Summary Information

1. Awarding Agency Name: Illinois Department of Human Services
2. Agency Contact: Karrie Rueter, Associate Director
Division of Family & Community Services
Bureau of Youth Intervention Services
Karrie.Rueter@illinois.gov
217-557-0193
3. Announcement Type: Initial announcement
4. Type of Assistance Instrument: Grant
5. Funding Opportunity Number: 19-444-80-0711-01
6. Funding Opportunity Title: Homeless Youth
7. CSFA Number: 444-80-0711
8. CSFA Popular Name: Homeless Youth
9. CFDA Number(s): Not Applicable
10. Anticipated Number of Awards: 5-10
11. Estimated Total Program Funding: $500,000.00
12. Award Range $50,000-$100,000
13. Source of Funding: State
14. Cost Sharing or Matching Requirement: No
15. Indirect Costs Allowed Yes
Restrictions on Indirect Costs It is expected that administrative costs, both direct and
indirect, will represent a small portion of the overall program
budget.  Maximum allowed indirect cost rate is 15% per TANF MOE
16. Posted Date: August 21, 2018
17.Application Range: September 20, 2018 no later than 3:00pm.
18. Technical Assistance Session: Session Offered: No
Session Mandatory: No
  1. Program Description
    Homeless Youth programs will provide services to individual homeless youth designed to increase their safety, well-being, and self-sufficiency. Programs will strive to meet the immediate survival needs of youth (food, clothing, shelter etc.) and assist them in transitioning to independent living and becoming self-sufficient.
    1. The Homeless Youth program providers will:
      1. Implement a holistic model that includes an outreach component, an emergency shelter/interim housing component and a transitional living component.
      2. Address the immediately identifiable needs of homeless youth through an emergency safety assessment/care plan that will identify and address immediate needs such as safety, food, clothing, shelter, medical, etc. through direct interventions and appropriate referrals.
      3. Have one or more facilities located in areas frequented by and/or easily accessible by homeless youth. Have a toll-free help line that is staffed 24 hours a day 7 days a week.
      4. Provide homeless youth access to age-appropriate emergency/interim shelter (A minimum of 4 beds is required.) available on a 24-hour basis for up to 120 days.
      5. Have a Transitional Living Program component that will provide stable, safe living accommodations for youth for a maximum of 24 months. (A minimum capacity of 4 is required.)
      6. Provide an array of services to these youth that will include: emergency safety assessments/care plans; comprehensive individualized assessments; individualized case management; housing; needed goods (clothing, shoes, food and personal hygiene products, etc.); benefits services (e.g., SSI, SSDI, WIC, TANF etc.); educational services; life skills/independent living skills; employment and/or vocational training ; recreational services; social skills training; prevention services; transportation; individual counseling; services for special populations (pregnant; parenting; LGBTQ; delinquent; developmentally disable; LEP) such as access to child care; parenting classes; prenatal care; nutrition education, etc. and services generally provided through referral including: substance abuse services; legal services; mental health services; physical health services; dental services etc.; ESL classes; discharge planning; and follow-up services.
      7. Program models will:
      8. Reflect a positive youth development (PYD) approach. Rather than targeting individual negative behaviors, PYD is a holistic approach that supports youth in achieving developmentally appropriate milestones and in having positive interactions with their family, school, neighborhood, society, and culture.
      9. Include strategies for helping youth build protective factors that moderate the impact of past and future negative experiences.
      10. Meaningfully involve each youth in program decisions that affect them.
      11. Reflect a trauma-informed approach, which involves understanding and responding to the symptoms of chronic interpersonal trauma and traumatic stress, as well as the behavioral and mental health consequences of trauma.
      12. Include an array of evidence-based and evidence-informed services and interventions that address the behavioral, psychological, and physical health of youth.
      13. Develop and submit a timeline that for services with a clear plan on plan of action on A Timeline for the applicants must be submitted with a clear plan of action for grant funding.
      14. In an effort to reduce the number of homeless youth in Illinois, programs will ensure youth are safe, strive to meet the basic emergency/survival needs of youth; to ensure youth are employed or are in school; have acquired a High School Diploma or GED; are enrolled in eligible mainstream benefits; and have developed the social and life skills necessary to achieve healthy and productive independence.
      15. Services for special needs populations will also be assessed. For example: programs that serve pregnant youth will ensure that these youth receive pre-natal care and that pregnant and parenting youth receive parenting skills/classes.
      16. The provider agrees to maintain a collaborative working relationship with the Department and attend mandatory state-wide meetings as designated. Anticipated 4 quarterly meetings.
    2. Service Model
      Providers will implement a holistic model that includes an outreach component, an emergency shelter/interim housing component and a transitional living component. The primary service delivery approach will be individualized case management.
      1. Outreach Requirements
        Outreach programs are designed to identify homeless youth who are not wards of the State, to ensure that their basic safety, survival and immediate needs are being met, and to provide case management and other services designed to assist homeless youth in making healthy lifestyle choices.
      2. Eligibility requirements
        • Youth must be at least 16 years of age and may not have reached their 24th birthday.
        • Youth may not be enrolled after their 24th birthday.
        • For youth up to the age of 18, including minor unmarried parents, immediately upon intake, the provider must notify the local CCBYS (Comprehensive Community-Based Youth Services) agency about any youth who is a minor away from home who has run away or whose parents will not allow him/her into the home; and when necessary notify DCFS and /or the local law enforcement.
        • All youth will immediately receive the following:
          • A safety assessment; an emergency care/safety plan and that plan will be implemented to ensure that the immediately identifiable needs of these youth in crisis are met, including food, clothing, emergency shelter, survival aid, medical treatment, emergency mental health /substance use referral/ treatment, etc.
          • Referring youth under the age of 18 to the local CCBYS provider as indicated above.
          • Contacting the DCFS hotline in required situations.
          • When necessary, youth will have access to age-appropriate emergency shelter.
          • Whenever possible, youth will receive the following:
            • Comprehensive individualized assessment and case planning services.
            • Help to reunify youth with his/her family where appropriate.
            • Help to achieve safe, stable living arrangements.
            • Information on employment, job readiness and support services;
            • Responding to the educational needs of youth. Informing them of their rights and working with the appropriate McKinney-Vento liaison to ensure their rights are honored. (Federal law that ensures youth experiencing homelessness have full and equal access to an appropriate public education and that they experience success in school.)
            • Offering education, prevention, and access to intervention services on issues related to domestic violence, sexual abuse, exploitation, and human trafficking.
          • Outreach Program Activities at a minimum will include:
            • Contacting homeless youth where they congregate, through site based outreach and/or a drop-in shelter;
            • Conducting outreach events - Services are provided in areas where homeless youth are known to congregate or where they are located; or
            • Other outreach activities - These are activities within the community designed to make them aware of services available at the agency. This may include in-person outreach, flyers, speaking to community groups, hotlines and/or other means of establishing the agency as a resource for homeless youth.
    3. Emergency Shelter/Interim Housing (ES)
      Emergency/Interim Housing programs provide temporary housing and services to homeless youth who are not wards of the State, on a 24-hour basis for up to 120 days. These programs are designed to ensure that basic safety, survival and immediate needs are being met, to reunify the youth with his/her family, when possible or to transition them from homelessness to self-sufficient living. Programs will also provide case management and other services designed to assist homeless youth in making healthy lifestyle choices.
