1529 - NOFO - Front Door Diversion Program

Helping Families. Supporting Communities. Empowering Individuals.

Summary Information

1. Awarding Agency Name: Human Services
2. Agency Contact: Barb Roberson
Barb.Roberson@illinois.gov
3. Announcement Type: Initial announcement
4. Type of Assistance Instrument: Grant
5. Funding Opportunity Number: 19-444-22-1529-01(R)
6. Funding Opportunity Title: 1529 Front Door Diversion Program
7. CSFA Number: 444-22-1529
8. CSFA Popular Name: Front Door Diversion Program (800)
9. CFDA Number(s): Not applicable
10. Anticipated Number of Awards: Unknown
11. Estimated Total Program Funding:

$4.2 million (annualized amount)

Approximately $1,050,000 for 4th quarter (April through June)

12. Award Range To be determined based on number of applicants and service needs
13. Source of Funding: State
14. Cost Sharing or Matching Requirement: No
15. Indirect Costs Allowed Yes
Restrictions on Indirect Costs No
16. Posted Date: 12/21/2018
17. Application Range:

12/21/2018 - 2/15/2019

DEADLINE:  2/15/2019 by 5:00 PM

18. Technical Assistance Session:

Session Offered:  Yes

January 31, 2019 from 11:00 AM - 12:00 PM

This will be a WebEx Session

TO JOIN WEBEX MEETING CLICK ON:

https://illinois.webex.com/illinois/j.php?MTID=m17ef20c2831b3e04d92615fff00db5d1 

Meeting number (access code): 282 256 185

Meeting password: gPaHgCmx

Session Mandatory: No

NOFO Supplemental

(Agency-specific Content for the Notice of Funding Opportunity)

A. Program Description

Scope of Services:

Program services provided to Medicaid eligible persons who, without such services, might incur a referral and/or admission to a Nursing Facility (Nursing Facility level of care). Services are provided to consumers, so they might be maintained in a lesser level of care and remain in community-based setting after experiencing a mental health crisis.

  1. Such services may, depending on individualized consumer need, be initiated at one, or multiple, intercept points, as of the following:
    1. Offering Alternative Care for Consumers at Community and State Hospitals: Grantee shall have the capacity to respond to referrals made by PAS-RR agents of Consumers receiving acute inpatient psychiatric care at identified Hospitals, complete an assessment of need, and recommend an alternative(s) to nursing facility level of care. Offering Alternative Care for Consumers that have exited at identified Hospital Acute Inpatient Psychiatric Care Units: Grantee shall have the capacity to provide outreach and treatment contacts in the community or other settings to continue efforts for alternative care options identified during an assessment completed by the Front Door Diversion Project Team at a community or State hospital.
    2. Offering Supportive Services for securing safe, affordable housing:

      For consumers accepting diversion to community-based services upon hospital discharge, Grantee will, for all persons homeless on admission or deemed to have unsecured housing, register these consumers onto PAIRS for potential access to SRN, 811 housing wait-lists. Grantee will assist consumer with all applications, tenancy services and housing search activities.

    3. Offering Supportive Services for transition from short term crisis stabilization programs:

      Provide evaluative and transition case management services for those persons either admitted to any DMH funded short-term crisis stabilization or residential treatment

      program(s) or those persons admitted to SMHRFs Crisis Intervention units should this option through HFS become operational. Grantee shall assume primary responsibility for discharge planning from these short-term stabilization services.

    4. Applicants may propose the use of modest amounts of grant monies not to exceed $5,000 per Region (Note "C. Eligibility Information" below) for a 12-month FY to support emergency support needs of persons diverted from long term care. Those services may include: transportation vouchers (cards), emergency clothing, emergency food, emergency medications, emergency DMH cellular phones for communication with agency when such need cannot be assumed by existing governmental or community resources. Applicants should separately and distinctly identify proposed services and proposed aggregate dollar requests based on estimated volumes of usage.
    5. Applicants may propose the use of dedicated grant monies to support the creation of immediate, upon hospital discharge, temporary residential housing option(s) which supports a leased studio or one (1) bedroom furnished apartment(s) which a discharged participant may use temporarily (not to exceed 90 calendar days) to support their stabilization while the participant and the agency actively attempt to secure mid-longer term permanent housing using all options including PAIRS, SRN, 811, etc. options. Units will be expected to be re-used with subsequent participants. Applicant shall clearly display costs to lease, furnish and replenish supplies for the proposed unit(s). Costs should be supported based on estimated volumes of usage.
    6. Use of grant funds shall not allow (include) any costs associated with the delivery and billing of any other available service reimbursable by the Illinois Department of Healthcare and Family Services (HFS) or DHS/DMH.

