444-80-1546 NGI Justice Reform for Girls Collaborative Continuation Application

Helping Families. Supporting Communities. Empowering Individuals.

Summary Information

1. Awarding Agency Name: Human Services 
2. Agency Contact: Karrie Rueter
3. Announcement Type: Continuation
4. Type of Assistance Instrument: Grant
5. Funding Opportunity Number: 444-80-1546
6. Funding Opportunity Title: NGI Justice Reform for Girls Collaborative
7. CSFA Number: 444-80-1546
8. CSFA Popular Name: Girls Grant
9. CFDA Number(s): 16.830
10. Anticipated Number of Awards: 2
11. Estimated Total Program Funding: $500,000
12. Award Range $0-$250,000
13. Source of Funding: Federal
14. Cost Sharing or Matching Requirement: No
15. Indirect Costs Allowed Yes
Restrictions on Indirect Costs It is expected that administrative costs, both direct and indirect, will
represent a small portion of the overall program budget
16. Posted Date: April 10, 2018
17.Application Range: April 10, 2018 to May 14, 2018, 12:00pm (Noon)
18. Technical Assistance Session: Session Offered: No
Session Mandatory: No

Eligibility Information

  1. Eligible Applicants
    1. This Continuation Application is limited to those public or private, not-for-profit community-based agencies who received an award from the Illinois Department of Human Services, Division of Family and Community Services for the implementation of the NGI Justice Reform for Girls Collaborative project pursuant to DHS Funding Notice (#18-444-80-1546) AND continue to meet the additional eligibility criteria below. Failure to provide the requested information as outlined herein to demonstrate these criteria are met will result in the application being removed from funding consideration.
    2. Applicant entities will not be eligible for a grant award until they have pre-qualified through the Grant Accountability and Transparency Act (GATA) Grantee Portal, www.grants.illinois.gov  Grantee Links tab. Registration and pre-qualification are required annually. During pre-qualification, verifications are performed including a check of federal Debarred and Suspended status on the Illinois Stop Payment List and good standing with the Secretary of State. An automated email notification is sent to the entity alerting them of "qualified" status or providing information about how to remediate a negative verification (e.g., inactive DUNS, not in good standing with the Secretary of State). A federal Debarred and Suspended status cannot be remediated. The pre-qualification process also includes a financial and administrative risk assessment utilizing an Internal Controls Questionnaire. A Programmatic Risk Assessment must also be completed for each separate grant for which an applicant intends to apply. Applications from entities that have not completed the GATA pre-qualification process prior to the due date of this application will NOT be reviewed and will NOT be considered for funding. At this time, the FY2019 ICQ is not available. To allow for flexibility and sufficient time for Grantees to complete all other required documents for the FY2019 Grant application process, the FY2018 ICQ will be accepted until the FY2019 is available.
    3. Applications will not be considered complete until a proposed budget has been entered into the CSA system. It is essential that, at a minimum, the applicant agency's executive director (or equivalent) and/or the CFO (or equivalent) must be registered in the CSA system in order to approve the required budget documents prior to submission (see Appendix C for more information and instructions).
  2. Funding Information
    1. This award is funded through the federal Office of Juvenile Justice and Delinquency Prevention ( OJJDP) funding and does NOT have a match requirement.
    2. This Continuation Application is considered an application for renewal funding.
    3. The Department anticipates funding 2 renewal applicants to provide services as described in this funding announcement.
    4. Approximately $250,000.00 will be made available under the notice.
    5. Subject to appropriation, the grant period will begin no sooner than July 1, 2018 and will continue through June 30, 2019.
    6. Funding allocated under this grant is intended to provide for activities to reduce reliance on secure confinement and improve community based responses for girls at risk of entering the juvenile justice system by examining the ways girls currently enter the system, specifically on charges of domestic battery. The funding is intended to be used to build a better systemic and treatment response to these girls. The funding amount requested for FY19 should reflect the actual grant amount required to implement the proposed plan, which may be less than the amount granted in FY18.
    7. Proposed project budgets and narratives must be sufficiently detailed and justified to be approved by DHS.
    8. Subcontractor Agreement(s) and budgets must be pre-approved by the Department and on file with the Department. Subcontractors are subject to all provisions of this Agreement. The successful Applicant Agency shall retain sole responsibility for the performance of the subcontractor.
