicants will also be responsible for collaborating with an IDHS/SUPR-contracted organization that will be responsible for administering the CSAT GPRA tool to admitted patients at three-month and six-month post-admission follow-up. This collaboration will primarily consist of assisting the contractor in establishing an initial introduction regarding the follow-up process and collecting locating information that will be used by the contractor in contacting patients at time of follow-up.

Successful applicants will ensure that an IDHS Recipient Identification Number (RIN) is assigned to each patient admitted to an RSC. The IDHS RIN will be used as the unique non-identifying number for all baseline and follow-up data collection tools.

Successful applicants will be expected to participate in additional information and data collection activities that will be associated with a process evaluation of the development, implementation, and functioning of this Illinois Opioid-SOR funded program.

Successful applicants will identify key staff who are expected to attend required meetings and learning collaborative sessions.

Successful applicants will be expected to participate in site visits by IDHS/SUPR that will include reviewing documentation of patient services.

Successful applicants will be expected to achieve 100% of their target for admissions to the RSC during each state fiscal year.

Deliverables

Applicants should develop innovative solutions for an RSC consistent with both MAT and crisis stabilization best practices. New approaches to partnerships with local primary care organizations, pharmacists/pharmacies, Hub and Spoke networks, recovery homes, ROSC Councils, recovery support services and IDHS/SUPR licensed SUD providers are encouraged

Applicants must ensure that each RSC will meet the provision of services based on patient need and include the following key components:

  1. Residential services with on-site staff that are on duty and awake, 24 hours per day, seven days per week. One staff shall be on duty for every eight patients unless justification is provided and accepted prior to service implementation.
  2. A staffing structure that includes a Medical Director and staff who will fill the roles of Program Director and Staff Supervisor and who meet the professional requirements specified in Title 77:Part 2060.309. These staff can be shared staff with the associated licensed residential service. Additionally, the staffing structure shall include at least one full time equivalent (F.T.E) Certified Peer Recovery Specialist. (http://www.iaodapca.org/credentialing/certified-peer-recovery-specialist-cprs.) The development of applicant staffing patterns should take into account the data collection and reporting requirement.
  3. Location of the RSC in a facility that meets the applicable facility requirements specified in Part 2060.305. Successful applicants will be required to attest to this compliance prior to implementation.
  4. The provision of crisis intervention strategies such as MAT and referrals for recovery support services.
  5. The provision of supportive services and warm-hand off referrals to SUD treatment.
  1. Rapid access to all three evidence-based MAT medications (methadone, buprenorphine, naltrexone) and assurance that Buprenorphine MAT is delivered by qualified DATA-waivered physicians and that MAT services delivered using Methadone are in compliance with 2060.413(h) and the service protocols for OUD treatment services contained in the current IDHS/SUPR Contractual Policy Manual.
  2. Additionally, applicants must ensure compliance with Subpart C of Part 2060, which includes the following sections.
  1. Section 2060.301 Federal, State and Local Regulations and Court Rules
  2. Section 2060.305 Facility Requirements
  3. Section 2060.307 Service Termination/Record Retention
  4. Section 2060.311 a) Staff Training Requirements
  5. Section 2060.313 a), e), f), g), h), i) Personnel Requirements and Procedures
  6. Section 2060.319 Confidentiality - Patient Information
  7. Section 2060.321 Confidentiality - HIV Antibody/AIDS Status
  8. Section 2060.323 Patient Rights
  9. Section 2060.327 Emergency Patient Care
  10. Section 2060.329 Referral Procedure
  11. Section 2060.331 Incident and Significant Incident Reporting

Applicants must develop, and get approved, a project implementation plan within 30 days of the award that will enable the delivery of services within the first 60 days of award notification. The plan must include the organizational structure of the project, staffing and a chart of critical milestones along the way to the overall goal of providing 24-hour, on-site monitoring, crisis intervention strategies and support services when basic needs pose a threat to a person's recovery, and warm referrals to Substance Use Disorder (SUD) Treatment, and/or housing programs.

