20-444-80-0960-01 Office of Adolescent Health - Teen Pregnancy Prevention Program - Tier 1b

Helping Families. Supporting Communities. Empowering Individuals.

Summary Information

1. Awarding Agency Name: Illinois Department of Human Services
2. Agency Contact: Karrie Rueter, Associate Director
Illinois Department of Human Services
Division of Family & Community Services
Bureau of Positive Youth Development
823 E Monroe, Springfield, IL 60701
Karrie.Rueter@illinois.gov 
3. Announcement Type: Continuation
4. Type of Assistance Instrument: Grant
5. Funding Opportunity Number: 444-80-0960-01
6. Funding Opportunity Title: Office of Adolescent Health - Teen Pregnancy Prevention
Program - Tier 1b
7. CSFA Number: 20-44-80-0960-01
8. CSFA Popular Name: Office of Adolescent Health - Teen Pregnancy Prevention
Program - Tier 1b (OAH Tier 1b)
9. CFDA Number(s): 93.297
10. Anticipated Number of Awards: 8
11. Estimated Total Program Funding: $2,000,000.00
12. Award Range $0-$600,000.00
13. Source of Funding: Federal
14. Cost Sharing or Matching Requirement: No
15. Indirect Costs Allowed Yes
Restrictions on Indirect Costs It is anticipated that administrative costs, both
direct and indirect, will represent a small portion
of the overall program budget.
16. Posted Date: February 28, 2019
17.Application Range: February 28, 2019 to April 3, 2019
18. Technical Assistance Session: No

SECTION I
The following section provides Eligibility and Funding Information & Requirements for the OAH TPP Tier 1b Continuation Application.

