19-444-80-1675-01 Maternal & Child Health - High Risk Infant Follow-Up/HealthWorks

Helping Families. Supporting Communities. Empowering Individuals.

Summary Information

1. Awarding Agency Name: Illinois Department of Human Services
2. Agency Contact:

Franchesca Hammond

Tel. 312-814-1354

E-mail: DHS.BMCHEDF@illinois.gov

3. Announcement Type: Initial announcement
4. Type of Assistance Instrument: Grant
5. Funding Opportunity Number: 19-444-80-1675-01
6. Funding Opportunity Title: High Risk Infant Follow-Up / HealthWorks
7. CSFA Number: 444-80-1675
8. CSFA Popular Name: High Risk Infant Follow-Up / HealthWorks - HRIF/HWIL
9. CFDA Number(s): 93.667
10. Anticipated Number of Awards: 90 - 100
11. Estimated Total Program Funding: $9,000,000
12. Award Range $1,000 - $600,000
13. Source of Funding: Federal or Federal pass-through
State
14. Cost Sharing or Matching Requirement: No
15. Indirect Costs Allowed Yes
Restrictions on Indirect Costs No
16. Posted Date: March 23, 2018
17.Application Range: March 23, 2018 - April 24, 2018
18. Technical Assistance Session: Session Offered: No
Session Mandatory: No

NOFO Supplemental

A. Program Description

The Department of Human Services (DHS) Bureau of Maternal and Child Health (BMCH) aims to facilitate case management services to high risk infants and children ages 0-2 years old statewide with the goal of reducing infant mortality and morbidity rates at both the state and local level. Assistance in obtaining health and human services which promote healthy growth and development will be provided to low income high risk families as mandated in the Illinois Family Case Management Act through two programs listed in this Notice of funding opportunity.

HIGH RISK INFANT FOLLOW-UP (HRIF)

Infants and children are referred to the high risk infant follow up program either through the Adverse Pregnancy Outcomes Reporting System (APORS) or based on assessments done in the Family Case Management program which determine that specific physical or social risks are present. The primary goals of HRIF are to:

  • Minimize disability in high risk infants by early identification of possible conditions requiring further evaluation, diagnosis, and treatment
  • Promote optimal growth and development of infants
  • Teach family to care for high risk infant
  • Decrease stress and potential for abuse

HEALTHWORKS OF ILLINOIS (HWIL)

The primary goals of HWIL are to:

  • Ensure that each child receives preventive health care services
  • Ensure that child is connected to a Primary Care Provider
  • Develop health care plans for incorporation into each child's overall DCFS service plan.

In an effort to better highlight and more fairly recognize the work done with different populations, agencies will be required to specify in the NOFO application which program(s) will be offered through the agency for FY19. The HRIF program for FY19 will only cover services to high-risk infants and children ages 0 - 2 who meet the eligibility criteria set forth in Administrative Code 77 Sections 630.40 (c)(3), 630.50(b)(3), 640.41(c), and 640.42(c). The HWIL program for FY19 will only cover medical case management services provided to children. Services for pregnant women and low-risk and at-risk infants across the state will be administered under a separate contract.

DELIVERABLES

HRIF

Agencies that enter into a contract with DHS to perform HRIF activities will be expected to meet the performance measures identified in the Case Management and Outreach guidelines set forth in Administrative Code Title 77 Sections 630.220, 630.40, and 630.50 as they pertain to the population served under the HRIF Program.

Direct Services
  • Provide case management services to assigned caseload of families with high-risk infants identified by the Adverse Pregnancy Outcome Reporting System (APORS); or through program assessments.
  • Deliver all services to high-risk infants in accordance with the provisions of the current Department's High Risk Infant Follow-Up Program Handbook and the Maternal and Child Health Services Code, 77 Ill. Admin Code Part 630.
  • Collaborate with other service providers in the community including primary care physicians and Medicaid managed care entities for service development and integration, and to maximize care coordination.
  • Develop an individualized care plan based on the comprehensive needs assessments within forty-five (45) calendar days of successful client contact.
  • Conduct face-to-face contacts and home visits at a frequency determined by the client's risk and Department policy.
  • Assure that all birth mothers of enrolled high-risk infants are screened for and educated on perinatal mood disorders and referred to services as appropriate.
  • Assure enrolled infants receive developmental screening within the first 12 months of life utilizing a standardized screening tool.
  • Maintain a quality assurance process with internal policies and practices. The plans are to be reflective of identified quality issues/concerns specific to the program.
  • Continuously maintain staff as outlined in Admin Code Title 77 Section 630.220.
  • Comply with the Cornerstone User Manual for assessments, care plan development and documentation.
Systems Support

Support Services expenses are included in the rate per case.

