Summary Information

1. Awarding Agency Name: Illinois Department of Human Services Division of Substance Use Prevention and Recovery (IDHS/SUPR)
2. Agency Contact:

Joseph Tracy

joseph.tracy@illinois.gov

(312) 814-6359

3. Announcement Type: Initial announcement
4. Type of Assistance Instrument: Grant
5. Funding Opportunity Number: 19-444-26-1703-01
6. Funding Opportunity Title: CSFA Program Title
7. CSFA Number: Recovery Oriented Systems of Care-Illinois Statewide Network (ROSC-ISN) Grant
8. CSFA Popular Name: ROSC-ISN Grant
9. CFDA Number(s): 93.667
10. Anticipated Number of Awards: 4 - 14
11. Estimated Total Program Funding: $1,050,000
12. Award Range $75,000 - $250,000
13. Source of Funding: Title XX Social Services (Donated Funds Initiative, DFI)
14. Cost Sharing or Matching Requirement: Yes. 25% match applies. Budgets should include the match.
15. Indirect Costs Allowed Yes
Restrictions on Indirect Costs 2 CFR 200
16. Posted Date: 6/15/2018
17. Closing Date for Application: 7/30/2018
18. Technical Assistance Session:

Session Offered: Yes

Session Mandatory: No

Video posted on Q & A 19-444-26-1703-01 ROSC INS NOFO

NOFO Supplemental

(Agency-specific Content for the Notice of Funding Opportunity)

A. Program Description

The purpose of this Notice of Funding Opportunity (NOFO), referred to as Recovery-Oriented Systems of Care-Illinois Statewide Network (ROSC-ISN) Grant, is to fund the establishment of multiple, networked, geographically distributed ROSC Councils that will assist communities with building local recovery oriented systems of care and that can network with the statewide ROSC. Councils shall be supported by a lead agency collaborating with community members. To ensure the sustainability of the ROSC Councils, successful applicants must demonstrate a commitment to establish the ROSC Council permanently with a long-term (5-year) strategic plan, either as a stand-alone non-profit organization or with a permanent business relationship with a lead agency.

Definitions

Learning Collaborative

A Learning Collaborative is a companion approach to strategic planning and process improvement. Involved organizations participate in training and then have a period of time to weave what they learned into their activities. Participants return to share their experiences with the group, allowing participants to learn from their peers, but also increase understanding from discussion and gather support for their activities. Components of the learning collaborative may include coaching sessions, training, targeted technical assistance and may occur in person or by phone or webinar.

ROSC Councils will participate in a Learning Collaborative in order to develop linkages with ROSC Councils throughout the state in order to develop a consistent and collaborative approach to a statewide ROSC. Learning Collaborative topics may include support for strategic planning and needs assessment activities, but also for using peer recovery support services in integrated primary care and behavioral health settings; promoting peer recovery supports and services; identifying and addressing the needs of the recovery community; and promoting infrastructure development of RCOs through training and education on issues such as operations, billing systems, recruitment, sustainability and integration into larger systems.

Lived Experience

Lived experience means personal knowledge about substance use disorder (SUD), including co-occurring mental health and substance use disorders (COD), treatment, and recovery gained through direct involvement, which may include that individual's involvement as a patient, family member or loved one of a person receiving SUD/COD treatment services.

Recovery

A process of change through which individuals improve their health and wellness, live a self-directed life, and strive to reach their full potential. (SAMHSA Working Definition, https://store.samhsa.gov/product/SAMHSA-s-Working-Definition-of-Recovery/PEP12-RECDEF)

Recovery Community Organization (RCO)

RCOs are independent, non-profit organizations led and governed by representatives of local communities of recovery. (More information at https://facesandvoicesofrecovery.org/resources/recovery-community-organizations.html, note the "RCO Toolkit.")

Recovery Oriented System of Care (ROSC)

SAMHSA defines ROSC as a "coordinated network of community-based services and supports that is person-centered and builds on the strength and resilience of individuals, families, and communities to achieve abstinence* and improved health, wellness and quality of life for those with or at risk of alcohol and drug problems." (https://www.samhsa.gov/sites/default/files/rosc_resource_guide_book.pdf) *Note that abstinence is in the SAMHSA ROSC definition, but others have replaced "abstinence" with "recovery".

ROSC Council

Local ROSC Councils are defined by IDHS/SUPR as local membership organizations that seek to improve the local ROSC and participate in the statewide ROSC Council. Membership includes individuals that live in the community as well as local hospitals, primary care, mental health, law enforcement, local business owners, local government representatives and policy makers, persons with lived experience and SUD intervention, treatment, prevention and recovery support service providers. The size and scope of the community is defined by the ROSC Council. ROSC Council leadership and organization styles may vary, but usually include one or more leaders or "champions" that provide influence and direction. In order to facilitate communication to and from the ROSC Council, each ROSC Council identifies an "organizational representative" as its main contact.

Background

The Illinois Department of Human Services, Division of Substance Use Prevention and Recovery (IDHS/SUPR) began introducing recovery-oriented values, principles and services into its system upon implementation of the federally funded Access to Recovery (ATR) program in 2004. Since then, IDHS/SUPR has made progress in reorienting the system of care in Illinois from focusing solely on traditional acute care to a chronic care approach. Shifting to a chronic care approach requires the entire system i.e., prevention, intervention, treatment and recovery management, to embrace recovery principles and models. Long term recovery from substance use disorders is dependent upon the delivery of services that are not only responsive to individuals' use of alcohol and other drugs, but their co-occurring trauma effects, mental health problems, physical health problems and ongoing recovery-related concerns. SUPR aims to direct the further development and expansion of recovery support services throughout the state.

In creating the ROSC, Illinois will be reviewing the current system of care and striving to integrate and/or build services, supports and other resources that are needed across the continuum. A strong mantra within the recovery community is that "recovery happens within the community", therefore, these services, supports and other resources should be reviewed within the community and gaps addressed by community leaders.