      Eligibility requirements:
      1. Youth must be at least 14 years of age and may not have reached their 24th birthday.
      2. Youth may not be enrolled after their 24th birthday.
      3. Youth enrolled prior to their 24th birthday remain eligible for up to 120 days of service even if it exceeds their 24th birthday. (Youth will not be terminated on their 24th birthday.)
      4. For youth up to the age of 18, including minor unmarried parents:
        1. Immediately upon intake, the provider must notify the local CCBYS (Comprehensive Community-Based Youth Services) agency about any youth who is a minor away from home who has run away or whose parents will not allow him/her into the home; and/or
        2. Within 48 business hours of intake, parental permission must be obtained in writing or, if verbal, it must be witnessed by two parties. If permission cannot be secured within 48 business hours:
          1. the agency must document its attempts to secure parental permission; and
          2. the agency must follow procedures outlined in the Illinois Juvenile Court Act, found at 705 ILCS 405/3-5.
          3. Agency staff must be available 24 hours a day to enroll youth and provide services that at a minimum will include:
            • Conducting a safety assessment; developing an emergency care/safety plan and implementing it to ensure that the immediately identifiable needs of these youth in crisis are met, including food, clothing, emergency shelter, survival aid, medical treatment, emergency mental health /substance use referral/ treatment, etc.
            • Referring youth under the age of 18 to the local CCBYS provider.
            • Contacting the DCFS hotline in required situations.
            • Providing safe, clean, dry place to sleep for a minimum of 4 youth.
    4. Transitional Living (TL)
      Transitional Living programs provide housing and services to homeless youth who are not wards of the State, for up to 24 months. Programs are designed to transition youth from homelessness to self-sufficient living; and/or to reunify the youth with his/her family, when possible.
      Eligibility requirements:
      1. Youth must be at least 16 years of age and may not have reached their 24th birthday.
      2. Youth may not be enrolled after their 24st birthday
      3. Services to youth will end with their 24th birthday. Any exception to this rule will be case by case and must be approved in writing by the DHS Program Administrator. Approved extensions must meet criteria established by DHS and will be 3 months in length. In NO case will extensions exceed one year.
      4. For enrollment of youth up to the age of 18, parental permission must be granted or the youth must be partially or fully emancipated.
      5. The provider must have a supervisory structure that ensures adequate on-site supervision for both staff and youth in residential and non-residential services. On-site supervision is not required in host family homes.
        Transitional Living programs will:
        • The facilities must have the capacity to accommodate not fewer than 4 youth at any time.
        • The facilities must be in compliance with State and local licensing requirements to operate the proposed housing model.
        • Programs must provide homeless youth with stable, safe living accommodations. Living accommodations may be host family homes, group homes, or supervised apartments. Supervised apartments are either agency-owned apartment buildings or "scattered-site" apartments, which are single-occupancy apartments rented directly by youth people with support from the agency.
        • Programs must provide youth with basic life skills training, including health promotion, life planning and goal setting, household management and budgeting, and interpersonal skill-building. Interpersonal skill-building must include helping youth develop permanent connections with peers, family and other adults.
        • Programs must also provide pregnant and parenting youth with life skills training in adequate supervision, parenting skills, family budgeting, health and nutrition, child care for dependent children, family planning, and pregnancy prevention.
        • Programs must provide youth with educational opportunities, such as GED preparation, post-secondary training, or vocational education. Services for secondary education must be coordinated with the youth's McKinney-Vento Homeless Assistance Act of 1987 (as amended).
        • Programs must develop and implement a job readiness plan with each youth that includes steps to obtaining and keeping a job, résumé writing, interviewing skills, and appropriate professional work attire.
        • Programs must collaborate with each youth to develop individual goals designed to help youth transition from supervised participation in the program to independent living or another safe and appropriate living arrangement.
        • Programs must develop and implement a discharge plan that includes providing follow-up support and/or additional services to each youth at least 3 months, 6 months, and 1 year after they leave the program.
    5. Administration 
      Each provider is required to adhere to the following:
      1. Agency Licensure - Agencies that provide housing for youth under the age of 18 must be licensed by DCFS. The type of license that is appropriate for any given program (for example, child welfare, aggregate living, etc.) will be determined by DCFS. Please refer to Title 89, Chapter II, Subchapter d, Part 37 Facilities and programs exempt from licensure AND subchapter e, Part 410 Licensing standards for youth emergency shelters.
      2. Staffing Ratio - The youth-to-staff ratio varies based on the type and intensity of services being provided, as follows:
        1. Group Housing
          The youth-to-staff ratio in licensed programs that provide housing for youth under the age of 18 will be determined by the DCFS license. In cases where licensing does not apply, the program shall maintain a ratio of staff to youth that is sufficient to ensure adequate supervision and treatment, as determined by the Department.
        2. Scattered site housing
          The youth-to-staff ratio for case management of youth in scattered site living must be no more than 25 to 1.
        3. Outreach events/activities - For safety purposes, two staff persons or one staff person and one trained volunteer, at a minimum, must be present at every outreach event/activity.
      3. Qualifications - Staff qualifications will vary based on the services being provided, as follows:
        1. Housing - Staff qualifications in licensed programs that provide housing for youth under the age of 18 will be determined by the DCFS license. In cases where licensing does not apply, staff qualifications are as follows:
          • Direct service - At least 21 years of age with a minimum of a high school diploma or GED plus experience; bachelors degree is preferred.
            • Case managers - At least 21 years of age with a minimum of a bachelors degree in a related field plus experience; masters degree plus experience preferred.
            • Supervisor - At least 25 years of age with a minimum of a bachelors degree plus experience; masters degree plus experience is preferred.
            • Administrator - At least 25 years of age with a minimum of a masters degree plus experience.
      4. Outreach
        1. Direct Service - At least 18 years of age with a minimum of a high school diploma or GED plus experience (prior work experience and/or life experience); bachelors or masters degree plus experience is preferred.
        2. Supervisor/Administrator - At least 25 years of age with a minimum of bachelors degree plus experience; masters degree plus experience is preferred.
        3. Training and Continuing Education - Ongoing training and education is essential for the professional growth of the staff and assurance of high quality care for youth. At a minimum, each staff person must complete 15 hours of training every two years. This training must include:
          • First aid/CPR certification
          • Agency/program policies and procedures
          • Youth and adolescent development
          • Child Care Act of 1969 (225 ILCS 10) and mandated reporting
          • Crisis intervention
      5. Training
        The organization must have a staff training program that includes ongoing training on the following topics: risk reductions; aftercare; homelessness and poverty; case management/planning; case documentation; safety protocols; ethics and boundaries; harm reduction; crisis intervention; trauma informed care; positive youth development; basic counseling skills; healthy sexual behavior; gay, lesbian, bisexual, and transgender issues; cultural awareness and sensitivity; mental health awareness; alcohol, drug and chemical dependency awareness; bullying and harassment; and sexual exploitation and prostitution.
      6. Safety Protocol
        Grantees must have policies prohibiting harassment based on race, sexual orientation, gender, gender identity (or expression), religion, and notional origin. Grantees must have procedures established to monitor claims, address them seriously, and document their corrective action(s) so all participants are assured that programs are safe, inclusive, and non-stigmatizing by design and in operation.
