444-80-1269-02 Juvenile Justice Systems Improvement Training & Technical Assistance (JJTTA)Continuation Grant Application

Helping Families. Supporting Communities. Empowering Individuals.

Summary Information

1. Awarding Agency Name: Illinois Department of Human Services 
2. Agency Contact: Karrie Rueter 
3. Announcement Type: Initial announcement
4. Type of Assistance Instrument: Grant
5. Funding Opportunity Number: 444-80-1269-02
6. Funding Opportunity Title: Juvenile Justice System Improvement Training & Technical Assistance (JJTTA) 
7. CSFA Number: 444-80-1269-02 
8. CSFA Popular Name: Systems Improvement JJTTA
9. CFDA Number(s): 16.540
10. Anticipated Number of Awards: 1
11. Estimated Total Program Funding: $200,000
12. Award Range $200,000
13. Source of Funding: Federal
14. Cost Sharing or Matching Requirement: No
15. Indirect Costs Allowed Yes
Restrictions on Indirect Costs It is expected that administrative costs, both direct and indirect,
will represent a small portion of the overall program budget. 
16. Posted Date: April 9, 2018
17.Application Range: April 9, 2018 through May 14, 2018, by 12:00pm (Noon)
18. Technical Assistance Session: Session offered:  No

Eligibility

  1. Eligible Applicants
    1. This Continuation Application is limited to those public or private, not-for-profit community-based agencies who received an award from the Illinois Department of Human Services, Division of Family and Community Services for the implementation of the Juvenile Justice Training and Technical Assistance Project pursuant to DHS Funding Notice (#18-444-80-1269-2) AND continue to meet the additional eligibility criteria below. Failure to provide the requested information as outlined herein to demonstrate these criteria are met will result in the application being removed from funding consideration.
    2. Applicant entities will not be eligible for a grant award until they have pre-qualified through the Grant Accountability and Transparency Act (GATA) Grantee Portal, www.grants.illinois.gov  Grantee Links tab. Registration and pre-qualification are required annually. During pre-qualification, verifications are performed including a check of federal Debarred and Suspended status on the Illinois Stop Payment List and good standing with the Secretary of State. An automated email notification is sent to the entity alerting them of "qualified" status or providing information about how to remediate a negative verification (e.g., inactive DUNS, not in good standing with the Secretary of State). A federal Debarred and Suspended status cannot be remediated. The pre-qualification process also includes a financial and administrative risk assessment utilizing an Internal Controls Questionnaire. A Programmatic Risk Assessment must also be completed for each separate grant for which an applicant intends to apply. Applications from entities that have not completed the GATA pre-qualification process prior to the due date of this application will NOT be reviewed and will NOT be considered for funding. At this time, the FY2019 ICQ is not available. To allow for flexibility and sufficient time for Grantees to complete all other required documents for the FY2019 Grant application process, the FY2018 ICQ will be accepted until the FY2019 is available.
    3. Applications will not be considered complete until a proposed budget has been entered into the CSA system. It is essential that, at a minimum, the applicant agency's executive director (or equivalent) and/or the CFO (or equivalent) must be registered in the CSA system in order to approve the required budget documents prior to submission (see Appendix C for more information and instructions).
  2. Funding Information
    1. This award is funded with Title II (federal) funding and does NOT have a match requirement.
    2. This Continuation Application is considered an application for renewal funding.
    3. The Department anticipates funding 1 renewal applicant to provide services as described in this funding announcement.
    4. Approximately $240,000.00 will be made available under the notice.
    5. Subject to appropriation, the grant period will begin no sooner than July 1, 2018 and will continue through June 30, 2019.
    6. Funding allocated under this grant is intended to to provide for activities to ensure and maintain the states compliance with the Core Requirements of the Juvenile Justice and Delinquency Prevention Act (JJDPA) through training, technical assistance, coordination, monitoring, research and support. The funding amount requested for FY19 should reflect the actual grant amount required to implement the proposed plan, which may be less than the amount granted in FY18.