  • The Provider must participate in a system building community network to enhance services for infants that includes a wide range of stakeholders representing health, mental health, early learning, social services, family support, faith-based organizations, and families. Examples include All Our Kids Early Childhood Network, Local Interagency Council, Home Visiting-MIECHV Coalition, and Local Area Networks.
  • The Provider should:
    • Participate in system development activities which could include community-based needs assessment and planning.
    • Participate in Department-sponsored staff development and training activities, and consult with other Department Providers.
    • Provide support services to case management clients including, but not limited to: transportation, child care, and parenting education programs.
    • The support services must contribute to the goals and objectives of the Provider's case management program.
  • Educate clients on "All Kids" information and providers in the service area.
  • Give all clients education materials about the importance of on-going health services including: Early and Periodic Screening, Diagnostic and Treatment (EPSDT) services, immunizations, dental/oral health, lead screening, etc. in accordance with HFS vs. Memisovski Consent Decree from 1992.
  • Assist all Medicaid clients with obtaining free transportation services provided through their Managed Care Organization (MCO).
  • The Provider will make every effort to link clients with a dentist in their community.
HWIL

Agencies that enter into a contract with DHS to perform HWIL activities will be expected to meet the performance measures identified in the Case Management and Outreach guidelines set forth in Administrative Code Title 77 Sections 630.220, 630.40, and 630.50 as they pertain to the population served under the HWIL Program. The clients that participate in the HWIL Program are DCFS youth in care from 0 through 5 years old and pregnant youth in care.

Medical case management refers to medically-related services provided by a person trained or experienced in medical or social services as described in 77 Ill. Adm. Code 630.220, as amended.

Services Provided
  • Provide medical case management services to all children, in accordance with HealthWorks program standards.
  • Obtain previous health care histories on each child in the care and custody of the DCFS who are assigned to the contractor for medical case management services.
  • Ensure that children receive preventive health care services.
  • Ensure that children are connected to a Primary Care Provider.
  • Develop health care plans for inclusion in each child's service plan.
  • Ensure that follow-up health care services are received as medically appropriate.
  • Ensure children receive Medical Case Management services after High Risk Infant Follow-Up services are closed.
  • Meet with the HealthWorks of Illinois Lead Agency at least quarterly to monitor, review and discuss the contractor's compliance with the performance standards.
  • Follow the DCFS statewide Medical Protocol for Drug Endangered Children (DEC) in illegal methamphetamine labs and the related outline for role and responsibilities of the HealthWorks Lead Agency and Medical Case Management Agencies.
  • Perform data input of medical case management and medical information using the Department's Cornerstone information system.

PERFORMANCE MEASURES

HRIF

1) Number of infants qualifying for an Early Intervention (EI) Referral who receive one.

2) Number of Initial Face-to-Face contacts with infants (0-12 months) within fourteen (14) days of APORS referral.

3) Number of Postpartum Depression Screenings completed with birth mother guardians.

4) Number of infants and children with assigned Primary Care Provider.

5) Number of subsequent Face-to-Face Visits with infants (0-12) and children (13-24) required per schedule and referral as identified in the Maternal and Child Health Services Code 630.40, 630.50.

6) Number of Home Visits provided per schedule.

7) Number of fully immunized one (1) year olds.

8) Number of children with required number of age based well child visits.

9) Number of infants and children receiving Medicaid-Approved Developmental Screenings per schedule.

10) Number of all infants and children with referrals completed based on assessments and care plan.

11) Number of Postpartum Mothers with a Reproductive Life Plan (RLP).

12) Number of Postpartum Mothers with Preconception / Interconception Education.

