19-444-80-0653-01 Partner Abuse Intervention Program

Helping Families. Supporting Communities. Empowering Individuals.

Summary Information

1. Awarding Agency Name: Human Services
2. Agency Contact: Teresa Tudor (Teresa.tudor@Illinois.gov)
3. Announcement Type: Initial announcement
4. Type of Assistance Instrument: Grant
5. Funding Opportunity Number: 19-444-80-0653-01
6. Funding Opportunity Title: Partner Abuse Intervention Program
7. CSFA Number: 444-80-0653
8. CSFA Popular Name: PAIP
9. CFDA Number(s): N/A
10. Anticipated Number of Awards: 29
11. Estimated Total Program Funding: $868,492
12. Award Range $29,900
13. Source of Funding: State
14. Cost Sharing or Matching Requirement: No
15. Indirect Costs Allowed Yes
Restrictions on Indirect Costs No
16. Posted Date: 01/18/2018
17. Closing Date for Applications: 02/20/2018 End Time: 12:00pm
18. Technical Assistance Session: Session Offered: No
Session Mandatory: No

Agency-specific Content for the Notice of Funding Opportunity

A. Program Description

The Partner Abuse Intervention Program is authorized by a direct appropriation and by Title 89 Illinois Administrative Code, Part 501: Administration of Social Services Program, Partner Abuse Intervention Program.

It is the intent of the Department to provide a service delivery network of interventions that support victim safety and abuser accountability. This will be achieved through grants to partner abuse intervention providers who are experienced in the serving this population and well educated on the dynamics of abuse. The Partner Abuse Intervention Program (PAIP) works with perpetrators of domestic violence to assist them in recognizing and understanding attitudes, beliefs and behaviors that lead to violence directed at their intimate partners. Within group settings, Providers will teach perpetrators skills that promote healthy relationships, nonviolence and facilitate personal accountability.

Purpose

Partner Abuse Intervention Programs provide services to hold abusers accountable and keep victims safe. PAIPs work with the courts, child welfare and other entities to intervene in abusive behavior. PAIPs work with participants to assist them in recognizing and understanding attitudes, beliefs and behaviors that lead to violence directed at their intimate partners. To promote health and safety, funds are used to support DHS approved Partner Abuse Intervention Programs that meet the requirements established in Administrative Code 89: Section 501.

Objectives

The objectives are:

  • To ensure the safety and rights of victims and their children;
  • To ensure that perpetrators are held accountable for their abusive behavior;
  • To reduce and prevent intimate partner violence through effective intervention programs;
  • To ensure perpetrators are appropriately screened and receive PAIP services that are effective and promote change;
  • To ensure that PAIPs make appropriate service recommendations to address issues identified by screening;
  • To ensure that current, appropriate intervention methods are used in PAIP programs;

Program Administration

In administering the programs and activities funded hereunder, the Provider:

  • must comply with Administrative Code 89, Part 50
  • be approved by the Department
  • remain in good standing with the Department
  • develop and maintain policies and procedures in key areas of PAIP programming: intake, group, service coordination, and system collaboration.

Service Delivery

The service delivery model reflects the safety of victims and children as programs' priority; respects the authority and autonomy of adult victims to direct their own lives; and holds perpetrators responsible for the abusive behavior and for stopping the abuse. Victim safety is paramount when determining operational policies and procedures. Program staff should work closely with domestic violence victim services programs to encourage victims to follow safety plans and seek assistance as often as it is necessary to keep their children and themselves safe to coordinate services, to promote public education, and to enhance program accountability for the safety of victims.

Providers are expected to work closely with the courts, law enforcement agencies, probation offices, children and family services and local family violence coordinating councils to promote abuser accountability. Efforts include reporting progress and recommendations on program participants as appropriate, conducting educational activities to build a better understanding of domestic violence and partner abuse intervention, and participating in strategies geared toward reducing intimate partner violence.

Services

The provider shall provide a Partner Abuse Intervention Program as outlined below and defined in the Administrative Code 89, Section 501 Partner Abuse Intervention Programs. Services are to be available for the entire funding period.