    7. Proposed project budgets and narratives must be sufficiently detailed and justified to be approved by DHS.
    8. Subcontractor Agreement(s) and budgets must be pre-approved by the Department and on file with the Department. Subcontractors are subject to all provisions of this Agreement. The successful Applicant Agency shall retain sole responsibility for the performance of the subcontractor.
      The release of this funding notice does not obligate the Illinois Department of Human Services to make an award. Work cannot begin until a contract is fully executed by the Department.
  3. Administrative Cost Rate Requirements:
    Funding allocated under this grant is intended to provide training and technical assistance to the Illinois Juvenile Justice Commission, Juvenile Justice Councils and local agencies providing Juvenile Justice related Youth Serving Programs. It is expected that administrative costs, both direct and indirect, will represent a small portion of the overall program budget. Program budgets and narratives will detail how all proposed expenditures are directly necessary for program implementation and will distinguish between Indirect/Direct Administrative and Direct Program expenses. Any budget deemed to include inappropriate or excessive administrative costs will not be approved. At no time may the approved negotiated indirect cost rate agreement (NICRA) be exceeded under this agreement. Documentation will be required to verify the approved NICRA. If indirect costs are included in the budget, a copy of the approved Federal or State NICRA must be included as Attachment 1.
    In order to charge indirect costs to this grant, the applicant organization must have a Federal or State annually negotiated indirect cost rate agreement (NICRA) or elect to use the De Minimis Rate, and in any case must make and indirect cost rate proposal or election in the Crowe Activity Review System (CARS).
    1. Federally Negotiated Rate. Organizations that receive direct federal funding, may have an indirect cost rate that was negotiated with the Federal Cognizant Agency. Illinois will accept the federally negotiated rate. The organization must provide a copy of the federal NICRA.
    2. State Negotiated Rate. The organization must negotiate an indirect cost rate with the State of Illinois if they do not have Federally Negotiated Rate or elect to use the De Minimis Rate. If an organization has not previously established an indirect cost rate, an indirect cost rate proposal must be submitted to the State of Illinois through the indirect cost rate system, CARS, no later than three months after the effective date of the award. If an organization previously established an indirect cost rate, the organization must annually submit a new indirect cost proposal through CARS within six months after the close of the grantee's fiscal year. All grantees must complete an indirect cost rate negotiation or elect a De Minimis Rate election in CARS - otherwise indirect costs will be subject to disallowance.
    3. De Minimis Rate. An organization that has never received a Federally Negotiated Rate may elect a De Minimis rate of 10% of modified total direct cost (MTDC). Once established, the De Minimis rate may be used indefinitely. The State of Illinois must verify the calculation of the MTDC annually in order to accept the De Minimis rate.
      It is critical that proposed budgets accurately calculate the MTDC base. Please see the regulation below and note the exclusions:
      § 200.68 Modified Total Direct Cost (MTDC).
      MTDC means all direct salaries and wages, applicable fringe benefits, materials and supplies, services, travel, and subawards and subcontracts up to the first $25,000 of each subaward or subcontract (regardless of the period of performance of the subawards and subcontracts under the award). MTDC excludes equipment, capital expenditures, charges for patient care, rental costs, tuition remission, scholarships and fellowships, participant support costs and the portion of each subaward and subcontract in excess of $25,000. Other items may only be excluded when necessary to avoid a serious inequity in the distribution of indirect costs, and with the approval of the cognizant agency for indirect costs.
      78 FR 78608, Dec. 26, 2013