B. Funding Information

  1. This grant program is 100% Federally-funded. Funding for this award will come from the SAMHSA SOR grant award to IDHS/SUPR and does not have a match requirement. This NOFO is considered a new application.
  2. In SFY2019, IDHS anticipates the availability of approximately $3,500,000 for eligible applicants.
  3. Award amounts will vary from $500,000 to 1,000,000 per year for two years for an award to a qualified organization within the limit of available funding.
  4. Subject to appropriation, the project period will begin upon the execution of the grant agreement and will continue through September 29, 2020, contingent upon Federal funding conditions.
  5. Funding for this award shall be based upon an expense-based budget.
  6. All reimbursed expenditures are subject the IDHS/SUPR post-payment audit. Any reimbursed expenses that cannot be verified or reconciled with applicable billing reports may result in recoupment. Any applicant who meets or exceeds the DHS State funding threshold shall submit an annual audit. Applicants who are under this established threshold are required to have an annual financial statement on file.
  7. Pre-award costs for services in anticipation of an award are not allowable.
  8. Applicants may submit more than one proposal; however, only one licensed facility may be included in a single application. Applicants should submit one complete application per license for consideration. The specific license to be included must be specifically described.
  9. Subcontractor Agreement(s) require approval by IDHS/SUPR. Subcontractors are subject to all provisions of the Agreement(s). The successful applicant agency shall retain sole responsibility for the performance of the subcontractor.
  10. The release of this NOFO does not obligate IDHS to make an award.

Letter of Intent

A letter of intent is requested to allow Division staff to estimate the potential review workload and plan the review. The letter is not required, is not binding, and does not enter into the review of a subsequent application.

Applicants are requested to submit a letter of intent on or before March 15, 2019 and should include the following:

  • Number and title of this funding opportunity
  • A brief description of the proposed project
  • Name, email address and telephone number(s) of the lead agency contact

The letter of intent should be sent to Joseph.Tracy@illinois.gov

The Agency, Opportunity Number and the label "LOI" (letter of intent) must be in the subject line. Specifically, the subject line must be:

* Your Organization Name, 19-444-26-1760-01, LOI

C. Eligibility Information

To be eligible to receive funding under this Notice of Funding Opportunity (NOFO), the applicant must be:

  • in good standing with all State and federal tax entities;
  • Certified and in good standing as a vendor with the Illinois Office of the Comptroller.

In good standing with IDHS/SUPR which means that the applicant, if licensed, has demonstrated ability to meet all applicable requirements specified in Part 2060 as verified through any or all of the following: verbal interview; absence of IDHS license or funding sanctions; or site visit/inspection or post-payment audit determined to be in substantial compliance.

All applicants are required to provide the requested information as outlined in this NOFO to be considered for funding. Successful proposals will serve as the basis for the applicant's program plan and budget for the SFY2019 grant period.

An entity may not apply for a grant until the entity has registered and pre-qualified through the Grant Accountability and Transparency Act (GATA) Grantee Portal, https://grants.illinois.gov/portal.

Registration and pre-qualification are required annually. During pre-qualification, verifications are performed including a check of federal SAM.gov Exclusion List and status on the Illinois Stop Payment List. The Grantee Portal alerts the entity alerts of "qualified" status or informs how to remediate a negative verification (e.g., inactive DUNS, not in good standing with the Secretary of State). Inclusion on the SAM.gov Exclusion List cannot be remediated.

There are no cost sharing or matching requirements for this funding opportunity.

Indirect costs and direct administrative costs must adhere to all 2 CFR 200 requirements.

Reimbursement under this grant will be expenditure based for allowable services and expenditures outlined in this NOFO.

Federally Negotiated Indirect Cost Rate Agreement (NICRA) Per 2 CFR 200, organizations that receive direct federal funding may have an indirect cost rate that was negotiated with the Federal Cognizant Agency. Illinois will accept the federally negotiated rate. The organization must provide a copy of the Federal NICRA letter.

The applicant that is awarded funds through this NOFO must demonstrate the ability to provide and maintain the personnel and technical infrastructure required to successfully fulfill the conditions of the contract.