      The release of this funding notice does not obligate the Illinois Department of Human Services to make an award. Work cannot begin until a contract is fully executed by the Department.
  3. Administrative Cost Rate Requirements:
    Funding allocated under this grant is intended to be used to build a better systemic and treatment response to these girls charged with domestic violence. It is expected that administrative costs, both direct and indirect, will represent a small portion of the overall program budget. Program budgets and narratives will detail how all proposed expenditures are directly necessary for program implementation and will distinguish between Indirect/Direct Administrative and Direct Program expenses. Any budget deemed to include inappropriate or excessive administrative costs will not be approved. At no time may the approved negotiated indirect cost rate agreement (NICRA) be exceeded under this agreement. Documentation will be required to verify the approved NICRA. If indirect costs are included in the budget, a copy of the approved Federal or State NICRA must be included as Attachment 1.
    In order to charge indirect costs to this grant, the applicant organization must have a Federal or State annually negotiated indirect cost rate agreement (NICRA) or elect to use the De Minimis Rate, and in any case must make and indirect cost rate proposal or election in the Crowe Activity Review System (CARS).
    1. Federally Negotiated Rate. Organizations that receive direct federal funding, may have an indirect cost rate that was negotiated with the Federal Cognizant Agency. Illinois will accept the federally negotiated rate. The organization must provide a copy of the federal NICRA.
    2. State Negotiated Rate. The organization must negotiate an indirect cost rate with the State of Illinois if they do not have Federally Negotiated Rate or elect to use the De Minimis Rate. If an organization has not previously established an indirect cost rate, an indirect cost rate proposal must be submitted to the State of Illinois through the indirect cost rate system, CARS, no later than three months after the effective date of the award. If an organization previously established an indirect cost rate, the organization must annually submit a new indirect cost proposal through CARS within six months after the close of the grantee's fiscal year. All grantees must complete an indirect cost rate negotiation or elect a De Minimis Rate election in CARS - otherwise indirect costs will be subject to disallowance.
    3. De Minimis Rate. An organization that has never received a Federally Negotiated Rate may elect a De Minimis rate of 10% of modified total direct cost (MTDC). Once established, the De Minimis rate may be used indefinitely. The State of Illinois must verify the calculation of the MTDC annually in order to accept the De Minimis rate.
      It is critical that proposed budgets accurately calculate the MTDC base. Please see the regulation below and note the exclusions:
      § 200.68 Modified Total Direct Cost (MTDC).
      MTDC means all direct salaries and wages, applicable fringe benefits, materials and supplies, services, travel, and subawards and subcontracts up to the first $25,000 of each subaward or subcontract (regardless of the period of performance of the subawards and subcontracts under the award). MTDC excludes equipment, capital expenditures, charges for patient care, rental costs, tuition remission, scholarships and fellowships, participant support costs and the portion of each subaward and subcontract in excess of $25,000. Other items may only be excluded when necessary to avoid a serious inequity in the distribution of indirect costs, and with the approval of the cognizant agency for indirect costs.
      78 FR 78608, Dec. 26, 2013
      Grantees have discretion not to claim payment for indirect costs. Grantees that elect not to claim indirect costs cannot be reimbursed for indirect costs. The organization must record an election of "No Indirect Costs" into CARS.
  4. Dun and Bradstreet Universal Numbering System (DUNS) Number and System for Award Management (SAM)
    Each applicant is required to:
    1. Be registered in SAM before submitting the application. The following link provides a connection for SAM registration: https://governmentcontractregistration.com/sam-registration.asp;  
    2. provide a valid DUNS number in its application; and
    3. continue to maintain an active SAM registration with current information at all times in which the applicant has an active Federal, Federal pass-through or State award or an application or plan under
      consideration by a Federal or State awarding agency.
      DHS may not make a Federal pass-through or State award to an applicant until the applicant has complied with all applicable DUNS and SAM requirements and, if an applicant has not fully complied with the requirements by the time DHS is ready to make the award, DHS may determine that the applicant is not qualified to receive the award and use that determination as a basis for making the award to another applicant.

