Summary Information

1. Awarding Agency Name: Human Services
2. Agency Contact:

Marie Versher

Marie.Versher@illinois.gov

3. Announcement Type: Initial announcement
4. Type of Assistance Instrument: Grant
5. Funding Opportunity Number: 19-444-80-0708-01
6. Funding Opportunity Title: Supplemental Nutrition Assistance Program - Special Project
7. CSFA Number: 444-80-0708
8. CSFA Popular Name: Supplemental Nutrition Assistance Program - Special Project
9. CFDA Number(s): 10.561
10. Anticipated Number of Awards: Up to 2
11. Estimated Total Program Funding: $154,847
12. Award Range $18,546 - $136,301
13. Source of Funding: Federal or Federal pass-through
14. Cost Sharing or Matching Requirement: No
15. Indirect Costs Allowed Yes
Restrictions on Indirect Costs No
16. Posted Date: February 22, 2018
17.Application Range: Posting date through March 23, 2018
18. Technical Assistance Session: Session Offered: No
Session Mandatory: No

NOFO Supplemental

(Agency-specific Content for the Notice of Funding Opportunity)

A. Program Description

Program 1 - up to $136,301

SNAP E&T Special Project contracts provide services to ABAWDs who receive non-assistance SNAP benefits. Programs are negotiated individually when special needs are identified.

These contracts would provide substance abuse treatment services and facilitates recovery that will address the diverse needs of SNAP clients with substance abuse problems, as well as persons that may have previously been incarcerated.

Uses a staff inclusive of medical professionals (in-house doctors, nurses and a psychiatric team along with counselors to address the substance abuse treatment need of their customers.

Staff provide customers with detox services as residential (inpatient), and outpatient or with special treatment programs.

Treatment includes individual therapies, pharmacological management, opiate detoxification using a partial agonist, modification for special populations. Services for the residential program includes structured daily schedule, group therapy, educational

lectures, individual counseling, recreational therapy, self-help meetings, family involvement, relapse prevention and aftercare planning and referral.

Once the substance abuse has been addressed, these customers will begin to receive employment and training services inclusive of resume writing, interviewing and job search skills.

Staff provides vocational services and referral to the Illinois Worknet Center to assist customers with any additional employment and training resource opportunities.

As determined by their assessment customers will be required to engage in countable activities, for the appropriate number of hours, to meet their required participation requirements.

Deliverables

The Providers is expected to serve and engage a specific amount of customers monthly during the period July 1 through June 30 of the contract year.

The Provider must recruit customers via meetings with the Family Community Resource Centers and submit a reverse referral to the Family Community Resource Center (FCRC) for approval as well as accept referrals from the FCRCs.

Eligible customers are individuals receiving SNAP benefits and may be a Non-Custodial Parent.

The Provider will work with the FCRCs to document, refer and monitor the on-going engagement of participants. Participants with documented, extenuating barriers who are unable to participate in employment related activities should be referred back to the

FCRC.

1. Within 5 days all incoming customers will receive an individual needs assessment

developed to address their needs, provide appropriate treatment services and facilitate

recovery;

2. Within 5 days all incoming customers will receive an Employability Assessment and have

an employment plan developed. The assessment will include the Test of Adult Basic

Education (TABE) or other appropriate test for reading, math and Learning Deficit

Screening and/or assessment of reading level for appropriate referrals to ESL classes.

The employment plan will be appropriate to the level of skills and interest of the

customer;

3. Test scores provided in grade level equivalent for each customer will be forwarded to the appropriate FCRC within 10 business days of testing;

4.The Provider must ensure each customer is supervised daily in his or her activity;

5.The Provider must ensure the actual hours completed by each customers is recorded and maintained in the case record;

6. Within 30 days of employment customers will receive customized career counseling services and development of a written Career Pathway plan. The plan must be directly related to the employment/industry in which the customer obtained employment, identify no fewer than the next 2 progressive jobs within the area employed; and include the necessary steps to advance up the career ladder within the applicable employment sector, i.e., work experience, skill sets, training and education;

7. Employed customers will receive intensive case management services inclusive of a combination of face-to-face and telephone contacts for the first 30 days;

8. Monthly staffings with the appropriate FCRC until the customer has met either 30, 60 or 90 days of retention;

9. All customers will receive a guided introduction/orientation to the local Illinois WorkNet Center which will include topics on independent job search, registration with Illinois Skills Match (ISM) and instruction on utilizing the resource lab.