  1. Eligibility Information
    1. Eligible Applicants
      This Continuation Application is limited to those public or private, not-for-profit community-based agencies who received an award from the Illinois Department of Human Services, Division of Family and Community Services pursuant to DHS Funding Notice (#19-444-80-0960) AND continue to meet the additional eligibility criteria below. Failure to provide the requested information as outlined herein to demonstrate these criteria are met will result in the application being removed from funding consideration.
    2. Pre-Qualification
      Applicant entities will not be eligible to apply for a grant award until they have pre-qualified through the Grant Accountability and Transparency Act (GATA) Grantee Portal, www.grants.illinois.gov Grantee Links tab. Registration and pre-qualification are required annually. During pre-qualification, verifications are performed including a check of federal Debarred and Suspended status on the Illinois Stop Payment List and good standing with the Secretary of State. An automated email notification is sent to the entity alerting them of "qualified" status or providing information about how to remediate a negative verification (e.g., inactive DUNS, not in good standing with the Secretary of State). A federal Debarred and Suspended status cannot be remediated. The pre-qualification process also includes a financial and administrative risk assessment utilizing an Internal Controls Questionnaire. A Programmatic Risk Assessment must also be completed for each separate grant for which an applicant intends to apply. Applicants must be pre-qualified, therefore, applications from entities that have not completed the GATA pre-qualification process prior to the due date of this application will NOT be reviewed and will NOT be considered for funding. A screenshot or statement indicating the applicants has completed the Pre-Qualification steps and is currently Pre-Qualified will be required with the application.
      The Provider's proposed budget must be entered into the CSA system. The completed budget must be electronically signed and submitted in the CSA system, and a printed copy of the signed and submitted budget must be included with the application. To do this, the following is required: at a minimum, the applicant agency's Chief Executive Officer (CEO) or equivalent, or the Chief Financial Officer (CFO) or equivalent must be registered in the CSA system to electronically sign the required budget documents prior to submission. Budgets not submitted as described here and by the due date and time will not be considered.
      For more information about submitting a budget in the CSA system, refer to Appendix 2 and also see: http://www.dhs.state.il.us/OneNetLibrary/27896/documents/Contracts/FY18-GATA-Budgets/DHSBudgetTrainingManual_Revision_3_28_18.pdf.
    3. Dun and Bradstreet Universal Numbering System (DUNS) Number and System for Award Management (SAM)
      Each applicant is required to:
      1. Be registered in SAM before submitting the application. The following link provides a connection for SAM registration: https://governmentcontractregistration.com/sam-registration.asp;
      2. provide a valid DUNS number in its application; and
      3. continue to maintain an active SAM registration with current information at all times in which the applicant has an active Federal, Federal pass-through or State award or an application or plan under consideration by a Federal or State awarding agency.
        DHS may not make a Federal pass-through or State award to an applicant until the applicant has complied with all applicable DUNS and SAM requirements and, if an applicant has not fully complied with the requirements by the time DHS is ready to make the award, DHS may determine that the applicant is not qualified to receive the award and use that determination as a basis for making the award to another applicant.
    4. Mandatory Requirements of Applicant
      The Mandatory Requirements are essential items that must be met by the Applicant. If any Mandatory Requirement is not met, the responding Applicant's entire proposal will not be considered. DHS is not obligated to make an award to any applicant that fails to meet all mandatory requirements.
      1. The provider must be in a position to begin providing services on July 1, 2019.
      2. Technology: Agencies awarded funds through this funding notice must have a computer that meets the following minimum specifications for the purpose of receipt/submission of electronic program and fiscal information:
        • Internet access, preferably high-speed
        • Email capability
        • Microsoft Excel
        • Microsoft Word
        • Adobe Reader
      3. State and Federal Laws and Regulations: The agency awarded funds through this NOFO must agree to comply with all applicable provisions of state and federal laws and regulations pertaining to nondiscrimination, sexual harassment and equal employment opportunity including, but not limited to: The Illinois Human Rights Act (775 ILCS 5/1-101 et seq.), The Public Works Employment Discrimination Act (775 ILCS 10/1 et seq.), The United States Civil Rights Act of 1964 (as amended) (42 USC 2000a-and 2000H-6), Section 504 of the Rehabilitation Act of 1973 (29 USC 794), The Americans with Disabilities Act of 1990 (42 USC 12101 et seq.), and The Age Discrimination Act (42 USC 6101 et seq.).
    5. Additional Requirements
      1. The Applicant Agency must agree to, over the course of this grant, implement OAH TPP Tier1b services utilizing an Evidence-based Practice (EBP) with fidelity.
      2. The Applicant Agency must agree to, over the course of this grant, demonstrate an ongoing commitment to develop trauma informed capacity within the organization with a goal of achieving Trauma Informed Agency Status.
      3. Collaboration with local Family and Community Resource Centers (FCRCs): Providers will maintain a collaborative working relationship with the local DHS FCRCs. Providers are required to communicate agency job openings to the local FCRCs. This is not a requirement to hire, simply to share vacancy announcements.
      4. Program Evaluation Reporting Requirements: Providers will be required to participate in evaluation efforts as directed by the Department and/or its subcontractor(s) and collect and report data accordingly. All Providers will be required to utilize the University of Illinois' "BOX" reporting system to report data outcomes, performance measures and standards for all youth served.
      5. Training and Technical Assistance: Programs must agree to receive consultation technical assistance from authorized representatives of the Department. The program and collaborating partners will be required to be in attendance at site visits. Programs will be required to attend regular meetings and training as provided by the Department or a subcontractor of the Department and should budget accordingly.
      6. Sectarian Issue: Provider organizations may not expend federal or state funds for sectarian instruction, worship, prayer or to proselytize. If the Provider organization is a faith-based or a religious organization that offers such activities, these activities shall be voluntary for the individuals receiving services and offered separately from the program.
      7. Background Checks: Background checks are required for all program staff and volunteers who have the potential for contact with youth under 18. These background checks must be completed in advance of individuals working directly with youth. Such individuals will authorize such checks in writing and submit to fingerprinting when required. The agency shall retain the signed form authorizing the background check. All background check information, including the signed authorizing forms shall be maintained separately in a confidential file, apart from the employee's personnel records. Funded programs will be required to have a written protocol in place detailing the requirement for background checks; evidence of their completion; the protocol for reviewing and making determinations regarding results; etc. In no case shall a Person who has been indicated as the perpetrator of any of the child abuse/neglect allegations identified in 89 Ill. Adm. Code Section 385.50(a) be deemed fit for service that allows access to children.
      8. Child Abuse/Neglect Reporting Mandate: Per the Abused and Neglected Child Reporting Act (ANCRA, 325 ILCS 5/4), mandated reporters are professionals who may work with children in the course of their professional duties. Mandated reporters are required to report suspected child maltreatment immediately when they have "reasonable cause to believe that a child known to them in their professional or official capacity may be an abused or neglected child" (ANCRA Sec.4). This is done by calling the Illinois Department of Children and Family Services (DCFS) Hotline at 1-800-252-2873 or 1-800-25ABUSE. Programs funded through this grant opportunity must review ANCRA and, where appropriate, have a written protocol for identifying and reporting suspected child maltreatment.
      9. Hiring and Employment Policy: It is the policy of the Department to encourage cultural diversity in the work environment and to promote employment opportunities through its programs. The Department philosophy is that the program workforce should appropriately reflect the populations to be served, with special attention given to hiring individuals indigenous to those communities. Consistent with Department policy, whenever a position becomes available, funded programs are encouraged to consider TANF clients for employment, contingent upon their qualifications in the areas of education and work experience.
  2. Funding Information and Requirements
    1. Funding Information
      1. This Continuation Application is considered an application for renewal funding.
      2. This award is funded with Federal dollars and does NOT have a match requirement.
      3. All funding is subject to appropriation.
      4. The Department anticipates awarding 8 grants based on the availability of funds.
      5. Subject to appropriation, the grant period will begin no sooner than July 1, 2019 and will continue through June 30, 2020.
      6. It is expected that administrative costs, both direct and indirect, will represent a small portion of the overall program budget.
      7. The funding amount requested for FY20 should reflect the actual grant amount required to implement the proposed plan and should be reasonably consistent with FY19 funding levels.
      8. Proposed project budgets and narratives must be sufficiently detailed and justified to be approved by DHS.
      9. Subcontractor Agreement(s) and budgets must be pre-approved by the Department and on file with the Department. Subcontractors are subject to all provisions of this Agreement. The successful Applicant Agency shall retain sole responsibility for the performance of the subcontractor.