Program Description

DHS is one of five nationwide recipients of collaborative agreement funds provided by Office of Juvenile Justice and Delinquency Prevention (OJJDP) to work with girls involved in or at risk of involvement in the Juvenile Justice System. The initiative is designed to develop and implement innovative, community-based, trauma-informed, and developmentally appropriate demonstration initiatives that are gender and culturally responsive and promote the development of girls and their individual connections. Domestic battery charges are a key driver of girls' involvement in the Illinois juvenile justice system. Girls are detained for domestic battery at nearly twice the rate of other offenses. There are inadequate age-appropriate, family-centered alternatives to arrest, detention or formal system involvement for these youth and families.

This Continuation Plan will provide for activities that bring together state and local stakeholders to develop a plan to 1) address trauma among girls in the Adolescent Domestic Battery (ADB) population; 2) formalize coordination among human services, child welfare, local justice systems and service providers; 3) improve the range and efficacy of community-based responses to girls at risk of arrest, detention and system involvement for ADB; and 4) measure the impact on the involvement of girls and their families in the juvenile justice, child welfare and / or criminal justice systems.

  1. Required Programming
    Two providers, Loyola University and Northeast DuPage Family and Youth Services (NEDFYS) were identified in the original application to OJJDP as project partners with DHS; each having a specific role. Loyola's role was identified as project facilitation and data management. NEDFYS' role was identified as project management and improved system and treatment responses. Upon direction of the Department, each Provider will build upon work previously completed to meet the following objectives:
    1. LOYOLA
      1. Leadership
        1. Lead Project Team
          The Provider will participate on the Lead Project Team that will be responsible to develop and implement a work plan for the project. The plan must incorporate significant stakeholder involvement and is meant to be a "living document" that is responsive to input and expertise of the stakeholders. In addition, the scope of the work plan will evolve through both OJJDP input and NGI provided technical assistance.
        2. Project Facilitation
          The provider will facilitate the project team's work to improve responses to girls at risk of arrest, removal from the home/placement, detention and incarceration.
      2. Comprehensive Assessment of ADB girls
        The Provider will conduct a comprehensive assessment and data profile of ADB girls by accessing a number of current and highly relevant data sets through existing partnerships, including but not limited to, Loyola University Chicago's Center for Criminal Justice Research, Policy, and Practice (CCJ), the Center for Prevention Research and Development (CPRD), and the members of the Research and Analysis Unit from the Illinois Criminal Justice Information Authority (ICJIA).
      3. Data Collection Plan and Analysis.
        The Provider will develop a structured and sustainable data collection plan to measure and understand the impact of policy, practice or programs changesbe used during the project timeframe and beyond. Data sources will be examined in order to better recognize the underlying individual and family level risk factors that may lead to ADB and the resulting systemic responses. The data collection plan may also include other data elements both inside and outside of the JJ system, including such elements as orders of protection or girls who are homeless because of family conflict, etc. The Provider will develop a written data collection plan and will obtain the prior approval of an IRB board as necessary in order to collect and analyze the data for the scope of the project. The Provider will complete data analysis and a written report on the findings.
      4. Model DV Protocols
        The Provider will support Department efforts to establish a model DV protocol for responding to juvenile offender both by inserting adolescent specific language into the current domestic violence protocol, and developing a model adolescent-specific arrest and prosecutorial protocol. This newly constructed policy will incorporate education regarding the differing dynamics between intimate partner domestic violence and adolescent family conflict and will provide police officers with information about options to arrest.
      5. Training and Technical Assistance
        The provider will participate in training and technical assistance opportunities to the Project Leadership Team, other stakeholders and to community based providers that may include but not be limited to the following topics: Girls and Trauma, Domestic Violence, Girls in the Juvenile Justice System, Girls Issues, Crisis Intervention, Adolescent Domestic Battery and Law Enforcement Protocol Training.
    2. NEDFYS
      1. Leadership
        1. Lead Project Team
          The Provider will assemble, staff and maintain the Lead Project Team that will be responsible to develop and implement a work plan for the project. The plan must incorporate significant stakeholder involvement and is meant to be a "living document" that is responsive to input and expertise of the stakeholders. In addition, the scope of the work plan will evolve through both OJJDP input and NGI provided technical assistance.
        2. Project Management
          1. The provider will provide regular oversight of project activities and monitor and record progress on the project strategic plan.
          2. The provider will coordinate, and support the Project Leadership Team meetings,committee meetings, retreats, trainings, and conferences, and provide administrative support, including recording minutes and other documentation.
      2. Model DV Protocols
        The Provider will support Department efforts to establish a model DV protocol for responding to juvenile offender both by inserting adolescent specific language into the current domestic violence protocol, and developing a model adolescent-specific arrest and prosecutorial protocol. This newly constructed policy will incorporate education regarding the differing dynamics between intimate partner domestic violence and adolescent family conflict and will provide police officers with information about options to arrest.
