1722 Illinois Children's Mental Health Partnership (ICMHP)

Helping Families. Supporting Communities. Empowering Individuals.

Summary Information

1. Awarding Agency Name: Department of Human Services
Division of Mental Health
2. Agency Contact: Name:  Mary Hebert
Email:  Mary.Hebert@Illinois.gov
3. Announcement Type: Initial announcement
4. Type of Assistance Instrument: Grant
5. Funding Opportunity Number: 19-444-22-1722-01
6. Funding Opportunity Title: 1722 Illinois Children's Mental Health Partnership (ICMHP)
7. CSFA Number: 444-22-1722
8. CSFA Popular Name: 510- C&A Children's MH Partnership (510-CMHP)
9. CFDA Number(s): Not Applicable
10. Anticipated Number of Awards: 1
11. Estimated Total Program Funding: $220,000.00
12. Award Range Not Applicable
13. Source of Funding: State
14. Cost Sharing or Matching Requirement: No
15. Indirect Costs Allowed Yes
Restrictions on Indirect Costs No
16. Posted Date: August 8, 2018
17. Closing Date for Proposals: August 8, 2018 - August 28, 2018
Deadline August 28, 2018 at 5:00 pm
18. Technical Assistance Session: Session Offered: No
Session Mandatory: No

NOFO Supplemental

(Agency-specific Content for the Notice of Funding Opportunity)

A. Program Description

Scope of Services

In 2003, the General Assembly passed P.A. 93-0495 the Children's Mental Health (CMH) Act, which resulted in the development of Children's Mental Health Partnership (ICMHP). Membership of the ICMHP creates a unique stakeholders group of public and private entities that are charged with developing and monitoring the implementation of a Plan to include recommendations for the provision of a comprehensive, coordinated mental health system based on prevention, early intervention, and treatment services for children from birth through age 18. In addition, the ICMHP is to submit an annual report to the Governor on the progress of the Plan implementation and recommendations and revisions for the Plan. Historically the contents of the Plan have focused on publicly funded services and resources available and the data related to those public funds. With the historical changes that have occurred nationally and specific to Illinois since the passing of P.A. 93-0495, the Plan the ICMHP implements needs to expand in order to truly capture the entire mental health system available to all children, adolescents and their families in Illinois regardless of payer source. This requires the ICMHP to expand its Plan to include private insurance, foundations, and other funding sources that support the implementation of a coordinated comprehensive array of mental health services for children, adolescents, and their families It will be through the expansion of this work that the ICMHP will support of the efforts undertaken by Illinois state departments, specifically in alignment with the Governor's Cabinet on Children and Youth goals and priorities.

(405 ILCS 49/5)

Sec. 5. Children's Mental Health Plan.