  • Conduct assessments to determine eligibility for and appropriateness of clients referred to the program. Assessments must include all required elements outlined in the protocols.
  • Facilitate PAIP groups for clients deemed appropriate through the assessment process.
  • Educational content, format, structure, and staffing must adhere to the protocol standards.
  • Communicate and coordinate services with referral source. Provide written and verbal communication as appropriate to ensure abuser accountability and victim safety.
  • Make referrals to appropriate services when client needs are identified beyond the scope of PAIP. Priority should be given to those client needs that potentially impact the effectiveness of participation in PAIP or jeopardize victim safety.
  • Services will be provided to program clients who, because of their abuse of their intimate partners, have been convicted of crimes, those who could have been convicted had they been prosecuted, or those who could have been prosecuted had they been arrested. Program clients have been court-ordered to attend a PAIP or have voluntarily chosen to attend.
  • PAIPs provide assessments, identification of service needs and referrals to other services, 24 week group program, service coordination and aftercare. To be eligible, participants must be the primary aggressor in an intimate partner relationship. Most participants are mandated by criminal justice system and DCFS to attend PAIP.

The Provider shall comply with the Departments Program Manual located on the DHS web-site at http://www.dhs.state.il.us  and with IL Administrative Code 89, Section 501. The Provider must be approved by the Department as compliant and remain in good standing with IL Administrative Code requirements throughout the term of this agreement. Funding support established Partner Abuse Intervention Programs that meet the requirements in the Administrative Code.

Performance Measures

  1. The percentage of clients in partner abuse intervention programs that are referred by criminal and family courts as measured by program service reports submitted quarterly to the Department; and
  2. The number of service coordination activities conducted monthly per client as measured by program service reports submitted quarterly to the Department.

Performance Standards

  1. 90% of all PAIP participants are referred by the court system.
  2. 90% of all mandated clients will have at least one service coordination activity conducted monthly as a means of holding perpetrators accountable.

B. Funding Information

This NOFO is considered a competitive application for funding.

This award utilizes appropriated state funds to fund this award.

In FY2019 the Department anticipates the availability of approximately $868,492 in Revenue. The Department anticipates funding 29 applicants to provide Partner Abuse Intervention services as described in this Notice of Funding Opportunity (NOFO). Applicants must submit a program plan and budget which supports the level of funding and details service delivery and deliverables.

The successful applicant will be required to prepare a budget in accordance with the template provided by the Illinois Department of Human Services, Division of Family and Community Services, which follows and adheres to all applicable Federal guidelines. State grants and State funds specifically relating to this award are subject to Federal requirements and regulations including but not limited to the applicable OMB Circulars and financial management standards. Applicants must submit a budget and budget narrative which details proposed expenditures and directly links to the program plan.

Subject to appropriation, the grant period will begin no sooner than July 01, 2018 and will extend through June 30, 2019.

The release of this NOFO does not obligate the Illinois Department of Human Services to make an award. Work cannot begin until a contract is fully executed by the Department.

C. Eligibility Information

Eligible Applicants

This funding opportunity is limited to those public, not-for-profit and for profit community-based entities currently approved by the Department to deliver Partner Abuse Intervention services. All applicants are required to provide the requested information as outlined in this NOFO to be considered for funding in FY2019. Eligible applicants must be currently approved by the Department as meeting Administrative Code 89, Part 501.

Applicant entities may apply for a grant but will not be eligible for a grant award until the entity has pre-qualified through the Grant Accountability and Transparency Act (GATA) Grantee Portal, www.grants.illinois.gov. During pre-qualification, Dun and Bradstreet verifications are performed including a check of Debarred and Suspended status and good standing with the Secretary of State. The pre-qualification process also includes a financial and administrative risk assessment utilizing an Internal Controls Questionnaire. If applicable, the entity will be notified that it is ineligible for award as a result of the Dun and Bradstreet verification. The entity will be informed of corrective action needed to become eligible for a grant award.

Cost Sharing or Match Requirements:

No cost-sharing or match requirements for this award.

Indirect and Direct Cost Rate

Federal regulations set forth in 2 CFR 200 dictate the types and nature of indirect costs that may be claimed.  The applicant organization must have annually negotiated indirect cost rate agreement (NICRA). There are three types of NICRAs:

  1. Federally Negotiated Rate. Organizations that receive direct federal funding may have an indirect cost rate that was negotiated with the Federal Cognizant Agency. Illinois will accept the federally negotiated rate. The organization must provide a copy of the federally NICRA.
  2. State Negotiated Rate. The organization must negotiate an indirect cost rate with the State of Illinois. If they do not have Federally Negotiated Rate or elect to use the De Minimis Rate. If an organization has not previously established an indirect cost rate, an  the indirect cost rate proposal must be submitted to the State of Illinois through the indirect cost rate system, no later than 90 days after the effective date of a state award.
  3. De Minimis Rate. An organization that has never received a Federally Negotiated Rate may elect a de minimis rate of 10% of modified total direct cost (MTDC). Once established, the de minimis rate may be used indefinitely. The State of Illinois must verify the calculation of the MTDC annually in order to accept the de minimis rate.