The specialty SUD system alone is not enough to build a ROSC. Other sectors, such as primary care, mental health, law enforcement and others all play a role to create an integration of systems within the ROSC. This allows the community to build a menu of services and supports including all the components listed in the definition above: person-centered, building on strengths/resiliencies, coordinated, and community-based. It provides options so that individuals, families, and communities have information and are empowered to make choices about the care they receive.

Involvement of families, multiple sectors of the community, and persons with lived experience is critical in a ROSC, as it allows a continuous review and improvement of the system of care.

The focus on a recovery-oriented system of care is especially critical as Illinois, like other states, faces an unprecedented opioid crisis. Across the state, opioid overdoses have tragically taken the lives of thousands of our residents. Opioid misuse continues unabated, destroying families and futures. In 2016, opioid overdoses killed 1,889 people in Illinois-more than one and a half times the number of homicides and nearly twice the number of fatal motor vehicle accidents. Since 2013, the number of heroin deaths in our state has nearly doubled, the number of opioid analgesic deaths has almost quadrupled, and the number of synthetic opioid deaths has increased more than tenfold. The death toll continues to rise exponentially, and if the current rate of increase continues unchecked, opioid overdoses will kill more than 2,700 people in Illinois in 2020. (http://www.dhs.state.il.us/OneNetLibrary/27896/documents/SOAP.pdf)

A coalition of state agencies met in early 2017 to develop a statewide approach to the epidemic. This group recognized that any response should be comprehensive, cross-disciplinary, and concerted. After extensive discussion and analysis, the State set an overall goal of reducing opioid-related deaths by 33% in three years. Through policy development, targeted interventions, health promotion, and stigma reduction, this ambitious goal can and must be realized to protect the health and lives of Illinois residents. To achieve this goal, a Statewide Illinois Action Plan (SOAP) http://www.dhs.state.il.us/OneNetLibrary/27896/documents/SOAP.pdf) was developed to bring together systems and stakeholders to prevent the further spread of the opioid crisis and address the needs of those who are currently suffering from opioid use disorder (OUD). The key priorities and strategies of the SOAP are rooted in the three pillars of:

  • Prevention: preventing the further spread of the opioid crisis,
  • Treatment and Recovery: providing evidence-based treatment and recovery support services to Illinois residents with OUD, and
  • Response: averting overdose deaths.

To achieve our overall goal, the State developed nine key strategies that address six main priorities, which fall under the three pillars of Prevention, Treatment and Recovery, and Response.

As a key participant in the development of the SOAP, SUPR included several areas of synergy in the SOAP that coordinate with the goals of SUPR's five-year state plan. Strategy #6 (Increase Access to Care for Individuals with OUD) closely aligns with SUPR's goals to establish ROSCs.

The goals of the Illinois ROSC include:

  1. Building a culture that builds and nurtures recovery
  2. Building capacity and infrastructure to support a recovery-oriented system of care
  3. Developing commitment to implement and sustain a recovery-oriented system of care

This NOFO is designed to support each ROSC Council to set goals and objectives to develop and grow a ROSC in their community. These goals should be specific to the needs of the community as defined in a needs assessment and a readiness assessment. Requested funds should support the development of the ROSC Council and may include, but are not limited to, supporting staff to organize the logistics of ROSC Council meetings, stipends to ensure the participation of persons with lived experience, training costs, or website administration costs. Plans that include the development of Recovery Community Organizations (RCOs) in the ROSC are strongly encouraged.

By supporting the development of RCOs, Illinois' intent is to strengthen ROSCs by building capacity for communities to provide advocacy, education and recovery support services for people in recovery from SUDs and co-occurring (SUD/Mental Health) Disorders (COD). In addition, developing this capacity prepares communities to be eligible for additional PRSS funds. SAMHSA's past funding opportunities have required applicants to have RCO status to be eligible for federal funding, and IDHS/SUPR currently funds two RCOs for PRSS. Future funding for RCOs is dependent upon availability of funding, successful completion of an application for funding, and approval by IDHS/SUPR.

Each local community ROSC Council will participate in a larger, networked statewide ROSC Council. Councils will send representatives to quarterly statewide meetings, and participate in monthly Learning Collaborative calls. Each Council will map their resources and assess their needs, including their readiness for a Recovery Community Organization. During the grant period, each Council will implement several short-term goals to more strongly establish the Council, but it will also plan for sustainability. These plans will be shared with the community through outreach, public presentations, and online communication (i.e. website).

As local ROSCs are developed throughout the state, the delivery of PRSS will become an integrated part of the ROSC and align with other recovery supports in the community. Intended outcomes for communities include: informed, educated and empowered individuals and communities, expanding access to a comprehensive array of prevention, treatment and peer recovery support service options, rich and diverse community partnerships, alignment across recovery resources that support a productive life in the community, and ongoing systems improvement. Intended outcomes for individuals served in our communities include increasing the number of people pursing recovery, improving recovery capital to strengthen individuals' capacity to build and maintain a life in recovery and building recovery sustainability.

More information about SUPR's progress toward the statewide ROSC and a description of statewide recovery support services is available at http://www.dhs.state.il.us/page.aspx?item=99995. SUPR has compiled several resources for coalition building at http://www.dhs.state.il.us/page.aspx?item=106179

Program Requirements

ROSC Councils may be new or existing councils, workgroups, committees or coalitions that are prepared to build/further their mission with a strategic plan that embraces ROSC principles. The council must 1) choose a lead agency that is prequalified via Illinois GATA processes (http://www.dhs.state.il.us/page.aspx?item=101591) and approved by SUPR for funding and 2) name a "organizational representative" that will be the main contact of the ROSC Council for the purpose of communication with SUPR. The following two types of applicants may be referenced throughout this NOFO:

Type 1: Existing councils, workgroups, committees or coalitions that are prepared to adopt a ROSC mission. Type 1 ROSC Councils will be required to show how funding from this opportunity will be used to expand their existing mission to include the goals of this NOFO and not supplant existing resources.

Type 2: New ROSC Councils that form to build a ROSC in their community.