  1. The State of Illinois shall develop a Children's Mental Health Plan containing short-term and long-term recommendations to provide comprehensive, coordinated mental health prevention, early intervention, and treatment services for children from birth through age 18. This Plan shall include but not be limited to:
    1. Coordinated provider services and interagency referral networks for children from birth through age 18 to maximize resources and minimize duplication of services.
    2. Guidelines for incorporating social and emotional development into school learning standards and educational programs, pursuant to Section 15 of this Act.
    3. Protocols for implementing screening and assessment of children prior to any admission to an inpatient hospital for psychiatric services, pursuant to subsection (a) of Section 5-5.23 of the Illinois Public Aid Code.
    4. Recommendations regarding a State budget for children's mental health prevention, early intervention, and treatment across all State agencies.
    5. Recommendations for State and local mechanisms for integrating federal, State, and local funding sources for children's mental health.
    6. Recommendations for building a qualified and adequately trained workforce prepared to provide mental health services for children from birth through age 18 and their families.
    7. Recommendations for facilitating research on best practices and model programs, and dissemination of this information to Illinois policymakers, practitioners, and the general public through training, technical assistance, and educational materials.
    8. Recommendations for a comprehensive, multi-faceted public awareness campaign to reduce the stigma of mental illness and educate families, the general public, and other key audiences about the benefits of children's social and emotional development, and how to access services.
    9. Recommendations for creating a quality-driven children's mental health system with shared accountability among key State agencies and programs that conducts ongoing needs assessments, uses outcome indicators and benchmarks to measure progress, and implements quality data tracking and reporting systems.
  2. The Children's Mental Health Partnership (hereafter referred to as "the Partnership") is created. The Partnership shall have the responsibility of developing and monitoring the implementation of the Children's Mental Health Plan as approved by the Governor. The Children's Mental Health Partnership shall be comprised of: the Secretary of Human Services or his or her designee; the State Superintendent of Education or his or her designee; the directors of the departments of Children and Family Services, Healthcare and Family Services, Public Health, and Juvenile Justice, or their designees; the head of the Illinois Violence Prevention Authority, or his or her designee; the Attorney General or his or her designee; up to 25 representatives of community mental health authorities and statewide mental health, children and family advocacy, early childhood, education, health, substance abuse, violence prevention, and juvenile justice organizations or associations, to be appointed by the Governor; and 2 members of each caucus of the House of Representatives and Senate appointed by the Speaker of the House of Representatives and the President of the Senate, respectively. The Governor shall appoint the Partnership Chair and shall designate a Governor's staff liaison to work with the Partnership.
  3. The Partnership shall submit a Preliminary Plan to the Governor on September 30, 2004 and shall submit the Final Plan on June 30, 2005. Thereafter, on September 30 of each year, the Partnership shall submit an annual report to the Governor on the progress of Plan implementation and recommendations for revisions in the Plan. The Final Plan and annual reports submitted in subsequent years shall include estimates of savings achieved in prior fiscal years under subsection (a) of Section 5-5.23 of the Illinois Public Aid Code and federal financial participation received under subsection (b) of Section 5-5.23 of that Code. The Department of Healthcare and Family Services shall provide technical assistance in developing these estimates and reports.

Deliverables

  1. The ICMHP will complete a work plan informed by department level data that outlines recommended activities to address childrens mental health during fiscal year 2019.
  2. The ICMHP will complete a minimum of 1 meeting with DHS staff and stakeholders to review proposals to use clinical self-administered tools to assist providers to get ready for value based purchasing.
  3. The ICMHP will conduct one meeting of stakeholders that reviews the findings and recommendations of the 2018 report.
  4. The ICMHP will conduct a minimum of 2 executive staff meetings during fiscal year 2019.
    1. Executive staff meetings held during fiscal year 2019, to include a status update on the deliverables listed above.
  5. The ICMHP will conduct a minimum of 2 stakeholder meetings during fiscal year 2019.
    1. Stakeholders meeting held during fiscal year 2019, to include a status update on the deliverables listed above and the development of necessary workgroups.
  6. The ICMHP will conduct a minimum of 5 work group meetings during fiscal year 2019.
  7. The ICMHP will maintain two full time staff positions which are funded through dedicated ICMHP funding. These positions are subject to receipt of funding from DHS in the amounts described in the agreed budget.
  8. The ICMHP will engage at a minimum two new members during fiscal year 2019.
  9. The ICMHP will complete a minimum of 1 meetings with DHS staff and stakeholders to review proposals on TIC curriculum.

Reporting Requirements

  1. Financial Report in accordance with Exhibit C.
  2. Performance Report in accordance with Exhibit E.

Payment

Payment will be issued monthly and reconciled on the basis of reported allowable expenses per the Grant Funds Recovery Act [30ILCS 705/7 and 8].

The Provider shall report quarterly allowable grant expenses on the appropriate DMH reporting template to the DMH program contact no later than November 1, February 1, May 1, and August 1, and reported expenses should be consistent with the submitted annual grant budget. If any budget variances are noted, the DMH program contact may request that the provider submit a revised grant budget before subsequent monthly payments will be made. DMH program contacts and reporting templates can be found in the Provider section of the DHS website.

Performance Measures

  1. The number of executive staff meetings held during fiscal year 2019, to include a status update on the deliverables listed above.
  2. The number of stakeholders meeting held during fiscal year 2019, to include a status update on the deliverables listed above and the development of necessary workgroups.
  3. The number of workgroup meetings held during fiscal year 2019.
  4. The number of new individuals engaged to join the ICMHP during fiscal year 2019, in accordance with the P.A. 93-495 and standards outlined by the Governor's Office of Boards and Commissions.
  5. The number of work plans developed to address children's mental health.
  6. The number of meetings with DHS staff to review TIC curriculum and work plans completed.
  7. The number of meetings with DHS staff to review DHS proposals on the use of clinical self-administered tools to assist providers to get ready for value based purchasing
  8. The number of stakeholder meetings where ICMHP will distribute the 2018 Annual Report and review the findings and recommendations

