08.08.01 - Non-Child Care Assistance Program (CCAP) License Exempt School-Age Programs

Helping Families. Supporting Communities. Empowering Individuals.

Effective Date: Immediately 05/08/2018

Reference:

Reference: 89 Ill. Adm. Code, Chapter IV, §50.800, 50.810, 50.820, and 50.830;the Child Care Act of 1969 [225 ILCS 10]

Policy Statement:

Any School-Age Programs that does not serve children through the Child Care Assistance Program (CCAP) may request a determination of exemption from licensing standards from the Illinois Department of Children and Family Services (DCFS).  Programs that are requesting or renewing exemption from licensure paid through the Illinois Department of Human Services Child Care Assistance Program (CCAP) must refer to CCAP Policy 05.02.03 - License Exempt Center Certification.

Applicability:


The Illinois Department of Children and Family Services will review a program's documentation when a packet including Form CFS 672-5 is submitted to determine compliance with the Illinois Child Care Act Section 2.09(j).

  1. A program must also comply with DCFS requests' for any supplementary documentation to further support compliance with any or all of the requirements. Programs not receiving funding through the Child Care Assistance Program must be in compliance with the Administrative Rules defined by the Department of Human Services for the program areas identified below:
    1. Section 50.820 Staff Qualifications for License Exempt School-Age Providers
    2. Section 50.830 Training Standards for License Exempt School-Age Providers
  2. Details of the Staff Qualifications and Training Standards can be found in 89 Ill. Adm. Code 50.820 and 50.830, respectively. Please refer to the Illinois Department of Human Service Services Joint Committee on Administrative Rules - Administrative Code Website for Part 50 Child Care at: Administrative Code Part 50

Procedures

Effective immediately any school-age program not serving CCAP children may submit Form CFS 672-5, the Licensing Exemption Request for School-aged Child Care Programs for Non-Child Care Assistance Funded Program (CCAP) to DCFS to obtain written confirmation of exemption.

The Department of Children and Family Services will determine and describe the extent to which the center meets the standards of exemption category 209 (j). Form CFS-672-5 includes:

  1. Programs can obtain a fillable and printable form on the DCFS website at: CFS 672-5
  2. The Department of Children and Family Services will determine and describe the extent to which the center meets the standards of the exemption category 209 (j). Form CFS-672-5 includes:
  1. Application Section
  2. Instructions
  3. Checklist of Requirements/Documents to be Submitted for DCFS Licensing Supervisory Review
  4. Licensing Office Contact List
  1. Notification 
    1. Programs submitting complete Exemption Packets (Form CFS 672-5, and all appropriate documentation) will receive from DCFS either of the following letters identified below. The DCFS written Confirmation of Exemption is valid for two years. DCFS, and DHS shall maintain a list of programs applying for exemption, however, each program is responsible for submitting documentation to DCFS to renew their status.
    1. Confirmation of Exemption (COE) Letter
    2. Denial of Exemption (DOE) Letter
    1. DCFS will return incomplete Exemption Packets (whether partially, or incorrectly completed Form CFS 672-6 or missing documentation), within 3 business days of receipt.
  1. Child Care Resource and Referral (CCR&R) Agency Instructions
    1. The Bureau of Child Care and Development Program Integrity and Quality Assurance (PIQA) Unit, and The Day Care Licensing Division of the Department of Children and Family Services will maintain a list of Non-CCAP programs requesting exemption.
    2. CCR&R agencies upon receipt of the DCFS COE, or DOE letter must confirm through a search of CCMS and the HSCCMS payment system that the program is not currently serving CCAP children.  Programs that are currently approved and paid through the Child Care Assistance Program that have received Confirmation of Exemption as Non-CCAP Provider should must resubmit documentation to DCFS using Form CFS 672-5 in accordance with CCAP Policy 05.02.03