 Deliverables:

  1. Responding to Referrals from identified Acute Psychiatric Inpatient Unit Settings: Grantee shall have the capacity available with appropriately trained and credentialed staff to respond to referrals made by PAS-RR agents at identified local community or State hospitals. Grantee shall have the capacity to perform face-to-face assessments by an MHP (with immediate 24/7/365 access to a QMHP) or QMHP no later than 1 business day of referral. 
  2. Outreach to Continued Engagement of Consumers Leaving Inpatient Units: To increase the likelihood of avoiding institutional level of care, the Grantee shall have the capacity to conduct telephone or face-to-face outreach:
    1. To consumers who were provided recommendations for alternative care options (diversion) but left the inpatient unit without agreeing to active services;
    2. Provide continuing care management for consumers accepting alternative care options (diversion) until a hard hand-off is accomplished with their agency or another MH/SUD agency at the next level of care. 
    3. Provide continuing care management for consumers accepting alternative care options (diversion) with their agency utilizing all clinically appropriate Rule 132/140 services as defined in the discharge, master treatment plan (or as amended) until the participant terminates care.
    4. First outreach will be attempted within 24 hours, telephone or face-to-face, following the individual's exit (discharge date) from the hospital unit where the Front Door Diversion Project Team made its first contact.
  3. Grantee shall register all individuals served using the unique Front Door Diversion Project identifier in accordance with the requirements of the Provider Manual and shall report individuals served in this level of care through the submission of Fee-For-Service (FFS) claims according to requirements prescribed by HFS Rule 140 standards Rule140102218CommunityBasedBehavioralServicesHandbook (pdf) in the Community Based Behavioral Services Handbook.  It is posted on the HealthCare and Family Services (HFS) Website under Medical Providers/Provider Handbooks/Chapter 200/Community Based Behavioral Services Handbook.
  4. Grantee shall exhaust all other resources, including but not limited to Medicaid, MCO, Medicare or other insurance, to assure DHS/DMH is the funder of last resort for these levels of care. Grantee shall comply with all other requirements of the Provider Manual, including but not limited to Grantee monitoring and utilization management.
  5. Grantee shall submit registration data and billing claims information on a weekly basis.

Reporting Requirements:

  1. Financial Report in accordance with Exhibit C of the Uniform Grant Agreement.
  2. Performance Report in accordance with Exhibit E of the Uniform Grant Agreement.
  3. The Division of Mental Health (DMH) may require additional monthly reporting requirements which will identify participants at all levels of engagement and their statuses at those stages; and costs of services.

Performance Measures:

The Grantee shall report quarterly performance on the appropriate DMH reporting template no later than November 1, February 1, May 1, and August 1. DMH program contacts, reporting templates and instructions for submitting reports (DMH Grants Reporting(pptx) can be found in the Provider section of the DHS website.