Performance Standards

  1. The ICMHP will conduct a minimum of 2 executive staff meetings during fiscal year 2019.
  2. The ICMHP will conduct a minimum of 2 stakeholder meetings during fiscal year 2019.
  3. The ICMHP will conduct a minimum of 5 work group meetings during fiscal year 2019.
  4. The ICMHP will maintain two full time staff positions which are funded through dedicated ICMHP funding.
  5. The ICMHP will engage at a minimum two new members during fiscal year 2019.
  6. The ICMHP will complete a work plan informed by department level data that outlines recommended activities to address children's mental health during fiscal year 2020.
  7. The ICMHP will complete a minimum of 1 meeting with DHS staff and stakeholders to review proposals on TIC curriculum.
  8. The ICMHP will complete a minimum of 1 meetings with DHS staff and stakeholders to review proposals to use clinical self-administered tools to assist providers to get ready for value based purchasing.
  9. The ICMHP will conduct one meeting of stakeholders that reviews the findings and recommendations of the 2018 report.

B. Funding Information

This NOFO is considered a competitive application for funding.  It is not a guarantee of funding.

This award utilizes appropriated state funds for this award.

In FY 2019, the Department (DHS/DMH) anticipates awarding approximately $220,000.00 to 1 vendor in State funds. The $220,000.00 funding will be allocated as follows:  $20,000.00 for the administrative costs for the Grantee to administer the grant and $200,000.00 for the "Partnership" operations.  Awardee must act as Fiscal Sponsor to the Partnership.

Fiscal Sponsorship

The term "Fiscal Sponsorship" describes an arrangement between a non-profit organization with 501(c)(3) tax exempt status and a project, often a new charitable effort, conducted by an organization, group, or an individual that does not have 501(c)(3) status. Fiscal sponsorship permits the exempt sponsor to accept funds restricted for the sponsored project on the project's behalf. The sponsor, in turn, accepts the responsibility to ensure the funds are properly spent to achieve the project's goals. It is important for a sponsor and its project to understand the exact nature of their relationship and to memorialize the terms in a written agreement. Subject to appropriation, the grant period will begin upon execution of the grant agreement and will continue through June 30, 2019. Anticipated start date is October 2018.

The release of this NOFO does not obligate the Illinois Department of Human Services to make an award.  Work cannot begin until a grant agreement is fully executed by the Department.

  1. Funding Restrictions

    DHS/DMH is not obligated to reimburse applicants for expenses or services incurred prior to the complete and final execution of the grant agreement and filing with the Illinois Office of the Comptroller.

  2. Allowable Costs

    Allowable costs are those that are necessary, and reasonable and permissible under the law and can be found in 2 CFR 200 - Subpart E - Cost Principles.

  3. Unallowable Costs

    Please refer to 2 CFR 200 - Subpart E - Cost Principles to see a collection of unallowable costs.

  4. Indirect Cost Rate Requirements

    Please refer to 2 CFR 200.414 regarding Indirect (F&A) Costs. In order to charge indirect costs to a grant, agencies must have an annually negotiated indirect cost rate agreement (NICRA). If the agency has multiple NICRAs, DHS/DMH will accept only the lesser rate. There are three types of NICRAs:

    1. Federally Negotiated Rate;
    2. State Negotiated Rate; and
    3. De Minimis Rate
  5. Renewals

    This program will be awarded as an 8 month term agreement with 2, one-year renewal options. Renewals are at the sole discretion of the DHS/DMH and are contingent on the meeting the following criteria:

    1. Applicant has performed satisfactorily during the most recent past-funding period;
    2. All required reports have been submitted on time, unless a written exception has been provided by the Division;
    3. No outstanding issues or uncompleted plans of correction (POCs) are present (i.e. in good standing with all pre-qualification requirements and no outstanding corrective action, etc.); and
    4. Funding for the budget year has been appropriated in the state's approved FY budget.

