Summary Information

1. Awarding Agency Name: Human Services
2. Agency Contact:

Barb Roberson

barb.roberson@illinois.gov

3. Announcement Type: Initial announcement
4. Type of Assistance Instrument: Grant
5. Funding Opportunity Number: 20-444-22-0639-01
6. Funding Opportunity Title: 0639 Recovery Drop In Center
7. CSFA Number: 444-22-0639
8. CSFA Popular Name: Recovery Drop In Center (720)
9. CFDA Number(s): Not applicable
10. Anticipated Number of Awards: 18
11. Estimated Total Program Funding: $5,365,000
12. Award Range To be determined based on number of applicants and service needs
13. Source of Funding: State
14. Cost Sharing or Matching Requirement: No
15. Indirect Costs Allowed Yes
Restrictions on Indirect Costs No
16. Posted Date: January 7, 2019
17. Application Range: January 7, 2019 through February 21, 2019 at 5:00 pm
Deadline:  February 21, 2019 at 5:00 pm
18. Technical Assistance Session:

ATTENTION: Session Offered: February 5, 2019 from 2:00 - 3:00 PM
A TECHNICAL SESSION FOR RECOVERY DROP-IN CENTER (720) IS BEING OFFERED AND

New!HAS CHANGED TO A WEBEX SESSION:

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  • Meeting number (access code): 280 542 845
  • Meeting password: QnyTct6e

No registration is needed

Session Mandatory: No

NOFO Supplemental

(Agency-specific Content for the Notice of Funding Opportunity)

A. Program Description

Scope of Services:

The Grantee will maintain Recovery Drop-In Center(s) at a distinct location (e.g., not based in a Psychosocial Rehabilitation [PSR] program) where individuals who have lived experiences with mental illness can create, operate and participate in an environment of support, socialization, self-direction, and empowerment. The Drop-In Center environment is distinctly non-clinical in nature, and participation does not require a mental health assessment, treatment plan or direction from other than the individual's personal expectations for themselves and their recovery. The overarching purpose of the Recovery Drop-In Center(s) is to empower consumers with lived experiences (in mental illness) to set recovery goals and take ownership of their own recovery through a community experience that promotes personal growth, personal empowerment, responsibility, and greater independence. Drop-In Centers incorporate messages of wellness, discovery and recovery. Daily activities designed at the Drop-In Center(s) are planned and may include such events as community outings (dinners, movies, plays, cultural excursions, etc.), socialization activities (game nights), skills development (cooking, money management, computer classes, etc.), Recovery chats on Wellness Planning or topic specific presentations. Additionally, participants may schedule hobby/creative development opportunities such as photography, sewing, ceramics, etc.

Deliverables:

The Grantee will be required to submit for approval by the DHS/DMH regional contract manager a description of each of their center(s) which includes:

  1. Demonstration of peer-led management structure and establishment of peer council. Certified Recovery Support Specialist (CRSS) credential is expected to be an active management presence. If the person hired for this management role does not possess the credential, then the CRSS must be obtained within one year of employment start date.
  2. Steps to ensure that the center is a vehicle for full community integration, such as supportive employment or vocational pursuits, engagement with faith-based organizations, activities with local libraries and topic specific support groups, such as Alcoholics Anonymous, Association of Manic Depressive Disorders, Anger Management, etc.
  3. Hours of operation. Operation must include seven days a week availability and two late nights per week.
  4. Proposed location: 18 Drop-In Centers in the following areas: Lake County (2); South Suburban Cook County (3); Kankakee County (1); Chicago west (3); Chicago north (3); Chicago south (2); city of Decatur (1); city of Peoria (1); North Suburban Cook County (1),West Suburbs (1).
  5. Plans on how to promote use of the center within the general community as well as to nearby Specialized Mental Health Rehabilitation Facilities (SMHRFs) through aggressive marketing to other non-Class Member consumers by use of flyers, brochures and posters.
  6. Proposed structure for hosting quarterly Family Night events.
  7. Description of the physical structure/facilities to be included in the center.
  8. Feedback mechanism for those using the center to elicit comments and/or suggestions.

