Effective Date: 01/01/00

Revised: 10/1/18
Reference: 89 Ill. Adm. Code, Chapter IV, §50.230; 45 CFR, Subpart C, §98.20


Policy Statement:

Child care services are restricted to children under age 13 and to children under age 19 who are under court supervision or have physical or mental incapacities as documented by a statement from a local health provider or other health professional. 

Procedures:

Children of eligible families turning 13 (or 19 for court orders and special needs) shall be approved for the entire eligibility period that their birthday occurs in, unless the birthday falls in the first month of the eligibility period.  Those children will be denied and/or canceled from the case during the application or redetermination process. 

CCR&Rs and Site Administered Child Care providers must obtain appropriate documentation in order to approve or continue child care services for a child 13 through 18 years of age whose 13th birthday occurred in a previous eligibility period or prior to applying for the CCAP. CCR&Rs and Site Administered Providers may contact the CCAP Policy Unit if they require assistance making the determination, but are empowered to determine if the documented condition requires continued care.  This documentation must be submitted at each redetermination unless the original documentation indicated that the reason for extended child care will persist beyond the child's 19th birthday.  In those cases, enter a case note at each redetermination period referring to the original documentation.  Determine service and income eligibility for the case based on the redetermination information.

Appropriate documentation includes:

  • An original written description of the disability or court decision;
  • The documentation for a physical or mental disability must be signed by a physician, psychiatrist, or other appropriate licensed health care provider and be on letterhead stationery;
  • The documentation for a court decision must be signed by a judge; and
  • All documentation must include:
  1. The name of the child who is disabled or under court supervision;
  2. Information about the disability or court supervision;
  3. A projected length of time the disability or action will be present, and;
  4. An explanation of how the child is incapable of self care.

CCR&Rs and Site Administered Providers shall maintain the required documentation in the case record.

IDHS Site Administered contract providers who care for eligible children with a demonstrated disability are able to apply for a 20 percent special need add-on rate. The additional funds are used by the provider for supports such as the purchase of adaptive equipment and securing specialized training for the care giver. Provider/parent must complete the special needs application and provide required documentation to BCCD staff. For application or questions, site contracted providers can email megan.fitzgerald@illinois.gov.