C. Eligibility Information

  1. Eligible Applicants

    The funding opportunity is not limited to those who currently have a Division of Mental Health agreement or an award from the Department of Human Services; however, applicants must:

    1. Be in good-standing with the Illinois Secretary of State (not applicable to governmental entities)
    2. Not be on the Federal Excluded Parties List;
    3. Not be on the Illinois Stop Payment list;
    4. Not be on the Department of Healthcare and Family Services Provider Sanctions List;
    5. Complete one Fiscal and Administrative Risk Assessment (ICQ);
    6. Complete a Programmatic Risk Assessment for each competitive program;
    7. Register and access both the Illinois Department of Human Services Community Service Agreement (CSA) tracking system and the Centralized Repository Vault (CRV);
    8. Obtain a Dun and Bradstreet University Numbering System (DUNS) number. The DUNS number does not replace an Employer Identification Number. DUNS numbers may be obtained at no cost by calling the DUNS number request line at (866) 705-5711 or by applying online: DUNS Request Service. It is recommended that service providers register at least 30 days before the application due date.
    9. Register with the System for Award Management (SAM) and maintain an active SAM registration until the application process is complete, and if a grant is awarded, throughout the life of the award. SAM registration must be renewed annually. It is recommended that service providers finalize a new registration or renew an existing one at least two weeks before the application deadline to allow time to resolve any issues that may arise. Applicants must use their SAM-registered legal name and address on all grant applications to DHS/DMH.
    10. Be able to meet the program goals described in this NOFO.
  2. Applicants that do not comply with these requirements by the application deadline are not eligible to receive an award.
  3. Cost Sharing or Matching: Not applicable.
  4. Indirect Cost Rate: See Section B Funding Information, #4 Indirect Cost Rate Requirements.

D. Application and Submission Information

  1. Address to Request Application Package

    Each applicant must have access to the internet. Applicants may obtain application forms at the Department's website www.dhs.state.il.us
    Questions and answers will also be posted on the Department's website. It is the responsibility of each applicant to monitor that website and comply with any instructions or requirements relating to the NOFO.

  2. Content and Form of Application Submission
    1. Each applicant is required to submit a Uniform Application for State Grant Assistance.  This is a 3 page document with the first page already completed by the Division of Mental Health.  This documents must be signed and dated.
    2. Program Proposal
      1. The program proposal narrative shall not exceed 10 pages.  Items included as Attachments are NOT included in the page limitations.
      2. The program proposal narrative, including Attachments should be sequentially page numbered.
      3. All documents must be typed using 12-point type and at 100% magnification.
      4. The PDF submission must be on 8 1/2 x 11-inch page size . 
      5. The submission shall include the 3-page Uniform Application and 10 page program proposal narrative.
      6. With the exception of letterhead and stationery for letter(s) of support, the entire application and program proposal packet should be in black typeface on a white background.
      7. The program proposal narrative must be typed single-spaced with 1-inch margins on all sides.
  3. Budget Requirements
    1. A budget and budget narrative need to be completed in the CSA tracking database. 
    2. Under Mandatory Forms

      Budget Template and Instructions can be used as a tool to assist in determining expenses; however, the final budget must be complete in CSA Tracking System database.  The pdf budget or paper copy will not be accepted.

    3. The budget narrative should describe how the specified resources and personnel have been allocated for the services and activities described in the proposal narrative.
    4. The budget should be prepared to reflect a full fiscal year.
    5. It is DMH's intent to transition payment for this program to FFS and/or an incentive based/ performance based funding strategy in subsequent years of this project.
  4. Dun and Bradstreet Universal Numbering System (DUNS) Number and System for Award Management (SAM)

    See Section C Eligibility Information, #2 Eligible Applicants, letters i and j.