Each applicant must have access to the internet. The IDHS website will contain information regarding the NOFO and materials necessary for submission. Questions and answers will also be posted on the Department's website as described later in this announcement. It is the responsibility of each applicant to monitor that website and comply with any instructions or requirements relating to the NOFO.

Agencies awarded funds through this NOFO must have system supports that meet the following minimum specifications for the purpose of utilizing the required IDHS reporting forms and the receipt/submission of electronic program and financial information:

  • Internet access, preferably high-speed
  • Scanning and Email capability
  • Microsoft Excel
  • Microsoft Word

Training and Technical Assistance:

RSC teams must agree to receive consultation/technical assistance from authorized representatives of the Department. This includes training on the SAMHSA-required SOR data collection and reporting expectations. The RSC team and collaborating partners will be required to be in attendance at any site visits by IDHS/SUPR staff. The RSC team will be required to attend regular meetings and training as provided by IDHS or a subcontractor of IDHS. This will include team participation in a learning collaborative.

Sectarian Issue:

Applicant organizations may not expend federal or state funds for sectarian instruction, worship, prayer, or to proselytize. If the applicant organization is a faith-based or a religious organization that offers such activities, these activities shall be voluntary for the individuals receiving services and offered separately from the program. Policies and procedures must comply with federal regulations pertaining to Charitable Choice (42 CFR Part 54) regarding service access and restrictions.

Background Checks:

Background checks are required for all program staff and volunteers who have the potential for one-on-one contact with children and youth. Funded programs will be required to have a written protocol on file requiring background checks, as well as evidence of their completion.

D. Application and Submission Information

Application materials can be found on the Illinois Department of Human Services web site at: http://www.dhs.state.il.us/page.aspx?item=101591. in user/printer friendly format and may be found Additional copies may be obtained by contacting the contact person listed below.

Contact:

Joseph Tracy

Illinois Department of Human Services

Division of Substance Use Prevention and Recovery

401 South Clinton, 2nd Floor

Chicago, IL 60607

email: Joseph.Tracy@illinois.gov

phone: 312.814.6359

Content and Form of Application Submission

Applicants must submit a single proposal that contains the information outlined below in pdf format. Each section must have a heading that corresponds to the headings in bold type listed below. Within each section, you must indicate the Section letter and number in your response, i.e., type "A-1", "A-2", etc., before your response to each narrative item. If the applicant believes that the subject has been adequately addressed in another part of the application narrative, then provide the cross-reference to the appropriate part of the narrative. The narrative portion must follow the page guidelines set for each section and must be in the order requested.

The Proposal Narrative text must be legible. Pages must be typed in black on letter-size (8 1/2 x 11) paper, single-spaced, using a font of Times New Roman 12, with all margins (left, right, top, bottom) at least one inch each. You may use Times New Roman 10 only for charts, tables, and footnotes. Pages must be numbered consecutively from beginning to end of the Proposal Narrative. The page limit for the Proposal Narrative is 12 pages. Any narrative information that exceeds the 12-page limit will be discarded and excluded from the review process.

The Application must include:

A. Organization Qualifications (20 Points)- The purpose of this section is for the applicant to provide a description of the organization's experience and qualifications generally, and specific to the proposed service population and development of a RSC.

  1. Provide a brief description of the full array of services provided by your organization. Include the number and demographic characteristics (e.g., race, gender, age, Hispanic/Latino ethnicity, sexual identity and area of residence) of persons served annually by your organization.
  2. Provide a description of your organization's capacity to implement the proposed program?

i. How many patients do you expect to serve?

ii. How many beds do you expect to designate for this program?

iii. Describe how you will engage patients to connect to treatment through Motivational Interviewing and other evidenced based practices.

3. Describe the MAT services currently provided by your organization to include the site locations of these services, the number of persons served during SFY2017 or SFY2018 (please indicate which year you choose)

i. Describe any focus on special populations, particularly with individuals with an OUD and who experience insecure housing.

  1. Describe your organization's capacity to access third party reimbursement for substance use disorder or mental health treatment, including whether your organization is certified as a Medicaid provider. Also include whether your organization accepts private insurance plans or Medicare.
  2. Provide a brief description of the qualifications of the Project Director including their work and educational background, years of experience and their capacity to develop and supervise the RSC.
  3. Describe how your organization will use Certified Peer Recovery Specialists to help stabilize patients and provide a warm-hand off for initiation and continuation of SUD treatment.
  4. Describe your organization's commitment to delivering trauma-informed and recovery-oriented services.