The Grantee will be required to report on the following indicators within each Recovery Drop-In Center:

  1. Serve a minimum of 20 unique individuals per month.
  2. Offer a minimum of 20 scheduled activities per month based on a posted schedule of events. These may include a combination of the following examples, as planned by participants:**
    **National Mental Health Consumers' Self-Help Clearinghouse Consumer Drop-in Centers. https://www.mhselfhelp.org/
    1. Self-help group meetings
    2. Group meals
    3. Social events and Parties
    4. Excursion outings (ex: movies, shopping, dinners, local trips, concerts, festivals, etc.)
    5. Consumer speakers' bureaus
    6. Individual advocacy
    7. Systems advocacy (how to best advocate for specific needs through multiple systems)
    8. Referral bank for mental health services
    9. Creative hobbies classes (music and the arts, ceramics, photography, sewing, etc.)
    10. Computer classes (learning how to use Microsoft products, surfing the Internet, etc.)
    11. Other activities specific to the peer-determined needs of those participating in the center that are socially appropriate and respectful to all attendees.
  3. Access to center must be seven days/week with hours of operation as determined by the peer council.
  4. Expenditures of capacity grant monies for real estate improvements will be amortized at 20% per year for five years. If within five years from the date of the contract's execution the improved real estate is no longer used to meet the needs of the consumers as a Drop-In Center or as agreed by DHS/DMH, the Grantee must reimburse the DHS/DMH for the remaining amortized costs of the real estate improvements.

Reporting Requirements:

  1. Financial Report in accordance with Exhibit C of the Universal Grant Agreement.
  2. Performance Report in accordance with Exhibit E of the Universal Grant Agreement.

Performance Measures:

The Grantee shall submit quarterly Periodic Performance Report (GOMBGATU-4001 (N-08-17)) and the Periodic Performance Report Template by Program to the appropriate email address below no later than November 1, February 1, May 1, and August 1. Reporting templates and instructions for submitting reports can be found in the Provider section of the DHS website.

PPR Email Address for All Grants:

DHS.DMHQuarterlyReports@illinois.gov

The following are included in the reporting template:

  1. Total number of individuals utilizing the Drop-In Center per month.
  2. Number of unique (unduplicated) individuals utilizing drop in Center per month
  3. Average daily attendance
  4. Number of events offered that were reflected on the monthly calendar of scheduled activities.
  5. Average number of attendees participating in scheduled activities.
  6. Number of consumer planning meetings monthly.
  7. Number of peer council meetings held.
  8. Number of family nights scheduled per quarter.
  9. Number of off site outings scheduled per month.
  10. Number of family members attending family nights.
  11. Number of family members attending family nights who signed in on the attendance sheet roster.
  12. Number of peer council meetings for which minutes were submitted.
  13. Number of weeks in reporting period.
  14. Number of weeks Drop-in Center hours of operation are all 7 days.
  15. Number of weeks where two or more late nights were scheduled.
  16. Prepared and delivered flyers, brochures or posters announcing family nights to SMHRFs in the geographical service areas.

Performance Standards:

For each Recovery Drop-In Center, the Standards will be:

  1. 20 or more unique consumers attending the Drop-In Center per month.
  2. Offered an average of 20 or more scheduled activities per month posted on the monthly calendar of scheduled activities.
  3. 80% of attendees participate in scheduled activity.
  4. 100% of Drop-In Centers hold a monthly peer council meeting.
  5. One off-site outing scheduled per month
  6. 100% of the Drop-In Centers host one family night per quarter.
  7. 100% of family members who attended a family night signed the attendance sheet.
  8. Minutes of Peer Counsel meetings submitted with quarterly report.
  9. 100% of the Drop-In Centers hours of operation are 7 days per week.
  10. 100% of the Drop-In Centers have at least two late nights scheduled, per week.
  11. 100% of the Drop-In Centers prepare and distribute flyers, brochures or posters announcing family nights to SMHRFs in their geographical service areas.