      7. Supervision
        Providers must ensure that there is sufficient supervision to provide for the safety and oversight of outreach workers.
      8. Reporting of Unusual Incidents
        The agency must notify appropriate Department staff in writing of any of the following incidents involving youth enrolled in the program, within 24 business hours of the incident:
        1. Serious threat or violence to self or others
        2. Death
        3. Suicide/suicide attempt
        4. Violence between youth and staff that results in injury
        5. Allegation of abuse or neglect reported to the State's Central Registry (DCFS)
      9. A confidential record keeping system, which includes a central standardized file on all clients will be developed, maintained and kept in a locked file cabinet. Files on each client shall include the intake/assessment, legal documents, care plan, agreements for care, and case notes reflective of the ongoing care and services to the youth.
      10. Policy and Procedure Manual - each agency will develop/maintain a written local policy and procedure manual that contains at a minimum, the policies/procedures for the following:
        • Emergency procedures for:
          • transportation - bad weather practices, accident procedures, driver requirements
          • serious illness/medical emergencies
          • assessing medical care for youth in agency placement
          • taking necessary precautions to guard against contagious and communicable diseases
        • Maintenance of personnel files for all staff, including volunteers and interns
        • Monitoring of staff who serve as child transporters for possession of a valid Illinois driver's license, good driving record documented by Secretary of State Transcript, current proof of insurance and a current background check on file.
        • Maintenance of client confidentiality-both on paper and in computer.
        • Non-traditional (off-site and after hours) usage of the Department's e-Cornerstone system.
        • Notifying the local CCBYS agency about any youth who is a minor away from home, who has run away, or whose parents will not allow him/her to return home.
        • All staff who administers the Ansell-Casey assessment must participate in the required DHS sponsored Ansell-Casey training in advance of administering the assessment. This training will be offered multiple times per year. Any exception to this must be pre-approved by the Department.
        • Methods for assuring that staff are trained and updated on local policies.
        • Maintenance of a central record for reporting unusual incidents that includes documentation of contact with DHS at a minimum and DCFS (as appropriate to the nature of the incident).
        • Agency plan for outreach to local social service provider community to educate them about Homeless Youth and facilitate referrals (minimally with schools). Agency maintains documentation that outreach activities occur at least annually.
        • Handling DCFS wards who are not program eligible.
        • A policy for determining how and where outreach activities will be offered. Policy should include how data is used to support decisions, as well as information from other community entities or agencies such as law enforcement, faith-based organizations, etc. Agency has a methodology to determine "where youth are known to congregate."
        • Availability of staff on a 24/7 basis.
        • A policy addressing the review and updating of the Policy and Procedure Manual including the frequency with which it is done.
      11. The Provider agrees to send a minimum of one staff representative to attend mandated regional and/or statewide meetings sponsored by the Department. The Provider should budget for 2 meetings per year. Efforts will be made to schedule meetings in locations to ensure one-way travel time does not exceed 3 hours.
      12. Client Reporting: The Provider agrees to use the Department's eCornerstone system to fully document the provision of services to each client. This will enroll all youth served in the program, capturing demographic and risk factor data; capturing education, employment, living and other status information; assessment information, case planning information; service delivery; termination and follow up information.
        • Clients will be enrolled in eCornerstone within 24 hours of initial contact.
        • A Casey Assessment must be conducted within 30 days of enrollment.
        • A case plan will be developed within 45 days of enrolment.
        • Additional assessments will be recorded in eCornerstone upon completion.
        • Casey Assessment(s) must be conducted upon discharge from program and recorded in e-Cornerstone.
        • The client's eCornerstone enrollment must be terminated within 72 hours of exiting the program
      13. Client Records: A current hard copy record shall be maintained for each youth receiving services. Records for each child shall include, but not be limited to supporting documentation for the following:
        • Initial assessment
        • Intake information
        • Ansell-Casey Assessment including subsequent timely Assessments.
        • Signed and dated client case plan with any subsequent revisions, updates, etc. and documentation that copy of case plan was provided to youth.
        • Other legal documents, and agreements for care, as appropriate, and case notes reflective of the ongoing care and treatment of the child.
        • Cooperation with local Family and Community Resource Centers (FCRCs). The Provider will maintain a collaborative working relationship with the local DHS FCRCs. This will include communicating the Provider agency's job openings to the local FCRCs, as well as regularly participating in the local FCRCs' regional service provider meetings.
    6. Programming & Services
      Each funded program will provide the following in addition to the preceding services.
      1. Intake - Intake should be completed within 24 hours of accepting the client into the program. Often this will be completed in conjunction with the emergency safety assessment. Intake should include, at a minimum, the following information, documents and/or processes:
        1. Enrollment - The provider must collect demographic information, emergency contact information, referral date, source and reason, education and employment status, information regarding special population status (pregnant, parenting, LGBTQ, Disability etc.) and information on other current and/or prior services.
        2. Client's Rights - The provider must inform the youth of his/her rights that are protected by state and federal law. The agency assures that the youth's rights are:
          1. Presented to the youth in writing;
          2. communicated to the youth in a language that he/she understands;
          3. signed by the youth, his/her parent or guardian (when applicable) and caseworker; and
          4. kept on file at the provider agency.
        3. Informed Consent - The provider must confirm that the youth consents to services. This document must:
          1. be presented to the youth in writing;
          2. include the types of services to be provided;
          3. be communicated to the youth in a language that he/she understands;
          4. be signed by the youth, his/her parent or guardian (when applicable) and caseworker; and
          5. be kept on file at the provider agency.
        4. Rules of the Home - For youth participating in ES or TLP programming the provider must inform the youth of the rules of the home, including the consequences for breaking them. These rules must be:
          1. provided to the youth in writing;
          2. communicated in a language that he/she understands;
          3. signed by the youth; and
          4. kept on file at the provider agency.
        5. Comprehensive Assessment
          1. Within 30 days of accepting a client into the program, the provider must conduct a comprehensive assessment of the client's needs, using an individualized assessment process, as prescribed by the Department.
          2. Within 30 days of determining that a youth is pregnant or parenting, he or she must have an additional assessment, as prescribed by the Department.
          3. Additional assessments should be conducted as necessary. These would include, but are not limited to Substance Abuse; Mental Health; Educational; Trauma etc. These can be completed by referral.
        6. Case Planning - Within 45 days of enrollment into the program, and after completing the comprehensive assessment, the provider agency must develop an individualized case plan with the youth, as follows:
          1. The provider must convene a case planning meeting which must include, at a minimum, the youth and provider staff. The youth's support (e.g., friends, family, guardian, other service providers, and/or clergy) are encouraged to participate, when possible and appropriate.
          2. The case plan must include clearly stated goals and measurable objective, in language the youth can understand.
          3. The goals should relate directly to the needs identified by the youth's comprehensive assessment and should be aimed toward positive discharge of the youth from the program.
            • This will also include any needs resulting from additional assessments conducted and may include items from the emergency/safety plan that are yet to be completed.
          4. The case plan must include the frequency and manner of interaction between the youth and his/her case worker, as appropriate to the achievement of his/her goals.
          5. The case plan must be signed by the youth, provider staff, and any other service provider who was present at the meeting, indicating that they agree to and support the plan. Other individuals who attend the meeting are encouraged to sign, when appropriate.