  5. Submission Dates and Times
    1. In order to be considered for award, proposal submissions must be in the possession of the DHS/DMH email address DHS.GrantApp@illinois.gov and by the designated date and time listed in Box 17 of the NOFO. Emails into this box are electronically date and time stamped upon arrival. In the event of a dispute, the applicant bears the burden of proof that the application was received on time at the email address listed above.
    2. Proposals will only be accepted electronically. Proposals should be emailed to:  DHS.GrantApp@illinois.gov
    3. Applicants will receive an email to notify them that the application was received within 72 hours of receipt notifying them that the application was received and if it was received by the due date and time. The email reply will be sent to the original sender of the application and proposal. Applications and proposals received after the due date and time will not be considered for review and funding.
    4. Submit the completed application and program proposal as a single document to: DHS.GrantApp@illinois.gov
      1. Specifically, the subject line of the email MUST state:
        1. Provider Organization Name,
        2. Funding Opportunity Number (19-444-22-1722-01),
        3. Contact Name (Mary Hebert)
      2. The submission must be in the following order:
        1. Uniform State Grant Application (3 page document) (Not included in page limit)
        2. Proposal Narrative
        3. Attachments (Not included in page limit). This would include Linkage Agreements (if applicable) and an approved NICRA.
    5. To be considered, proposals must be emailed by the designed date and time listed above. For your records, please keep a copy of your email submission with the date and time the proposal was submitted, along with the email address to which it was sent. The deadline will be strictly enforced. In the even of a dispute, the applicant bears the burden of proof that the proposal was received on time at the location listed above. All proposals must include the following mandatory forms/attachment: Uniform Grant Application for State Grant Assistance Program Plan Budget Copy of Currently Approved Negotiated Indirect Cost Rate Agreement (NICRA), if indirect costs are included in the budget.
    6. DHS/DMH anticipates that the term of the agreement resulting from this NOFO will be upon execution continuing through June 30, 2019 and will require the mutual consent of both parties, be dependent upon the Grantee's performance and adherence to program requirements and the availability of funds.
    7. DHS/DMH may withdraw this Notice of Funding Opportunity at any time prior to the actual time a fully executed agreement is filed with the State of Illinois Comptroller's Office.
    8. If it becomes necessary or appropriate for DHS/DMH to change any part of this NOFO, a modification to the NOFO will be available from the DHS website as well as change made to the www.grants.illinois.gov website. In case of such an unforeseen event, DHS/DMH will issue detailed instructions on how to proceed.

E. Application Review Information

All applicants must demonstrate that the NOFO requirements are met as identified in Section C, #1, a - k.

The maximum possible score is 50 points. All submissions will be reviewed, evaluated and based on the following criteria.

Criteria Purpose Score
Executive Summary The purpose of this section is for the applicant to present the agency description, history, achievements, service description, financial overview and future plans. 5
Capacity - Agency Qualifications/Organizational Capacity The purpose of this section is for the applicant to present an accurate picture of the agency's ability to meet the program requirements. Specific reference and detail should include:
  1. Experience in the comprehensive, coordinated mental health system based on:
    1. Prevention
    2. Early Intervention
    3. Treatment services for children from birth through age 18
  2. Experience in working with private insurance, foundations and other funding sources that support the implementation of a coordinated comprehensive array of mental health services for children, adolescents and their families.
  3. Being a fiduciary agent and management of governmental funds.
15
Need - Description of Need The purpose of this section is for the applicant to provide a clear and accurate picture of the need for these services within the community and how the proposed project will address these needs. 10 
 
Quality - Description of Program Services The purpose of this section is for the applicant to provide a detailed, clear and accurate picture of its intended program design. 10
Data Collection, Evaluation and Reporting To ensure accountability at all levels of service provision, IDHS is implementing the practice of performance-based contracting with its Grantee agencies. The articulation and achievement of measurable outcomes help to ensure that we are carrying out the most effective programming possible. At a minimum, Grantees will be expected to collect and report data indicators and measures as described in this NOFO. 5
Resource Availability Describe what resources and other knowledge, skill and abilities in addition to those specific to the duration of the funding cycle the applicant possesses or will budget for in order to support the objective of this program. These may include, but not limited to the availability of space like meeting rooms, space to carry out this program, etc. 5
  1. Review and Selection Process

    Proposals will be reviewed by a team of DHS/DMH staff familiar with the requirements of the program including services to be performed in specified geographic location, if applicable. Review team members will have no conflicts of interest and will initially read and evaluate proposals independently. Then, team members will collectively review the application, their scores and comments to ensure team members have not missed items within the application that other team members identified. Application highlights and concerns will be discussed. Scores will then be sent to the Proposal Review Coordinator to be compiled and averaged to produce the final application score.

    Grant applicants not selected to received funds will receive a non-funding notice via email.  Grant applicants wishing to appeal this decision may do so; however competitive program grant appeals are limited to the merit-based evaluation process only. Evaluation scores may not be protested; only the evaluation process is subject to appeal.