        The release of this funding notice does not obligate the Illinois Department of Human Services to make an award. Work cannot begin until a contract is fully executed by the Department.
    2. Grant Funds - Use Requirements
      All applicants will use grant funds according to the guidelines, conditions and parameters set forth in this funding notice and in compliance with federal statutes, regulations and the terms and conditions of any applicable federal awards.
      Please refer to 2 CFR 200 - Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, PART 200 Subpart E - Cost Principles to determine the appropriateness of costs.
      1. Allowable costs:
        Allowable costs are those that are necessary and reasonable based on the activity(ies) contained in the Scope of Work, are justified in the Budget Narrative, and are allowable under Subpart E of 2 CFR 200. Funding allocated under these grants is intended to provide direct services to youth. It is expected that administrative costs, both direct and indirect, will represent a small portion of the overall program budget. Any budget deemed to include inappropriate or excessive administrative costs will not be approved. Program budgets and narratives must detail how all proposed expenditures are necessary for program implementation.
      2. Unallowable costs
        Please refer to 2 CFR 200 - Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, PART 200 Subpart E - Cost Principles to determine the appropriateness of costs. In addition, and specific to this grant, the following costs will be unallowable without specific prior written approval from DHS:
        1. Entertainment costs, except where specific costs that might otherwise be considered entertainment have a programmatic purpose and are authorized in the approved budget (2 CFR 200.438)
        2. Capital expenditures for general purpose equipment, including any vehicle regardless of cost, buildings, and land (2 CFR 200.439)
        3. Capital expenditures for improvements to land, buildings, or equipment which materially increase their value or useful life (2 CFR 200.439)
        4. Food, and other goods or services for personal use of the grantee's employees, contractors, or consultants of the grantee unless authorized as per diem under the State of Illinois Governor's Travel Control Board (2 CFR 200.445).
        5. Deposits for items, services, or space
      3. Limitation of Use of Award funds for Employee Compensation: With respect to any award over $250,000, recipients may not use federal funds to pay total cash compensation to any employee that exceeds 110% of the maximum annual salary payable to a member of the Federal Government's Senior Executive Service (SES) at an agency with a Certified SES Performance Appraisal System for that year. A salary table is available at the U.S. Office of Personnel Management website https://www.opm.gov/policy-data-oversight/pay-leave/salaries-wages/salary-tables/pdf/2017/ES.pdf
      4. Indirect cost requirements
        In order to charge indirect costs to this grant, the applicant organization must have a Federal or State annually negotiated indirect cost rate agreement (NICRA) or must elect to use the De Minimis Rate.

        Every organization that receives an FY2020 state award must make an indirect cost rate proposal or election in the Crowe Activity Review System (CARS), including organizations that are choosing not to claim payment for indirect costs.
        CARS URL:
        https://solutions.crowehorwath.com/CARS/StateofIllinoisGOMB/Login.aspx 
        Indirect Cost Rate Election:
        1. Federally Negotiated Rate. Organizations that receive direct federal funding may have an indirect cost rate that was negotiated with the Federal Cognizant Agency. Illinois will accept the federally negotiated rate. The organization must provide a copy of the federal NICRA as Attachment 2.
        2. State Negotiated Rate. The organization must negotiate an indirect cost rate with the State of Illinois by completing an indirect cost rate proposal in the CARS system if they do not have Federally Negotiated Rate or elect to use the De Minimis Rate.
        3. De Minimis Rate. An organization that has never received a Federal or State Negotiated Rate may elect a de Minimis rate of 10% of modified total direct cost (MTDC). Once established, the de Minimis rate may be used indefinitely. The State of Illinois must verify the calculation of the MTDC annually in order to accept the de Minimis rate. If programs elect to use the De Minimis rate, it is critical that program budgets accurately calculate the MTDC base. Please see the regulation below and note the exclusions to MTDC.
          2 CFR § 200.68 Modified Total Direct Cost (MTDC).
          MTDC means all direct salaries and wages, applicable fringe benefits, materials and supplies, services, travel, and subawards and subcontracts up to the first $25,000 of each subaward or subcontract (regardless of the period of performance of the subawards and subcontracts under the award). MTDC excludes equipment, capital expenditures, charges for patient care, rental costs, tuition remission, scholarships and fellowships, participant support costs and the portion of each subaward and subcontract in excess of $25,000. Other items may only be excluded when necessary to avoid a serious inequity in the distribution of indirect costs, and with the approval of the cognizant agency for indirect costs.
      5. "No Rate": Grantees have discretion not to claim payment for indirect costs. Grantees that elect not to claim indirect costs cannot be reimbursed for indirect costs. The organization must record an election of "No Indirect Costs" into CARS.
        Crowe Activity Review System (CARS).
        CARS will allow your organization to document your already established federally approved indirect cost rate, complete an indirect cost rate proposal (see State Negotiated Rate above), elect to charge the De Minimis rate (10%) of modified total direct costs (MTDC), or select that no reimbursement of indirect costs will be requested. Submission requirements are located on page 2 of the Uniform Budget Template as well as 2 CFR 200 Appendices IV, V & VII.
        1. Organizations which have not previously made an indirect cost rate election must submit an election (and indirect cost rate proposal, if necessary) immediately and no later than 3 months after receiving an award notification or invitation to the CARS system.
        2. Organizations that have previously established an indirect cost rate election must submit a new indirect cost rate election immediately and no later than 6 months after the close of their organization's fiscal year.
        3. Every organization must make an indirect cost rate election in CARS even if the organization is choosing De Minimis Rate or "no rate". Organizations that do not make an election or submission inside the CARS system within the required timeframes will not be allowed to claim indirect cost reimbursement.
        4. For more information, see https://www.illinois.gov/sites/GATA/Pages/default.aspx.
    3. Administrative costs
      It is expected that administrative costs, both direct and indirect, will represent a small portion of the overall program budget. Program budgets and narratives will detail how all proposed expenditures are directly necessary for program implementation and will distinguish between Indirect/Direct Administrative and Direct Program expenses. Any budget deemed to include inappropriate or excessive administrative costs will not be approved. At no time may the approved NICRA be exceeded under this agreement. Documentation will be required to verify the approved NICRA.
    4. Simplified Acquisition Threshold
      Potential grantees under this funding announcement may receive an award in excess of the Simplified Acquisition Threshold, currently $250,000 (Refer to 2CFR200 Section 200.88). Therefore, the grantee must be aware of the following regarding the Simplified Acquisition Threshold as it will be applicable to any qualifying sub award:
      • That the grantee agency, prior to making a sub-award with a total amount of funds greater than the simplified acquisition threshold, is required to review and consider any information about the applicant that is in the designated integrity and performance system accessible through SAM (currently FAPIIS) (see 41 U.S.C. 2313);
      • That an applicant, at its option, may review information in the designated integrity and performance systems accessible through SAM and comment on any information about itself that the awarding agency previously entered and is currently in the designated integrity and performance system accessible through SAM;
      • That the awarding agency will consider any comments by the applicant, in addition to the other information in the designated integrity and performance system, in making a judgment about the applicant's integrity, business ethics, and record of performance under awards when completing the review of risk posed by applicants as described in §200.205 awarding agency review of risk posed by applicants.