          6. The provider agency must keep the original case plan on file, and provide a copy to the youth.
          7. The case plan must be monitored as described in Section F, Case Monitoring and Tracking, below.
        7. Required Services. All providers must provide or subcontract for the following services, in a manner that is culturally sensitive and developmentally appropriate, indicated through the assessment of the client's needs and appropriate to implementation of the case plan. Available services shall include, but not be limited to:
          1. Housing
          2. Food - The provider will insure that the youth has access to sufficient food to meet his/her physical needs
          3. Needed goods - The provider will assure that the youth has access to needed goods, including, but not limited to, clothing, shoes, food and personal hygiene products
          4. Benefits - The provider will assist youth in obtaining and maintaining available entitlements supports and services (e.g., SSI, SSDI, WIC, TANF, subsidized housing).
          5. Educational services - The provider will assure that the youth has access to an educational program promoting achievement of a GED or high school diploma.
          6. Life skills/independent living skills - Life skills or independent living skills training that promote the youth's self-sufficiency and address the needs of special populations.
          7. Employment and/or vocational training - The provider will assure that the youth has access to an employment/vocational program promoting achievement of career or vocational goals.
          8. Social skills training - The provider will promote the development of interpersonal skills in the youth through positive modeling and/or access to formal training or involvement in group
            activities.
          9. Prevention services - Any of a variety of support services designed to improve the health and well-being of the youth and to enhance his/her chances of achieving or maintaining self-sufficiency and a healthy lifestyle.
          10. Transportation - May include the purchase of tickets and/or passes for airplanes, buses or trains; taxi or car fare; or provision of transportation for a youth by a driver approved by the provider agency.
          11. Individual counseling - Problem-solving, guidance and consultation with the youth around the case plan and/or his/her immediate concerns
          12. Special population needs - Services to address the needs of youth with special needs, such as those who are pregnant and/or parenting, including fathers; LGBTQ (lesbian, gay, bi-sexual, transgender, questioning); delinquent; developmentally disabled.
        8. Additional Services - The provider may provide onsite, refer and/or link the youth to community-based resources for the following services, in a manner that is culturally sensitive and developmentally appropriate, as indicated through the assessment of needs and appropriate to implementation of the case plan:
          1. Substance abuse services
          2. Legal services
          3. Mental health services
          4. Individual therapy
          5. Physical health services
          6. Dental services
        9. Case Monitoring/Tracking - Providers must monitor and track the youth's progress toward achievement of his/her goals as established in the case plan.
          1. Providers must document the youth's progress toward achievement of his/her stated goals, entering case notes into his/her file that are clearly related to the case plan.
          2. The case plan in its entirety must be reviewed with the youth every 90 days, at a minimum, and updated as necessary. Updating will include the development of new goals and objectives that reflect the youth's progress and current status.
        10. Discharge/Case Closure - When possible, prior to leaving the program, the provider will meet with the youth and others, as appropriate, to discuss the youth's impending discharge.
          1. The provider will document the circumstances of and reason(s) for the youth's discharge from the program.
          2. The provider will meet with the youth to develop a discharge plan which includes, at a minimum, a summary of services received, activities currently in place, and services that will be available to him/her through the provider and other community agencies for a minimum of 30 days. The plan will also include recommendations for follow-up.
          3. The provider will collect data necessary to track program and youth progress and outcomes. At a minimum this will include:
            • Discharge date and reason, education and employment status, information regarding special population status for example if youth was pregnant, did she receive pre-natal care. Information will also be collected on case plan progress and additional items deemed necessary by the Department.
        11. Follow-up Services - Follow-up Services - Three months after the case is closed, the provider must have documented attempt(s) to contact the youth to assure that the situation continues to be stable. If necessary, the case will be re-opened to provide additional needed services.
    7. Performance Measures
      The Homeless Youth Program Standards will direct the work of the Homeless Youth program implementation.
      Performance Measures
      1. Percent of youth with a completed Emergency/Safety Assessment.
      2. Percent of youth with an Emergency/Safety Plan implemented.
      3. Percent of youth with a completed Ansell Casey Assessment.
      4. Percent of youth with an Individualized Case Plan developed.
      5. Percent of youth with an Individualized Case Plan Implemented.
      6. Percent of Individualized Case Plans that include strategies to encourage employment and/or education (High School, GED, Vocational etc.)
      7. Percent of Individualized Case Plans that include the strategies to increase life skills.
      8. Percent of Emergency Shelter and Transitional Living Youth who exited the program to stable housing
      9. Percent of Transitional Living Youth who exited the program employed and/or enrolled in educational program
      10. Percent of pregnant youth that received prenatal care. Percent of eligible youth acquiring one or more new mainstream benefits (SSI, Medicaid, TANF, SNAP, WIC).
    8. Performance Standards
      Performance Standards
      1. 100 Percent of youth will have a completed Emergency/Safety Assessment. (80% Acceptable)
      2. 100 Percent of youth with an Emergency/Safety Plan implemented. (95% Acceptable. Considers only youth with a completed emergency/safety assessment that required immediate follow-up).
      3. 100 Percent of youth will have a completed Casey Assessment. (70% Acceptable. Excludes Outreach only youth.)
      4. 100 Percent of youth will have an Individualized Case Plan developed. (90% Acceptable. Considers only youth with a completed Casey Assessment.)
      5. 100 Percent of youth will have an Individualized Case Plan Case Implemented. (90% Acceptable. Considers only youth with a individualized Case Plan developed. Considers those 50% or more complete prior to program exit.)
      6. 100 Percent of Individualized Case Plans will include strategies to encourage employment and/or education (High School, GED, Vocational etc.) (90% Acceptable)
      7. 100 Percent of Individualized Case Plans will include the strategies to increase life skills. (90% Acceptable)
      8. 100 Percent of Emergency Shelter and Transitional Living Youth will exit the program to stable housing. (70% Acceptable for TL & 60% Acceptable for ES)
      9. 100 Percent of Transitional Living Youth will exit the program employed and/or enrolled in educational program. (70% Acceptable)
      10. 100 Percent of pregnant youth will receive prenatal care. (95% acceptable)
      11. 100 Percent of eligible youth will acquire one or more new mainstream benefits (SSI, Medicaid, TANF, SNAP, WIC). (45% Acceptable)
  2. Funding Information
    1. Funding for this NOFO is state general revenue and other state funds.
    2. The release of this NOFO does not obligate the Illinois Department of Human Services to make an award. Work cannot begin until a contract is fully executed by the Department.
    3. All funding is subject to sufficient appropriation by the General Assembly.
    4. Approximately $500,000.00 is available.
    5. Projected to fund 5-10 new providers.
      1. Cost Principles
        1. Allowable Costs
          Allowable costs are those that are necessary and reasonable based on the activity(ies) contained in the Scope of Work, are justified in the Budget Narrative, and are allowable under Subpart E of 2 CFR 200. Funding allocated under these grants is intended to provide direct services to youth. It is expected that administrative costs, both direct and indirect, will represent a small portion of the overall program budget. Any budget deemed to include inappropriate or excessive administrative costs will not be approved. Program budgets and narratives must detail how all proposed expenditures are necessary for program implementation.
        2. Indirect Costs
          In order to charge indirect costs to this grant, the applicant organization must have a Federal or State annually negotiated indirect cost rate agreement (NICRA) or must elect to use the De Minimis Rate. Maximum allowed indirect cost rate is 15% per TANF MOE.