      Grantees have discretion not to claim payment for indirect costs. Grantees that elect not to claim indirect costs cannot be reimbursed for indirect costs. The organization must record an election of "No Indirect Costs" into CARS.
  4. Dun and Bradstreet Universal Numbering System (DUNS) Number and System for Award Management (SAM)
    Each applicant is required to:
    1. Be registered in SAM before submitting the application. The following link provides a connection for SAM registration:https://governmentcontractregistration.com/sam-registration.asp;
    2. provide a valid DUNS number in its application; and
    3. continue to maintain an active SAM registration with current information at all times in which the applicant has an active Federal, Federal pass-through or State award or an application or plan under consideration by a Federal or State awarding agency.
      DHS may not make a Federal pass-through or State award to an applicant until the applicant has complied with all applicable DUNS and SAM requirements and, if an applicant has not fully complied with the requirements by the time DHS is ready to make the award, DHS may determine that the applicant is not qualified to receive the award and use that determination as a basis for making the award to another applicant.

Program Description

The federal Office of Juvenile Justice and Delinquency Prevention (OJJDP) provides funding directly to states through its Title II Formula Grants Program (Title II) to support state and local delinquency prevention and intervention efforts and juvenile justice system improvements. These funds are used to help states implement comprehensive state juvenile justice plans based on detailed studies of needs in their jurisdictions. State Advisory Groups, comprised of members appointed by the governor, set priorities for funded activities. The State Advisory Group for Illinois, the Illinois Juvenile Justice Commission (IJJC), administers the Title II funds. These funds support a broad range of juvenile justice activities at the state and local level that are designed to improve the juvenile justice system through the development of more effective education, training, research, prevention, diversion, treatment, and rehabilitation programs in the area of juvenile delinquency. These programs or projects can be designed to be developed, implemented and evaluated directly or through grants and contracts with public and private agencies.

Title II also funds state and local activities designed to ensure and maintain the state's compliance with the Core Requirements of the federal Juvenile Justice and Delinquency Prevention Act (JJDPPA), all of which govern the incarceration of juveniles. These core requirements are: deinstitutionalization of status offenders; separation of adults and juvenile offenders; jail removal; and reduction of disproportionate minority contact with the juvenile justice system.

This Continuation Plan will provide for activities to ensure and maintain the states compliance with the Core Requirements of the JJDPA through training, technical assistance, coordination, monitoring, research and support.