Performance

Successful applicants will be responsible for developing a comprehensive collaborative network approach to developing a sustainable ROSC Council and building a ROSC in their defined community. IDHS/SUPR will support the community ROSC Councils with a statewide ROSC Council and technical assistance.

While we are seeking responses consistent with a ROSC approach, we encourage innovative solutions consistent with challenges in the applicant's defined community. Keep in mind that these start-up funds are to be used to create the infrastructure for an ongoing ROSC Council that will support ongoing communication, planning, advocacy, education and services that are reimbursable or can become reimbursable or are otherwise sustainable through funding sources other than this grant.

Successful applicants will also be responsible for participating in the statewide IDHS/SUPR ROSC meeting, by sending 1-3 delegates quarterly statewide ROSC meetings and monthly Learning Collaborative calls. Lead agencies must participate in a site visit and submit data that will allow IDHS/SUPR to comply with Title XX/DFI funding requirements. This data will also assist IDHS/SUPR in evaluating the process outcomes and collecting lessons learned to inform ongoing development of ROSC councils and RCOs. The development of applicant budgets and staffing patterns should consider these requirements.

Applicants who are awarded these grant funds will have the opportunity to address gaps discovered in their needs assessment based on their current readiness and expressed in the goals and objectives of a strategic plan. During the grant period, a strategic plan shall be developed to promote the principles of a ROSC. This may include but is not limited to 1) promoting the importance of the availability and expansion of peer recovery support services, such as mutual aid groups and peer mentoring/coaching that are responsive to needs based on gender, race, and ethnicity; 2) eliminating or reducing barriers to recovery, such as employment and housing; and 3) addressing negative attitudes associated with substance use disorders.

Technical assistance will be provided to ROSC Councils, including training, templates, guidance and assistance around strategic planning and carrying out the plan during the grant period. A website structure will be provided to allow each ROSC Council to post their information so that communication is centralized and to simplify the process of each individual Council developing a web page.

Deliverables

All deliverables are to be submitted to the IDHS/SUPR project manager unless otherwise specified:

  1. Within 60 days of award, collect a signed Memorandums of Understanding (MOUs) and publish a roster on the local ROSC's website with members from the following sectors, at a minimum:
    • Individuals that live in the community
    • Local hospital systems
    • Primary Care
    • Mental Health
    • Law enforcement
    • Local business owner(s)
    • Local government and policymakers
    • Persons with lived experience (PLEs)
    • SUD Prevention Providers
    • SUD Intervention Providers (such as recovery homes)
    • SUD Treatment Providers
    • SUD Peer Recovery Support Services provider(s)

The intent of this list is to be inclusive rather than excluded. Participation by multiple representatives of the same sector (e.g. all the SUD treatment providers in a community) is encouraged. Other types of members are not required but must sign the MOU and be included on the roster, such as members from the legal community, landlord associations or other housing representatives, veterans, pastors or others from the local faith-based community, local pharmacy networks, and other interested community members.

The MOU template will be provided by IDHS/SUPR and will include a description of the purpose of the ROSC Council and the roles and responsibilities of the membership, namely to attend meetings and participate in the strategic plan.

IDHS/SUPR strongly supports the full and meaningful participation of persons with lived experience (PLEs) in the ROSC Council. The Council's PLEs may also have other roles, for example a local business owner or a PRSS provider. Councils are encouraged to use the funds from this NOFO to offer stipends to "volunteers" who are participating in the Council on their own time. Due to Title XX/DFI funding, Councils may wish to use volunteer or unpaid time for Council participants to count as in-kind hours toward the match. However, IDHS/SUPR would like to see all Council participants' time be supported, whether by their employers (which can be counted as in-kind time) or by this grant in the form of a stipend or salary.

2. Within 30 days of award, the ROSC Council shall have a kickoff meeting. Going forward, meetings shall be held monthly. Each meeting shall, at a minimum, include the representative or a proxy participant from each of the required members. ROSC Council meetings should have an agenda, record meeting notes, collect sign-in sheets and conduct a satisfaction survey to gather feedback that informs subsequent meetings.

  1. Submit a DFI Match Statement in writing to the DHS/SUPR contract management staff, describing how the lead agency will provide the required 25% match for receiving the Title XX DFI funding within 30 days of contract execution.
  2. Participate in monthly Learning Collaborative meetings and calls. Applicants should plan for up to three meetings in person in the Chicago area and include stipends and travel costs in their budgets.
  3. Participate in quarterly statewide in-person ROSC meetings in the Chicago area. At least one representative at statewide meetings must be a person with lived experience. Applicants should include stipends and travel costs in their budgets.
  4. Conduct an expanded community needs assessment within 120 days of award, resulting in a community resource map and a list of gaps. Included in the needs assessment should be: an inventory of all SUD/COD resources, including licensed SUD prevention and treatment services and highlighting MAT services; peer recovery support services; the location of recovery residences; a count of the credentialed peer recovery support professionals (NCRS, CRSS, CPRS, CFPP, see iodapca.org for more information.); a description of the community's current readiness to support the ROSC and an RCO, including strengths and opportunities; a list of technical assistance priorities for expanding ROSC in the community. Technical assistance for describing readiness and conducting the needs assessment will be provided.
  5. Develop and finalize, with approval by IDHS/SUPR, a strategic plan within 180 days of award addressing the gaps and barriers outlined in the completed needs assessment and including short-term goals that address the deliverables herein. All strategic plans should span five years or more and include short term goals, objectives and activities that are achievable within the grant period. Outreach to the community and communication to the public should be included in the plan. Short-term goals should be completed within the grant period. The long-term plan should include a detailed first year implementation plan (i.e. monthly activities), a broader three-year implementation plan (i.e. quarterly/bi-annual activities) and broader long-term sustainability goals (5 years or more), including ongoing goals focused on outreach and communication, to be achieved beyond the grant period.
  6. Create, publish (on the ROSC Council's website) and carry out a community outreach plan, covering the grant period, to be submitted within 60 days of award. The plan shall include a minimum of five (5) presentations on the strategic plan to targeted community stakeholders. Outreach plans should define the targeted stakeholders, expected outcomes for each presentation, which ROSC Council members are responsible for overseeing each activity; and indicators to measure and evaluate outcomes. Once approved, outreach plans shall be carried out during the grant period, according to the timelines established within.
  7. Create and carry out a communication plan, covering the grant period, to be submitted within 60 days of award. The communication plan shall include a website and other methods for communicating the following, at a minimum: 1) the ROSC Council's strategic plan, including outreach and communication plans, and progress toward that plan; 2) notes from monthly meetings; and 3) the result of community mapping, including links to peer recovery support services. The communication plan may also include ongoing employment opportunities for people in recovery, opportunities for advocacy for individuals in recovery and upcoming events, including ROSC Council meetings. Once approved, communication plans shall be carried out during the grant period, according to the timelines established within. Applicants should note that funds for website development will not be approved, as this will be the responsibility of the TA partner; costs to support staff to maintain website content will be approved.
  8. Submit monthly DFI match certification the 30th of each month for the preceding month.
  9. Submit quarterly progress reports by the 30th of the month for the preceding quarter.
  10. Submit written Council membership protocols including, at a minimum: membership recruitment, orientation, training in the ROSC framework, adherence to the strategic plan, Council mission/vision, inclusion and role of non-member participants, and community needs assessment processes. Protocols shall be kept current on the website. Initial protocols shall be submitted within 120 days of award and then updated with the quarterly report.
  11. Monthly Contract Expenditures Payment Voucher no later than the 15th day of each month for the preceding month by email.
  12. By the end of the grant period, the ROSC Council must be established permanently as a subsidiary, stand-alone not-for-profit organization recognized by the Secretary of State, or form a Business Associate's Agreement with the Lead Agency. The document establishing this relationship must be proposed in the strategic plan and approved by IDHS/SUPR.
  13. Final report documenting implementation of short term goals. The report is due 30 days after the end of the fiscal year.