  2. Merit-Based Evaluation Appeal Process
    1. An appeal must be submitted electronically, in accordance with the grant application document.
    2. An appeal must be received within 14 calendar days after the date that the grant award notice has been published.
    3. The written appeal shall include at a minimum the following:
      1. the name and address of the appealing party;
      2. identification of the grant;
      3. a statement of reasons for the appeal
    4. Appeals are to be submitted to Mary Hebert, via email, to the following address: Mary.Hebert@illinois.gov
  3. Anticipated Announcement

    Notice of State Award (NOSA) will be made in September 2018.

F. Award Administration Information

  1. State Award Notices

    Applicants recommended for funding under this NOFO following the above review and selection process will receive a Notice of State Award (NOSA). The NOSA shall include:

    1. The terms and conditions of the award.
    2. Specific conditions assigned to the grantee based on the fiscal and administrative, programmatic risk assessments and merit based review conditions.
    3. The NOSA is not an authorization to begin performance or incur costs.
    4. Upon acceptance of the NOSA, announcement of the grant award shall be published by the awarding agency to www.Grants.Illinois.gov
    5. A written Notice of Denial shall be sent to the applicants not receiving awards.
  2. Administrative and National Policy Requirements
    1. The agency awarded these funds shall provide services as set forth in the DHS grant agreement and shall act in accordance with all state and federal statutes and administrative rules applicable to the provision of the services including indirect cost rate requirements in Section B: Funding Information, #4 Indirect Cost Rate Requirements.
    2. The legal agreement between DHS/DMH and the successful applicant(s) will be the standard DHS Uniform Grant Agreement. If selected for funding, the applicant will be provided a DHS grant agreement for signature and return. A sample of the agreement may be found at http://www.dhs.state.il.us/page.aspx?item=29741 
  3. Reporting

    Reporting requirement for the grant agreement shall be in accordance with the requirements set forth in Section A, Payment Terms and Performance Measures and shall also comply with the requirements of Exhibits C and E of the Uniform Grant Agreement.

    G. State Awarding Agency Contact(s)

    1. DHS/DMH encourages inquiries concerning this funding opportunity and welcomes the opportunity to answer questions from applicants. Frequently asked "Questions and Answers" will be posted to the DHS website and updated periodically.
    2. If you have questions about this NOFO, please send them via email to Mary Hebert, (Mary.Hebert@illinois.gov) with "NOFO" in the subject line of the email.
    3. If you have questions about indirect costs, please send them via email to Rhonda Mitchell, CPA (Rhonda.Mitchell@illinois.gov)

    H. Other Information, if applicable

    1. DHS/DMH reserves the right to request additional information that could assist with its award decision. Applicants are expected to provide the additional information within a reasonable period of time. Failure to provide the information could result in the rejection of the proposal.
    2. The release of this Notice of Funding Opportunity does not compel DHS/DMH to make an award.
    3. This funding opportunity is considered a new application.
    4. Useful websites
      1. Grant Accountability and Transparency Act website:
        https://www.illinois.gov/sites/gata/Pages/default.aspx
      2. Illinois Grant Accountability and Transparency Act (GATA) (30ILCS 708/)
        http://ilga.gov/legislation/ilcs/ilcs3.asp?ActID=3559&ChapterID=7
      3. Illinois Administrative Code Part 7000 - Grant Accountability and Transparency Act (44 Ill. Adm. Code Part 7000) ftp://www.ilga.gov/JCAR/AdminCode/044/04407000sections.html
      4. Uniform Administrative Requirements, Cost Principles and Audit Requirements (2 CFR 200)
        https://www.ecfr.gov/cgi-bin/text-idx?tpl=/ecfrbrowse/Title02/2cfr200_main_02.tpl
      5. OMB Uniform Guidance
        https://www.grants.gov/web/grants/learn-grants/grant-policies/omb-uniform-guidance-2014.html
      6. Electronic Code of Federal Regulations at http://www.ecfr.gov/
      7. DHS website:  www.dhs.state.il.us
      8. CSA tracking database

    Mandatory Forms -- Required for All Agencies

    1. Uniform Application for State Grant Assistance
    2. Uniform Grant Budget Template 
    3. Uniform Grant Budget Template Instructions
    4. Copy of currently approved NICRA, if indirect costs are included in the budget