          Every organization that receives an FY19 state award must make an indirect cost rate proposal or election in the Crowe Activity Review System (CARS), including organizations that are choosing not to claim payment for indirect costs.
          CARS URL: https://solutions.crowehorwath.com/CARS/StateofIllinoisGOMB/Login.aspx
        3. Indirect Cost Rate Election
          • Federally Negotiated Rate. Organizations that receive direct federal funding may have an indirect cost rate that was negotiated with the Federal Cognizant Agency. Illinois will accept the federally negotiated rate. The organization must provide a copy of the federal NICRA as Attachment 2. State Negotiated Rate. The organization must negotiate an indirect cost rate with the State of Illinois by completing an indirect cost rate proposal in the CARS system if they do not have Federally Negotiated Rate or elect to use the De Minimis Rate.
          • De Minimis Rate. An organization that has never received a Federal or State Negotiated Rate may elect a de Minimis rate of 10% of modified total direct cost (MTDC). Once established, the de Minimis rate may be used indefinitely. The State of Illinois must verify the calculation of the MTDC annually in order to accept the de Minimis rate. If programs elect to use the De Minimis rate, is critical that program budgets accurately calculate the MTDC base. Please see the regulation below and note the exclusions to MTDC.
            2 CFR § 200.68 Modified Total Direct Cost (MTDC).
            MTDC means all direct salaries and wages, applicable fringe benefits, materials and supplies, services, travel, and subawards and subcontracts up to the first $25,000 of each subaward or subcontract (regardless of the period of performance of the subawards and subcontracts under the award). MTDC excludes equipment, capital expenditures, charges for patient care, rental costs, tuition remission, scholarships and fellowships, participant support costs and the portion of each subaward and subcontract in excess of $25,000. Other items may only be excluded when necessary to avoid a serious inequity in the distribution of indirect costs, and with the approval of the cognizant agency for indirect costs.
          • "No Rate": Grantees have discretion not to claim payment for indirect costs. Grantees that elect not to claim indirect costs cannot be reimbursed for indirect costs. The organization must record an election of "No Indirect Costs" into CARS.
          • Crowe Activity Review System (CARS).
            CARS will allow your organization to document your already established federally approved indirect cost rate, complete an indirect cost rate proposal (see State Negotiated Rate above), elect to charge the De Minimis rate (10%) of modified total direct costs (MTDC), or select that no reimbursement of indirect costs will be requested. Submission requirements are located on page 2 of the Uniform Budget Template as well as 2 CFR 200 Appendices IV, V & VII.
            • Organizations which have not previously made an indirect cost rate election must submit an election (and indirect cost rate proposal, if necessary) immediately and no later than 3 months after receiving an award notification or invitation to the CARS system.
            • Organizations that have previously established an indirect cost rate election must submit a new indirect cost rate election immediately and no later than 6 months after the close of their organization's fiscal year. Every organization must make an indirect cost rate election in CARS even if the organization is choosing De Minimis Rate or "no rate". Organizations that do not make an election or submission inside the CARS system within the required timeframes will not be allowed to claim indirect cost reimbursement. For more information, see https://www.illinois.gov/sites/GATA/Pages/default.aspx.
        4. Unallowable Costs
          Please refer to 2 CFR 200 - Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, PART 200 Subpart E - Cost Principles to determine the appropriateness of costs. In addition, and specific to this grant, the following costs will be unallowable without specific prior written approval from DHS:
          • Entertainment costs, except where specific costs that might otherwise be considered entertainment have a programmatic purpose and are authorized in the approved budget (2 CFR 200.438)
          • Capital expenditures for general purpose equipment, including any vehicle regardless of cost, buildings, and land (2 CFR 200.439)
          • Capital expenditures for improvements to land, buildings, or equipment which materially increase their value or useful life (2 CFR 200.439)
          • Food, and other goods or services for personal use of the grantee's employees, contractors, or consultants of the grantee unless authorized as per diem under the State of Illinois Governor's Travel Control Board (2 CFR 200.445).
          • Deposits for items, services, or space
      2. Mandatory Requirements of Applicant
        These Mandatory Requirements are essential items that must be met by the Applicant:
        1. Agencies that provide housing for youth under the age of 18 must be licensed by DCFS. The type of license that is appropriate for any given program (for example, child welfare, aggregate living, etc.) will be determined by DCFS. Please refer to Title 89, Chapter 11, Subchapter d, Part 37 Facilities and programs exempt from licensure AND subchapter e, Part 410 Licensing standards for youth emergency shelters.
        2. The provider should be able to begin providing services on October 1, 2018 at 12:00 a.m.
        3. Technology
          Providers must have a computer that meets the following minimum specifications for the purpose of utilizing the required DHS eCornerstone web-based reporting system and the receipt/submission of electronic program and fiscal information:
          1. Windows XP or Windows 7
          2. 300 MHZ processor or faster
          3. At least 128 MB of RAM
          4. At least 1.5 gigabytes (GB) of available space on the hard disk
          5. Requirements not related to the operating system include: A web browser and internet access, preferably high-speed; Email capability; Microsoft Word & Microsoft Excel.
          6. In addition, programs are required to stay current with all new software releases, service packs and updates.
          7. Applications from entities that have not completed the GATA pre-qualification process prior to the due date of this application will NOT be reviewed and will NOT be considered for funding. A screenshot verifying that this pre-qualification has been completed must be included with the application.
          8. Applications will not be considered complete until a proposed budget has been entered into the CSA system. It is essential that, at a minimum, the applicant agency's executive director (or equivalent) and/or the CFO (or equivalent) must be registered in the CSA system in order to approve the required budget documents prior to submission
      3. Dun and Bradstreet Universal Numbering System (DUNS) Number and System for Award Management (SAM)
        Each applicant is required to:
        1. Be registered in SAM before submitting the application. The following link provides a connection for SAM registration: https://governmentcontractregistration.com/sam-registration.asp ;
        2. provide a valid DUNS number in its application; and
        3. continue to maintain an active SAM registration with current information at all times in which the applicant has an active Federal, Federal pass-through or State award or an application or plan under consideration by a Federal or State awarding agency.
        4. DHS may not make a Federal pass-through or State award to an applicant until the applicant has complied with all applicable DUNS and SAM requirements and, if an applicant has not fully complied with the requirements by the time DHS is ready to make the award, DHS may determine that the applicant is not qualified to receive the award and use that determination as a basis for making the award to another applicant.
  3. Eligibility
    Public or private, not-for-profit community-based agencies that provide services to at-risk youth are eligible to apply for funds under this NOFO. Applicants that are currently receiving funding under announcement #19-444-80-0711 are NOT eligible to apply for this opportunity. Applications received from these organizations will NOT be considered for funding.