Summary of Deliverables and Timeframes

The following list summarizes the deliverables above with due dates, giving examples based on a target start date of 9/1/2018. Final deliverables may be adjusted according to the actual start date but based on the timeframes stated above.

  1. ROSC Membership Roster: within 60 days of award (10/31/2018 with a 9/1 start date)
  2. Kickoff Meeting: within 30 days of award (10/01/2018 with a 9/1 start date)
  3. DFI Match Statement: within 30 days of award (10/01/2018 with a 9/1 start date)
  4. Learning Collaborative Calls: As scheduled by IDHS/SUPR. The first meeting should occur within 30 days of award (10/01/2018 with a 9/1 start date)
  5. Quarterly Statewide ROSC Meetings: As scheduled by IDHS/SUPR. The first meeting should occur within 90 days of award (11/30/2018 with a 9/1 start date)
  6. Community Needs Assessment: within 120 days of award (12/30/2018 with a 9/1 start date)
  7. Strategic Plan: within 180 days of award (02/28/2019 with a 9/1 start date).
  8. Community Outreach Plan: within 60 days of award (10/31/2018 with a 9/1 start date)
  9. Communication Plan: within 60 days of award (10/31/2018 with a 9/1 start date)
  10. Monthly DFI Match Certification: Due the 30th of each month for the preceding month. The first one will be due within 60 days of award (10/31/2018 with a 9/1 start date)
  11. Quarterly Progress Reports: Due the 30th of the month for the preceding quarter. The first one will be due within 120 days of award (12/30/2018 with a 9/1 start date)
  12. Membership Protocols: Keep current on the website and send in with the quarterly report. Due the 30th of the month for the preceding quarter. The first one will be due within 120 days of award (12/30/2018 with a 9/1 start date)
  13. Monthly Contract Expenditures Payment Voucher: Due the 15th of each month for the preceding month. The first one will be due within 45 days of award (10/16/2018 with a 9/1 start date)
  14. Permanent establishment of the ROSC Council by 6-30-2019.
  15. Final Report: Due 30 days after the end of the fiscal year.

B. Funding Information

  1. Funding for this award will be provided by Title XX Social Services (Donated Funds Initiative, DFI). The State established the Donated Funds Initiative in Fiscal Year 1978 to encourage cooperative social service delivery efforts between local public/private providers and state government. The DFI Program is a "match" program, meaning community entities who receive DFI funding must match the DFI funding with locally generated funds. The required match is 25 percent of the total award. The State's Title XX Social Services Block Grant allocation provides the remaining 75 percent of the total award. Through the use of locally generated funds, services can be expanded without the investment of additional state or federal funds. Examples of matching funds are United Way, local taxes, or certification of expenditures by local governments. The Provider may not obtain the 25% local match from other state, federal or encumbered funds. The local match, per federal regulation, may be all cash or a combination of cash and in-kind. No less than 10% of the match must be cash, and up to 15% may be in-kind, equaling 25% of the 100 percent total budget. The match must be verified monthly by the Provider and by DHS/SUPR staff via a Certification Report. No co-payments or fees may be required from or suggested to participants to receive these services. The lead agency will be responsible for certifying the match documentation is provided, and that the matching expenditures or in-kind activities used as a part of the match were provided. More information about the DFI Program, including allowable expenses, is available at http://www.dhs.state.il.us/page.aspx?item=92866
  2. This NOFO is considered a new application.
  3. In SFY2019, IDHS anticipates the availability of approximately $1,050,000 for eligible applicants.
  4. It is anticipated that 4 - 14 grants will be awarded, ranging from $75,000 to $250,000. Requested amounts should align with the project approach and the anticipated scope of the short-term goals in the strategic plan. Budgets should include the match (25%) and the award (75%) to total 100%. For example, a budget for $100,000 (100%) would include a $75,000 (75%) award and a $25,000 (25%) match. For more examples, see "Calculation of Match" near the bottom of the page at http://www.dhs.state.il.us/page.aspx?item=92885
  5. Subject to appropriation, the grant period will begin upon the execution of the grant agreement and will continue through June 30, 2019. It is expected that all deliverables will be completed during the grant period.
  6. Pre-award costs for services in anticipation of an award are not allowable.
  7. Applicants may submit more than one application. There must be one lead applicant, but the proposal may be a collaboration between multiple entities or may propose sub-agreements for components of the work. The specific geographic area to be included in the pilot network must be specifically described. Only one geographic service area may be included in a single application. Applicants should submit one complete application per geographic service area for consideration.
  8. Unexecuted (not signed) Subcontractor Agreement(s) and budgets must be pre-approved by and on file with IDHS, in accordance with the "Subawards" section of the current Contractual Policy Manual. Subcontractors are subject to all provisions of the Agreement(s). The successful applicant agency shall retain sole responsibility for the performance of the subcontractor.