  1. Required Programming
    Upon direction of the IJJC and the Department, the Provider will build upon work previously completed to meet the following objectives:
    1. Training and Technical Assistance
      1. Provider will provide training andtechnical assistance opportunities to the IJJC and to community based providers on Juvenile Justice related topics. that may include but not be limited to the following: Federal JJDPA core services, JJ compliance monitoring, DMC, alternatives to secure confinement; Youth Voice; Balanced and Restorative Justice (BARJ); Re-Entry Strategic Planning; Prison Rape Elimination Act (PREA); positive youth development approaches; best practice assessments/interventions (example: YASI); best practice programming/services (example: ART/WAIT) case planning; truancy alternatives, trauma focused interventions; community systems collaboration (example:Juvenile Justice Councils); community-based juvenile diversion programs, program evaluation/outcomes strategies.
      2. Provider will conduct and publish the results of semi-annual training needs assessments. The Provider will develop the methodology and implementation for approval by the Juvenile Justice Specialist.
      3. Provider will develop/maintain a training website that provides information regarding JJ system provider training opportunities, dates, and locations; technical assistance visits/opportunities; and
        current JJ research findings.
      4. Provider will evaluate its performance of each training session. The provider may use an evaluation tool of itschoice; it must assess participants' opinions regarding the quality and relevance of the
        instruction. Results of the evaluations must be compiled for each training session and presented to the division in report format each quarter.
    2. Coordination of Board Meetings
      Provider will coordinate and support the IJJC meetings, committee meetings, retreats, trainings, conferences and provide administrative support that includes developing, hosting, and managing a website for the IJJC and their respective members.
    3. Research and Data Collection
      Provider will provide research, data collection, analysis and support in addressing legislative mandates (collecting data,reports, organizing hearings, contacting legislators) and other projects that may be undertaken by the IJJC. The Provider must have the capacity to support such activities and draft reports as necessary.
    4. Coordination of Disproportionate Minority Contact (DMC) Project
      Provider will provide statewide coordination services in support of the Disproportionate Minority Contact (DMC) project which sponsors efforts to reduce the proportion of African-American and Hispanic youth who are arrested and/or confined in detention centers or jail because the number of these youth over-represent the proportions in the general population. Support activities include identifying a primary DMC point of contact that will aid the IJJC in the implementation of the 3-year plan and administrative services for same, coordination of technical assistance, program monitoring activities, program and philosophy promotion, implementation of best practices strategies, report preparation, data collection, coordination of summits, workshops, trainings, forums and other public service activities as directed by the Juvenile Justice Specialist and the DMC Committee Chair. Support activities also will include the development of an evaluation tool to measure the effectiveness of the DMC efforts.
    5. Coordination of Juvenile Detention Alternative Initiative (JDAI)
      Provider will provide statewide coordination services in support of the Juvenile Detention Alternatives Initiative (JDAI). The initiative sponsors efforts to promote changes to policies, practices and programs that will reduce reliance on secure confinement, improve public safety, reduce racial disparities and biases, save taxpayers' dollars, and stimulate overall juvenile justice reforms. Support activities include identifying a primary JDAI point of contact that will aid the IJJC in the implementation of the 3-year plan and administrative services for same, coordination of technical assistance, program monitoring activities, program and philosophy promotion, report preparation, data collection, coordination of summits, workshops, trainings, forums and other public service activities as directed by the Juvenile Justice Specialist and the JDAI Committee Chair.
    6. Compliance Monitoring
      Provider will assist the state and the IJJC in providing for an adequate system of monitoring jails, lockups, detention facilities, correctional facilities, and non-secure facilities to insure compliance with the JJDP Act Core Requirements: Deinstitutionalization of Status Offenders, Separation of Adult and Juvenile Offenders, and Jail Removal. The provider will ensure adequate staff is assigned to conduct compliance monitoring activities and train these individuals in JJDP Act Core Requirements. Compliance staff must also be trained on the IJJC Juvenile Monitoring Compliance Inspection Manual and be able to work cooperatively with the IDOC compliance staff. The Provider's compliance staff will be responsible for managing the work of the IDOC compliance staff and spot checking their work. The provider will provide for the travel expenses associated with conducting compliance monitoring. The Provider will compile results of the monitoring activity and submit reports to the IJJC at least every two months. Compliance Monitoring Activities will include:
      1. On-site inspection of secure facilities in accordance with federal JJDP Act timelines, reviewing reports, and providing technical assistance during on-site inspections and as needed based on review of reports and requests of facility personnel;
      2. Timely and accurate collection and reporting on a quarterly basis of compliance data to statewide compliance monitors and the Department/IJJC;
      3. Assistance with the development and implementation of strategies and initiatives to establish, maintain, and ensure compliance with updated standards of care and confinement in correctional facilities, including annual review of standards of care for adherence to state and federal statutes and regulations;