      3. Training and Technical Assistance
        The provider will participate in training and technical assistance opportunities to the Project Leadership Team, other stakeholders and to community based providers that may include but not be limited to the following topics: Girls and Trauma, Domestic Violence, Girls in the Juvenile Justice System, Girls Issues, Crisis Intervention, Adolescent Domestic Battery and Law Enforcement Protocol Training.
      4. System Response
        The Provider will develop a new system response, either from existing or new resources and programming for youth being charged with domestic battery. The Provider will identify and address the specific needs of girls as a part of this response. The system response must include the implementation of the Adolescent Domestic Battery Typology Tool (ADBTT), a validated risk assessment tool used to determine specific characteristics of the youth and families effected by domestic battery.
      5. Pilot Projects
        The Provider will facilitate the implementation of the newly developed system response in three Pilot sites/jursidictions. After obtaining Department approval for subcontractor deliverables and subcontract amounts, the provider will establish sub-contracts with sites. The Provider shall retain sole responsibility for the performance of the subcontractor and will have fiscal and programmatic oversight of each sub-contract. The Provider will require the sites to collect and submit de-identified data regarding the project.
      6. Treatment Response
        The Provider will identify or develop a treatment response, for youth being charged with domestic battery. The Provider will identify and address the specific needs of girls, using a community-based, trauma focused modality.
      7. Resource Library/List
        The Provider will develop and maintain a library/list of resource materials regarding Girls in the Juvenile Justice System, Disproportionate Minority Contact and Adolescent Domestic Battery. The Resource list will be available to stakeholders.
  2. Additional Requirements (For Both Providers)
    1. Requested Information
      The Provider will be available as requested by the Department/OJJDP to present information regarding service deliverables, program implementation progress,provide data updates, or to answer questions arising from the Provider's work.
    2. Site Visits
      The Provider agrees to participate in site visits as requested by the Department and agrees that program and collaborating partners will be in attendance at such site visits.
    3. Collaboration
      The Provider is expected to collaborate and partner with DHS and relevant juvenile justice agencies including but not limited to the Illinois Department of Juvenile Justice, the Administrative Office of Illinois Courts, and local juvenile court systems and probation departments to develop innovative system improvement strategies, research initiatives, and data collection and analyses plans aimed at reducing reliance on confinement and improving community responses for girls at risk of entering the juvenile justice system.
      The provider will collaborate and partner with the National Girls Initiative to develop innovative system improvement strategies, to receive technical assistance and to share knowledge with the four other NGI Justice Reform for Girls Collaborative sites as directed by OJJDP.
    4. OJJDP Performance Measures
      The Provider will submit Performance Measures data required by OJJDP on or before June 1st of each year for the preceding period of October 1 to March 31; and on or before Dec 1 for the preceding period of April 1 to September 30. Data will be submitted in the format prescribed by the Department.
    5. OJJDP Required Meetings
      The provider will attend and participate in trainings and collaborative meetings by stakeholders as required by OJJDP and DHS. Approved travel expenses for non-DHS personnel for out of state trainings and meetings required by OJJDP and related to this project shall be the responsibility of NEDFYS.
    6. Compliance with Federal Awards
      The provider agrees to comply with federal statutes, regulations, and the terms and conditions of the federal awards.
  3. Performance Measures
    1. Percentage of Periodic Financial Reports (formerly known as expenditure documentation forms) submitted on time with accurate information, in the format prescribed by the Department. The Periodic Financial Reports must be submitted no later than the 15th of each month for the preceding month by email.
    2. Percentage of Periodic Performance Reports (also known as "Quarterly Reports") submitted on time with accurate information, in the format prescribed by the Department. Periodic Performance Reports must be submitted no later than the 30th of each month following the end of each quarter.
    3. Percentage of timely and accurate additional performance data submitted as directed by the Department and in a format prescribed by the Department.
    4. Percentage of additional specific performance measures to be determined by the provider with Department input, for each required service listed under "Program Description, Required Services".
  4. Performance Standards
    1. Percentage of Periodic Financial Reports (formerly known as expenditure documentation forms) submitted on time with accurate information, in the format prescribed by the Department. The Periodic Financial Reports must be submitted no later than the 15th of each month for the preceding month by email. (Acceptable 80%)
    2. Percentage of Periodic Performance Reports (also known as "Quarterly Reports") submitted on time with accurate information, in the format prescribed by the Department. Periodic Performance Reports must be submitted no later than the 30th of each month following the end of each quarter. (Acceptable 75%)
    3. Percentage of timely and accurate additional performance data submitted as directed by the Department and in a format prescribed by the Department. (Acceptable 80%)
    4. Percentage of additional specific performance measures to be determined by the provider with Department input, for each required service listed under "Program Description, Required Services". (Acceptable 90%)