Letter of Intent Requested

A letter of intent is requested to allow SUPR staff to estimate the potential review workload and plan the review. The letter is not required, is not binding, and does not enter into the review of a subsequent application.

* IDHS/SUPR intends to post a list of intended applicants on this NOFO's Q&A page (http://www.dhs.state.il.us/page.aspx?item=101591) upon receipt. The list will include the name, email address and telephone number(s) of the lead agency contact and the description of the geographic area to be served. The purpose of this listing is to assist applicants in determining the size of the geographic area they are including in their definition of "community". Overlapping geographic areas will not be funded.

Applicants are requested to submit a letter of intent on or before 7/3/18 and should include the following:

  • Number and title of this funding opportunity
  • A few sentences describing the proposed project
  • Name, email address and telephone number(s) of the lead agency contact
  • A description of the geographic area to be served
  • A list of participating partners
  • A statement allowing IDHS/SUPR to LIST or NOT LIST the name, email address and telephone number(s) of the lead agency contact and the description of the geographic area to be served on this NOFO's Q&A page.

The letter of intent should be sent to: Joseph.Tracy@illinois.gov

The Agency, Opportunity Number and the label "LOI" (letter of intent) must be in the subject line. Specifically, the subject line must be:

* Your Organization Name, 19-444-26-1703-01, LOI

C. Eligibility Information

To be eligible to receive funding under this Notice of Funding Opportunity (NOFO) the applicant must be

in good standing with all State and federal tax entities and be certified as a vendor with the Illinois Office of the Comptroller.

All applicants are required to provide the requested information as outlined in this NOFO to be considered for funding in SFY2019. Successful proposals will serve as the applicant's program plan and budget for the SFY2019 grant period.

Applicant agencies will not be eligible for a grant award until they have pre-qualified through the Grant Accountability and Transparency Act (GATA) Grantee Portal, www.grants.illinois.gov.

During pre-qualification, Dun and Bradstreet verifications are performed including a check of Debarred and Suspended status and good standing with the Secretary of State. The pre-qualification process also includes a financial and administrative risk assessment utilizing an Internal Controls Questionnaire (ICQ).

If applicable, the agency will be notified that it is ineligible for award as a result of the Dun and Bradstreet verification, and if corrective action is needed to become eligible for a grant award.

Cost Sharing or Matching.

The DFI Program is a "match" program, requiring 25% match. See section B. Funding Information for more information.

Indirect and Direct Administrative Costs.

Federally Negotiated Indirect Cost Rate Agreement (NICRA) - Organizations that receive direct federal funding may have an indirect cost rate that was negotiated with the Federal Cognizant Agency. Illinois will accept the federally negotiated rate. The organization must provide a copy of the Federal NICRA letter.

State Negotiated Rate - The organization must negotiate an indirect cost rate with the State of Illinois if it does not have a Federally Negotiated Indirect Cost Rate or the organization may elect to use a de minimis rate. The indirect cost rate proposal must be submitted to the State of Illinois within 90 days of the notice of award.

An organization that has never received a Federally Negotiated Indirect Cost Rate may:

1. Elect a de minimis rate of 10% of modified total direct costs (MTDC). Once established, the de minimis rate may be used indefinitely. The State of Illinois must verify the calculation of the MTDC annually in order to accept the de minimis rate,

OR

2. Choose to not charge an indirect rate to the award at all.

Other:

Agencies awarded funds through this NOFO must have a computer and system supports that meet the following minimum specifications for the purpose of utilizing the required IDHS reporting forms and the receipt/submission of electronic program and fiscal information:

Internet access, preferably high-speed

Scanning and Email capabilities

Microsoft Excel

Microsoft Word

Training and Technical Assistance:

Programs must agree to receive consultation technical assistance from authorized representatives of the Department. The program and collaborating partners will be required to be in attendance at any site visits by IDHS/SUPR staff. Programs will be required to attend regular meetings and trainings as provided by IDHS or a subcontractor of IDHS. This will include team participation in a learning collaborative.

Sectarian Issue:

Applicant organizations may not expend federal or state funds for sectarian instruction, worship, prayer, or to proselytize. If the applicant organization is a faith-based or a religious organization that offers such activities, these activities shall be voluntary for the individuals receiving services and offered separately from the program.

Background Checks:

Background checks are required for all program staff and volunteers who have the potential for one-on-one contact with children and youth. Funded programs will be required to have a written protocol on file requiring background checks, as well as evidence of their completion.

Other: In NO case will more than one proposal be funded within the same geographic area or in overlapping geographic areas. Applicants may be asked to revise their originally proposed catchment area to ensure that this is the case.

D. Application and Submission Information

Materials are provided throughout the announcement. Appendices will be made available in user/printer friendly format and may be found on the Illinois Department of Human Services web site at: http://www.dhs.state.il.us/page.aspx?item=85120. Please click on the corresponding link to the right. Additional copies may be obtained by contacting the contact person listed below.

Contact:

Joseph Tracy

Illinois Department of Human Services

Division of Substance Use Prevention and Recovery Alcoholism and Substance Abuse

401 South Clinton, 2nd Floor

Chicago, IL 60607

email: Joseph.Tracy@illinois.gov

phone: 312.814.6359

Each applicant must have access to the internet. The IDHS website will contain information regarding the NOFO and materials necessary for submission. Questions and answers will also be posted on the Department's website as described later in this announcement. It is the responsibility of each applicant to monitor that website and comply with any instructions or requirements relating to the NOFO.