  1. Engagement/linkage at identified Hospital Psychiatric Inpatient Units responding to referrals:
    1. Number of individuals referred.
    2. Number of individuals for whom registration is submitted using the unique Front Door Diversion Pilot project identifier in accordance with Provider Manual requirements.
    3. Number of face-to-face first contact, performed by an MHP (with immediate 24/7/365 access to a QMHP) or QMHP no later than 1 business day of referral.
    4. Number of first contacts resulting in a completed assessment and a recommended service disposition.
    5.  Number of persons accepting alternative care options (diversion).
  2. Outreach to engage persons leaving Inpatient Settings:
    1. Total number of outreach visits for consumers not agreeing to active services.
    2. Number of individuals refusing engagement to Front Door Diversion Project Team at time of exit from a designated Psychiatric Inpatient Unit who was offered follow-up contact at a community or institutional setting they were transferred or discharged to upon departure.
    3. Number of individuals agreeing to active services provided outreach services, at least one follow-up contact, telephone or face-to-face to engage post inpatient discharge within 24 hours following the individual's exit (discharge date) from the hospital unit.
    4. Number of individuals successfully linked to community mental health (CMH) services (hard hand-off), defined as the consumer attending at least one appointment with the next level of care CMH service provider. Offering Supportive Services for securing safe, affordable housing:
  3. Offering Supportive Services for securing safe, affordable housing:
    1. Number of persons accepting diversion who were homeless on admission to the Inpatient Psychiatric unit.
    2. Number of persons accepting diversion who were homeless on admission to the Inpatient Psychiatric unit who were registered into PAIRS within 30 days of hospital discharge.
    3. Number of persons accepting diversion who were deemed to have unstable housing when evaluated by Front Door on the Inpatient Psychiatric unit.
    4. Number of persons accepting diversion who were deemed to have unstable housing when evaluated by Front Door on the Inpatient Psychiatric unit who were registered into PAIRS within 30 days of hospital discharge.
  4. Offering Supportive Services for transition from short term crisis stabilization programs:
    1. Number of persons evaluated for diversion who were discharged from hospital and admitted to any DMH funded short-term crisis stabilization or residential treatment program(s) for short term stabilization.
    2. Number of persons evaluated for diversion who were discharged from hospital and admitted to any DMH funded short-term crisis stabilization or residential treatment program(s) for short term stabilization and provided transition case management services during the entire length of stay.
    3. Number of persons evaluated for diversion who were admitted to any DMH funded short-term crisis stabilization or residential treatment program(s) for short term stabilization and were seen within 24 hours of admission to that program.
    4. Number of persons evaluated for diversion who were admitted to any DMH funded short-term crisis stabilization or residential treatment program(s) for short term stabilization and were discharged to community-based services within 180 days from hospital discharge date.
    5. Number of persons evaluated for diversion who were discharged from hospital and admitted to a SMHRF Crisis Stabilization Unit (CSU) should this option through HFS become operational.
    6. Number of persons evaluated for diversion who were discharged from hospital and admitted to a SMHRF Crisis Stabilization Unit (CSU) should this option through HFS become operational and provide transition case management services during the entire CIU length of stay.

Performance Standards:

  1. Engagement/linkage at Hospital Psychiatric Inpatient Units:
    1. 100% of registrations submitted using the unique Front Door Diversion project identifier submitted in accordance with Provider Manual requirements.
    2. 90% of referrals result in a face-to-face first contact, performed by an MHP (with immediate 24/7/365 access to a QMHP) or QMHP no later than 1 business day of referral.
    3. 50% of first contacts resulted in a completed assessment and a recommended service disposition.
  2. Outreach to engage persons leaving Inpatient Settings without agreement for active enrollment in Front Door Diversion Project Team care:
    1. 50% of individuals refusing engagement received at least one follow-up contact/attempt from the Front Door Diversion Project Team.
  3. Offering Supportive Services for securing safe, affordable housing:
    1. 100% of persons accepting diversion who were homeless on admission to the Inpatient Psychiatric unit were registered into PAIRS within 30 days of hospital discharge.
    2. 100% of persons accepting diversion who were deemed to have unstable housing when evaluated by Front Door on the Inpatient Psychiatric unit were registered into PAIRS within 30 days of hospital discharge.
  4. Offering Supportive Services for transition from short term crisis stabilization programs:
    1. 100% of persons evaluated for diversion who were admitted to any DMH funded short-term crisis stabilization or residential treatment program(s) for short term stabilization were seen within 24 hours of admission to that program.
    2. 80% of persons evaluated for diversion who were admitted to any DMH funded short-term crisis stabilization or residential treatment program(s) for short term stabilization were provided transition case management services during the entire length of stay.
    3. 80% of persons evaluated for diversion who were admitted to any DMH funded short-term crisis stabilization or residential treatment program(s) for short term stabilization were discharged to community-based services within 180 days from hospital discharge date.

B. Funding Information

This NOFO is considered a competitive application for funding. It is not a guarantee of funding.

This award utilizes appropriated state funds for this award.

For FY 2019, the Department (DHS/DMH) anticipates awarding approximately $1,050,000.00. DMH prefers to award Grantees in multiple DHS/DMH Regions and may, if DMH deems, limit the numbers of awardees within a DHS/DMH Region.

Subject to appropriation, the grant period will begin April 2019 and will continue through June 30, 2019 with two, 1-year renewals.

The release of this NOFO does not obligate the Illinois Department of Human Services to make an award. Work cannot begin until a grant agreement is fully executed by the Department.

  1. Funding Restrictions

    DHS/DMH is not obligated to reimburse applicants for expenses or services incurred prior to the complete and final execution of the grant agreement and filing with the Illinois Office of the Comptroller.