B. Funding Information

This NOFO is considered a competitive application for funding. It is not a guarantee of funding.

This award utilizes appropriated state funds for this award.

In FY 2020, the Department (DHS/DMH) anticipates awarding approximately $5.3 million. DMH prefers to award providers in multiple DHS/DMH Regions and may, if DMH deems, limit the numbers of awardees within a DHS/DMH Region.

Subject to appropriation, the grant period will begin upon execution of the grant agreement and will continue through June 30, 2020. Anticipated start date is July 1, 2019.

The release of this NOFO does not obligate the Illinois Department of Human Services to make an award. Work cannot begin until a grant agreement is fully executed by the Department.

  1. Funding Restrictions
    DHS/DMH is not obligated to reimburse applicants for expenses or services incurred prior to the complete and final execution of the grant agreement and filing with the Illinois Office of the Comptroller.
  2. Allowable Costs
    Allowable costs are those that are necessary, and reasonable and permissible under the law and can be found in 2 CFR 200 - Subpart E - Cost Principles.
  3. Unallowable Costs
    Please refer to 2 CFR 200 - Subpart E - Cost Principles to see a collection of unallowable costs.
  4. Indirect Cost Rate Requirements 
    Please refer to 2 CFR 200.414 regarding Indirect (F&A) Costs. To charge indirect costs to a grant, agencies must have an annually negotiated indirect cost rate agreement (NICRA). If the agency has multiple NICRAs, DHS/DMH will accept only the lesser rate. There are three types of NICRAs:
    1. Federally Negotiated Rate;
    2. State Negotiated Rate; and
    3. De Minimis Rate
  5. Renewals
    This program will be awarded as a 12-month term agreement with 2, one-year renewal options. Renewals are at the sole discretion of the DHS/DMH and are contingent on the meeting the following criteria:
    1. Applicant has performed satisfactorily during the most recent past-funding period;
    2. All required reports have been submitted on time, unless a written exception has been provided by the Division; and,
    3. No outstanding issues or uncompleted plans of correction (POCs) are present (i.e. in good standing with all are-qualification requirements and no outstanding corrective action, etc.)

C. Eligibility Information

  1. Proposed location: 18 Drop-In Centers in the following areas: Lake County (2); South Suburban Cook County (3); Kankakee County (1); Chicago west (3); Chicago north (3); Chicago south (2); city of Decatur (1); city of Peoria (1); North Suburban Cook County (1),West Suburbs (1).
  2. Eligible Applicants

    The funding opportunity is not limited to those who currently have a Division of Mental Health agreement or an award from the Department of Human Services; however, applicants must:

    1. Be certified by IDHS as a Community Mental Health Provider or a Community Mental Health Center;
    2. Be in good-standing with the Illinois Secretary of State (not applicable to governmental entities)
    3. Not be on the Federal Excluded Parties List;
    4. Not be on the Illinois Stop Payment list;
    5. Not be on the Department of Healthcare and Family Services Provider Sanctions List;
    6. Complete one Fiscal and Administrative Risk Assessment (ICQ);
    7. Complete a Programmatic Risk Assessment for each competitive program;
    8. Register and access both the Illinois Department of Human Services Community Service Agreement (CSA) tracking system and the Centralized Repository Vault (CRV);
    9. Obtain a Dun and Bradstreet University Numbering System (DUNS) number. The DUNS number does not replace an Employer Identification Number. DUNS numbers may be obtained at no cost by calling the DUNS number request line at (866) 705-5711 or by applying online: DUNS Request Service. It is recommended that service providers register at least 30 days before the application due date.
    10. Register with the System for Award Management (SAM) and maintain an active SAM registration until the application process is complete, and if a grant is awarded, throughout the life of the award. SAM registration must be renewed annually. It is recommended that service providers finalize a new registration or renew an existing one at least two weeks before the application deadline to allow time to resolve any issues that may arise. Applicants must use their SAM-registered legal name and address on all grant applications to DHS/DMH.
    11. Be able to meet the program goals described in this NOFO.
  3. Applicants that do not comply with these requirements by the application deadline are not eligible to receive an award.
  4. Cost Sharing or Matching: Not applicable.
  5. Indirect Cost Rate: See Section B Funding Information, #4 Indirect Cost Rate Requirements.