B. Population of Focus and Statement of Need (20 points)- The purpose of this section is to identify and describe the population and communities that will gain access to the RSC and discuss the impact of OUD on this group. Describe the characteristics of the general population of the proposed geographic service area(s), and the expected characteristics of the persons who will be served through the RSC.

  1. Identify the physical location(s) (include address) at which these services will be delivered, and the current SUPR licensure status of the physical location(s). Provide a demographic profile of the general population of this geographic area in terms of race, ethnicity, language, gender, age, rural/urban population, and socioeconomic (including insurance) status.
  2. Provide a summary of the impact of the opioid crisis among residents of the proposed service area. Include information about your organization's involvement in local activities and strategies that have been implemented in response to the opioid crisis.
  3. Provide evidence of the need to expand the organization's services in the targeted area.

C. Description of Program Services (40 points) The purpose of this section is to include descriptive detail about all proposed RSC services. Address each point listed below and make sure your document follows the order listed.

  1. Describe your staffing structure, plan and timelines to identify, recruit and retain the required professional and support staff.
  2. Describe the protocol and components of a continuing care plan for each patient and how you will use this plan to document all services that are provided.
  3. Describe your in-service training plan to support key staff, and how you will utilize the medical director to ensure that patients are medically stable to participate in the RSC.
  4. Describe the services that you will use to ensure coordination of care for patients and with your partners. Include:

a. How will you use evidence-based practices in the RSC to deliver crisis intervention services? Describe how the EBP will implemented and documented.

b. Describe your organization's capacity to serve patients who may be in opioid withdrawal or for whom judgement and behavior is significantly impaired.

c. Describe how you will manage MAT induction. What role will the RSC play? Will induction be part of the services that the RSC provides? Describe your approach to stabilization and support services for new patients; describe points of entry to services and how care will be managed differently depending on where patients access the RSC. Explain screening protocols including how the determination is made for the need for MAT, SUD treatment and recovery support services.

d. Describe how you will lessen basic need insecurities upon admission to the RSC.

e. Describe your plan for monitoring patient health status, progress, and service use to improve care and address gaps in care.

f. Describe how you will deliver or provide for any needed co-existing medical and support services. This can include health services, recovery support services and adjunct services such as transportation and child care. Describe supportive services for family members that, as a minimum, must include education about opioid use disorders and resources for housing insecurities.

g. Describe how you will deliver individual and family support services to assist individuals to fully participate in treatment, to reduce barriers to accessing care, to support age and gender appropriate adult role functioning, and to promote recovery for patients with OUD.

h. Discuss how patients will be trained in overdose prevention, Naloxone administration and access to Naloxone.

D. Performance Reporting (20 points)

To ensure accountability at all levels of service provision, IDHS is implementing the practice of performance-based contracting with its grantee agencies. The articulation and achievement of measurable outcomes help to ensure that we are carrying out the most effective programming possible. At a minimum, applicants will be expected to collect, and report data indicators and measures as described in this NOFO. The applicant agency must address the following items regarding performance data collection and reporting.

  1. Describe your organization's capacity and commitment to collect and report the service and performance data specified in this NOFO.
  2. Describe your experience developing and using data to assess use of care guidelines in practice settings, patient outcomes, and patient experience of care.
  3. Describe your experience in designing and implementing quality improvement activities to improve the provision of care (e.g., learning collaboratives, PDSA cycles).
  4. Describe how you have shared information (measures and results) with community stakeholders, institutions, and community representatives for planning and evaluation purposes.
  5. The following elements are key in improving access to OUD services; please describe your capacity to track and address the following elements:

a. Patient transitions between the RSC and an ASAM level of care

b. Presence of basic need insecurities

c. Presence of co-occurring mental or physical health disorders

E. Budget and Budget Narrative

(No page limit-include as Attachment A), Not Scored

The applicant should submit an expense-based budget for the remainder of SFY2019. Budgets should be based on a cost band per resident of $150-$250 per day. Lengths of stay are expected to be 3-5 days with the goal of a warm handoff to treatment. Monthly reports must be submitted that will summarize services delivered, goals and objectives accomplished, challenges encountered, and other information specified for project evaluation. The reports submitted will need to demonstrate compliance with the components of the contract. The development of the budget to support staffing patterns should take into account the data collection and reporting requirement. Award amount maybe adjusted based upon funds available as well as award start date.