Customers earning retention will receive:

Regular telephone monitoring

Consultations with supervisors

Site visits

Monthly drug-testing

Relapse prevention classes

Two-day workshops

Continued individualized case management services such as job coaching

Payments

The Provider shall receive negotiated compensation (payments) for services under this Agreement for the period of July 1 through June 30 of the contract year.

Payments are allocated under three categories; Case Management Services, Placements, and Support Services.

Services rendered are accounted for through the submittal of monthly reports and billings.

Billings must be received from the Provider no later than the 10th of the month following the month of service.

Monthly payments will not be released to the Provider unless the required monthly reports/billings are received no later than the 10th of the month following the month of service.

The Department will provide billing forms and instructions.

The Provider will receive an initial advance to cover the Case Management and Supportive Services costs. The Provider will work off the advance in the service month of January.

Case Management Services

In July of the contract year, the Provider will receive a 1/12th payment of the Case Management amount awarded. In August of the contract year, the Provider is expected to be serving and maintaining 100% of the contracted number of customers to be served each month and have them engaged in countable SNAP E&T activities. The Provider will be paid 1/12 of their monthly Case Management amount when 100% of the contracted number of customers to be served are assigned and engaged in countable SNAP E&T activities that month. Any month the Provider serves and engages less than 100% of the contracted number of customers assigned, they will be paid at a prorated per customer amount. If a Provider serves and engages less than 100% of the contracted monthly number of customers in countable activities, the Provider will not be allowed to earn the difference in subsequent month.

Placement with Retention Payments

The Provider will earn a Placement with Retention bonus for a minimum number of customers, depending upon the retention period, that complete 30, 60 or 90 consecutive calendar days of retention in unsubsidized employment depending upon the billed rate of unsubsidized rate of payment.

Per Placement Rates are:

$500 for 30 consecutive days of retention, or

$700 for 60 consecutive days of retention, or

$1,200 for 90 consecutive days of retention with one break of employment of no more than two (2) weeks (14 calendar days) between jobs, or The Provider may earn a Retention payment at the higher per customer rate of $1,700 for 90 days of retention and, the customer was formerly incarcerated with a felony conviction.

Only one Retention payment per customer per contract period is allowed.

Any unsubsidized placement reaching 30, 60 or 90 consecutive days of retention during the contract period is billable. The entire retention period must be with the fiscal year.

The unsubsidized employment must meet the following criteria:

30 hours per week with wages not less than the state or Federal minimum wage, whichever is higher,

Less than 30 hours per week with wages of $10.00 per hour or more, resulting in the cancellation of the SNAP benefits due to income from employment.

Supportive Services

The Provider will issue the Supportive Services specified in the SNAP Program Manual directly to the participants.

This award is a grant based on the number of services delivered.

Performance Measures

Services rendered are accounted for through the submittal of monthly reports and billings.

Billings must be received from the Provider no later than the 10th of the month following

the month of service.

The Provider is expected to achieve and report the following items:

  1. The number of customers enrolled with the Provider for the month.
  2. The number of customers enrolled in substance abuse treatment.
  3. The number enrolled in both substance abuse treatment and employment and training activities (specifically identify all activities).
  4. The number of individual needs assessment/treatment plans.
  5. The number of individual employment plans.
  6. The number of customers initially hired during the month.
  7. The number of customers that met retention during the month.
  8. The number of customers referred to IDES and registered with Illinois Sills Match (ISM) and instruction on utilizing the resource lab.
  9. The number of customers provided TABE testing or other appropriate test(s).
  10. The number of reverse referrals forwarded to the FCRCs.
  11. The number of reverse referrals approved by the FCRCs.
  12. The specific retention services provided to each customers, (i.e., regular telephone calls, consultations with supervisors, site visits, monthly drug testing, relapse prevention classes, workshops, etc.).

Performance Standards

Provider is expected to ensure:

A minimum of 75% of the SNAP customers served must participate in federally defined SNAP countable activities.