D. Application and Submission Information

  1. Address to Request Application Package

    Each applicant must have access to the internet. Applicants may obtain application forms at the Department's website www.dhs.state.il.us Questions and answers will also be posted on the Department's website. It is the responsibility of each applicant to monitor that website and comply with any instructions or requirements relating to the NOFO.

  2. Content and Form of Application Submission
    1. Each applicant is required to submit a Uniform Application for State Grant Assistance. This is a 3-page document with the first page already completed by the Division of Mental Health. This document must be signed and dated.
    2. Program Proposal
      1. The program proposal narrative shall not exceed 10 pages. Items included as Attachments are NOT included in the page limitations.
      2. The program proposal narrative, including Attachments should be sequentially page numbered.
      3. All documents must be typed using 12-point type and at 100% magnification.
      4. The PDF submission must be on 8 1/2 x 11-inch page size.
      5. The submission shall include the 3-page Uniform Application and 10-page program proposal narrative.
      6. With the exception of letterhead and stationery for letter(s) of support, the entire application and program proposal packet should be in black typeface on a white background.
      7. The program proposal narrative must be typed single-spaced with 1-inch margins on all sides.
  3. Budget Requirements
    1. A budget and budget narrative need to be completed in the CSA tracking database.
    2. A budget template can be used as a tool to assist in determining expenses; however, the final budget must be complete in CSA Tracking System database. The pdf budget or paper copy will not be accepted.
    3. The budget narrative should describe how the specified resources and personnel have been allocated for the services and activities described in the proposal narrative.
    4. The budget should be prepared to reflect a full fiscal year.
  4. Dun and Bradstreet Universal Numbering System (DUNS) Number and System for Award Management (SAM)

    See Section C Eligibility Information, #2 Eligible Applicants, letters i and j.