SECTION II
The following section provides information and requirements for implementing the OAH TPP Tier1b program.

Program Description/Requirements

  1. Program Description
    The IDHS Tier 1b grant project serves 9 counties in the Chicago suburbs with high teen birth rates and high rates of sexually-transmitted infections (STIs). The program delivers teen parent prevention curricula that contains comprehensive sexual health and healthy relationship information, as well as abstinence materials, to high-risk teens in middle-school, high-school, and alternative school settings. The program integrates trauma-informed approaches, including positive youth development and safeguarding inclusivity for LGBTQ, while also ensuring the curricula contented provides safe and supportive environments. Providers form and sustain Community Advisory and Youth Council groups in each community to support and expand classroom trainings. Providers create a referral network with local health care providers, as well as protocol for referring youth to health care services to ensure that youth received needed services and supports.
    Services include the delivery of at least one sexuality education evidence-based curriculum in three settings to high-risk youth, grades 6th through 12th : 1) in-school middle schools, 2) in-school high schools and 3) alternative schools and/or community-based afterschool program. Providers will update and distribution of a referral guide and work with a multi-sector Community Advisory and Youth Council Groups.
  2. Program Requirements
    1. OAH TPP Providers must implement one or more evidence-based curriculum, from the Department's approved list of teen pregnancy prevention evidence-based model programs, with fidelity over the course of the fiscal year. 
      1. High Risk Youth must have the evidence-based curriculum via middle school, high school, after-school/ alternative school setting serving youth, 6th through 12th grade levels.
        One or more of the following evidence-based curriculum/a must be used:
        • Making Proud Choices
        • Making A Difference
        • Be Proud! Be Responsible!
        • Cuidate!
        • Draw the Line! Respect the Line!
        • Becoming A Responsible Teen (BART)
      2. Additional requirements regarding each evidence-based curriculum:
        1. Sessions should be implemented no more frequently than two times a week
        2. The program must include no less than the total number of sessions prescribed by the curriculum developer
        3. Each session must be at least 30 minutes in length.
        4. Materials must be culturally sensitive/relevant and suitable to the age and development of the youth being served.
        5. Applicants will be required to replicate model programs with fidelity. If adaptations are needed, adaptations should generally be minimal, such as revising details in a role play, updating outdated statistics, adjusting reading and comprehension levels, making activities more interactive or tailoring learning activities and instructional methods to youth culture or development level. Any content or materials added to the evidence-based program must be well-integrated into the evidence-based program model and should not alter the core components of the evidence-based program model.
        6. Staff implementing and overseeing the OAH TPP program must be trained in the evidence-based curricula (internally or may use funds to support staff training by program developer) and other related topics (e.g. updates on STIs, LGBTQ population, etc.) as scheduled by the Department.
        7. Must deliver information that is inclusive of both an abstinence and comprehensive sexual health education approach. If the Provider is using the evidence-based curriculum called Making a Difference, the Provider must deliver a session and/or adapt a session to include a condom demonstration. If the Provider is using Be Proud! Be Responsible!, the Provider must deliver the Reproductive Health adaptation.
        8. Ensure Materials are Medically Accurate and Age Appropriate
        9. Abide by the green, yellow and red light adaptations per the curricula developer
          Through the use of the evidence-based curriculum/a, youth participants build their knowledge and resistance skills, thereby enhancing "protective factors" and reducing "risk factors". These programs include components such as social skills development, peer and media pressure resistance, anti-sexual behavior attitudes and norms, and effective self- management skills in an effort to increase youth skills in dealing with high-risk situations and decreasing the potential motivation to initiate sexual activity.
    2. Provider planning roles and responsibilities include:
      1. Implement one or more evidence-based curriculum, from the Departments approved list of teen pregnancy prevention evidence-based model programs in at least 3 settings (middle school, high school, community-based organization after school programs and/or alternative schools) to youth ages 10 through 19 from the providers service area/municipality(s).
      2. Maintain existing multi-sector Community Advisory Group (CAG)/coalition with a minimum representation from seven of the ten organizations and sectors. Representation from the community/s in the designated service area participate on the CAG/coalition.
        • Parents of middle school/junior high and high schools youth
        • Educators (middle and high schools and alternative schools)
        • Health care (e.g. school-based health clinics, family planning agencies, medical providers, hospitals, etc.)
        • Family support/social services (e.g. youth serving social service organizations, substance abuse treatment centers, juvenile justice centers, domestic violence shelters, mental health treatment providers, counseling services, etc.)
        • Transportation
        • Housing
        • Faith-based groups
        • Media
        • Local Government
      3. Hold quarterly CAG/coalition meetings and implement activities determined in partnership with the coalition.
      4. CAG will engage youth participation in a Youth Leadership Council (YLC) and maintain formal communication processes.