75% of the SNAP participants served will complete the substance abuse and employment and training program.

75% of the SNAP participants served will be placed into unsubsidized employment.

Corrective Action Plans will be initiated to address unmet Performance Standards, which may result in a reduction or termination of funding.

Hiring and Employment Policy

It is the policy of the Department to encourage cultural diversity in the work environment and to promote employment opportunities through its programs. The Department philosophy is that the program workforce should appropriately reflect the populations to be served, with special attention given to hiring individuals indigenous to those communities. Consistent with Department policy, whenever a position becomes available, funded agencies and programs are encouraged to consider SNAP and TANF clients for employment, contingent upon their qualifications in the areas of education and work experience.

Accordingly, priority points will be awarded to agencies whose applications include plans to coordinate with the local DHS Family and Community Resource Center(s) to advertise job vacancies and hire TANF and SNAP clients.


Program II (up to $18,546)

Program Description

The program fulfills our partnership agreement with WIA#5 to provide staff at the One-Stop in Aurora, Illinois. This partnership provides a resource in the community and allows Illinois Department of Human Services' customers as well as other seeking jobs the opportunity to visit One-Stops for services.

Deliverables

For the period July 1 through June 30 of the contract year the Provider will provide staff at the One-Stop in Aurora, Illinois. The staff person will be compensated at the negotiated hourly rate and hours per week.

The Provider will hire, train and supervise in partnership with the One Stop, a part-time WIA staff person to assist the Illinois Employment & Training Center (IETC).

Staff Person Qualifications:

  • Applicant shall have a Bachelor's degree or training in Business, Education, Human Services or a related field;
  • Applicant shall have two (2) years' experience in business, human services, counseling or related occupational field(s);
  • Applicant shall have strong interpersonal skills, including experience working with diverse customer populations;
  • Applicant shall have the ability to effectively communicate in writing and to edit written materials;
  • Applicant shall have the ability to actively listen to and comprehend the needs, skills, and barriers of participants that are seeking employment & training services;
  • Applicant shall have the ability to motivate, develop and direct individuals as they identify and obtain the skills needed to become employed;
  • Applicant shall have proficiency in Microsoft Windows, Microsoft Office, WinWay Resume and in accessing and navigating the Internet;
  • Bi-lingual in Spanish/English is an additional benefit.

Staff Responsibilities include:

  • Assist job seekers in exploring career opportunities; including informing them of job opportunities, and related job details (compensation, benefits, schedule, etc.);
  • Assist job seekers in matching their job qualifications and skills with potential employment opportunities;
  • Assist job seekers with completion of employment applications, resume development, internet-based job searches, accessing labor market information, and employment & training opportunities and other types of employment services;
  • Organize and facilitate the use of resources including text materials, videos, computer software and community information related to employment & training;
  • Conduct workshops/job clubs with job seekers to discuss how to conduct a job search, complete applications, time management, how to dress and act at an interview, etc.;
  • Develop a working knowledge of available resources, including internet sites, to assist job seekers in identifying employment opportunities;
  • Refer eligible job seekers to employers;
  • Refer job seekers to other services available through the IETC
  • Refer job seekers to services provided by the FCRC, if deemed necessary;
  • Maintain participant records/case files as directed by the IETC to document participant's progress; and
  • Track the number and type of employment & training activities (listed above) they participated in with the job seeker.

Staff Supervision

  • The staff person will be supervised in partnership by the Provider and IETC;
  • The staff person shall work at the IETC for 16 hours per week, Monday - Thursday, from 9 a.m. to1 p.m. If the staff person should require a sick day or if a holiday should occur during this time period, the staff person and the Provider may make arrangements to adjust the work schedule. The Provider will develop and procedure for tracking the staff person's work time.

Reporting

* Each month the Provider must submit a monthly report detailing the work activities of the hired staff person; (i.e., the number of workshops conducted, number of resumes developed, and number of job seekers assisted in exploring career opportunities, the number of job seekers referred to employers, etc.).

* The monthly report will be in a format approved by the Department.

Payments

The Provider shall receive negotiated compensation (payments) for services under this Agreement for the period of July 1 through June 30 of the contract year.