Dun and Bradstreet Universal Numbering System (DUNS) Number and System for Award Management (SAM)

Each applicant is required to:

  • Be registered in SAM before submitting its application. To establish a SAM registration, use this link www.sam.gov and/or utilize this instructional link: How To Register in SAM from the www.grants.illinois.gov Resource Links tab.
  • Provide a valid DUNS number in its application.
  • Continue to maintain an active SAM registration with current information at all times in which the applicant has an active Federal, Federal pass-through or State award or an application or plan under consideration by a Federal or State awarding agency.
  • Be registered and currently in good standing with the Illinois Secretary of State as an entity doing business within the state of Illinois.

IDHS may not make a Federal pass-through or State award to an applicant until the applicant has complied with all applicable DUNS and SAM requirements and, if an applicant has not fully complied with the requirements by the time IDHS is ready to make the award, IDHS may determine that the applicant is not qualified to receive the award and use that determination as a basis for making the award to another applicant.

Applications must be received no later than 12:00 p.m. on March 31, 2019. The application container will be date and time-stamped upon receipt via email. The Department will not accept applications submitted by mail, overnight mail, diskette, or by fax machine.

Submit the completed grant proposal to DHS.GrantApp@Illinois.gov and submit the proposal electronically on or before 12:00 p.m. on March 31, 2019. Applications must be emailed.

* If you have trouble emailing the document due to the file size, please utilize the CMS File Transfer Utility located at https://filet.illinois.gov/filet/PIMupload.asp Please follow the instructions to attach your application. Remember to include the subject line above. This email must be addressed to Joseph.Tracy@illinois.gov.

To be considered, proposals must be e-mailed by the designated date and time listed above. For your records, please keep a copy of your email submission with the date and time the application was submitted along with the email address to which it was sent. The deadline will be strictly enforced. In the event of a dispute, the applicant bears the burden of proof that the proposal was received on date and time and to the email address listed above.

Intergovernmental Review --Not Applicable

Other Submission Requirements:

  1. Proposal Container and Format Requirements: All applications must be typed on 8 1/2 x 11-inch paper using 12-point type and at 100% magnification. Tables may be used to present information with a 10-point type.
  2. The program narrative must be typed single-spaced, on one side of the page, with 1-inch margins on all sides. The program narrative has a maximum of 12 pages.
  3. The entire application, including appendices, must be sequentially page numbered (hand written page numbers are acceptable). Items included in other than the program narrative are NOT included in the page limitations.
  4. Applicants must submit the proposal via an email. Submit the proposal to DHS.GrantApp@Illinois.Gov. The Department is under no obligation to review applications that do not comply with the above requirements.
  5. The Agency Opportunity Number and the program contact must be in the subject line. Specifically, the subject line must be:

Your Organization Name, 19-444-26-1760-01, Joseph Tracy

Successful applicants will be required to submit a complete electronic version of their approved application and budget.

  1. The Uniform State Grant Application, Uniform Grant Budget Template, and Uniform Grant Budget Template Instructions can be found at http://www.dhs.state.il.us/page.aspx?item=84584 
  2. Applicants must submit a single proposal in pdf format. All items, including attachments and appendices, must be scanned or "pdf'd" and sent in a single e-mail.
  3. ALL Applications MUST include the following mandatory forms/attachments in the order identified below, and the files must be sent in three separate pdf files matching the sections below. Each file should be labeled to correspond with the subject line of your e-mail and then labeled with the appropriate section name:
    • Your Organization Name, 19-444-26-1760-01, Uniform State Grant Application
    • Your Organization Name, 19-444-26-1760-01, Grant Expense-Based Budget
    • Your Organization Name, 19-444-26-1760-01, Proposal Narrative

Please use your organization's full legal name on all forms and documents. (An abbreviation in the filename and subject line is allowed as long as it is consistent throughout.)