      5. In partnership with the Community Advisory Group (CAG)/coalition and Youth Leadership Council (YLC), plan, develop and disseminate two Referral Guides (one for youth and one for adults) that will be updated on an annual basis. The guides must provide information regarding the organizations in or near your community area. Update and/or develop and disseminate a Referral Guide that provides information regarding an array of health and human services as well as refer participants seeking additional health (e.g.family planning) or other human services (e.g. substance abuse treatment services, domestic violence shelters, sexual assault prevention, Teen REACH, CCBYS, mental health, counseling service, etc.). The guide must provide information regarding the network or organizations in or near their service area and target youth participating in the program. Establish and maintain linkages with schools targeted for services to ensure the schools commitment for the services and with a network of organizations for making referrals.
      6. The Departments web-based reporting system, Secure On-line Data Collection Box will be available to report the following type of data:
        1. -Number of participants (youth and adults served)
        2. -Demographic information (gender, age, and race/ethnicity)
        3. -Periodic Performance Report (PPR)
        4. -Any other outcome data established by the Department
      7. The sustainability plan must be further developed and submitted for approval by year 5 (2020), 2020) to ensure continuation of program efforts beyond the grant.
      8. Establish and maintain linkages with schools targeted for services to ensure the schools commitment or the services and with a network of organizations for the purposes of making referrals.
    3. Evaluation
      The IDHS and its evaluation provider, the Center for Prevention Research and Development (CPRD) at the University of Illinois, will monitor the fidelity of program implementation and track all curriculum adaptations. CPRD will review these adaptations and compare proposed adaptations to the relevant evidence-based program model specifications and program standards. All sub-grantees are required to report implementation data through a secured online data file sharing site called "BOX" on a quarterly basis.
      Providers will participate in the formal evaluation of the program developed by the Department and must cooperate in the collection of data for this purpose. Programs will be required to administer all reporting that the University of Illinois, Center for Prevention, Research and Development (CPRD) requires for the OAH TPP grant.
      CPRD will monitor the fidelity of program implementation and track all curriculum adaptations. CPRD will review these adaptations and compare proposed adaptations to the relevant evidence-based program model specifications and program standards. All sub-grantees are required to report implementation data through a secured file sharing system called "BOX" on a quarterly basis.
    4. Training - Training Opportunities
      IDHS and its training provider, Prevention First will provide training opportunities to the sub-recipient agencies that serve at-risk youth throughout Illinois, multiple times throughout the year. The Applicant will work with the state to develop an approved detailed training plan, utilizing established and agency-developed curricula in presenting evidenced-based approaches to evidence-based education, adult preparation subjects, community coalition building, program/classroom management, positive youth development, trauma, strategies for risk reduction, cultural competency, as well as other youth service related activities.
      Examples of individual trainings that should be included but not be limited to: Evidence-based curriculum/a, Adult Preparation Subjects, Classroom Management, non-discriminating of sexual orientation or gender (LGBTQ), Bullying (safe and supportive environments), Substance Abuse, Adolescent Brain Development, trauma informed practices, program evaluation/outcomes strategies and program specific data reporting system training.
      The trainer will evaluate its performance of each training session. The Applicant may use an evaluation tool of its choice; it must assess participants' opinions regarding the quality and relevance of the instruction.
    5. Technical Assistance by the Department
      The project staff will interact with the Division's Community Support Services Consultants (CSSC) in the five regions. The CSSCs maintain a working knowledge and relationship with community-based organizations and local health departments. The CSSC's will provide an annual classroom observation. The observation tools are developed by evaluation provider, CPRD along with the program manager. The CSSC will also be engaged in the on-site quality assurance and compliance monitoring visits in coordination with CPRD and the project manager.
  3. Performance Measures
    1. Number of settings in which evidence- based curricula was implemented
    2. Number of participants served by the evidence-based curriculum in 3 settings outlined in the approved work plan
    3. Number of CAG/coalition meetings held during the year
    4. Number of sectors represented from each community designated service area required and additional.
    5. Number of referral guides updated and distributed in partnership with the CAG and YLC.
    6. Number of referrals/linkages established to the network of community providers from each designated service area
    7. Number of communication/ dissemination plans developed and implemented that were inclusive of a timeline, persons responsible and methods for the dissemination.
    8. Number of key staff members trained in Train the Trainer for the EBP curricula assigned to the designated service area
    9. Number of sustainability action plans submitted to ensure continuation of efforts beyond the grant by April 30th, 2020
    10. Timely submission of reports:
      1. Quarterly Prevention BOX/Periodic Programmatic Report (PPR)
      2. Monthly Periodic Fiscal Report (PFR)
      3. Other data reports required by the Department
  4. Performance Standards
    1. Evidence- based curricula was implemented in at least three settings in each provider's designated service area
    2. 80% percent of the participants proposed in the approved workplan were served
    3. Four quarterly CAG/ YLC coalition meetings were held during the year
    4. Seven out of ten of the required sectors were represented in the coalitions and one or more additional sectors were recruited/represented.
    5. Two referral guides were updated and distributed
    6. 80% of the number of referrals/linkages that were proposed in the approved workplan were made for each designated service area
    7. One communication/dissemination plan was developed and approved
    8. 100% of key staff members per provider site were trained
    9. One sustainability plan was submitted by April 30th, 2020
    10. 80% of the reports mandated by the department were submitted by the established deadlines