The Provider can receive an initial advance as negotiated.

Specific details and terms of payments are:

  • Monthly payments will not be released to the Provider unless the required monthly reports/billings are received and approved no later than the 10th of the month following the month of service.
  • Each month the Provider must submit a monthly report detailing the work activities of the hired staff person; (i.e., the number of workshops conducted, number of resumes developed, and number of job seekers assisted in exploring career opportunities, the number of job seekers referred to employers, etc.).
  • The monthly report will be in a format approved by the Department.

Performance Measures

The Provider is expected to achieve and report:

  • Submit a monthly report detailing the work activities of the hired staff person
  • # of workshops conducted
  • # of resumes developed
  • # of job seekers assisted in exploring career opportunities
  • # of job seekers referred to employers

Performance Standards

Provider is expected to ensure:

  • 100% of staff wages are accounted for through the provision of the contracted services
  • 100% of contracted funds are expended
  • 100% of required reports are submitted timely

As needed, Corrective Action Plans will be initiated to address unmet Performance Standards, which may result in a reduction or termination of funding.

Hiring and Employment Policy

It is the policy of the Department to encourage cultural diversity in the work environment and to promote employment opportunities through its programs. The Department philosophy is that the program workforce should appropriately reflect the populations to be served, with special attention given to hiring individuals indigenous to those communities. Consistent with Department policy, whenever a position becomes available, funded agencies and programs are encouraged to consider SNAP and TANF clients for employment, contingent upon their qualifications in the areas of education and work experience.

Accordingly, priority points will be awarded to agencies whose applications include plans to coordinate with the local DHS Family and Community Resource Center(s) to advertise job vacancies and hire TANF and SNAP clients.

B. Funding Information

This award utilizes appropriate Federal funds. In FY2019, the Department anticipates funding for up to 2 awards as described in the NOFO ranging for $18,546 and $136,301.

Applicants must submit a program plan which supports the level of funding and details service delivery and deliverables. Applications for new and existing providers will be scored with the same scoring matrix.

The grant period will begin no sooner than July 1, 2018 and will extend through June 30, 2019.

The release of this NOFO does not obligate the Illinois Department of Human Services to make an award. Work cannot begin until a contract is fully executed by the Department.

C. Eligibility Information

Eligible applicants include private, not-for-profit community based organizations that are incorporated and have been granted 501©(3) status, public community based organizations, including units of local government, and private, for-profit community based organizations.

All applicants must be Pre-Qualified to apply for this funding notice through the Grant Accountability and Transparency Act (GATA) Grantee Portal @ www.grants.illinois.gov . Registrations and pre-qualifications are required annually. Applications from entities that have not completed the GATA pre-qualification process prior to the due date of this application will NOT be reviewed or considered for funding.

Applicant has prepared a budget in accordance with the template provided by the Illinois Department of Human Services which follows and adheres to all applicable Federal guidelines.

Cost Sharing or Match

Cost sharing is not a requirement of this application. There are also no match requirements.

Indirect Cost Rate Requirements

In order to charge indirect costs to a grant, the applicant organization must have an annually negotiated indirect cost rate agreement (NICRA). There are three types of NICRAs: a) Federally Negotiated Rate. Organizations that receive direct federal funding, may have an indirect cost rate that was negotiated with the Federal Cognizant Agency. Illinois will accept the federally negotiated rate. The organization must provide a copy of the federally NICRA. b) State Negotiated Rate. The organization must negotiate an indirect cost rate with the State of Illinois if they do not have a Federally Negotiated Rate. Or the organization may elect to use the De Minimis Rate. If an organization has not previously established in indirect cost rate, an indirect cost rate proposal must be submitted to the State of Illinois through the indirect cost rate system, CARS, no later than three months after the effective date of the award. If an organization previously established an indirect cost rate, the organization must annually submit a new indirect cost proposal through CARS within six months after the close of the grantee's fiscal year. All grantees must complete an indirect cost rate negotiation or elect the De Minimis Rate in CARS to claim indirect costs. Indirect costs claimed without an established negotiated rate or a De Minimis Rate election in CARS may be subject to disallowance. c) De Minimis Rate. An organization that has never received a Federally Negotiated Rate may elect a de minimis rate of 10% of modified total direct cost (MTDC). Once established, the de minimis rate may be used indefinitely. The State of Illinois must verify the calculation of the MTDC annually in order to accept the de minimis rate.