HWIL

1) Number of all children linked to a HealthWorks of Illinois Primary Care Physician and the selection is known to the HealthWorks Lead Agency.

2) Number of children who received documented medical services according to EPSDT standards, including annual exams at two (2) years of age and older.

3) Number of children who have documentation entered in the Department's Cornerstone reporting system that they are current on needed immunizations.

4) Number of children who have written Individualized Care Plans based on the comprehensive needs assessments.

5) Number of children who received documented needed services including specialty care per the Individualized Health Care Plan.

6) Number of all children whose written documentation of health care services (immunizations, EPSDT or annual exams, referrals, acute care services, etc.) is sent to the child's caseworker within three (3) business days of receipt.

7) Number of children with special health care needs according to DCFS guidelines that are referred to the DCFS Regional nurse and documentation of the written referral is kept on file as well as in the Cornerstone system.

8) Number of all children assigned to the Provider who had the first contact initiated within two (2) business days of assignment.

9) Number of children that are successfully contacted by the case manager within thirty (30) business days of assignment.

10) Number of pregnant Youth who received prenatal depression screenings.

11) Number of parenting Youth who received postpartum depression screenings.

PERFORMANCE STANDARDS

HRIF

1) 90% is the Standard Goal for the number of infants with a based individualized Care Plan after successful contact.

2) 100% is the Standard Goal for the number of infants qualifying for an Early Intervention (EI) Referral who receive one.

3) 80% is the Standard Goal for the number of Initial Face-to-Face contacts with infants (0-12 months) within fourteen (14) days of APORS referral.

4) 90% is the Standard Goal for the number of Postpartum Depression Screenings completed with birth mother guardians.

5) 90% is the Standard Goal for the number of infants and children with assigned Primary Care Provider.

6) 90% is the Standard Goal for the number of Subsequent Face-to-Face Visits with infants (0-12) and children (13-24) required per schedule and referral as identified in the Maternal and Child Health Services Code 630.40, 630.50.

7) 75% is the Standard Goal for the number of Home Visits provided per schedule.

8) 90% is the Standard Goal for the number of fully Immunized one (1) year olds.

9) 80% is the Standard Goal for the number of children with required number of age based well child visits.

10) 80% is the Standard Goal for the number of infants and children receiving Medicaid-Approved Developmental Screenings per schedule.

11) 100% is the Standard Goal for the number of all infants and children with referrals completed based on assessments and care plan.

12) 95% is the Standard Goal for the number of Postpartum Mothers with a Reproductive Life Plan (RLP).

13) 95% is the Standard Goal for the Number of Postpartum Mothers with Preconception/Inter-conception Education.

HWIL

1) 95% is the Standard Goal for the number of all children linked to a HealthWorks of Illinois Primary Care Physician and the selection is known to the HealthWorks Lead Agency.

2) 95% is the Standard Goal for the number of children who received documented medical services according to EPSDT standards, including annual exams at two (2) years of age and older.

3) 95% is the Standard Goal for the number of children who have documentation entered in the Department's Cornerstone reporting system that they are current on needed immunizations.

4) 90% is the Standard Goal for the number of children who have Written Individualized Care Plans based on the comprehensive needs assessments.

5) 95% is the Standard Goal for the number of children who received documented needed services including specialty care per the Individualized Health Care Plan.

6) 95% is the Standard Goal for the number of all children whose written documentation of health care services (immunizations, EPSDT or annual exams, referrals, acute care services, etc.) is sent to the child's caseworker within three (3) days of receipt.

7) 95% is the Standard Goal for the number of children with special health care needs according to DCFS guidelines that are referred to the DCFS Regional nurse and documentation of the written referral is kept on file as well as in the Cornerstone system.

8) 95% is the Standard Goal for the number of all children assigned to the Provider who had the first contact initiated within two (2) business days of assignment.

9) 95% is the Standard Goal for the number of children that are successfully contacted by the case manager within thirty (30) days of assignment.

10) 95% is the Standard Goal for the number of pregnant Youth who received prenatal depression screenings.

11) 95% is the Standard Goal for the number of parenting Youth who received postpartum depression screenings.