E. Application Review Information

Proposal Narrative Content:

Applicants must submit a proposal that contains the information outlined below. Each section must have a heading that corresponds to the headings in bold type listed below. Within each section, you must indicate the Section letter and number in your response, i.e., type "A-1", "A-2", etc., before your response to each narrative item. If the applicant believes that the subject has been adequately addressed in another part of the application narrative, then provide the cross-reference to the appropriate part of the narrative. The narrative portion must follow the page guidelines set for each section and must be in the order requested.

Formatting:

The Proposal Narrative text must be legible. Pages must be typed in black on letter-size (81/2 x 11) paper, single-spaced, using a font of Times New Roman 12, with all margins (left, right, top, bottom) at least one inch each. You may use Times New Roman 10 only for charts, tables, and footnotes. Pages must be numbered consecutively from beginning to end of the Proposal Narrative. The page limit for the Proposal Narrative is 10 pages. Any narrative information that exceeds the 10-page limit will be discarded and excluded from the review process.

Applicant organizations must provide the following information.

A. Lead Organization Qualifications (20 points).

The purpose of this section is for the applicant to provide a description of the lead organization's experience and qualifications generally, and specific to their ability to support the ROSC Council and provide the required match.

  1. Provide a brief description of the full array of services provided by your organization. Include the organization's mission and how leading the ROSC Council fits the mission, vision and goals of the organization.
  2. Provide a brief description of the staff members that will be responsible for the management of the ROSC Council, including their educational background, years of experience and other relevant information.
  3. Describe your organization's connection to the community to be addressed by the ROSC Council . Highlight any task forces or coalitions within which your organization participates or has members with leadership roles. What is the history of your organization in the community? Use specific examples, especially if the organization has experience in ROSC, coalition building, or PRSS.
  4. Describe how the lead agency will provide the required 25% match for receiving the Title XX DFI funding, as indicated at http://www.dhs.state.il.us/page.aspx?item=92885#a_toc10

B. Population of Focus and Statement of Need (20 points).

In this section, identify the community to be addressed by the ROSC Council and its characteristics, including the impact that substance use disorder has had on its residents. This is a short summary; a more complete needs assessment will be conducted as part of the award.

  1. Define the geographic area(s) of your proposed ROSC and describe the expected characteristics of the persons who will benefit from the activities of the ROSC Council. Provide a demographic profile of this geographic area in terms of race, ethnicity, language, gender, age, rural/urban population, and socioeconomic (including insurance) status.
  2. Provide a summary of the impact of substance use among residents of the target community. Include mention of your organization's involvement and the involvement of potential ROSC Council members in local activities and strategies in response to substance use in the targeted community. Include a broad range of substances used, co-occurring mental health and substance use disorders, and the full continuum of prevention, intervention, treatment and recovery in your response.
  3. Provide evidence of the need to develop a ROSC in the targeted community, to include existing recovery capital and known gaps and need for technical assistance.
  4. Describe what kind of training is needed for the Council and for the community in order to support a ROSC.

C. Description of Plan and Scope (40 points).

Provide the following information regarding the plan to create a ROSC in your community.

  1. Indicate which type of applicant you are, as defined in "Program Requirements" above (Type 1 or Type 2). Provide a general description of your plan to create a Recovery Oriented System of Care in your service area, including a plan for establishing a ROSC Council and a Recovery Community Organization, if applicable. Highlight any work that has been done in the community in the past, and how the ROSC Council will expand upon that work. If the ROSC Council is an existing group (Type 1 applicants), describe how funding from this opportunity will be used to expand the mission to include the goals of this NOFO and not supplant existing resources.
  2. Describe how you will identify, recruit and retain persons in the ROSC Council, including how you will ensure that members include persons with lived experience. Provide a roster and/or recruitment list. For instance, if the ROSC council is an existing group that needs to recruit further in order to round out the requirements of this NOFO (Type 1 applicants), indicate both filled and vacant positions on the roster. If the ROSC council is being formed in response to this NOFO (Type 2), provide a recruitment list, including member organizations and, if known, names of potential representatives from those organizations. Describe how you will ensure that all local SUD treatment providers are included. *BONUS: 10 bonus points will be awarded to applicants that include an existing SUPR-funded PRSS provider on their council. If this applies, describe here. RSS providers are listed at http://www.dhs.state.il.us/page.aspx?item=46190
  3. Describe your planning process. What steps will you take to get the ROSC Council started and to complete the deliverables of this NOFO? What challenges do you foresee, and what approaches will you take to overcome those challenges?
  4. Include a timeline indicating how you will meet the deliverables indicated in this NOFO, assuming a September 1, 2018 start date. The timeline may be inserted in the application as a table or list and should not be attached. Attachments will not be considered.

D. Performance Reporting (20 points).

To ensure accountability at all levels of service provision, IDHS is implementing the practice of performance-based contracting with its grantee agencies. The articulation and achievement of measurable outcomes help to ensure that we are carrying out the most effective programming possible. At a minimum, applicants will be expected to collect and report data indicators and measures as described in this NOFO. The lead agency must address the following items regarding performance data collection and reporting.

  1. Describe your experience with the reporting associated with the deliverables included in this Notice of Funding Opportunity.
  2. Describe the ways your agency organizes and maintains data (e.g. rosters, satisfaction surveys, content logs)
  3. Describe how you have shared information (measures and results) with community stakeholders, institutions, and community representatives for planning and evaluation purposes.

E. Budget and Budget Narrative (No page limit-include as Attachment A) (Not Scored)

The SFY2019 Recovery-Oriented Systems of Care-Illinois Statewide Network (ROSC-ISN) contracts of successful applicants will contain expense-based budgets. Monthly invoices will be submitted that will detail expenditures per the approved IDHS/SUPR. Quarterly performance reports are required with shall summarize services/activities delivered, goals and objectives accomplished, challenges encountered for the quarter, as well as other information specified for project evaluation. The reports submitted will need to demonstrate compliance with the components of the contact.