  5. Submission Dates and Times
    1. In order to be considered for award, proposal submissions must be in the possession of the DHS/DMH email address DHS.GrantApp@illinois.gov and by the designated date and time listed in Box 17 of the NOFO. Emails into this box are electronically date and time stamped upon arrival. In the event of a dispute, the applicant bears the burden of proof that the application was received on time at the email address listed above. If an applicant experiences technical difficulties, you must contact Barb Roberson at barb.roberson@illinois.gov prior to the submission deadline. If State systems are deemed to be working properly, it is the applicant's responsibility to ensure their application package arrives at the appropriate email address before the submission deadline date and time.
    2. Proposals will only be accepted electronically. Those that are delivered by any other means, and/or late will not be accepted and will be immediately disqualified. DHS/DMH is under no obligation to review applications that do not comply with the above requirements. There will be no exceptions. Applicants will receive an email to notify them that the application was received within 72 hours of receipt and it will indicate if it was received by the due date and time. The email reply will be sent to the original sender of the application and proposal. Applications and proposals received after the due date and time will not be considered for review and funding.
    3. Submit the completed application and program proposal as a single document to: DHS.GrantApp@illinois.gov
      1. Specifically, the subject line of the email MUST state:
        1. Provider Organization Name,
        2. Funding Opportunity Number (20-444-22-0639-01),
        3. Contact Name (Barb Roberson)
      2. The submission must be in the following order:
        1. Uniform State Grant Application (3-page document) (Not included in page limit)
        2. Proposal Narrative (no more than 10 pages)
        3. Attachments (Not included in page limit). This would include Linkage Agreements (if applicable) and an approved NICRA.
    4. To be considered, proposals must be emailed by the designed date and time listed above. For your records, please keep a copy of your email submission with the date and time the proposal was submitted, along with the email address to which it was sent. The deadline will be strictly enforced. In the event of a dispute, the applicant bears the burden of proof that the proposal was received on time at the location listed above. All proposals must include the following mandatory forms/attachment: Uniform Grant Application for State Grant Assistance Program Plan Budget Copy of Currently Approved Negotiated Indirect Cost Rate Agreement (NICRA), if indirect costs are included in the budget.
    5. DHS/DMH anticipates that the term of the agreement resulting from this NOFO will be July 1, 2019 continuing through June 30, 2020 and will require the mutual consent of both parties, be dependent upon the Grantee's performance and adherence to program requirements and the availability of funds.
    6. DHS/DMH may withdraw this Notice of Funding Opportunity at any time prior to the actual time a fully executed agreement is filed with the State of Illinois Comptroller's Office.
    7. If it becomes necessary or appropriate for DHS/DMH to change any part of this NOFO, a modification to the NOFO will be available from the DHS website as well as change made to the www.grants.present.gov website. In case of such an unforeseen event, DHS/DMH will issue detailed instructions on how to proceed.

E. Application Review Information

All applicants must demonstrate that the NOFO requirements are met as identified in Section C: Eligibility Information.

The maximum possible score is 50 points. All submissions will be reviewed, evaluated and based on the following criteria.

CRITERIA PURPOSE POINTS
Executive Summary The purpose of this section is for the applicant to present the agency description, history, achievements, service description, financial overview and future plans. 5
Capacity - Agency Qualifications/Organizational Capacity The purpose of this section is for the applicant to present an accurate picture of the agency's ability to meet the program requirements. 15
Need - Description of Need The purpose of this section is for the applicant to provide a clear and accurate picture of the need for these services within the community and how the proposed project will address these needs. 10
Quality - Description of Program Services The purpose of this section is for the applicant to provide a detailed, clear and accurate picture of its intended program design. 10
Data Collection, Evaluation and Reporting To ensure accountability at all levels of service provision, IDHS is implementing the practice of performance-based contracting with its Grantee agencies. The articulation and achievement of measurable outcomes help to ensure that we are carrying out the most effective programming possible. At a minimum, Grantees will be expected to collect and report data indicators and measures as described in this NOFO. 5
Resource Availability Describe what resources and other knowledge, skill and abilities in addition to those specific to the duration of the funding cycle the applicant possesses or will budget for in order to support the objective of this program. These may include, but not limited to the availability of space like meeting rooms, space to carry out this program, etc. 5
  1. Review and Selection Process

    Proposals will be reviewed by a team of DHS/DMH staff familiar with the requirements of the program including services to be performed in specified geographic location, if applicable. Review team members will have no conflicts of interest and will initially read and evaluate proposals independently.

    Evaluation criteria must include at a minimum the following criteria categories:

    1. Need: Identification of stakeholders, fact and evidence that demonstrate the proposal supports the grant program purpose.
    2. Capacity: The ability of an entity to execute the grant project according to project requirements.
    3. Quality: The totality of features and characteristics of a service, project or product that indicated its ability to satisfy the requirements of the grant program.
    4. Other evaluation criteria may be considered. Examples include:
      1. Societal Impact
      2. Economic Impact
      3. Cost Effectiveness
      4. Sustainability
      5. Grant Specific Criteria

    Team members will collectively review the application, their scores and comments to ensure team members have not missed items within the application that other team members identified. Application highlights and concerns will be discussed. Scores will then be sent to the Proposal Review Coordinator to be compiled and averaged to produce the final application score.