B. Funding Information

This award is funded from a combination of Social Services Block Grant (SSBG) and State General Revenue dollars. The Department anticipates the availability of approximately $9,000,000.00 in funding in FY2019; however this is an estimated amount and may be subject to change.

The Department's goal is to achieve statewide coverage for the HRIF & HWIL Programs. The department has identified anticipated caseloads of High-Risk Infants & Children and HealthWorks Infants & Children based on previous years' average case management levels and reviews of the populations by county or zip code. The numbers are identified in the attached spreadsheets by County and by Zip Code for Cook , Kane and Metro St Louis Area .

Successful applicants will receive a grant agreement. The grant period will begin July 1, 2018 and will continue through June 30, 2019. An HRIF/HWIL grant award will be paid based on the active caseload of infants and children served each month alone and will cover all costs related to the contract including Direct Services, Support Services and Outreach Activities including Case Finding. A grant agreement does not guarantee the full grant amount will be earned. The amount of the grant agreement is based on the rate per case x 12 months. The rate per case is planned at $50.00 for FY19. The application must include the projected number of HRIF and HWIL children expected to be served monthly respectively with an anticipated award amount based on the above calculation. PLEASE NOTE: The Department will negotiate a final award amount and assigned caseload with successful applicants prior to the execution of a contract, at which time successful applicants will be asked to submit a budget. Applicants who have had HRIF/HWIL funding in FY18 will have their prior experience with caseload achievement considered in determining FY2019 award amount and caseload assignment. If applicants anticipate a caseload that is larger than the previous year's average caseload achieved, please specify in the NOFO application measures that will be taken to achieve a greater caseload.

Agencies who choose to document indirect costs may do so through the Expenditure Documentation Forms submitted monthly.

The release of this NOFO does not obligate the Illinois Department of Human Services to make an award. Payment for services rendered will not be issued until a contract has been established.

C. Eligibility Information

ELIGIBLE APPLICANTS

This NOFO is limited to public or private not-for-profit organizations, such as local Public Health Departments, Community-Based Organizations, and Federally Qualified Health Centers. Agencies must also have experience providing case management services to the target population within the previous ten (10) fiscal years, as outlined in Section 1 Program Description of this NOFO, and who meet the additional mandatory requirements described below.

NOTE: Per IL 77 Illinois Administrative Code, Part 630 Section 40(e)(2) services must be provided by the local Public Health Department where one is present. In addition the Department reserves the right to make final determinations among successful applicants as to which organizations will deliver HealthWorks of Illinois in Cook County.

Failure to provide the requested information and to meet criteria as outlined in this NOFO will result in the application being removed from funding consideration.

Applicants may apply for a grant but will not be eligible for a grant award until they have pre-qualified through the Grant Accountability and Transparency Act (GATA) Grantee Portal, www.grants.illinois.gov. During pre-qualification, Dun and Bradstreet verifications are performed including a check of Debarred and Suspended status and good standing with the Secretary of State. The pre-qualification process also includes a financial and administrative risk assessment utilizing an Internal Controls Questionnaire. The applicant will be informed of corrective action needed to become eligible for a grant award.

COST SHARING OR MATCH REQUIREMENTS

This program has no cost sharing or matching requirement.

INDIRECT AND DIRECT COST RATE

The majority of the contract will be earned based on monthly active caseload. For a case to be considered active, meaningful action must be taken on the case at least quarterly. If contact is not made with a client within 3 months, or if the client has aged out of the program, the case will automatically be cancelled.

Indirect Costs are allowed as a portion of the HRIF/HWIL Grant in accordance with guidelines set forth in the Title 2 CFR 200.57. As long as it is part of the approved budget, indirect costs may be documented for reimbursement. Indirect costs will not be paid above the overall contracted amount.