      4. Lead and/or assist with youth development and advocacy projects related to DMC reduction and community based alternatives to arrest and secure confinement;
      5. Lead and/or assist with the development and implementation strategies and activities to eliminate confinement of status offenders in secure correctional facilities, in accordance with the requirements of the JJDP Act;
      6. Annual collection, analysis, and reporting of DMC data for the 9 decision points required by OJJDP and the JJDP Act.
      7. Youth Advisory Board
        Provider will develop and provide support for the coordination of a Statewide Juvenile Justice Youth Advisory Board that will provide regular reports (minimum of twice per year) and recommendations to the IJJC. The provider will support the Youth Advisory Board by providing program management & adequate information flow, organizing training, orientations, supporting youth initiatives, working with local jurisdictions to ensure the success of the project. The provider will have regular contact with youth currently involved with the Juvenile Justice System for the purposes of obtaining youth recommendations.
      8. Gender Specific Services
        Provider will provide statewide coordination services in support of Gender Specific Services to address gender-specific needs, especially for female youth who commit offenses and become involved in the juvenile justice system.
  2. Additional Requirements
    1. Requested Information
      The Provider will be available as requested by the Department/IJJC to present information regarding service deliverables, provide data updates, or to answer questions arising from the Provider's work.
    2. Site Visits
      The Provider agrees to participate in site visits as requested by the Department/IJJC and agrees that program and collaborating partners will be in attendance at such site visits.
    3. Collaboration
      The Provider is expected to collaborate and partner with the IJJC and relevant juvenile justice agencies including but not limited to the Illinois Department of Juvenile Justice, the Administrative Office of Illinois Courts, and local juvenile court systems and probation departments_to develop innovative system improvement strategies, research initiatives, and data collection and analyses plans aimed at achieving the system improvement goals of the IJJC.
    4. OJJDP Performance Measures
      The Provider will submit Performance Measures data required by OJJDP on or before November 1st of each year for the preceding period of October 1 to September 30. Data will be submitted in the format prescribed by the Department and IJJC.
    5. Fiscal Reporting by Program Areas
      OJJDP has identified program areas for which Title II funds may be utilized. For fiscal year 2019, the IJJC has chosen to fund the following OJJDP program areas:
      1. Alternatives to Detention
      2. Community Based Programs and Services
      3. Compliance Monitoring
      4. Disproportionate Minority Contact
      5. Diversion
      6. Gender-Specific Services
      7. Juvenile Justice System Improvement
      8. State Advisory Group (SAG)Allocation (see #6 below.)
        The Provider will work with the Juvenile Justice Specialist to match provided services with program areas and subsequently will report expenditures monthly by program areas.
    6. State Advisory Group (SAG) Allocation
      The Provider will serve as the fiscal agent for the SAG Allocation (up to $20,000) to be used for planning and budget purposes. The Provider will budget for up to $20,000 for the SAG Allocation as a grant exclusive expense and will use the money as directed by the IJJC, primarily to reimburse Commissioners' travel.
  3. Performance Measures
    1. Percentage of Periodic Financial Reports (formerly known as expenditure documentation forms) submitted on time with accurate information, in the format prescribed by the Department. The Periodic Financial Reports must be submitted no later than the 15th of each month for the preceding month by email.
    2. Percentage of Periodic Performance Reports (also known as "Quarterly Reports") submitted on time with accurate information, in the format prescribed by the Department. Periodic Performance Reports must be submitted no later than the 30th of each month following the end of each quarter.
    3. Percentage of timely and accurate additional performance data submitted as directed by the Department and in a format prescribed by the Department.
    4. Percentage of additional specific performance measures to be determined by the provider with Department input, for each of the following services:
      • Training and Technical Assistance
      • Coordination of Board Meetings
      • Research and Data Collection
      • Coordination of DMC Project
      • Coordination of JDAI
      • Compliance Monitoring
      • Youth Advisory Board
      • Gender Specific Services
  4. Performance Standards
    1. Percentage of Periodic Financial Reports (formerly known as expenditure documentation forms) submitted on time with accurate information, in the format prescribed by the Department. The Periodic Financial Reports must be submitted no later than the 15th of each month for the preceding month by email. (Acceptable 80%)
    2. Percentage of Periodic Performance Reports (also known as "Quarterly Reports") submitted on time with accurate information, in the format prescribed by the Department. Periodic Performance Reports must be submitted no later than the 30th of each month following the end of each quarter. (Acceptable 75%)
    3. Percentage of timely and accurate additional performance data submitted as directed by the Department and in a format prescribed by the Department. (Acceptable 80%)
    4. Percentage of additional specific performance measures to be determined by the provider with successful Department input, for each of the following services: (Acceptable 90%)
      • Training and Technical Assistance
      • Coordination of Board Meetings
      • Research and Data Collection
      • Coordination of DMC Project
      • Coordination of JDAI
      • Compliance Monitoring
      • Youth Advisory Board
      • Gender Specific Services