Dun and Bradstreet Universal Numbering System (DUNS) Number and System for Award Management (SAM)

Each applicant is required to:

  • Be registered in SAM before submitting the application. The following link provides a connection for SAM registration: www.sam.gov
  • Provide a valid DUNS number in its application.
  • Continue to maintain an active SAM registration with current information at all times in which the applicant has an active Federal, Federal pass-through or State award or an application or plan under consideration by a Federal or State awarding agency.

IDHS may not make a Federal pass-through or State award to an applicant until the applicant has complied with all applicable DUNS and SAM requirements and, if an applicant has not fully complied with the requirements by the time IDHS is ready to make the award, IDHS may determine that the applicant is not qualified to receive the award and use that determination as a basis for making the award to another applicant.

Submission Dates and Times:

Applications must be received no later than 12:00 p.m. on 7/30/2018. The application container will be date and time-stamped upon receipt via email. The Department will not accept applications submitted by mail, overnight mail, diskette, or by fax machine.

Submit the completed grant proposal to DHS.GrantApp@Illinois.gov electronically on 7/30/2018 at 12:00 p.m. Applications must be emailed.

If you have trouble emailing the document due to the file size, please utilize the CMS File Transfer Utility located at https://filet.illinois.gov/filet/PIMupload.asp. Please follow the instructions to attach your application. Remember to include the subject line above.

To be considered, proposals must be emailed by the designated date and time listed above. For your records, please keep a copy of your email submission with the date and time the application was submitted along with the email address to which it was sent. The deadline will be strictly enforced. In the event of a dispute, the applicant bears the burden of proof that the proposal was received on date and time and to the email address listed above.

Intergovernmental Review --Not Applicable

Funding Restrictions:

  1. The grant program is subject to the cost principles found in Subpart E 2 CFR 200.
  2. Examples of unallowable costs include, but are not limited to:
  • Bad debts
  • Contingencies or provision for unforeseen events
  • Contributions and donations
  • Entertainment, food, alcoholic beverages, gratuities
  • Cash incentives to participate in treatment/recovery support sessions
  • Housing costs
  • Fines and penalties
  • Interest and financial costs
  • Legislative and lobbying expenses
  • Real property payments or purchases

C. Grant funds cannot be used for existing services provided by the applicant organization; the use of these funds to supplant existing resources is not allowed

D. The use of a federally-approved indirect cost rate for research is not allowable.

Other Submission Requirements:

  1. Proposal Container and Format Requirements: All applications must be typed on 8 1/2 x 11-inch paper using 12-point type and at 100% magnification. Tables may be used to present information with a 10-point type.
  2. The program narrative must be typed single-spaced, on one side of the page, with 1-inch margins on all sides. The program narrative must not exceed the page totals specified in Section D: Application and Submission Information, #2 - Content and Form of Application Submission.
  3. The entire application, including appendices, must be sequentially page numbered (hand written page numbers are acceptable). Items included in other than the program narrative NOT included in the page limitations. The program narrative has a maximum of 10 pages.
  4. Applicants must submit the proposal via an email. Submit the proposal to DHS.GrantApp@Illinois.Gov. The Department is under no obligation to review applications that do not comply with the above requirements.
  5. The Agency Opportunity Number and the program contact must be in the subject line. Specifically, the subject line must be:

* Your Organization Name, 19-444-26-1703-01, Joseph Tracy

6. Successful applicants will be required to submit a complete electronic version of their approved application and budget.

7. Uniform Grant Budget Template and Uniform Grant Budget Template Instructions can be found at http://www.dhs.state.il.us/page.aspx?item=84584

8. Applicants must submit a single proposal in pdf format. All items, including attachments and appendices, must be scanned or "pdf'd" into a single file.

9. ALL Applications MUST include the following mandatory forms/attachments in the order identified below.

10. Uniform State Grant Application

11. Uniform Budget Template(pdf)

12. Proposal Narrative

  1. Lead Organization Qualifications
  2. Population of Focus and Statement of Need
  3. Description of Plan and Scope
  4. Performance Reporting

F. Award Administration Information

Criteria: Funding is not guaranteed. All applicants must demonstrate that they meet all requirements under this NOFO as described throughout. Applications that fail to meet the criteria described in "Eligible Applicants" as identified in Section C "Eligibility Information" will not be scored and considered for funding.

  • Review teams comprised of three individuals in IDHS serving in the Division of Substance Use Prevention and Recovery will be assigned to review applications. Applications will first be reviewed and scored individually. Scores will be sent to the application Review Coordinator to be compiled and averaged to produce the final application score.
  • Proposal Scoring: Application Narratives will be evaluated on the following criteria:
    • Lead Organization Qualifications- 20 points*
    • Population of Focus and Statement of Need -20 points
    • Description of Plan and Scope - 40 points
    • Performance Reporting - 20 points
    • Budget and Budget Narrative - Not scored
    • TOTAL 100 POINTS
    • *BONUS: 10 bonus points will be awarded to applicants that include an existing SUPR-funded RSS provider on their council as indicated in response to "C. Description of Plan and Scope."

Review and Selection Process:

Proposals will be reviewed by a panel established by staff from IDHS. Panel members will read and evaluate applications independently using guidelines furnished by IDHS. Scoring will be on a 100-point scale. Scoring will not be the sole award criterion. While recommendations of the review panel will be a key factor in the funding decisions, IDHS considers the findings of the review panel to be non-binding recommendations. IDHS maintains final authority over funding decisions and reserves the right to consider additional factors, such as geographical distribution of proposed service areas and patient population characteristics, when making final award decisions.

  • Final award decisions will be made by the Secretary, at the recommendation of the Director of the Division of Substance Use Prevention and Recovery. IDHS reserves the right to negotiate with successful applicants to cover under-served areas that may result from this process.
  • In NO case will more than one proposal be funded for the same provider organization. IDHS may contact applicants to obtain clarification regarding any aspects of an application prior to making any awards. IDHS is not obligated to make any State award as a result of the announcement.