OTHER MANDATORY REQUIREMENTS

Nondiscrimination

Grantees are required to comply with all applicable provisions of state and federal laws and Regulations pertaining to nondiscrimination, sexual harassment, and equal employment opportunity including, but not limited to, the following law and regulations and all the subsequent amendments thereto:

  • The Illinois Human Rights Act (775 ILCS 5)
  • Public Works Employment Discrimination Act (775 ILCS 10)
  • The United States Civil Rights Act of 1964 (42 U.S.C. 2000a-2000h-6) (as amended)
  • Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 794)
  • The Americans with Disabilities Act of 1990 (42 U.S.C 12101 et seq.)
  • Executive Orders 11246 and 11375 (Equal Employment Opportunity)
  • Title 77 Administrative Code Section 630.80
    1. 4.2 Cultural and Linguistic Competency

Services must be provided in a culturally sensitive manner. Grantees need to understand, acknowledge and respect the differences among the populations served (ethnicity, race, religion, age, gender, abilities, language and other characteristics) and provide services in a relevant competent and appropriate manner. Programs should demonstrate an ability to adapt individual programs, services and policies to fit the cultural context of the individual, family or community.

Confidentiality

Grantees must comply with confidentiality statutes set forth by state and federal governments including, but not limited to: the Health Insurance Portability and Accountability Act (45 CFR 160, 162, and 164); the Illinois Personal Information Protection Act (815 ILCS 530/1 et seq.); the Illinois Mental Health and Developmental Disabilities Confidentiality Act (740 ILCS 110/1 et seq.); and Administrative Code Title 77 Section 630.20.

Technology

The Cornerstone management information system is required for delivering HRIF/HWIL services. Agencies providing these services must use Cornerstone to document services and provided as outlined in the contract.

1) The Agency must purchase and maintain a business class contract with an Internet Service Provider (ISP).

2) Interruption of communication and/or connectivity must be reported within 24 hours to the agency's ISP and the Cornerstone Service Desk.

3) Cornerstone User access must be approved and terminated by an appropriate section manager responsible for Cornerstone security management with the Cornerstone MIS/Section

4) Security training is required before Cornerstone users are allowed access to the system and annually thereafter.

5) Reasonable action, due care, and due diligence must be taken to prevent inappropriate use, disclosure, destruction or theft of Cornerstone-designated IT resources. Reasonable actions include but are not limited to prevention, detection and corrective measures such as encryption, anti-viral software and application of security patches.

6) Disclosure of Cornerstone information is restricted only to authorized parties and in a manner consistent with the form of data classification.

7) Cornerstone-designated IT resources must be for approved use only. Approved use is limited to authorized users, sanctioned Cornerstone business and job responsibility.

8) Cornerstone-designated IT resources must use software and hardware authorized by the DHS-funded agency to which this agreement applies.

9) Users are not authorized to run software that has not been approved by the DHS-funded agency to which this agreement applies.

10) Users are expected to adhere to the guidelines and expectations set forth in the Cornerstone User Manual.

D. Application and Submission Information

ADDRESS TO REQUEST APPLICATION PACKAGE

All application materials are provided within this NOFO. Additional copies may be obtained by contacting the contact person listed below. Each applicant must have access to the internet. The Department's web site will contain information regarding the NOFO and materials necessary for submission. Questions and answers will also be posted on the Department's website. It is the responsibility of each applicant to monitor and comply with any instructions or requirement relating to the NOFO.

  •  Contact:
  •  Franchesca Hammond
  •  Bureau Chief, Bureau of Maternal and Child Health
  •  401 S Clinton St, 4th Floor
  •  Chicago, IL 60607
  •  Phone: 312-814-1354
  •  Email: Franchesca.Hammond@illinois.gov

CONTENT AND FORM OF APPLICATION SUBMISSION

Applicants must submit a program plan that contains the information outlined below. Sections must have a heading that corresponds to the heading in bold type listed below. The narrative portion must follow the page guidelines set for each section and must be in the order requested. Be detailed, direct and concise in your descriptions.

All applications must be typed on 8 1/2 x 11-inch paper using 12-point type and at 100% magnification. The entire proposal should be typed in black ink on white paper. The program plan narrative must be typed single-spaced, with 1-inch margins on all sides. The narrative must not exceed the page totals specified below. Items included as Attachments are NOT included in the page limitation. The entire application must be sequentially numbered.

EXECUTIVE SUMMARY (2 PAGES MAXIMUM) - 20 POINTS

The Executive Summary will serve as a stand-alone document for successful applicants that will be shared with various state-level stakeholders and others requesting a brief overview of each funded project. Therefore, applicants should be concise and direct in their description.