The following sections provide instructions for the components that must be included in a completed continuation application.

Uniform Application for State Grant Assistance
Continuation applicants must submit a completed and signed Uniform Application for State Grant Assistance. The 3 page application may be found at this link. (pdf)

FY 2019 Juvenile Justice Training and Technical Assistance Continuation Plan Narrative

Continuation applicants must submit an application that contains the information outlined below. Each section must have a heading that corresponds to the headings listed below. If the Applicant believes that the subject has been adequately addressed in another part of the application narrative, then a cross-reference to the appropriate part of the narrative must be provided. The narrative portion must be in the order requested. This application, if approved, will become the local program plan and budget. The program plan/application will be the basis for monitoring compliance by DHS. Please provide a detailed response as directed to each of the following items in an effort to fully describe how Juvenile Justice Training and Technical Assistance will be implemented.

  1. Description of Program and Services
    In the Project Narrative, provide a comprehensive framework and description of all aspects of the project.
    1. Services
      Describe how your agency will provide each of the services listed under "Required Programming" including Training and Technical Assistance; Coordination of Board Meetings; Research and Data Collection; Coordination of DMC; Coordination of JDAI; Compliance Monitoring; Youth Advisory Board and Gender Specific Services.
      • For each service:
        1. Describe what activities that will be undertaken to provide the service.
        2. Identify the person/position who will have primary responsibility for that service.
        3. Identify the amount of time anticipated to provide the service. (For example, DMC coordination will require 20 hours per week.)
        4. Describe the anticipated impact the provided service will have.
      • In addition to the above information, for the Youth Advisory Board and Gender Specific Services:
        1. Provide a detailed description of the overall project.
        2. Provide a anticipation timeline for implementation of the project.
    2. Is the Applicant Entity considered "trauma-informed"?
      If yes, describe the trauma-informed principles adopted by the agency (For example, Safety, Strength-based, Supportive environment, etc.) Include agency mission statement if applicable.
      1. Describe the process and standards by which the agency became trauma-informed.
      2. Describe how policies, procedures and practices have been adopted or amended to incorporate trauma-informed principles.
      3. Describe any agency-wide or individual trauma training that has been received.
      4. Describe how new staff, administration and board members are trained on trauma-informed principles.
      5. Does the agency provide trauma training? If so, please describe.
    3. Program Outcomes
      1. Identify up to three measurable outcomes and objectives for each of the eight services: Training and Technical Assistance; Coordination of Board Meetings; Research and Data Collection; Coordination of DMC; Coordination of JDAI; Compliance Monitoring;Youth Advisory Board and Gender Specific Services.
      2. If the information has not been included above, Include a detailed plan for achievement.
    4. Additional Information
      • Please refer to:
        • Appendix A: Program Staff Information
        • Appendix B: Staff Contact Information
        • Appendix C. Subcontractor Budgets and Narratives
      • These forms should be completed and included with your application package submission as:
        • Attachment 2: Program Staff Information
        • Attachment 3: Staff Contact Information
        • Attachment 4: Subcontractor Budgets and Narratives (Complete Attachment 4 only if utilizing Sub-contractors; include the corresponding subcontractor agreements.)
          Note: Applicant (only) MUST submit Budget in the CSA System. Do not complete Attachment 4 for Applicant Budget. Only Subcontractor budgets should be entered on Attachment 4 because Subcontractors budgets are not entered in CSA. Appendices found here.

Project Summary Report

In this section, please describe and include data from the first 3 quarters of FY18.