SECTION III
The following section provides instructions for the components that must be included in a complete continuation application.

Application Review Information

  1. Uniform Application for State Grant Assistance
    Continuation applicants must submit a completed and signed Uniform Application for State Grant Assistance. The 3 page application may be found at this link. (pdf)
  2. FY2020 OAH-TPP Tier1b Continuation Plan Narrative
    Continuation applicants must submit an application that contains the information outlined below. Each section must have a heading that corresponds to the headings listed below. If the Applicant believes that the subject has been adequately addressed in another part of the application narrative, then a cross-reference to the appropriate part of the narrative must be provided. The narrative portion must be in the order requested. This application, if approved, will become an attachment to your OAH TPP work plan (Appendix 3) and budget. The program work plan/application will be the basis for monitoring compliance by DHS. Please provide a detailed response as directed to each of the following items in an effort to fully describe how the OAH TPP program will be operationalized in your service area.
    1. Executive Summary will serve as a stand-alone document for providers that will be shared with various state-level stakeholders and others requesting a brief overview of each funded project. Therefore, providers should be concise and direct in their description. At a minimum, each of the following should be addressed in the summary (See Attachment A3 - Work Plan)
      1. Description of the target community(ies) and identified needs from your community needs assessment
      2. Target population, including age/grade, number of cycles/cohorts delivered, race/ethnicity breakdown, and the percentage/number of youth anticipated for each school/class for both the evidence-based curriculum and adult preparation subjects. Also identify any risk factors targeted.
      3. Name and location of service delivery sites (schools)
      4. Anticipated days and hours of curriculum delivery (curriculum hours)
    2. Agency Qualifications/Organizational Capacity
      The purpose of this section is to present an accurate picture of the agency's ability to provide services in the area of teen pregnancy prevention. Information in this section should include, but not necessarily be limited to, the following:
      1. An organizational chart of the Provider organization, showing where the program and its staff will be placed. If subcontractors will be used, include the relationship with those organizations in the chart. Please include this as Attachment A1-Organizational Chart.
      2. Identify key staff positions that will be responsible for the program. At a minimum, a .5 FTE OAH TPP coordinator must be committed to the program. Include evidence that this individual is qualified on the basis of education and experience to direct the program. Present his/her resume as Attachment A2 of your Application. If that individual has not yet been hired, present the OAH TPP Coordinator's job description as Attachment A2- Coordinator's Job Description/ Resume. Please also complete the Contact Information (Work Plan) found in Appendix 3 and include it as Attachment A3 (work plan).
      3. Job descriptions for all employee positions that will be funded with this grant, and an indication of the percent of time those employees will spend in this program. Programs must recruit and hire staff who are qualified for their positions through education, experience and/or training.
      4. A description of your agency's readiness for service provision commencing July 1, 2019 - June 30, 2020 taking particular note of the following: For example: Discuss your readiness in terms of the available time in schools for OAH TPP program activities that will be carried out. Are there linkage agreements with each school that you will provide services and a timeframe for future years.
      5. A description of the Local Community Coalition that will be involved with the continuation of OAH TPP services and reducing teen pregnancy. Provide information about your agency's relationship with existing community stakeholders in the proposed geographic area to be served. Please include as Attachment A3 - Local Community Coalition Members (work plan). Specify the name, title and sector of the stakeholder and the organization represented; the nature of the relationship and the number of years the relationship has been in place. The member list included in Attachment A3 must also indicate which of the current/projected members have participated in one or more meetings to provide input into this application.
      6. A description of existing linkages agreements your agency has to other community resources and services essential to the OAH TPP program. Include copies of existing linkage agreements with this continuation application. If significant linkages do not currently exist, explain why and include a plan to establish those linkages.
      7. Describe your policy & procedure for conducting background checks.
      8. Providers must agree to, over the course of this grant, to demonstrate an ongoing commitment to develop trauma informed capacity within the organization with a goal of achieving Trauma Informed Agency Status as recognized through the CBAT-O Assessment tool. Please indicate if your organization has participated in the CBAT-O Trauma Assessment process. Describe current and planned capacity building activities designed to obtain or maintain Trauma Informed status.
      9. Include as Attachment A3 - Site Information. The Site Information found in Appendix 3 (FY20 OAH Work plan) of this Funding Notice.
    3. Quality - Description of Program/Services 
      At a minimum, the Provider must address each of the following components:
      1. Describe the curriculum that will be delivered in 1) school settings (elementary, middle, and high schools, 2) alternative/afterschool community program. (Appendix A3 - Work Plan)
      2. The applicant will create and/or enhance their existing coalition in their community with minimum representation from six organizations and sectors required on their Coalition. Applicants will ensure some of the coalition members have perspectives and expertise in youth needs, as well as connections to relevant healthcare services for youth; and can either deliver services to youth and their families or offer referrals to other providers (Use the FY20 Workplan, Appendix 3).
      3. Applicants need to update communication/dissemination plan, as needed.
      4. Trauma Informed Practices and Capacity Development: Describe how the applicant will ensure DHS funded programs develop their capacity to ensure program youth are served in trauma informed environments and by trauma informed staff.
      5. Applicants will continue to ensure that all programs are implemented in a safe and supportive environment for youth and their families, including ensuring inclusivity, integrating positive youth development practice, and using a trauma-informed approach.
      6. Applicants will continue to monitor reports of harassment or bullying, establish procedures for claims that violate youth safety and supportive environments, and document corrective action(s) so youth are assured that programs are safe, inclusive, and non-stigmatizing.
      7. Review and/or establish inclusive policies and publicize policies prohibiting discrimination and harassment based on race, sexual orientation, gender, gender identity expression, religion, and national origin.
      8. Address youth safety and supportive environment in staff training, including how to prevent and respond to harassment or bullying in all forms.
      9. Implement positive youth development practices when interacting with youth in all programs and activities, including ensuring their physical and psychological safety, appropriate structure, supportive relationships, opportunities for skill building, and integration of family, school, and community efforts.
    4. Evaluation  
      1. Providers must make a clear statement of their intention to participate in any formal evaluation of the program that may be conducted by the Department.
      2. Providers must include a clear statement indicating that the agency has sufficient number of computers with internet service.
      3. Providers must include a clear statement indicating their ability to collect participant data and report it via the "BOX" system.
      4. Describe in detail the capacity and the plan to track, evaluate and report performance measures and outcomes.
    5. Budget Narrative
      In this section of the application/plan narrative, provide a detailed Budget Narrative of the items allocated within your proposed budget. This will include all funds budget for the program. Identify the source of those funds and detail how the specified resources and personnel are being allocated to ensure the tasks, activities, goals and objectives described in your proposal will be implemented. Illustrate the use of state or federal funds, other than OAH TPP grant funds, that will be used to support the program. If sub-contractors are planned, please also describe how these funds will be utilized to implement the program.
    6. Continuation Plan Narrative Attachments
      The Attachments should be labeled accordingly and placed in the order below:
      • Attachment A1 - Organizational Chart
      • Attachment A2 - Coordinators Job Description(s)/Resume
      • Attachment A3 - OAH TPP Work Plan (Contact Information, Site Information, % of time on program, School/Curriculum/Dosage Information, and Coalition participants, etc.)
      • Attachment B1 - Copy of Federal Form W9 for the Applicant Agency
      • Attachment B2 - Copy of currently approved NICRA if indirect costs are included.
        If Subcontractors will be used, also include the following:
      • Attachment C1 - Subcontractor Agreement(s)
      • Attachment C2 - Subcontractor Budget(s) and Narrative(s)
      • Attachment C3 - Copy of Federal Form W9 for the Subcontractor Agency(s)
      • Attachment C4 - Copy of approved NICRA for Subcontractor Agency(s) if indirect costs  are included.
    7. FY2020 OAH TPP Continuation Budget
      In addition to the above budget narrative, continuation budgets must be submitted electronically in the CSA system. The Budget entered into the CSA system will also include a narrative or detailed description/justification for each line in the budget and will describe why each expenditure is necessary for program implementation and how you arrived at the particular amount. Please include cost allocations as necessary. This narrative must also clearly identify indirect costs, direct program costs, and direct administrative costs within each line item as appropriate. The Budget (including MTDC base exclusions as appropriate) should clearly describe how the specified resources and personnel have been allocated for the tasks and activities described in your plan. The Budget should be electronically signed and submitted in the CSA system. The Budget must be signed by the Provider's Chief Executive Officer and/or Chief Financial Officer. Submit a copy of your agency's W9 as Attachment B1. If indirect costs are included in the budget, a copy of the approved NICRA must be included with the Application as Attachment B2.
      Please note, your FY 2020 contract will not be processed until your budget has been reviewed AND approved. It is critical that the budget submitted is as detailed as possible.
      Subcontractor budgets, budget narratives and actual sub-contracts must be submitted with this application as they need to be pre-approved. Refer to Appendix 2 for information regarding Subcontractor Budgets. Subcontractor agreements and budgets will be submitted as Attachment C2 of your application.
      Submit as Attachment C3 - a copy of Federal Form W9 for the Provider Agency. It is critical that the Agency name, address and FEIN number matches the information provided on the Uniform Application for State Grant Assistance submitted as part of the total Application package.
      If indirect costs are included in the budget, a copy of the approved NICRA must be included with the Application as Attachment C4.