Other Mandatory Requirements:

Compliance with Administrative Code 89, Section 501 is mandatory.

Training and Technical Assistance:

If required, programs must agree to receive consultation and technical assistance from authorized representatives of the Department. The program and collaborating partners will be required to be in attendance at site visits. Programs may be required to attend regular meetings and training as provided by the Department or a sub-contractor of the Department.

Staff Training Requirements: In order to comply with Administrative Code 89, Section 501 any person, employee or volunteer, who provides direct partner abuse intervention services must complete at a minimum the 40 hour Illinois Domestic Violence Act training and 20 hours of approved abuser services training. All Grantees will be required to keep on file documentation that appropriate staff and volunteers meet all training requirements and to notify Bureau staff of program staff changes within 30 days.

Data Collection Requirements: Grantees will be required to document service delivery and maintain accurate and complete service records for each client. At a minimum, grantees will be required to submit quarterly progress reports and annual service reports to the Department. .

D. Application and Submission Information

Application materials are provided throughout the announcement. Additional copies may be obtained by contacting the contact person listed below.

Each applicant must have access to the internet. The Department's website will contain information regarding the NOFO and materials necessary for submission. Questions and answers will also be posted on the Department's website as described later in this announcement. It is the responsibility of each applicant to monitor that web site and comply with any instructions or requirements related to the NOFO.

Contact Person:

 Teresa Tudor (teresa.tudor@illinois.gov)

 Illinois Department of Human Services

 Bureau of Domestic Violence, Sexual Assault and Human Trafficking

 823 East Monroe Street

 Springfield, IL 62701

 Phone: 217-558-6192

Content and Form of Application Submission

Each applicant will be required to submit a Uniform Application for State Grant Assistance. The application template and all related requirements for format and content may be found on the Illinois Department of Human Services website.

Additionally, applicants are required to submit a Budget, Budget Narrative and Program Plan. The program plan must demonstrate the need for services, demonstrate the agency's capacity to support program and provide a comprehensive description of service delivery. Each section of the program plan must be completed.

The application must be submitted electronically using the provided templates.

Dun and Bradstreet Universal Numbering System (DUNS) Number and System for Award Management (SAM).

Each applicant (unless the applicant is an individual or Federal or State awarding agency that is exempt from those requirements under 2 CFR § 25.110(b) or (c), or has an exception approved by the Federal or State awarding agency under 2 CFR § 25.110(d)) is required to:

  • be registered in SAM before submitting its application. If you are not registered in SAM, this link provides a connection for SAM registration: https://www.sam.gov/portal/SAM/#1;
  • provide a valid DUNS number in its application; and
  • continue to maintain an active SAM registration with current information at all times during which it has an active Federal, Federal pass-through or State award or an application or plan under consideration by a Federal or State awarding agency. The State awarding agency may not make a Federal pass-through or State award to an applicant until the applicant has complied with all applicable DUNS and SAM requirements and, if an applicant has not fully complied with the requirements by the time the State awarding agency is ready to make a Federal pass-through or State award, the State awarding agency may determine that the applicant is not qualified to receive a Federal pass-through or State award and use that determination as a basis for making a Federal pass-through or State award to another applicant.

Submission Dates and Times

Applications must be received at the location below no later than 12:00 p.m. on Tuesday, February 20, 2018. The application container will be time-stamped upon receipt. The Department will ONLY accept applications submitted by electronic mail. Applications will NOT be accepted if received by fax machine, hard copy, disk or thumb drive. Applications will be opened as they are received. Applicants will receive an email (within 72 hours of receipt or 120 hours if received on a non-business day) notifying them that their application was received and if it was received by the due date and time. This email reply will be sent to the original sender of the application. Applications received after the due date and time will not be considered for review or funding.

Submit the completed grant application to: 

DHS.GrantApp@Illinois.Gov via email with the subject line stating: 

  1. Provider's Organization Name
  2. Funding Opportunity # (19-444-80-0653-01)
  3. Program Contact Name (Teresa Tudor)

If you have trouble emailing the document due to the file size, please utilize the CMS File Transfer Utility located at https://filet.illinois.gov/filet/PIMupload.asp.  Please follow the instructions to attach your application. Don't forget the subject line above.