    Grant applicants not selected to receive funds will receive a non-funding notice via email. Grant applicants wishing to appeal this decision may do so; however competitive program grant appeals are limited to the merit-based evaluation process only. Evaluation scores may not be protested; only the evaluation process is subject to appeal.

  2. Merit-Based Evaluation Appeal Process
    1. An appeal must be submitted electronically, in accordance with the grant application document.
    2. An appeal must be received within 14 calendar days after the date that the grant award notice has been published.
    3. The written appeal shall include at a minimum the following:
      1. the name and address of the appealing party;
      2. identification of the grant;
      3. a statement of reasons for the appeal
      4. Appeals are to be submitted to Barb Roberson, via email, to the following address: barb.roberson@illinois.gov 
  3. Anticipated Announcement

    Notice of State Award (NOSA) will be made by June 2019.

F. Award Administration Information

  1. State Award Notices

    Applicants recommended for funding under this NOFO following the above review and selection process will receive a Notice of State Award (NOSA). The NOSA shall include:

    1. The terms and conditions of the award.
    2. Specific conditions assigned to the grantee based on the fiscal and administrative, programmatic risk assessments and merit-based review conditions.
    3. The NOSA is not an authorization to begin performance or incur costs.
    4. Upon acceptance of the NOSA, announcement of the grant award shall be published by the awarding agency to www.Grants.Illinois.gov
    5. A written Notice of Denial shall be sent to the applicants not receiving awards.
  2. Administrative and National Policy Requirements
    1. The agency awarded these funds shall provide services as set forth in the DHS grant agreement and shall act in accordance with all state and federal statutes and administrative rules applicable to the provision of the services including indirect cost rate requirements in Section B: Funding Information, #4 Indirect Cost Rate Requirements.
    2. The legal agreement between DHS/DMH and the successful applicant(s) will be the standard DHS Uniform Grant Agreement. If selected for funding, the applicant will be provided a DHS grant agreement for signature and return.
  3. Reporting

    Reporting requirement for the grant agreement shall be in accordance with the requirements set forth in Section A, Payment Terms and Performance Measures and shall also comply with the requirements of Exhibits C and E of the Uniform Grant Agreement.

G. State Awarding Agency Contact(s)

  1. DHS/DMH encourages inquiries concerning this funding opportunity and welcomes the opportunity to answer questions from applicants. Frequently asked "Questions and Answers" will be posted to the DHS website and updated periodically.
  2. If you have questions about this NOFO, please send them via email to Barb Roberson, (barb.roberson@illinois.gov) with "NOFO" in the subject line of the email.

H. Other Information, if applicable

  1. DHS/DMH reserves the right to request additional information that could assist with its award decision. Applicants are expected to provide the additional information within a reasonable period of time. Failure to provide the information could result in the rejection of the proposal.
  2. The release of this Notice of Funding Opportunity does not compel DHS/DMH to make an award.
  3. This funding opportunity is considered a new application.
  4. Useful websites
    1. Grant Accountability and Transparency Act website:  https://www.illinois.gov/sites/gata/Pages/default.aspx
    2. Illinois Grant Accountability and Transparency Act (GATA) (30ILCS 708/):  http://ilga.gov/legislation/ilcs/ilcs3.asp?ActID=3559&ChapterID=7
    3. Illinois Administrative Code Part 7000 - Grant Accountability and Transparency Act (44 Ill. Adm. Code Part 7000) ftp://www.ilga.gov/JCAR/AdminCode/044/04407000sections.html
    4. Uniform Administrative Requirements, Cost Principles and Audit Requirements (2 CFR 200): 
      https://www.ecfr.gov/cgi-bin/text-idx?tpl=/ecfrbrowse/Title02/2cfr200_main_02.tpl
    5. Electronic Code of Federal Regulations at http://www.ecfr.gov/
    6. DHS website: www.dhs.state.il.us