    Applicants must also be:
    1. In good standing with the Secretary of State;
    2. Have completed the GATA pre-qualification process;
    3. Applicant entities will not be eligible to apply for a grant award until they have pre-qualified through the Grant Accountability and Transparency Act (GATA) Grantee Portal, www.grants.illinois.gov Grantee Links tab. Registration and pre-qualification are required annually. During pre-qualification, verifications are performed including a check of federal Debarred and Suspended status on the Illinois Stop Payment List and good standing with the Secretary of State. An automated email notification is sent to the entity alerting them of "qualified" status or providing information about how to remediate a negative verification (e.g., inactive DUNS, not in good standing with the Secretary of State). A federal Debarred and Suspended status cannot be remediated. The pre-qualification process also includes a financial and administrative risk assessment utilizing an Internal Controls Questionnaire. A Programmatic Risk Assessment must also be completed for each separate grant for which an applicant intends to apply. Applications from entities that have not completed the GATA pre-qualification process prior to the due date of this application will NOT be reviewed and will NOT be considered for funding. A screenshot verifying that this pre-qualification has been completed must be included with the application.
    4. In order to be considered eligible, the Provider's proposed budget must be entered into the CSA system. The completed budget must be electronically signed and submitted in the CSA system, and a printed copy of the signed and submitted budget must be included with the application. It is essential that, at a minimum, the applicant agency's Chief Executive Officer (CEO) or equivalent, or the Chief Financial Officer (CFO) or equivalent must be registered in the CSA system in order to electronically sign the required budget documents prior to submission. For more information about submitting a budget in the CSA system, see: http://www.dhs.state.il.us/OneNetLibrary/27896/documents/Contracts/FY18-GATA-Budgets/DHSBudgetTrainingManual_Revision_3_28_18.pdf
  4. Application Submission Information
    1. Applicants must submit a completed and signed Uniform Application for State Grant Assistance.
    2. Applicants must submit a proposal that contains the information outlined below. Each section must have a heading that corresponds to the headings listed below. The total application may not exceed 20 pages, single-spaced. The Uniform Application for State Grant Assistance, attachments, letters of intent, and Uniform Grant Budget are not included in the page limitation. If the Applicant believes that the subject has been adequately addressed in another part of the application narrative, then a cross-reference to the appropriate part of the narrative must be provided the narrative portion must follow the page maximums where prescribed and must be organized in the format outlined below. If an applicant receives an award through this NOFO the proposal will become the local program plan and budget unless revisions are required. The application/plan will be the basis for monitoring compliance by DHS.
      1. EXECUTIVE SUMMARY (Max 10 Points)
        The Executive Summary will serve as a stand-alone document for successful applicants that will be shared with various state-level stakeholders and others requesting a brief overview of each funded project. Applicants must provide a brief description of the proposed homeless youth program including services to be provided, need for the services, area to be served, capacity to provide the services and the projected numbers to be served in the various program components.
      2. AGENCY QUALIFICATIONS (Max 30 Points)
        Describe the applicant agency, its history, past experiences and current capacities in homeless youth services. Data and outcomes should be included as evidence of previous program oversight. If this will be a new program, provide data and outcomes from similar programs as evidence. Describe the agency's experience providing other services to at risk.
        • Capability: The applicant demonstrates experience and capacity to execute the proposed program.
        • Experience: Applicant's history and focus provide a reasonable basis for the work proposed. Describe experience managing other state or federal grants.
        • Organization: Organizational Chart, Resumes and Job Descriptions are included in Attachments 3-4. The resumes reflect sufficient expertise and experience to manage the proposed program. The
          applicant provides a plan to ensure staff maintains competencies regarding youth issues and service delivery methods.
        • Site Readiness: The applicant demonstrates it has immediate access to physical space in which homeless youth activities may be provided (e.g. existing, new construction).
        • Safety: The applicant presents a widely-accepted procedure for conducting background checks of staff members. A current license was provided in Attachment 1 for any facility in which youth under 18 will potentially be housed. Staffing ratios seem appropriate for adequate supervision and safety of both youth and staff. Safety protocols are in place for staff, participants, sites and facilities.
        • Reporting: The applicant committed to using the IDHS eCornerstone system.
        • Site Information Forms / Transitional Living Placement Forms: The applicant has completed and submitted these forms and they are consistent with the proposed plan.
        • Sub-Contractor Information: If sub-contractors are planned, copies of sub-contract agreements or draft agreements are provided in Attachment 8. These agreements sufficiently detail the expectations of the sub-contractor and are consistent with what was proposed.
        • Is the Applicant Entity designated as "trauma-informed"?
          • If yes, describe the trauma-informed principles adopted by the agency (For example, Safety, Strength-based, Supportive environment, etc.)-include agency mission statement if applicable.
          • Describe the process and standards by which the agency became trauma informed.
          • Describe how policies, procedures and practices have been adopted or amended to incorporate trauma-informed principles.
          • Describe any agency-wide or individual trauma training that has been received.
          • Describe how new staff, administration and board members are trained on trauma-informed principles.
        • Answer the following questions:
          • Do all of the agency clients receive trauma screening? Include screen name
          • Does the agency provide trauma treatment? If so, please describe.
          • Does the agency provide referrals for trauma treatment? If so, when & to whom?
          • If the agency is not designated as "trauma-informed", is the agency willing to work with the Department to become trauma-informed?
      3. NEEDS STATEMENT (Max 10 Points)
        Describe the need for Homeless Youth services in the proposed service area. Include any relevant information to document whether the target populations are underserved. A population is underserved when there are insufficient services and resources to meet the level of need or risk in the community.
      4. QUALITY - DESCRIPTION OF PROGRAMS/SERVICES (Max 40 Points)
        The applicant must provide a comprehensive framework and description of all aspects of the proposed project. The applicant must also demonstrate evidence of linguistic and cultural competence throughout the Program Narrative. The description should explain the proposed service area for the program. The narrative should be succinct, self-explanatory and well organized so that reviewers can understand the application. Please use the headings presented in these instructions to arrange the application.
        • Introduction
          The Introduction will briefly describe the proposed program. It will present the applicant's plans to provide Outreach, Emergency Shelter/Interim Housing and Transitional Living to the homeless youth in the proposed target area.
        • Methodology
          The Methodology section will describe how the applicant intends to deliver a continuum of Outreach, Emergency Shelter/Interim Housing and Transitional Living services through Intake, Comprehensive Assessment, Case Planning, Case Monitoring/Tracking, Discharge/Case Closure and Follow-up of homeless youth in the target area. The proposed service delivery approach must demonstrate the applicant understands of the importance of providing:
          • Positive youth development (PYD) approach
          • Trauma-informed care
          • Evidence-based and evidence-informed services and interventions
          • Strategy for working with schools to address the educational needs of identified homeless youth
          • Education, prevention, and access to intervention services for domestic violence, sexual abuse, or exploitation
          • Strategies for helping youth build protective factors
          • Youth voice in decision making
        • Intake
          Describe how the applicant will complete intake within 24 hours of accepting a participant into the program. The intake process must be standardized. In the description of the intake process, the applicant must address how it will involve Comprehensive Community-Based Youth Services providers in its target area.
          Describe the procedures used during the intake process. Intake includes, at a minimum, a Safety Assessment, an Emergency Care/Safety Plan, Enrollment (demographics, history etc.), Client's Rights, Informed Consent and Rules of the Home. Finally, detail methods for conducting intake for homeless youth regardless of shelter arrangements.
          • Comprehensive Assessment
            Explain how the applicant will conduct comprehensive assessment and identify the tools to be used in this process. Provide details on risk factors included in the assessment (e.g. medical, psychosocial, substance use, mental health, educational, trauma) and protective factors. Describe how youth will be reassessed to determine progress. Detail methods for conducting comprehensive assessments on homeless youth regardless of shelter arrangements.