SECTION IV
The following section provides instructions for Submitting the complete continuation application.

Application and Submission Instruction
  1. Submission Format, Location and Deadline
    1. Applications must be received at the location below no later than 12:00 p.m. (noon) on Wednesday, April 3, 2019. The application container will be electronically time-stamped upon receipt. The Department will ONLY accept applications submitted by electronic mail sent to DHS.YouthPrevention@Illinois.gov. The subject line of the email MUST state: "20-444-80-0960-01 OAH TPP - Ioana". Applications will NOT be accepted if received by fax machine, hard copy, disk or thumb drive.
      1. All Providers must submit the completed grant application in a single PDF document utilizing the CMS File Transfer Utility located at https://filet.illinois.gov/filet/PIMupload.asp SUBMIT THE COMPLETED GRANT APPLICATION TO: DHS.YouthPrevention@illinois.gov The subject line of the email MUST state: "20-444-80-0960-01 OAH TPP- Ioana.
      2. Please follow the instructions to attach your application. Don't forget the subject line above. Unless otherwise specified in writing, to be considered, proposals must be submitted via CMS File Transfer Utility by the designated date and time listed above. For your records, please keep a copy of your submission with the date and time the application was submitted along with the email address to which it was sent. The deadline will be strictly enforced. In the event of a dispute, the Provider bears the burden of proof that the application was received on time at the email location listed above.
  2. Other Submission Requirements
    1. Proposal Format Requirements
      1. All applications must be typed on 8 1/2 x 11-inch paper using 12-point type and at 100% magnification. With the exception of letterhead and stationery for letter(s) of support, the entire application should be typed in black ink on white paper. The application must be typed single-spaced, on one side of the page, with 1-inch margins on all sides. The applications must not exceed 15 pages, including the Executive Summary, Qualifications, Quality - Description of Program/Services, Evaluation and Budget Narrative. The Uniform Application for State Grant Assistance, Attachments, Appendices, and Uniform Budget Template/Narrative forms and FY20 OAH TPP workplan forms are NOT included in the page limitation.
      2. The entire application, including attachments, must be sequentially page numbered and compiled in the order specified below. The complete application must be submitted in a single PDF document to DHS.YouthPrevention@illinois.gov The subject line of the email MUST state: "20-444-80-0960-01 OAH TPP - Ioana". Applications will ONLY be accepted by email as described herein. Hard copies, faxed copies, copies on disk or thumb drive etc. will not be accepted.
        The Department is under no obligation to accept applications that do not comply with the above requirements.
      3. ALL Applications MUST include the following mandatory forms/attachments in the order identified below.
        1. Screenshot verifying Pre-Qualification
        2. Statement indicating the ICQ and PRA have been completed
        3. Signed Uniform Application for State Grant Assistance
        4. Continuation Proposal Narrative
          • Executive Summary
          • Capacity - Agency Qualifications/Organizational Capacity
          • Quality - Description of Program Design and Services
          • Evaluations
          • Budget Narrative
            • Attachments to Your Application
              • Attachment A1 - Organizational Chart
              • Attachment A2 - Coordinators Job Description(s)/Resume
              • Attachment A3 - Work Plan (Contact Information, Site Information,
                % of time on program, School/Curriculum/Dosage Information, Adult
                Preparation Subjects and Coalition participants)
              • Attachment B1 - Copy of Federal Form W9 for the Applicant Agency
              • Attachment B2 - Copy of currently approved NICRA if indirect costs are included.
                If Subcontractors will be used, also include the following:
              • Attachment C1 - Subcontractor Agreement(s)
              • Attachment C2 - Subcontractor Budget(s) and Narrative(s)
              • Attachment C3 - Copy of Federal Form W9 for the Subcontractor Agency(s)
              • Attachment C4 - Copy of approved NICRA for Subcontractor Agency(s) if indirect costs are included.
        5. Uniform Grant Budget - The proposed budget must be entered, signed and submitted in CSA and is required for the application to be considered complete. A hard copy of this signed and submitted budget must be included with the application.
  3. Unique entity identifier and System for Award Management (SAM) Each applicant is required to: (i) Be registered in SAM before submitting its application; (ii) provide a valid unique entity identifier in its application; and (iii) continue to maintain an active SAM registration with current information at all times during which it has an active award or an application or plan under consideration by the Department. The Department may not make an award to an applicant until the applicant has complied with all applicable unique entity identifier and SAM requirements and, if an applicant has not fully complied with the requirements by the time the Department is ready to make an award, the Department may determine that the applicant is not qualified to receive an award and use that determination as a basis for making an award to another applicant. Please refer to Section C. Eligibility Information & Grant Funding Requirements for additional information and detail regarding SAM.
  4. Intergovernmental Review This funding opportunity is NOT subject to Executive Order 12372, "Intergovernmental Review of Federal Programs,".
  5. Funding Restrictions The applicant must develop a budget consistent with program requirements as described in Section A. Program Description and in accordance with Section C. 6 Grant Funds Use Requirements.
    The Department will not allow reimbursement of pre-award costs under this funding opportunity.