  2. Allowable Costs

    Allowable costs are those that are necessary, and reasonable and permissible under the law and can be found in 2 CFR 200 - Subpart E - Cost Principles.

  3. Unallowable Costs

    Please refer to 2 CFR 200 - Subpart E - Cost Principles to see a collection of unallowable costs.

  4. Indirect Cost Rate Requirements 

    Please refer to 2 CFR 200.414 regarding Indirect (F&A) Costs. To charge indirect costs to a grant, agencies must have an annually negotiated indirect cost rate agreement (NICRA). If the agency has multiple NICRAs, DHS/DMH will accept only the lesser rate. There are three types of NICRAs:

    1. Federally Negotiated Rate
    2. State Negotiated Rate; and
    3. De Minimis Rate
  5. Renewals

    This program will be awarded as a 3-month term agreement with two (2), one-year renewal options. Renewals are at the sole discretion of the DHS/DMH and are contingent on the meeting the following criteria:

    1. Applicant has performed satisfactorily during the most recent past-funding
    2. All required reports have been submitted on time, unless a written exception has been provided by the Division; and,
    3. No outstanding issues or uncompleted plans of correction (POCs) are present (i.e. in good standing with all pre-qualification requirements and no outstanding corrective action, etc.)
  6. Payment Method

    Payment will be issued based on Grantee submitted monthly invoices and will be reconciled with reported allowable expenses per the Grant Funds Recovery Act [30 ILCS 705/7 and 8] (or its successor). The Grantee shall submit allowable grant expenses on the appropriate DMH invoice template to the email address indicated on the template no later than the 30th day of the month following the service period. Invoiced expenses should be consistent with the approved annual grant budget. Any expenditure variances require prior Grantor approval in accordance with Article VI of the grant agreement in order to be reimbursable. All invoices shall be HIPPA compliant and encrypted utilizing DHS approved encryption software if so indicated on the invoice template. Invoices shall serve as the request for reimbursement as well as the Periodic Financial Report. DMH invoice templates can be found in the Provider section of the DHS website

    The DMH invoice template for this program will be utilized for both rate based and expense based reimbursements. Both types of expenses shall be invoiced and submitted as directed in Exhibit C of the grant agreement.

    Rate based services will be reimbursed per the following rate schedule:

    1. Grantees will be reimbursed $3,000 for each individual participant who upon evaluation agrees to a diversion to community-based care AND who receives a Rule 132 /140 billable service as defined in the accepted diversion discharge master treatment plan within 3 calendar days of discharge from the hospital.
    2. Grantees be reimbursed $1,500 plus a Case coordination fee of $375 for each individual participant who upon evaluation agrees to a diversion to community-based care AND who receives two (2) Rule 132/140 billable service as defined in the accepted diversion discharge master treatment plan within 4-30 calendar days of discharge from the hospital.
    3. Grantees will be reimbursed $1,500 for each individual participant who upon evaluation agrees to a diversion to community-based care AND who receives ten (10) Rule 132/140 billable service as defined in the accepted diversion discharge plan within 31-180 calendar days of discharge from the hospital.
    4. Grantees will be reimbursed $2,000 for each individual participant who upon evaluation agrees to a diversion to community-based care AND who receives nine (9) Rule 132/140 billable service as defined in the accepted diversion discharge master treatment plan within 181-365 calendar days of discharge from the hospital.
    5. Grantees will be reimbursed $80.00 for each PASRR referred individual for whom the agency completes and can show documentation for a review of financial eligibility (to determine active Medicaid) and performs a desk review by a MHP or above of the clinical paperwork received from PASRR to determine a reasoned likelihood of clinical appropriateness for community-based services as such to determine the need for an in- hospital evaluation or not and a review which assures that the referred person(s) has been determined by PASRR to be eligible for long term care.

  Expense-based services will be reimbursed as follows:

  1. Emergency Support Needs: Provider will submit monthly invoices utilizing the DMH invoice template and delineating allowable expenses during the month as described in NOFO Section A. Program Description, Scope of Services, 1.d
  2. Temporary Residential Housing Option(s): Provider will submit monthly invoices utilizing the DMH invoice template and delineating allowable expenses during the month as described in NOFO Section A. Program Description, Scope of Services, 1.e

C. Eligibility Information

Preference will be given to providers who bid on all Hospitals in their respective regions, excluding Region 3. For the purposes of this solicitation preference alone Region 1 is to be considered as including three (3) distinct regions: Region 1 North, Region 1 Central, Region 1 South.