          • Case Planning
            Identify and justify the specific tool that will be used for case planning. Provide details on the process for creating a care plan, identifying appropriate resources and services in the community, facilitating linkages to appropriate services and resources, and monitoring and follow-up. Discuss how the applicant will determine differing levels of participant risk and the type, timing, duration and intensity of services matched to the risk level. Identify the services to be delivered directly by the applicant and indirectly through subcontracts or referrals/linkage agreements. Detail methods to provide case management for homeless youth regardless of shelter arrangements. Briefly describe the intended methods of service delivery. Detail linkages with service providers in the community including police, health care and educational services etc. Include detailed linkage agreements for non-sub-contracted service providers where referrals will be made in Attachment 5.
          • Case Monitoring/Tracking
            Homeless Youth Providers must monitor and track the youth's progress toward achievement of his/her goals as established in the case plan. Describe the process by which the applicant will continuously monitor progress and modify the care plan based on progress and current status. Describe how the youth will be involved in this process.
          • Discharge/Case Closure
            Describe the applicant's Discharge/Case Closure process. Discuss method used to develop the discharge plan. Provide a description of the contents of the discharge plan. Identify the full range of resources potentially available to a participant up to 30 days post discharge.
          • Follow-up Services
            Describe the methods to be used by the applicant to contact participants three and six months post discharge.
        • Work Plan
          Describe the activities or steps that will be used to deliver Outreach, Emergency Shelter/Interim House and Transitional Living through Intake, Comprehensive Assessment, Case Planning, Case Management and Tracking, Discharge/Case Closure, and Follow-up. Develop a service timeline for a "typical" homeless youth participant in each of the following four areas: 1) Outreach; 2) Emergency Shelter/Interim Housing; 3) Transitional Living and 4) youth not housed in the program. (The youth staying with a friend.) Include each activity and identify the staff person(s) who is responsible for leading and implementing each activity. Identify meaningful support and collaboration with key stakeholders in planning, designing and implementing all activities.
      5. EVALUATION (Max 5 Points)
        1. Providers must make a clear statement of their intention to participate in any form evaluation of the program that may be conducted by the Department or any of its contractors.
        2. Providers must include a clear statement indicating that the agency has a sufficient number of computers with internet service to access eCornerstone web-based data reporting system.
        3. Describe in detail the capacity and the plan to track, evaluate and report performance measures and outcomes.
      6. BUDGET NARRATIVE (Max 5 Points)
        Enter into CSA system a detailed budget and narrative which clearly describes how the specified resources and personnel have been cost allocated for the tasks and activities described in this application. Illustrate the use of state or federal funds, other than State Homeless Youth grant funds, that will be used to support the program. The Budget and Narrative are to be prepared for a nine-month budget period, October 1, 2018 to June 30, 2019.
    3. Uniform Grant Budget 
      Applicants must complete and submit only one Uniform Grant Budget in the CSA system. The narrative will be based on the budget and will include a detailed description/justification for each line in the budget and will describe why each expenditure is necessary for program implementation.
      For more information about how to access the CSA system, see http://www.dhs.state.il.us/page.aspx?item=61069 . For instructions about how to enter a budget into the CSA system, see http://www.dhs.state.il.us/OneNetLibrary/27896/documents/Contracts/FY18-GATA-Budgets/DHSBudgetTrainingManual_Revision_3_28_18.pdf . For EACH cost item listed in the budget worksheet, a detailed justification must be included in the narrative section. This justification should describe specifically how the budgeted amount was derived. The justification must also directly correlate the expenditure to the grant program - why/how it is necessary under the grant. Items being cost allocated must be fully detailed as to the method utilized. The Budget and its narrative sections should be prepared to reflect a budget period from October 1, 2018 - June 30, 2019. The Budget should be electronically signed and submitted in the CSA system. The budget must be electronically signed by the applicant's Chief Executive Officer or Chief Financial Officer - only one electronic signature is required for budget submission. See http://www.dhs.state.il.us/page.aspx?item=95350  for more information about requesting CSA budget signoff authority.
      Please note that even if your application is selected for funding under this NOFO, your FY19 contract will not be processed until your budget has been reviewed AND approved. It is critical that the budget submitted with the application is as detailed as possible. If one or more of your applications is selected for funding, it may be necessary to adjust your budget prior to approval. If so, you will be notified of any necessary changes after receiving a Notice of State Award.
      Subcontractor budgets must be pre-approved, and therefore must be submitted with this application as Attachment 8a. Subcontractor budgets should not be submitted in the CSA system. Instead, Subcontractor budgets should be completed using the Uniform Budget Template which can be found at https://www.illinois.gov/sites/GATA/Documents/Resource%20Library/GOMBGATU-3002.pdf . This PDF template should only be used for Subcontractor budgets. The Applicant's budget must be prepared in and printed from the CSA system. Subcontractor budgets must be signed by the Subcontractor's Chief Executive Officer or Chief Financial Officer.

Application Package Contents

  1. ALL Applications MUST include the following mandatory forms/attachments in the order identified below:
    1. Signed Uniform Application for State Grant Assistance (3 pages)(Not included in page limit)
    2. Proposal Narrative (20 page limit)
      • Executive Summary
      • Agency Qualifications
      • Need - Description of Need
      • Quality-Description of Program/Services
      • Evaluation
      • Budget Narrative
    3. Required Attachments (Not included in page limit) ALL Applications MUST include the following mandatory forms/attachments in the order identified below:
      • Attachments to Your Application
        • Attachment 1 Copy of Current Child Welfare License or other Appropriate DCFS License, if applicable
        • Attachment 2 Copy of Currently Approved NICRA if indirect costs are included in the budget (include subcontractors' approved NICRA if applicable)
        • Attachment 3 Organizational Chart
        • Attachment 4 Résumé of Homeless Youth Program Coordinator, Agency Director, and Fiscal Manager
        • Attachment 5 Linkage Agreements with other Service Providers & Referral Sources
        • Attachment 6 Printed copy of Applicant's Uniform Grant Budget as electronically signed and submitted in the CSA system
        • Attachment 7 Program Contact Forms (Agency & Subcontractor)
        • Attachment 8 Subcontractor Information Forms (if applicable)
        • Attachment 8a Subcontractor Uniform Grant Budget(s) if applicable
        • Attachment 9 Program Site Information/Transitional Living & Emergency Shelter Placement Forms
        • Attachment 10 Copy of Agency's Current Federal Form W9
        • Attachment 11 Screenshot verifying Pre-Qualification
  2. Submission Dates and Times
    Submission Format, Location, and Deadline
    Applicants must submit four (4) printed copies of complete applications including all required narratives and attachments in the prescribed order. Each of the four (4) printed copies should be identical with the exception that at least one copy must include an original signature on the Uniform Application for State Grant Assistance. In addition to the 4 printed copies, submissions must include one (1) electronic copy on either a flash drive or other media such as a CD or DVD. The electronic copy must be a single PDF file with the same content and in the same order as the printed copies.
    Complete applications may be mailed or delivered in-person to the address below. Application submissions or delivery to any other address or contact, including other DHS offices, will not be considered for review or funding.