The following sections provide instructions for the components that must be included in a completed continuation application.

Uniform Application for State Grant Assistance

Continuation applicants must submit a completed and signed Uniform Application for State Grant Assistance. The 3 page application may be found at this link. (pdf)

FY 2019 NGI Justice Reform for Girls Collaborative Continuation Plan Narrative

Continuation applicants must submit an application that contains the information outlined below. Each section must have a heading that corresponds to the headings listed below. If the Applicant believes that the subject has been adequately addressed in another part of the application narrative, then a cross-reference to the appropriate part of the narrative must be provided. The narrative portion must be in the order requested. This application, if approved, will become the local program plan and budget. The program plan/application will be the basis for monitoring compliance by DHS. Please provide a detailed response as directed to each of the following items in an effort to fully describe how the Girls Grant project will be implemented.

  1. Description of Program and Services
    In the Project Narrative, provide a comprehensive framework and description of all aspects of the project.
    1. Services
      Describe how your agency will provide each of the services aligned with your agency listed under "Program Description, Required Services". For Loyola, this includes: Leadership, Comprehensive Assessment of ADB girls, Data Collection Plan and Analysis, Model DV Protocols, and Training and Technical Assistance. For NEDFYS, this includes: Leadership, Model DV Protocols, Training and Technical Assistance, System Response, Pilot Projects, Treatment Response and Resource Library.
      For each service:
      1. Describe what activities that will be undertaken to provide the service.
      2. Identify the person/position who will have primary responsibility for that service.
      3. Estimate the amount of time required to provide each service. (For example, project management will require 15 hours per week.)
      4. Describe the anticipated impact the provided service will have.
      5. Provide a timeline for implementation and completion of each service.
    2. Program Outcomes
      Identify at least one measurable outcome and objective for each of the required services aligned with your agency.
    3. Additional Information
      Appendix A. Subcontractor Budgets and Narratives
      These forms should be completed and submitted to the Department once Pilot sites have been identified and subcontracts have been executed with Department approval.
      Note: Applicant (only) MUST submit Budget in the CSA System. Do not complete Appendix A for Applicant Budget. Only Subcontractor budgets should be entered on Appendix A because Subcontractors budgets are not entered in CSA.