  1. The number and brief description of Training and Technical Assistance activities conducted.
  2. The number IJJC meetings supported (through meeting logistics, meeting minutes, agendas, etc.)
  3. The number and brief description of Research and Data Collection activities conducted.
  4. A brief description of DMC Coordination activities conducted and approximate # of hours spent on DMC Coordination.
  5. A brief description of JDAI Coordination activities conducted and approximate # of hours spent on JDAI Coordination.
  6. A brief description of Compliance Monitoring activities conducted and approximate # of hours spent on Compliance Monitoring. Include # of on-site monitoring visits.
  7. A brief description of Youth Advisory Board activities conducted and approximate # of hours spent on coordinating Youth Advisory Board.

FY 2019 Juvenile Justice Training and Technical Assistance Continuation Budget

Budgets must be submitted electronically in the CSA system (see Appendix F for more information and instructions). The narrative will be based on the budget and will include a detailed description/justification for each line in the budget and will describe why each expenditure is necessary for program implementation and how you arrived at the particular amount. Please include cost allocations as necessary. The narrative must also clearly identify indirect costs, direct program costs, direct administrative costs, and match within each line item as appropriate. The Budget (including MTDC base exclusions as appropriate) should clearly describe how the specified resources and personnel have been allocated for the tasks and activities described in your plan. The Budget should be prepared to reflect a 12 month budget period (July 1, 2018- June 30, 2019).

Please note, your FY 2019 contract will not be processed until your budget has been reviewed AND approved. It is critical that the budget submitted is as detailed as possible.

Subcontractor budgets, budget narratives and actual subcontracts must be submitted with this continuation application plan as they need to be pre-approved. The budget format for subcontractors is the same template as the Uniform Grant Budget. However, subcontractor budgets will not be submitted in the CSA system. The link to this form can be found in Appendix C.

Please refer to Eligibility Information, Section D, in this document for information about administrative costs and DUNS and SAM requirements.

  1. Administrative and National Policy Requirements.
    The agency awarded funds shall provide services as set forth in the DHS grant agreement and shall act in accordance with all state and federal statutes and administrative rules applicable to the provision of the services.
    To review a sample of the FY2019 DHS contract/grant agreement, please visit the DHS Website at http://www.dhs.state.il.us/page.aspx?item=29741.
    The agency awarded funds through this funding notice must further agree to comply with all applicable provisions of state and federal laws and regulations pertaining to nondiscrimination, sexual harassment and equal employment opportunity including, but not limited to: The Illinois Human Rights Act (775 ILCS 5/1-101 et seq.), The Public Works Employment Discrimination Act (775 ILCS 10/1 et seq.), The United States Civil Rights Act of 1964 (as amended) (42 USC 2000a-and 2000H-6), Section 504 of the Rehabilitation Act of 1973 (29 USC 794), The Americans with Disabilities Act of 1990 (42 USC 12101 et seq.), and The Age Discrimination Act (42 USC 6101 et seq.). Additional terms and conditions may apply.
    Indirect Cost Rate Requirements: In order to charge indirect costs to this grant, the applicant organization must have an annually negotiated indirect cost rate agreement (NICRA). Funding allocated under this grant is intended to provide direct services to youth. It is expected that administrative costs, both direct and indirect, will represent a small portion of the overall program budget. Documentation will be required to verify the approved NICRA. Refer to Section C. 4. This document for additional information regarding indirect cost rate requirements.
  2. Reporting
    1. The Applicant will submit monthly Periodic Financial Reports (also known as expenditure documentation forms) in the format prescribed by the Department. The Periodic Financial Reports must be submitted no later than the 15th of each month for the preceding month by email.
    2. The Applicant will submit a final, year-end, cumulative, Periodic Financial Report in the format prescribed by the Department by no later than July 15, 2019.
    3. OJJDP has identified 32 program areas for which Title II funds may be utilized. For fiscal year 2019, the IJJC has chosen to fund the following OJJDP program areas:
      1. Alternatives to Detention
      2. Community Based Programs and Services
      3. Compliance Monitoring
      4. Disproportionate Minority Contact
      5. Diversion
      6. Gender-Specific Services
      7. Juvenile Justice System Improvement
        The Provider will work with the Juvenile Justice Specialist to match provided services with program areas and subsequently will report expenditures monthly by program areas.
    4. The Applicant will submit Periodic Performance Reports (also known as "Quarterly Reports") in the format prescribed by the Department. Periodic Performance Reports must be submitted no later than the 30th of each month following the end of each quarter (Reports due: October 30th, January 30th, April 30th and July 30th).
    5. The Applicant will submit a final, year-end, cumulative Periodic Performance Report in a format prescribed by the Department no later than July 30th, 2019.
    6. Additional annual performance data may be collected as directed by the Department and in a format prescribed by the Department.