Funding Restrictions:

  1. The grant program is subject to the cost principles found in Subpart E 2 CFR200 and audit requirements in 2 CFR 200/Subpart F.
  2. Examples of unallowable costs include, but are not limited to:
    • Bad debts
    • Contingencies or provision for unforeseen events
    • Contributions and donations
    • Entertainment, food, alcoholic beverages, gratuities
    • Cash incentives to participate in treatment/recovery support sessions
    • Housing costs
    • Fines and penalties
    • Interest and financial costs
    • Legislative and lobbying expenses
    • Real property payments or purchases
  3. Grant funds cannot be used for existing services provided by the applicant organization; the use of these funds to supplant existing resources is not allowed\
  4. The use of a federally-approved indirect cost rate for research is not allowable.

E. Application Review Information

  1. Criteria: Funding is not guaranteed. All applicants must demonstrate that they meet all requirements under this NOFO as described throughout. Applications that fail to meet the criteria described in "Eligible Applicants" as identified in Section C "Eligibility Information" will not be scored and considered for funding.
    • Review teams comprised of three individuals in IDHS serving in the Division of Substance Use Prevention and Recovery will be assigned to review applications. Applications will first be reviewed and scored individually. Scores will be sent to the application Review Coordinator to be compiled and averaged to produce the final application score.
    • Proposal Scoring: Application Narratives will be evaluated on the following criteria:
    • Organizational Qualifications - 20 points
    • Population of Focus and Statement of Need - 20 points
    • Description of Program Services - 40 points
    • Performance Data Collection and Reporting - 20 points
    • Budget and Budget Narrative - Not scored
    • TOTAL 100 POINTS
    • The application criteria to be reviewed and scored are found under each category in this announcement. Please include relevant information in the appropriately headed section; otherwise, your information may not be reviewed. Do not refer back to information in other sections of the application.
  2. Review and Selection Process:

Proposals will be reviewed by a team consisting of qualified individuals assigned by staff from IDHS. Panel members will read and evaluate applications independently using guidelines furnished by IDHS. Scoring will be on a 100-point scale. Scoring will not be the sole award criteria. While recommendations of the review panel will be a key factor in the funding decisions, IDHS considers the findings of the review panel to be non-binding recommendations. IDHS maintains final authority over funding decisions and reserves the right to consider additional factors, such as geographical distribution of proposed service areas and patient population characteristics when making final award decisions.

  • Final award decisions will be made by the Secretary, at the recommendation of the Director of the Division of Substance Use Prevention and Recovery. IDHS reserves the right to negotiate with successful applicants to cover under-served areas that may result from this process.
  • In NO case will more than one proposal be funded for the same provider organization. IDHS may contact applicants to obtain clarification regarding any aspects of an application prior to making any awards. IDHS is not obligated to make any State award as a result of the announcement.

* Merit-Based Evaluation Appeal Process

Competitive grant appeals are limited to the evaluation process. Evaluation scores may not be protested. Only the evaluation process is subject to appeal and shall be reviewed by the IDHS' Appeal Review Officer (ARO).

Submission of Appeal.

  1. Competitive grant appeals are limited to the evaluation process. Evaluation scores may not be protested. Only the evaluation process is subject to appeal and shall be reviewed by the IDHS' Appeal Review Officer (ARO).
  2. Submission of Appeal.
  3. An appeal must be submitted in writing to Danielle Kirby of IDHS/SUPR who will send to the ARO for consideration.
  4. An appeal must be received within 14 calendar days after the date that the grant award notice has been published.
  5. The written appeal shall include at a minimum the following:

i. The name and address of the appealing party.

ii. identification of the grant.

iii. A statement of reasons for the appeal.

Response to Appeal

IDHS will acknowledge receipt of an appeal within 14 calendar days from the date the appeal was received.

IDHS will respond to the appeal within 60 days or supply a written explanation to the appealing party as to why additional time is required.