To be considered, proposals must be emailed by the designated date and time listed above. For your records, please keep a copy of your email submission with the date and time the application was submitted along with the email address to which it was sent. The deadline will be strictly enforced. In the event of a dispute, the applicant bears the burden of proof that the application was received on time at the location listed above.

All applications must include the following mandatory forms/attachments

  • Uniform Application for State Grant Assistance (template provided)
  • PAIP Program Plan (template provided)
  • Budget (template provided)
  • Copy of Currently Approved Negotiated Indirect Cost Rate Agreement (NICRA) if indirect costs are included in the budget.

Funding Restrictions

 All applicants are subject to the funding restrictions relating to allowable and unallowable costs as set forth in 2 CFR 200, Subpart E - Cost Principles. Additionally, unallowable costs include, but are not limited to the following:

  • Bad debts
  • Contingencies or provision for unforeseen events
  • Contributions and donations
  • Entertainment, alcoholic beverages, gratuities
  • Fines and penalties
  • Certain interest and financial costs
  • Legislative and lobbying expenses
  • Real property payments or purchases

Additionally, equipment purchases must be preapproved and will be evaluated during the budget process.

E. Application Review Information

  • Funding for the period of July 01, 2018 through June 30, 2019 is not guaranteed.
  • All applicants must continue to demonstrate that they meet all requirements under this NOFO described throughout.
  • Applications that fail to meet the criteria described in the "Eligible Applicants" and the "Mandatory Requirements of the Applicant" will not be scored and considered for funding.
  • The Department will follow the Merit-based review process established by the Governor's office of management and Budget.

F. Award Administration Information

State Award Notices

Applicants recommended for funding under this NOFO following the Merit Review process will receive a "Notice of State Award Finalist". Based on the NOSA, the review finalist is positioned to make an informed decision to accept the grant award. The NOSA shall include:

  • The terms and condition of the award.
  • Specific conditions assigned to the grantee based on the fiscal and administrative and programmatic risk assessments.  Upon acceptance of the grant award, announcement of the grant award shall be published by the awarding agency to Grants.Illinois.gov.

The NOSA must be signed by the grants officer (or equivalent). This signature effectively accepts the state award and all conditions set forth within the notice. This signed NOSA is the authorizing document. The Agency signed NOSA must be remitted to the Department as instructed in the notice.

Administrative and National Policy Requirements.

The agency awarded funds shall provide services as set forth in the DHS grant agreement and shall act in accordance with all state and federal statutes and administrative rules applicable to the provision of the services.

To review a sample of the FY2018 DHS contract/grant agreement, please visit the DHS Website.

The agency awarded funds through this NOFO must further agree to comply with all applicable provisions of state and federal laws and regulations pertaining to nondiscrimination, sexual harassment and equal employment opportunity including, but not limited to: The Illinois Human Rights Act (775 ILCS 5/1-101 et seq.), The Public Works Employment Discrimination Act (775 ILCS 10/1 et seq.), The United States Civil Rights Act of 1964 (as amended) (42 USC 2000a-and 2000H-6), Section 504 of the Rehabilitation Act of 1973 (29 USC 794), The Americans with Disabilities Act of 1990 (42 USC 12101 et seq.), and The Age Discrimination Act (42 USC 6101 et seq.). Additional terms and conditions may apply.

Indirect Cost Rate Requirements: In order to charge indirect costs to this grant, the applicant organization must have an annually negotiated indirect cost rate agreement (NICRA).

Reporting

  • The Provider will submit monthly expenditure documentation forms in the format prescribed by the Department. The Expenditure Documentation forms must be submitted no later than the 15th of each month for the preceding month by email.
  • The Provider will submit an annual program plan and a detailed program budget and budget narrative to the Department as directed.
  • Additional annual performance data may be collected as directed by the department and in a format prescribed by the Department.

G. State Awarding Agency Contact(s)

If you have any questions about this NOFO, please send them via email to Teresa Tudor (teresa.tudor@illinois.gov) with "NOFO" in the subject line of the email.

Questions with their respective answers will be posted on the DHS website.

The information in the FAQ section may be updated periodically, so applicants are encouraged to check it frequently. Only written answers posted on the website will be considered valid and official.

H. Other Information, if applicable

Mandatory Forms -- Required for All Agencies

  1. Uniform Application for State Grant Assistance (pdf)
  2. Uniform Grant Budget Template | Instructions 
  3. Program Plan (doc)
  4. Copy of currently approved NICRA if indirect costs are included in the budget