Click the PDF of Hospital Volume to see a list of required participant hospitals and PASRR volumes which could result in referrals for services. Hospital Volume (pdf)

Click the PDF of Consumer referral dispositional flow sheet to advise how the program is to work.  Consumer Referral Flow Sheet (pdf)

Eligible Applicants

  1. The funding opportunity is not limited to those who currently have a Division of Mental Health agreement or an award from the Department of Human Services; however, applicants must:
    1. Be certified by IDHS as a Community Mental Health Provider or a Community Mental Health Center;
    2. Be in good-standing with the Illinois Secretary of State (not applicable to governmental entities)
    3. Not be on the Federal Excluded Parties List;
    4. Not be on the Illinois Stop Payment list;
    5. Not be on the Department of Healthcare and Family Services Provider Sanctions List;
    6. Complete one Fiscal and Administrative Risk Assessment (ICQ);
    7. Complete a Programmatic Risk Assessment for each competitive program;
    8. Register and access both the Illinois Department of Human Services Community Service Agreement (CSA) tracking system and the Centralized Repository Vault (CRV);
    9. Obtain a Dun and Bradstreet University Numbering System (DUNS) number. The DUNS number does not replace an Employer Identification Number. DUNS numbers may be obtained at no cost by calling the DUNS number request line at (866) 705-5711 or by applying online: DUNS Request Service. It is recommended that service providers register at least 30 days before the application due date.
    10. Register with the System for Award Management (SAM) and maintain an active SAM registration until the application process is complete, and if a grant is awarded, throughout the life of the award. SAM registration must be renewed annually. It is recommended that service providers finalize a new registration or renew an existing one at least two weeks before the application deadline to allow time to resolve any issues that may arise. Applicants must use their SAM-registered legal name and address on all grant applications to DHS/DMH.
    11. Be able to meet the program goals described in this NOFO.
  2. Applicants that do not comply with these requirements by the application deadline are not eligible to receive an award.
  3. Cost Sharing or Matching: Not applicable.
  4. Indirect Cost Rate: See Section B Funding Information #4 Indirect Cost Rate Requirements.

D. Application and Submission Information

  1. Address to Request Application Package

    Each applicant must have access to the internet. Applicants may obtain application forms at the Department's website www.dhs.state.il.us. Questions and answers will also be posted on the Department's website. It is the responsibility of each applicant to monitor that website and comply with any instructions or requirements relating to the NOFO.

  2. Content and Form of Application Submission
    1. Each applicant is required to submit a Uniform Grant Application for State Grant Assistance. This is a 3-page document with the first page already completed by the Division of Mental Health. This document must be signed and dated.
    2. Program Proposal
      1. The program proposal narrative shall not exceed 10 pages. Items included as Attachments are NOT included in the page limitations.
      2. The program proposal narrative, including Attachments should be sequentially page numbered.
      3. All documents must be typed using 12-point type and at 100% magnification.
      4. The PDF submission must be on 8 1/2 x 11-inch page size.
      5. The submission shall include the 3-page Uniform Application and 10-page program proposal narrative.
      6. With the exception of letterhead and stationery for letter(s) of support, the entire application and program proposal packet should be in black typeface on a white background.
      7. The program proposal narrative must be typed single-spaced with 1-inch margins on all sides
      8. Submit the completed application and program proposal narrative as a single document to: DHS.GrantApp@illinois.gov 
  3. Budget Requirements
    1. A UNIFORM GRANT BUDGET, which includes line item narratives needs to be completed in the CSA tracking database.
    2. A budget template can be used as a tool to assist in determining expenses; however, the final budget must be completed and submitted in the CSA Tracking System database. The PDF budget or paper copy will not be accepted.
    3. The budget and line item narratives should describe how the specified resources and personnel have been allocated for the services and activities described in the proposal narrative.
    4. The budget should be prepared to reflect a three month budget.
  4. Dun and Bradstreet Universal Numbering System (DUNS) Number and System for Award Management (SAM)

    See Section C Eligibility Information, #2 Eligible Applicants, letters i and j.