The appealing party must supply any additional information requested by IDHS within the time period set in the request.

Resolution

a. The ARO shall make a recommendation to the Agency Head or designee as expeditiously as possible after receiving all relevant, requested information.

b. In determining the appropriate recommendation, the ARO shall consider the integrity of the competitive grant process and the impact of the recommendation on the State Agency.

c. The Agency will resolve the appeal by means of written determination.

d. The determination shall include, but not be limited to:

i. Review of the appeal;

ii. Appeal determination; and

iii. Rationale for the determination.

F. Award Administration Information

  1. State Award Notices: Applicants recommended for funding under this NOFO following the above review and selection process will receive a "Notice of State Award Finalist." This notice will identify additional grant award requirements that must be met before a grant award can be executed. These will include one or more of the following:
    • Grantee Pre-Qualification Process
    • Financial and Administrative Risk Assessment - Internal Control Questionnaire
    • Conflict of Interest and Mandatory Disclosures
  2. A Notice of State Award (NOSA): A NOSA will be issued to the review finalists that have successfully completed all grant award requirement. Based on the NOSA, the review finalist is positioned to make an informed decision to accept the grant award. The NOSA shall include:
    • The terms and condition of the award.
    • Specific conditions assigned to the grantee based on the fiscal and administrative and programmatic risk assessments.
    • Upon acceptance of the grant award, announcement of the grant award shall be published by the awarding agency to Grants.Illinois.gov.
    • A Notice of Non-Selection as a State Award Finalist shall be sent to the applicants not receiving awards.
    • The NOSA must be signed by the grants officer (or equivalent). This signature effectively accepts the state award and all conditions set forth within the notice. This signed NOSA is the authorizing document. The Agency signed NOSA must be remitted to the Department as instructed in the notice.
  3. Administrative and National Policy Requirements: The agency awarded funds shall provide services as set forth in the IDHS grant agreement and shall act in accordance with all state and federal statutes and administrative rules applicable to the provision of the services.
    • To review a sample of the FY2019 IDHS contract/grant agreement, please visit the IDHS website at Sample FY19 Uniform Grant Agreement (UGA) (pdf)
    • The agency awarded funds through this NOFO must further agree to comply with all applicable provisions of state and federal laws and regulations pertaining to nondiscrimination, sexual harassment and equal employment opportunity including, but not limited to: The Illinois Human Rights Act (775 ILCS 5/1-101 et seq.), The Public Works Employment Discrimination Act (775 ILCS 10/1 et seq.), The United States Civil Rights Act of 1964 (as amended) (42 USC 2000a-and 2000H-6), Section 504 of the Rehabilitation Act of 1973 (29 USC 794), The Americans with Disabilities Act of 1990 (42 USC 12101 et seq.), and The Age Discrimination Act (42 USC 6101 et seq.). Additional terms and conditions may apply.

G. State Awarding Agency Contact(s)

Questions: If you have questions related to this NOFO, please send them via email to Joseph.Tracy@illinois.gov with "Illinois SOR - MAT Project - NOFO" in the subject line of the email.

NOTE: The final deadline to submit any written questions regarding the Illinois SOR - MAT Project - NOFO is March 15, 2019.

H. Other Information, if applicable

Mandatory Forms -- Required for All Agencies

  1. GA-19-444-26-1760-01 (pdf)
  2. Uniform Grant Budget Template | Instructions

Important Dates For this NOFO

What? When? Who?/Where? Subject of Email

Bidders'

Conference

March 7, 2019

10:00 AM CST

Meeting number

(access code) 288 819 507

Meeting Password: SUPR

Webinar

SUPR RSC Bidders Conference (pdf)

n/a
Letter of Intent March 15, 2019 DHS.GrantApp@Illinois.Gov

Your Organization Name,

19-444-26-1760-01, LOI

Questions Submitted March 15, 2019 mailto:Joseph.Tracy@illinois.gov Residential Stabilization Centers (RSC)
Proposals Due March 29, 2019 mailto:DHS.GrantApp@Illinois.Gov 

Your Organization Name,

19-444-26-1760-01,

Joe Tracy