    Julie Stremlau
    IDHS, Division of Family & Community Services
    823 East Monroe
    Springfield, Illinois 62701
    DHS.YouthServicesInfo@illinois.gov 
    Phone: 217-524-1893
    In-person submissions will only be accepted between the hours of 9:00 AM and 3:00 PM on Wednesday, September 19, 2018, or Thursday, September 20, 2018, but in any event, no later than the application deadline listed below.
    Complete applications must be received by the Department no later than 3:00 PM, on Thursday, September 20, 2018. Any applications received after the deadline will be designated late and will not be reviewed or considered for funding. A submission receipt will be given for any application delivered in-person. For applications received via mail, applicants will receive an email confirmation within 48 hours of receipt notifying them that their application was received and if it was received by the due date and time. This email will be sent to the 2 email addresses provided in the application. Applications received after the due date and time will be considered late submissions which may result in the rejection of the application and denial of a grant award under this Notice of Funding opportunity.
  3. Applicants are required to notify the Department by 4:00 P.M. on Friday, September 21, 2018, if they did NOT receive an email notifying them that their application was received. If the applicant does not receive an email and does not notify the Department by 4:00 P.M. on Friday, September 21, 2018, a subsequent application will be considered a late submission. The applicant will NOT have the right to protest the submission/receipt of their application to the Department after 4:00 P.M. on Friday, September 21, 2018.
  4. APPLICATION SCORING
    Applications will be evaluated on the following criteria:
    Executive Summary
    10 Points
    Agency Qualifications
    30 Points
    Needs Statement
    10 Points
    Quality - Description of Programs/Services
    40 Points
    Evaluation
    5 Points
    Budget Narrative
    5 Points

    TOTAL
    100 Points

  1. Application Review Information
    1. Criteria.
      Funding for the period of October 1, 2018 - June 30, 2019 is not guaranteed. All applicants must demonstrate that they meet all requirements under this NOFO as described throughout.
      Applications that fail to meet the criteria described in Section B "Eligibility and Funding Information" will not be scored and/or considered for funding. Review teams comprised of 3 individuals employed by DHS serving in the Division of Family and Community Services will be assigned to review applications. These review teams, where possible will be comprised of staff within the Bureau or Youth Intervention Services and may include individuals working as Government Public Service Interns under contract from the University of Illinois at Springfield and contract staff.
    2. Review and Selection Process.
      As described in the Criteria section above, scoring will be done by committee on a 100 point scale. The numerical score will not be the sole award criterion. While recommendations of the review team will be a key factor in the funding decisions, the Department maintains final authority over funding decisions and considers the scores of the review team to be non-binding recommendations. Any internal documentation used in scoring or awarding of grants shall not be considered public information.
      Final award decisions will be made by the Director of the Division of Family and Community Services at the recommendation of the Bureau Chief for the Bureau of Youth Intervention Services. The Department reserves the right to negotiate with successful applicants to adjust award amounts, service areas, etc.
    3. Merit-Based Evaluation Appeal Process.
      Competitive grant appeals are limited to the evaluation process. Evaluation scores may not be protested. Only the evaluation process is subject to appeal, and shall be reviewed by IDHS' Appeal Review Officer (ARO).
      1. Submission of Appeal.
        1. An appeal must be submitted in writing to Karrie Rueter, who will send to the ARO for consideration.
        2. An appeal must be received within 14 calendar days after the date that the grant award notice has been published.
        3. The written appeal shall The written appeal shall include at a minimum the following: 
          1. the name and address of the appealing party;
          2. identification of the grant; and
          3. a statement of reasons for the appeal.
      2. Response to Appeal.
        1. DHS will acknowledge receipt of an appeal within fourteen (14) calendar days from the date the appeal was received.
        2. DHS will respond to the appeal within 60 days or supply a written explanation to the appealing party as to why additional time is required.
        3. The appealing party must supply any additional information requested by DHS within the time period set in the request.
      3. Resolution
        1. The ARO shall make a recommendation to the Agency Head or designee as expeditiously as possible after receiving all relevant, requested information.
        2. In determining the appropriate recommendation, the ARO shall consider the integrity of the competitive grant process and the impact of the recommendation on the State Agency.
        3. The Agency will resolve the appeal by means of written determination.
        4. The determination shall include, but not be limited to:
          1. Review of the appeal;
          2. Appeal determination; and
          3. Rationale for the determination.
  2. Award Administration Information
    1. State Award Notices
      Applicants recommended for funding under this NOFO following the above review and selection process will receive a Notice of State Award (NOSA). The NOSA shall include:
      1. The terms and condition of the award.
      2. Specific conditions assigned to the grantee based on the fiscal and administrative and programmatic risk assessments.
        Upon acceptance of the grant award, announcement of the grant award shall be published by the awarding agency to Grants.Illinois.gov.
        A written Notice of Denial shall be sent to the applicants not receiving awards.
        The NOSA must be signed by the grants officer (or equivalent). This signature effectively accepts the state award and all conditions set forth within the notice. This signed NOSA is the authorizing document. The Agency signed NOSA must be remitted to the Department as instructed in the notice.

Administrative and National Policy Requirements.
Any agency awarded funds shall provide services as set forth in the DHS grant agreement and shall act in accordance with all state and federal statutes and administrative rules applicable to the provision of the services.
Any agency awarded funds through this NOFO must further agree to comply with all applicable provisions of state and federal laws and regulations pertaining to nondiscrimination, sexual harassment and equal employment opportunity including, but not limited to: The Illinois Human Rights Act (775 ILCS 5/1-101 et seq.), The Public Works Employment Discrimination Act (775 ILCS 10/1 et seq.), The United States Civil Rights Act of 1964 (as amended) (42 USC 2000a-and 2000H-6), Section 504 of the Rehabilitation Act of 1973 (29 USC 794), The Americans with Disabilities Act of 1990 (42 USC 12101 et seq.), and The Age Discrimination Act (42 USC 6101 et seq.). Additional terms and conditions may apply.

  1. Reporting
    Any agency awarded funds shall comply with the following reporting requirements:
    1. The Grantee will use the eCornerstone system for data entry at least weekly.
    2. The grantee will submit a Periodic Financial Report (PFR) in the format prescribed by the Department. The PFR forms must be submitted no later than the 15th of each month for the preceding month by email.
    3. Quarterly Financial and Periodic Performance Reports (PPR) will be submitted by email in a format prescribed by the Department, no later than the 30th of the month immediately following the quarter for the preceding quarter.
    4. Year-end Closeout Financial, Financial and Performance data reports will be submitted by email in a format prescribed by the Department, no later than 30 days following the end of the fiscal year.
    5. Additional annual performance data may be collected as directed by the Department and in a format prescribed by the Department.
  2. Questions Regarding this Notice of Funding Opportunity
    1. Questions and Answers
      If you have questions relating to this NOFO, please send them via email to: DHS.YouthServicesInfo@Illinois.gov  with "HY FY19 Application Question." in the subject line of the email. Questions with their respective answers will be posted on the DHS website at http://www.dhs.state.il.us/page.aspx?item=101194 . This section may be updated periodically as new questions are received, so applicants are encouraged to check it frequently. Only written answers posted on the website will be considered valid and official. Note: The final deadline to submit any written questions regarding the HY NOFO will be Friday , September 14, 2018.

Uniform State Grant Application (pdf)

Homeless Youth Notice of Funding Opportunity (pdf)