Merit-Based Evaluation Appeal Process

Competitive grant appeals are limited to the evaluation process. Evaluation scores may not be protested. Only the evaluation process is subject to appeal, and shall be reviewed by the IDHS' Appeal Review Officer (ARO).

Submission of Appeal.

Competitive grant appeals are limited to the evaluation process. Evaluation scores may not be protested. Only the evaluation process is subject to appeal, and shall be reviewed by the IDHS' Appeal Review Officer (ARO).

Submission of Appeal.

An appeal must be submitted in writing to Danielle Kirby of IDHS/SUPR who will send to the ARO for consideration.

An appeal must be received within 14 calendar days after the date that the grant award notice has been published.

The written appeal shall include at a minimum the following:

  1. The name and address of the appealing party.
  2. identification of the grant.
  3. A statement of reasons for the appeal.

Response to Appeal.

IDHS will acknowledge receipt of an appeal within 14 calendar days from the date the appeal was received.

IDHS will respond to the appeal within 60 days or supply a written explanation to the appealing party as to why additional time is required.

The appealing party must supply any additional information requested by IDHS within the time period set in the request.

Resolution

  1. The ARO shall make a recommendation to the Agency Head or designee as expeditiously as possible after receiving all relevant, requested information.
  2. In determining the appropriate recommendation, the ARO shall consider the integrity of the competitive grant process and the impact of the recommendation on the State Agency.
  3. The Agency will resolve the appeal by means of written determination.
  4. The determination shall include, but not be limited to:
  5. Review of the appeal;
  6. Appeal determination; and
  7. Rationale for the determination.

G. State Awarding Agency Contact(s)

  1. State Award Notices: Applicants recommended for funding under this NOFO following the above review and selection process will receive a "Notice of State Award Finalist." This notice will identify additional grant award requirements that must be met before a grant award can be executed. These will include one or more of the following:
    • Grantee Pre-Qualification Process
    • Financial and Administrative Risk Assessment - Internal Control Questionnaire
    • Conflict of Interest and Mandatory Disclosures
  2. A Notice of State Award (NOSA): A NOSA will be issued to the review finalists that have successfully completed all grant award requirement. Based on the NOSA, the review finalist is positioned to make an informed decision to accept the grant award. The NOSA shall include:
    • The terms and condition of the award.
    • Specific conditions assigned to the grantee based on the fiscal and administrative and programmatic risk assessments.
    • Upon acceptance of the grant award, announcement of the grant award shall be published by the awarding agency to Grants.Illinois.gov.
    • A Notice of Non-Selection as a State Award Finalist shall be sent to the applicants not receiving awards.
    • The NOSA must be signed by the grants officer (or equivalent). This signature effectively accepts the state award and all conditions set forth within the notice. This signed NOSA is the authorizing document. The Agency signed NOSA must be remitted to the Department as instructed in the notice.
  3. Administrative and National Policy Requirements: The agency awarded funds shall provide services as set forth in the IDHS grant agreement and shall act in accordance with all state and federal statutes and administrative rules applicable to the provision of the services.

To review a sample of the FY2017 IDHS contract/grant agreement, please visit the IDHS website at Sample FY18 Uniform Grant Agreement (UGA) (pdf). The agency awarded funds through this NOFO must further agree to comply with all applicable provisions of state and federal laws and regulations pertaining to nondiscrimination, sexual harassment and equal employment opportunity including, but not limited to: The Illinois Human Rights Act (775 ILCS 5/1-101 et seq.), The Public Works Employment Discrimination Act (775 ILCS 10/1 et seq.), The United States Civil Rights Act of 1964 (as amended) (42 USC 2000a-and 2000H-6), Section 504 of the Rehabilitation Act of 1973 (29 USC 794), The Americans with Disabilities Act of 1990 (42 USC 12101 et seq.), and The Age Discrimination Act (42 USC 6101 et seq.). Additional terms and conditions may apply Indirect Cost Rate Requirements: Not Applicable.

4. Indirect Cost Rate Requirements:

Federally Negotiated Indirect Cost Rate Agreement (NICRA) - Organizations that receive direct federal funding may have an indirect cost rate that was negotiated with the Federal Cognizant Agency. Illinois will accept the federally negotiated rate. The organization must provide a copy of the Federal NICRA letter which confirms a valid federal rate for the SFY2019 time period.

State Negotiated Rate - The organization must negotiate an indirect cost rate with the State of Illinois if it does not have a Federally Negotiated Indirect Cost Rate or the organization may elect to use a de minimis rate. The indirect cost rate proposal must be submitted to the State of Illinois within 90 days of the notice of award.

De Minimis Rate - An organization that has never received a Federally Negotiated Indirect Cost Rate may elect a de minimis rate of 10% of modified total direct costs (MTDC). Once established, the de minimis rate may be used indefinitely. The State of Illinois must verify the calculation of the MTDC annually in order to accept the de minimis rate.

5. Reporting:

  1. The Provider will submit Contracts Expenditures Payment Vouchers in the format prescribed by IDHS SUPR. The CEPVs must be submitted no later than the 15th day of each month for the preceding month by email.
  2. The Provider will be responsible for the deliverables and data collection and reporting expectations listed in Section A of this NOFO.
  3. The Provider will submit audits and/or Financial Reports in a format provided by the Department and by the established deadlines.

H. Other Information, if applicable

Questions and Answers: If you have questions related to this NOFO, please send them via email to: Joseph.Tracy@illinois.gov with "Illinois ROSC-ISN - NOFO" in the subject line of the email. NOTE: The final deadline to submit any written questions regarding the Illinois ROSC-ISN NOFO is 7/16/2018.

Mandatory Forms -- Required for All Agencies

  1. Uniform Application for State Grant Assistance: GA 19-444-26-1703-01.pdf (pdf)
  2. Uniform Grant Budget Template | Instructions : Uniform Budget Template(pdf)