Grantees have discretion not to claim payment for indirect costs. Grantees that elect not to claim indirect costs cannot be reimbursed for indirect costs. The organization must record an election of "No Indirect Costs" into CARS.

D. Application and Submission Information

Indicate and describe in detail if the applicant entity has a current policy and practice of coordinating with local DHS Family and Community Resource Center(s) to advertise job vacancies and hire TANF and SNAP clients. If known, please indicate the number of TANF and SNAP clients that have been hired in recent years. If this is not current policy or practice, and the applicant intends to seek priority points in this area, please describe the detailed plans of the applicant to develop and implement such a policy in the future.

Application materials are provided throughout this announcement. Applicants must have access to the internet. The Department's web site: http://www.dhs.state.il.us , contains information regarding the NOFO and the materials necessary for submission. Questions and answers will also be posted on that site. It is the responsibility of each applicant to monitor the web site and comply with any instructions of requirements related to the NOFO.

Contact Person:

Marie Versher

IDHS, Workforce Development

2022 W. Roosevelt, 2nd Floor

Chicago, Il

Marie.Versher@illinois.gov

Phone: 312-793-0208

In addition to the Mandatory forms required for all NOFO's (Uniform Grant application and Uniform Grant Budget template), applicants are required to submit a program plan. Each section of the program plan must be completed and supportive documentation requested in the program plan must be attached.

Applications must be received at the location below no later than 12:00 pm on March 23rd, 2018. The application container will be time-stamped upon receipt. The Department will only accept applications submitted by electronic mail. Applications will NOT be accepted if received by fax machine, hard copy, disk or thumb drive. Applications will be opened as they are received. Applicants will receive an email (with 72 hours of receipt or 120 hours if received on a non-business day) notifying them that their application was received and if it was received by the due date and time. This email reply will be sent to the original sender of the application. Applications received after the due date and time will not be considered for review or funding.

Submit the completed grant application to: DHS.GrantApp@illinois.gov  emailed with the subject line stating:

Provider's Organization name

Funding Opportunity Number (19-444-80-0708)

Program Contact Name (Marie Versher)

The subject line should look like this: ABC agency, 19-444-80-0708, Marie Versher.

If you have trouble emailing document due to file size, please utilize the CMS Transfer Utility located at https://filet.illinois.gov/filet/PIMupload.asp . Please follow the instructions to attach your application. Do not forget the subject line above.

To be considered, proposals must be emailed by the designated date and time above. For your records, please keep a copy of your email submission with the date and time the application was submitted along with the email address to which it was sent. The deadline will be strictly enforced. In the event of a dispute, the applicant bears the burden of proof that the application was received on time at the location listed above.

Dun and Bradstreet Universal Number System (DUNS) Number and System for Award Management (SAM) - Each applicant (unless the applicant is an individual or Federal or State awarding agency that is exempt from those requirements under 2 CFR§25.110 (b) or (c), or has an exception approved by the Federal or State awarding agency under 2 CFR§25.110 (d)) is required to:

Be registered in SAM before submitting its application. If you are not registered in SAM, this line provides a connection for SAM registration: www.sam.gov/portal/SAM/#1  ;

Provide a valid DUNS number in its application; and

Continue to maintain an active SAM registration with current information at all times during which it has an active Federal, Federal pass-through or State award or an application or plan under consideration by a Federal or State awarding agency. Until the applicant has complied with the requirement, the State awarding agency may not make a Federal pass-through or State award to an applicant. The State awarding agency may determine that the applicant is not qualified to receive a Federal pass-through or State award and use that determination as a basis for making a Federal pass-through or State award to another applicant.

E. Application Review Information

Funding for the period of July 1, 2018 - June 30, 2019 is not guaranteed. All applicants must demonstrate that they meet all requirements under this NOFO described throughout.

Applications that fail to meet the criteria described in the "Eligible Applicants" will not be scored nor considered for funding.