  5. Submission Dates and Times
    1. In order to be considered for award, proposal submissions must be in the possession of the DHS/DMH email address DHS.GrantApp@illinois.gov and by the designated date and time listed in Box 17 of the NOFO. Emails into this box are electronically date and time stamped upon arrival. In the event of a dispute, the applicant bears the burden of proof that the application was received on time at the email address listed above. If an applicant experiences technical difficulties, you must contact Barb Roberson at Barb.Roberson@illinois.gov prior to the submission deadline. If State systems are deemed to be working properly, it is the applicant's responsibility to ensure their application package arrives at the appropriate email address before the submission deadline date and time.
    2. Proposals will only be accepted electronically. Those that are delivered by any other means, and/or late will not be accepted and will be immediately disqualified. DHS/DMH is under no obligation to review applications that do not comply with the above requirements. There will be no exceptions. Applicants will receive an email to notify them that the application was received within 72 hours of receipt notifying them that the application was received and if it was received by the due date and time. The email reply will be sent to the original sender of the application and proposal. Applications and proposals received after the due date and time will not be considered for review and funding.
    3. Submit the completed application and program Proposal Narrative as a single document to: DHS.GrantApp@illinois.gov 
      1. Specifically, the subject line of the email MUST state:
        1. Provider Organization Name,
        2. Funding Opportunity Number (19-444-22-1529-02),
        3. Contact Name (Barb Roberson)
      2. The submission must be in the following order:
        1. Uniform State Grant Application (3-page document) (Not included in page limit)
        2. Proposal Narrative
        3. Attachments (Not included in page limit). This would include Linkage Agreements (if applicable) and an approved NICRA.
    4. To be considered, proposals must be emailed by the designated date and time listed above. For your records, please keep a copy of your email submission with the date and time the proposal was submitted, along with the email address to which it was sent. The deadline will be strictly enforced. In the event of a dispute, the applicant bears the burden of proof that the proposal was received on time at the location listed above. All proposals must include the following mandatory forms/attachments: Uniform Grant Application for State Grant Assistance and Proposal Narrative (Uniform Grant Budget must be completed and submitted to DHS in CSA by the same due date and time).
    5. DHS/DMH anticipates that the term of the agreement resulting from this NOFO will be April 2019 continuing through June 30, 2019 with two, one-year renewals and will require the mutual consent of both parties, be dependent upon the Grantee's performance and adherence to program requirements and the availability of funds.
    6. DHS/DMH may withdraw this Notice of Funding Opportunity at any time prior to the actual time a fully executed agreement is filed with the State of Illinois Comptroller's Office.
    7. If it becomes necessary or appropriate for DHS/DMH to change any part of this NOFO, a modification to the NOFO will be available from the DHS website as well as change made to the www.grants.illinois.gov website. In case of such an unforeseen event, DHS/DMH will issue detailed instructions on how to proceed.

E. Application Review Information

All applicants must demonstrate that the NOFO requirements are met as identified in Section C: Eligibility Information.

Preference points will be added for Grantees who propose plans which include services to all required hospitals within a Region (excluding Region 3). 

Region 1 is considered three distinct regions for this preference in the NOFO:  Region 1 North, Region 1 Central and Region 1 South.

The maximum possible score is 50 points. All submissions will be reviewed, evaluated and based on the following criteria.

CRITERIA PURPOSE POINTS
Executive Summary The purpose of this section is for the applicant to present the agency description, history, achievements, service description, financial overview and any future plans. 5
Capacity - Agency Qualifications/Organizational Capacity The purpose of this section is for the applicant to present an accurate picture of the agency's ability to meet the program requirements. 10
Need - Description of Need The purpose of this section is for the applicant to provide a clear and accurate picture of the need for these services within the community and how the proposed project will address these needs. 10
Quality - Description of Program Services The purpose of this section is for the applicant to provide a detailed, clear and accurate picture of its intended program design. The proposal shall clearly identify which hospital(s) the Grantee proposes to serve, at a minimum of four (4) hospitals 10
Data Collection, Evaluation and Reporting To ensure accountability at all levels of service provision, IDHS is implementing the practice of performance-based contracting with its Grantee agencies. The articulation and achievement of measurable outcomes help to ensure that we are carrying out the most effective programming possible. At a minimum, Grantees will be expected to collect and report data indicators and measures as described in this NOFO. 5
Resource Availability Describe what resources and other knowledge, skill and abilities in addition to those specific to the duration of the funding cycle the applicant possesses or will budget for in order to support the objectives of this program. These may include, but not limited to the availability of space like meeting rooms, space to carry out this program, etc. 5
Regional Participation Preference points will be added for providers who proposed plans which includes services to all required hospitals within a Region (excluding Region 3 and as explained above). 5
  1. Review and Selection Process

    Proposals will be reviewed by a team of DHS/DMH staff familiar with the requirements of the program including services to be performed in specified geographic location, if applicable. Review team members will have no conflicts of interest and will initially read and evaluate proposals independently.