  • Identify target service area
  • Identify which services to be provide (HRIF and/or HWIL)
  • Include the number and location of sites where services will be provided
  • Include respectively the projected number of High Risk Infants & Children and HealthWorks Infants & Children anticipated to serve annually.
  • Briefly describe agency experience in providing HRIF/HWIL services to High Risk Infants & Children and HealthWorks Infants & Children.
  • Provide an overview of the services agency intends to provide with these funds.

AGENCY CAPACITY AND SCOPE (COMPLETE FILLABLE FORM) - 80 POINTS

Attached form must be completed providing the following information:

  • Identify which program(s) to be awarded.
  • Expected monthly caseload for each program.
  • Expected Overall Caseload Monthly & Anticipated Grant Amount
  • Area(s) Served (identify county(ies) or zip code(s) if in Cook, Kane or Metro St. Louis Area)
  • Number of Sites and Addresses for each
  • Community Partnerships & Referral Capacities
  • Total number of Case Managers & Case Management Supervisors (specify how many of each)
  • Total FTEs for Case Management
  • Expected Caseload / Case Manager
  • Case Manager Credentials - Ensure compliance with staffing requirements set forth in the Administrative Code Title 77 Section 630.220.
  • Administrative & Support Staff
  • Expected Caseload / Case Manager
  • Name, Phone & E-mail for the following key positions:
    • Administrator
    • Fiscal Contact
    • HRIF/HWIL Program Coordinator

DUN AND BRADSTREET UNIVERSAL NUMBERING SYSTEM (DUNS) NUMBER AND SYSTEM FOR AWARD MANAGEMENT (SAM)

Each applicant (unless the applicant is an individual or Federal or State awarding agency that is exempt from those requirements under 2 CFR § 25.110(b) or (c), or has an exception approved by the Federal or State awarding agency under 2 CFR § 25.110(d)) is required to:

  • Be registered in SAM before submitting the application. This link provides a connection for SAM registration: https://governmentcontractregistration.com/sam-registration.asp
  • Provide a valid DUNS number in its application; and
  • Continue to maintain an active SAM registration with current information at all times during which the applicant has an active Federal, Federal pass-through or State award or an application or plan under consideration by a Federal or State awarding agency.

The Department may not make a Federal pass-through or State award to an applicant until the applicant has complied with all applicable DUNS and SAM requirements and, if an applicant has not fully complied with the requirements by the time The Department is ready to make the award, The Department may determine that the applicant is not qualified to receive the award and use that determination as a basis for making the award to another applicant.

SUBMISSION DATES AND TIMES

Applications must be received at the email below no later than 5:00pm on Tuesday, April 24, 2018. Applications will be date and time stamped upon receipt. The Department will ONLY accept applications submitted by electronic mail. Applications will NOT be accepted if received by fax, hard copy, disk or thumb drive. Applications will be opened as they are received. Applicants will receive an email (within 72 hours of receipt of 120 hours if received on a non-business day) notifying them that their application was received and if it was received by the due date and time. This email reply will be sent to the original sender of the application. Applications received after the due date and time will NOT be considered for review or funding.

Submit the completed NOFO application electronically to: DHS.GrantApp@illinois.gov.

On the SUBJECT line of the email submission, type the following information:

Provider's Organization Name

Funding Opportunity 19-444-80-1675-01

Program Contact (Franchesca Hammond)

Exception: If after all timely applications have been logged in, reviewed to determine eligibility and to establish that all mandatory requirements of the applicant have been met under the NOFO, there remains a targeted geographic area for which an application has not been received, The Department reserves the right to consider any late application for funding that proposes to serve that area. Additionally, if after review, ANY priority geographic area remains uncovered, DHS reserves the right to negotiate with ANY successful applicant entity that has provided HRIF/HWIL services previously to provide services in the uncovered area. Any successful applicant will be required to submit a written response agreeing to serve said geographic area within 48 hours and the language for these services to be provided will be reflected in the final contract.