The Department will follow the Merit-based review process established by the Governor's Office of Management and Budget.

Scoring

Review teams comprised of at least 3 individuals employed by IDHS serving in the Division of Family and Community Services will be assigned to review applications. These review teams, where possible, will be comprised of staff within the Bureau of Workforce Development.

Applications will be reviewed and scored individually, followed by a team review. Scores will then be sent to the application Review Coordinator to be complied and averaged to produce the final application score. Scoring will be on a 100 point scale.

Application Narratives will be evaluated on the following criteria: Points
Executive Summary 10 Points
Capacity - Agency Qualification/Organization Capacity 35 Points
Quality - Description of Program/Services 40 Points
Budget & Budget Narrative 15 Points
TOTAL 100 Points
Priority Points 5 Points
TOTAL Possible with Priority 105 Points

Local office coordination - up to an additional 5 points will be awarded to agencies whose applications include plans to coordinate with the local DHS Family and Community Resource Center(s) to advertise job vacancies and hire TANF and SNAP clients.

As described in the Criteria section above, scoring with be on a 105 point scale. Scoring will not be the sole award criterion. While recommendations of the review panel will be key factors in the funding decisions, the Department maintains final authority over funding decisions and considers the findings of the review panel to be non-binding recommendations. The Department may, for example consider other items such as geography, past performance, cost effectiveness, etc. when finalizing their decision. Any internal documentation used in scoring or awarding of grants shall not be considered public information.

Final award decisions will be made by the Director of the Division of Family and Community Services at the recommendation of the Associate Director for the Office of Workforce Development. The Department reserves the right to negotiate with successful applicants to adjust award amounts.

Appeals Process

Only the Merit Based Review Process is subject to appeal.

The Agency Head or designee may appoint one or more Appeal Review Officers (ARO) to consider the grant-related appeals and make a recommendation to the Agency Head or designee for resolution.

An appeal must be submitted in writing and received within 14 calendar days of the non-award notice and must include the name and address of the appealing party, identification of the grant, and a statement of reasons for the appeal. The Department will provide an acknowledgement within 14 calendar days of receipt of the appeal and a response within 60 calendar days or supply a written explanation to the appealing party as to why additional time is required.

F. Award Administration Information

Applicants recommended for funding under this NOFO following the above review and selection process will receive a "Notice of State Award Finalist". This notice will identify additional grant award requirements that must be met before a grant award can be executed. These will include one or more of the following:

 Grantee Pre-Qualification Process

 Financial and Administrative Risk Assessment - Internal Control Questionnaire

 Conflict of interest and Mandatory Disclosures

A Notice of State Award (NOSA) will be issued to the review finalists that have successfully completed all grant award requirements. Based on the NOSA, the review finalist is positioned to make an informed decision to accept the grant award. The NOSA shall include:

The terms and conditions of the award.

 Specific conditions assigned to the grantee based on the fiscal and administrative and  programmatic risk assessments. Upon acceptance of the grant award, announcement of the  grant award shall be published by the awarding agency to Grants@Illinois.gov.

The NOSA must be signed by the grants officer (or equivalent). This signature effectively accepts the state award and all conditions set forth with the notice. The signed NOSA is the authorizing document. The Agency signed NOSA must be remitted to the Department as instructed in the notice.

The agency awarded funds shall provide services as set forth in the IDHS grant agreement and shall act in accordance with all state and federal statutes and administrative rules applicable to the provision of the services.

To review a copy of the FY2019 IDHS contract/grant agreement please visit the IDHS website.

G. State Awarding Agency Contact(s)

If you have any questions about this NOFO, please send them via email to Marie Versher (Marie.Versher@illinois.gov) with NOFO in the Subject line of the Email.

H. Other Information, if applicable

Mandatory Forms -- Required for All Agencies

  1. Uniform Grant Application - 0708 (pdf)
  2. Uniform Grant Budget Template | Uniform Grant Budget Template Instructions, The budget template is attached to assist in determining expenses; however, the final budget must be completed in CSA.  The pdf budget or paper copy will not be accepted.  CSA Budget/Tracking System and Registration Information
  3. Project Narrative
  4. Budget Narrative