Project Summary Report
In this section, for each item aligned with your agency, please describe and include data from the first 3 quarters of FY18.

  1. LOYOLA:
    1. The name(s) of staff assigned to Lead Project Team and approximate number of meetings attended.
    2. Brief description of Project Facilitation activities undertaken.
    3. Brief description and status of the Comprehensive Assessment of ADB girls
    4. Brief description and status of the Data Collection Plan
    5. Brief description of activities undertaken to support the model DV protocol
    6. The number and brief description of Training and Technical Assistance activities conducted.
  2. NEDFYS:
    1. The name(s) of staff assigned to Lead Project Team
    2. The approximate number of Lead Project Team and other Girls Grant meetings supported (through meeting logistics, meeting minutes, agendas, etc.)
    3. Brief description of activities undertaken to support the model DV protocol
    4. The number and brief description of Training and Technical Assistance activities conducted.
    5. Brief description and status of activities to develop a new System Response
    6. Brief description and status of activities to implement pilot sites
    7. Brief description and status of activities to develop a new Treatment Response
    8. The number of resource materials gathered into the resource library. and brief description of Training and Technical Assistance activities conducted

FY 2019 NGI Justice Reform for Girls Collaborative Continuation Budget

Budgets must be submitted electronically in the CSA system (see Appendix B for more information and instructions). The narrative will be based on the budget and will include a detailed description/justification for each line in the budget and will describe why each expenditure is necessary for program implementation and how you arrived at the particular amount. Please include cost allocations as necessary. The narrative must also clearly identify indirect costs, direct program costs, direct administrative costs, and match within each line item as appropriate. The Budget (including MTDC base exclusions as appropriate) should clearly describe how the specified resources and personnel have been allocated for the tasks and activities described in your plan. The Budget should be prepared to reflect a 12 month budget period (July 1, 2018- June 30, 2019).

Please note, your FY 2019 contract will not be processed until your budget has been reviewed AND approved. It is critical that the budget submitted is as detailed as possible.

Subcontractor budgets, budget narratives and actual subcontracts must be submitted with this continuation application plan as they need to be pre-approved. The budget format for subcontractors is the same template as the Uniform Grant Budget. However, subcontractor budgets will not be submitted in the CSA system. The link to this form can be found in Appendix A.

Please refer to Eligibility Information, Section D, in this document for information about administrative costs and DUNS and SAM requirements.

  1. Administrative and National Policy Requirements.
    The agency awarded funds shall provide services as set forth in the DHS grant agreement and shall act in accordance with all state and federal statutes and administrative rules applicable to the provision of the services.
    To review a sample of the FY2019 DHS contract/grant agreement, please visit the DHS Website at http://www.dhs.state.il.us/page.aspx?item=29741.
    The agency awarded funds through this funding notice must further agree to comply with all applicable provisions of state and federal laws and regulations pertaining to nondiscrimination, sexual harassment and equal employment opportunity including, but not limited to: The Illinois Human Rights Act (775 ILCS 5/1-101 et seq.), The Public Works Employment Discrimination Act (775 ILCS 10/1 et seq.), The United States Civil Rights Act of 1964 (as amended) (42 USC 2000a-and 2000H-6), Section 504 of the Rehabilitation Act of 1973 (29 USC 794), The Americans with Disabilities Act of 1990 (42 USC 12101 et seq.), and The Age Discrimination Act (42 USC 6101 et seq.). Additional terms and conditions may apply.
    Indirect Cost Rate Requirements: In order to charge indirect costs to this grant, the applicant organization must have an annually negotiated indirect cost rate agreement (NICRA). Funding allocated under this grant is intended to provide direct services to youth. It is expected that administrative costs, both direct and indirect, will represent a small portion of the overall program budget. Documentation will be required to verify the approved NICRA. Refer to Section C. 4. This document for additional information regarding indirect cost rate requirements.
  2. Reporting
    1. The Applicant will submit monthly Periodic Financial Reports (also known as expenditure documentation forms) in the format prescribed by the Department. The Periodic Financial Reports must be submitted no later than the 15th of each month for the preceding month by email.
    2. The Applicant will submit a final, year-end, cumulative, Periodic Financial Report in the format prescribed by the Department by no later than July 15, 2019.
    3. The Applicant will submit Periodic Performance Reports (also known as "Quarterly Reports") in the format prescribed by the Department. Periodic Performance Reports must be submitted no later than the 30th of each month following the end of each quarter (Reports due: October 30th, January 30th, April 30th and July 30th).
    4. The Applicant will submit a final, year-end, cumulative Periodic Performance Report in a format prescribed by the Department no later than July 30th, 2019.
    5. Additional annual performance data may be collected as directed by the Department and in a format prescribed by the Department.