Continuation Application Package Contents

All Applications MUST include the following mandatory forms/attachments in the order identified below:

  1. Signed Uniform Application for State Grant Assistance (3 pages)
  2. Continuation Plan Narrative
  3. Required Attachments
    • Attachment 1: Copy Federal or State approved NICRA
    • Attachment 2: Program Staff Information
    • Attachment 3: Staff Contact Information
    • Attachment 4: Subcontractor Budgets and Narratives
  4. Uniform Grant Budget submitted in the CSA System (Applicant Only). Subcontractor budgets are not entered in CSA.

Submission Dates and Times

Applications must be received at the location below no later than 12:00 p.m. (noon) on Monday, May 14th, 2018. The application container will be electronically time-stamped upon receipt. The Department will ONLY accept applications submitted by electronic mail sent to DHS.YouthServicesInfo@Illinois.gov . The subject line of the email MUST state: "444-80-1269-2-Wendy- JJTTAS". Applications will NOT be accepted if received by fax machine, hard copy, disk or thumb drive.

Applicants are required to notify the Department by Tuesday, May 15th, at 5:00 PM, if they did NOT receive an email notifying them that their application was received. If the applicant does not receive an email and does not notify the Department by Tuesday, May 15th, at 5:00 PM, their application will be considered a late submission.

All applicants must submit the completed grant application utilizing the CMS File Transfer Utility located at https://filet.illinois.gov/filet/PIMupload.asp  SUBMIT THE COMPLETED GRANT APPLICATION TO: DHS.YouthServicesInfo@illinois.gov  The subject line of the email MUST state: "444-80-1269-2-Wendy- JJTTAS".

Please follow the instructions to attach your application. Don't forget the subject line above. To be considered, proposals must be submitted via CMS File Transfer Utility by the designated date and time listed above. For your records, please keep a copy of your submission with the date and time the application was submitted along with the email address to which it was sent. The deadline will be strictly enforced. In the event of a dispute, the applicant bears the burden of proof that the application was received on time at the email location listed above. See bolded sections above.

OTHER SUBMISSION REQUIREMENTS

Proposal Container and Format Requirements

All applications must be typed on 8 1/2 x 11-inch paper using 12-point type and at 100% magnification. The entire application should be typed in black ink on white paper. The application must be typed single-spaced, on one side of the page, with 1-inch margins on all sides.

The entire application, including attachments, must be sequentially page numbered and compiled in the order specified in the Continuation Application Package Contents section. The complete application must be submitted in a single PDF document to DHS.YouthServicesInfo@illinois.gov. The subject line of the email MUST state: "444-80-1269-2-Wendy- JJTTAS". Applications will ONLY be accepted by email as described herein. Hard copies, faxed copies, copies on disk or thumb drive etc. will not be accepted.

The Department is under no obligation to review applications that do not comply with the above requirements.

LINKS:

Juvenile Justice Training and Technical Assistance FY 2019 Continuation Application (pdf)

Juvenile Justice Training and Technical Assistance Uniform Grant Application (pdf)