All applications must include the following mandatory documents / attachments

  1. Uniform State Grant Application
  2. Executive Summary
  3. Agency Capacity and Scope Worksheet
  4. Copy of Currently Approved Negotiated Indirect Cost Rate Agreement (NICRA)

FUNDING RESTRICTION

All applicants are subject to the funding restrictions relating to allowable and unallowable costs as set forth in 2 CFR 200, Subpart E - Cost principles. Additionally, unallowable costs include, but are not limited to the following:

  • Bad debts
  • Contingencies or provision for unforeseen events
  • Contributions and donations
  • Entertainment, alcoholic beverages, gratuities
  • Food except as outlined in 2 CFR §200.432
  • Fines and penalties
  • Certain interest and financial costs
  • Legislative and lobbying expenses
  • Real property payments or purchases

Additionally, equipment purchases must be preapproved by the DHS Program Coordinator and will be evaluated during the budget process.

E. Application Review Information

CRITERIA

Funding for the time period July 1, 2018 through June 30, 2019 is not guaranteed. All applicants must demonstrate they meet all requirements under this NOFO as described throughout. Any applicant that doesn't meet the required experience criteria within the previous ten (10) years will not be evaluated and considered for funding. Applications that fail to meet the criteria described in the Eligible Applicants and Mandatory Requirements of Applicants as identified in Section 3 Eligibility Information will not be evaluated and considered for funding.

Review teams comprised of DHS staff serving in the Division of Family and Community Services will be assigned to review applications. These review teams, where possible, will be comprised of staff within the Bureau of Maternal and Infant Health.

PROPOSAL SCORING:

Program Plans will be evaluated on the following criteria:

Executive Summary
20 points
Agency Capacity and Scope
80 points
Maximum Total:
100 points

REVIEW AND SELECTION PROCESS

Funding decisions will be based upon the quality of the executive summary, and agency capacity and scope worksheet, based on the 100-point scale described above. Final award decisions will be made by the Associate Director for the Office of Family Wellness at the recommendation of the Bureau Chief of the Bureau of Maternal and Child Health. For renewal-eligible applicants FY 2019 caseload assignment and award amounts may be based upon past performance of caseload achievement. All final awards may be adjusted by the Department based on the total amount of FY2019 funding available to the HRIF/HWIL program; therefore all will be finalized prior to the full execution of a grant agreement.

ANTICIPATED ANNOUNCEMENT AND STATE AWARD DATES

Final award decisions will be made by the Director of the Division of Family and Community Services at the recommendation of Program and the Associate Director for the Office of Family Wellness. A "Notice of State Award Finalist" form will be sent to each of the finalists prior to executing a contract. This notice is not an authorization to begin performance.

F. Award Administration Information

STATE AWARD NOTICES

Applicants recommended for funding under this NOFO following the above review and selection process will receive a "Notice of State Award Finalist". This notice will identify additional grant award requirements that must be met before a grant award can be executed.

A Notice of State Award (NOSA) will be issued to the review finalists that have successfully completed all grant award requirements based on the NOSA, the review finalist is positioned to make an informed decision to accept the grant award. The NOSA will include:

  • The specific terms and conditions of the award
  • Specific conditions assigned to the grantee based on the fiscal and administrative and programmatic risk assessments.

Upon acceptance of the grant award, announcement of the grant award shall be published by the awarding agency to www.grants.Illinois.gov.

The NOSA must be signed by the grants officer (or equivalent). This signature effectively accepts the state award and all conditions set forth within the notice. This signed NOSA is the authorizing document. The Agency signed NOSA must be remitted to the Department as instructed in the notice.

REPORTING

The Provider will submit monthly expenditure documentation forms in the format prescribed by the Department. The Expenditure Documentation forms must be submitted no later than the 15th of each month for the preceding month by email.

Quarterly data reports will be retrieved from the Cornerstone data system 10 days after the end of the quarter. Providers must ensure all documentation is current thru the end of the quarter to assure accuracy of the data being collected.

Additional performance data may be collected as directed by the Department in a format prescribed by the Department.

G. State Awarding Agency Contact

QUESTIONS AND ANSWERS

Questions relating to this NOFO should be sent via email to DHS.BMCHEDF@illinois.gov. Questions will then be routed to appropriate Bureau staff for official public response posted on the DHS Grants Application Webpage.

Mandatory Forms

  1. Uniform Grant Application - HRIF/HWIL (pdf)
  2. Scope and Capacity Form (docx)