Continuation Application Package Contents

All Applications MUST include the following mandatory forms/attachments in the order identified below:

  1. Signed Uniform Application for State Grant Assistance (3 pages)
  2. Continuation Plan Narrative
  3. Required Attachments
    • Attachment 1: Copy Federal or State approved NICRA
  4. Uniform Grant Budget submitted in the CSA System (Applicant Only). Subcontractor budgets are not entered in CSA but must be provided to the Department once a subcontract has been executed with prior Department approval

Submission Dates and Times

Applications must be received at the location below no later than 12:00 p.m. (noon) on Monday, May 14th, 2018. The application container will be electronically time-stamped upon receipt. The Department will ONLY accept applications submitted by electronic mail sent to DHS.YouthServicesInfo@Illinois.gov  . The subject line of the email MUST state: "444-80-1546-Wendy- GG". Applications will NOT be accepted if received by fax machine, hard copy, disk or thumb drive.

Applicants are required to notify the Department by Tuesday, May 15th, at 5:00 PM, if they did NOT receive an email notifying them that their application was received. If the applicant does not receive an email and does not notify the Department by Tuesday, May 15th, at 5:00 PM, , their application will be considered a late submission.

All applicants must submit the completed grant application utilizing the CMS File Transfer Utility located at https://filet.illinois.gov/filet/PIMupload.asp SUBMIT THE COMPLETED GRANT APPLICATION TO: DHS.YouthServicesInfo@illinois.gov  The subject line of the email MUST state: "444-80-1546-Wendy- GG"

Please follow the instructions to attach your application. Don't forget the subject line above. To be considered, proposals must be submitted via CMS File Transfer Utility by the designated date and time listed above. For your records, please keep a copy of your submission with the date and time the application was submitted along with the email address to which it was sent. The deadline will be strictly enforced. In the event of a dispute, the applicant bears the burden of proof that the application was received on time at the email location listed above. See bolded sections above.

OTHER SUBMISSION REQUIREMENTS

Proposal Container and Format Requirements

All applications must be typed on 8 1/2 x 11-inch paper using 12-point type and at 100% magnification. The entire application should be typed in black ink on white paper. The application must be typed single-spaced, on one side of the page, with 1-inch margins on all sides.

The entire application, including attachments, must be sequentially page numbered and compiled in the order specified in the Continuation Application Package Contents section. The complete application must be submitted in a single PDF document to DHS.YouthServicesInfo@illinois.gov . The subject line of the email MUST state: "444-80-1546-Wendy- GG". Applications will ONLY be accepted by email as described herein. Hard copies, faxed copies, copies on disk or thumb drive etc. will not be accepted.

The Department is under no obligation to review applications that do not comply with the above requirements.

LINKS:

NGI Justice Reform for Girls Collaborative FY 2019 Continuation Application (pdf)

Program Appendices for Girls Collaborative Continuation Application

NGI Justice Reform for Girls Collaborative FY19 Uniform Grant Application (pdf)