SECTION V
The following section provides Award, Administrative and Contact Information.

Award Administration Information

  1. State Award Notices. 
    Providers recommended for continued funding under this Notice of Funding Opportunity following the above review will receive a Notice of State Award (NOSA). The NOSA shall include:
    • Grant award amount
    • The terms and condition of the award.
    • Specific conditions assigned to the grantee based on the fiscal and administrative and programmatic risk assessments.
      Upon acceptance of the grant award, announcement of the grant award shall be published by the awarding agency to Grants.Illinois.gov
      A written Notice of Denial shall be sent to the Providers not receiving awards.
      The NOSA must be signed by the grants officer (or equivalent). This signature effectively accepts the state award amount and all conditions set forth within the notice. This signed NOSA is the document authorizing the Department to proceed with issuing an agreement. The Agency signed NOSA must be remitted to the Department as instructed in the notice.
  2. Administrative and National Policy Requirements. 
    The agency awarded funds shall provide services as set forth in the DHS grant agreement and shall act in accordance with all state and federal statutes and administrative rules applicable to the provision of the services.
    To review a sample of the FY2020 DHS Uniform Grant Agreement, please visit the DHS Website at http://www.dhs.state.il.us/page.aspx?item=29741.
    The agency awarded funds through this Funding Notice must further agree to comply with all applicable provisions of state and federal laws and regulations pertaining to nondiscrimination, sexual harassment and equal employment opportunity including, but not limited to: The Illinois Human Rights Act (775 ILCS 5/1-101 et seq.), The Public Works Employment Discrimination Act (775 ILCS 10/1 et seq.), The United States Civil Rights Act of 1964 (as amended) (42 USC 2000a-and 2000H-6), Section 504 of the Rehabilitation Act of 1973 (29 USC 794), The Americans with Disabilities Act of 1990 (42 USC 12101 et seq.), and The Age Discrimination Act (42 USC 6101 et seq.). Additional terms and conditions may apply.
  3. Required Reporting
    1. The Provider will submit monthly expenditure documentation forms in the format prescribed by the Department. The Expenditure Documentation forms must be submitted no later than the 15th of each month for the preceding month by email.
    2. Quarterly data reports will be pulled from the BOX data system on or after the 15th of each month. Providers must ensure all required data is submitted to ensure accurate reports.
    3. Providers must submit sustainability plan by email no later than April 30th, 2020.
    4. Quarterly Narrative and Performance data reports will be submitted by email in a format prescribed by the Department, no later than the 15th of the month immediately following the quarter for the preceding quarter.
    5. Year-End Financial, Narrative and Performance Data reports will be submitted by email in a format prescribed by the Department, no later than 30 days following the end of the fiscal year.
    6. Additional annual performance data may be collected as directed by the Department and in a format prescribed by the Department.
  4. Payment Terms
    1. Payments will be issued on a reimbursement basis and will consider all previously submitted documented expenditures.
    2. The Department will compare the amount of the prospective payments made to date with the documented expenditures provided to the Department by the Provider. In the event the documented services provided by the Provider do not justify the level of award being provided to the Provider, future payments may be withheld or reduced until such time as the services documentation provided by the Provider equals the amounts previously provided to the Provider. Failure of the Provider to provide timely, accurate and sufficiently detailed documentation will result in delayed payments and may result in a reduction to the total award.
    3. The final payment from the Department under this Agreement shall be made upon the Department's determination that all requirements under this Agreement have been completed, which determination shall not be unreasonably withheld. Such final payment will be subject to adjustment after the completion of a review of the Provider's records as provided in the Agreement.
      In the event payments made by the Department to the provider exceed the total amount of provider reported and Department authorized expenditures, the provider will be required to issue a repayment to the Department in an amount equal to the overpayment.
  1. State Awarding Agency Contact(s)
    If you have questions relating to this Continuation Funding Notice, please send them via email to: with "OAH TPP Tier1b FUNDING NOTICE - Ioana" in the subject line of the email.

Uniforms Application for State Grant Assistance (pdf)

Office of Adolescent Health Tier 1b Application (pdf)