    Evaluation criteria must include at a minimum the following criteria categories:

    1. Need: Identification of stakeholders, fact and evidence that demonstrate the proposal supports the grant program purpose.
    2. Capacity: The ability of an entity to execute the grant project according to project requirements.
    3. Quality: The totality of features and characteristics of a service, project or product that indicated its ability to satisfy the requirements of the grant program.
    4. Other evaluation criteria may be considered. Examples include:
      1. Societal Impact
      2. Economic Impact
      3. Cost Effectiveness
      4. Sustainability
      5. Grant Specific Criteria

        Team members will collectively review the application, their scores and comments to ensure team members have not missed items within the application that other team members identified. Application highlights and concerns will be discussed. Scores will then be sent to the Proposal Review Coordinator to be compiled and averaged to produce the final application score.

        Grant applicants not selected to receive funds will receive a non-funding notice via email. Grant applicants wishing to appeal this decision may do so; however competitive program grant appeals are limited to the merit-based evaluation process only. Evaluation scores may not be protested; only the evaluation process is subject to appeal.

  2. Merit-Based Evaluation Appeal Process
    1. An appeal must be submitted electronically, in accordance with the grant application document.
    2. An appeal must be received within 14 calendar days after the date that the grant award notice has been published.
    3. The written appeal shall include at a minimum the following:
      1. the name and address of the appealing party;
      2. identification of the grant;
      3. a statement of reasons for the appeal
      4. Appeals are to be submitted to Barb Roberson, via email, to the following address: barb.roberson@illinois.gov 
  3. Anticipated Announcement

    Notice of State Award (NOSA) will be made in 2019.

F.  Award Administration Information

  1. State Award Notices

    Applicants recommended for funding under this NOFO following the above review and selection process will receive a Notice of State Award (NOSA). The NOSA shall include:

    1. The terms and conditions of the award.
    2. Specific conditions assigned to the grantee based on the fiscal and administrative, programmatic risk assessments and merit-based review conditions.
    3. The NOSA is not an authorization to begin performance or incur costs.
    4. Upon acceptance of the NOSA, announcement of the grant award shall be published by the awarding agency to www.Grants.Illinois.gov
    5. A written Notice of Denial shall be sent to the applicants not receiving awards.
  2. Administrative and National Policy Requirements
    1. The agency awarded these funds shall provide services as set forth in the DHS grant agreement and shall act in accordance with all state and federal statutes and administrative rules applicable to the provision of the services 
    2. The legal agreement between DHS/DMH and the successful applicant(s) will be the standard DHS Uniform Grant Agreement. If selected for funding, the applicant will be provided a DHS grant agreement for signature and return. A sample of the agreement may be found at http://www.dhs.state.il.us/page.aspx?item=29741
  3. Reporting

    Reporting requirement for the grant agreement shall be in accordance with the requirements set forth in Section A, Payment Terms and Performance Measures and shall also comply with the requirements of Exhibits C and E of the Uniform Grant Agreement.

G. State Awarding Agency Contact(s)

  1. DHS/DMH encourages inquiries concerning this funding opportunity and welcomes the opportunity to answer questions from applicants. Frequently asked "Questions and Answers" will be posted to the DHS website and updated periodically.
  2. If you have questions about this NOFO, please send them via email to Barb Roberson, (Barb.Roberson@illinois.gov) with "NOFO" in the subject line of the email.

H. Other Information, if applicable

  1. DHS/DMH reserves the right to request additional information that could assist with its award decision. Applicants are expected to provide the additional information within a reasonable period of time. Failure to provide the information could result in the rejection of the proposal.
  2. The release of this Notice of Funding Opportunity does not compel DHS/DMH to make an award.
  3. This funding opportunity is considered a new application.
  4. Useful websites
    1. Grant Accountability and Transparency Act website: https://www.illinois.gov/sites/gata/Pages/default.aspx
    2. Illinois Grant Accountability and Transparency Act (GATA) (30ILCS 708/): http://ilga.gov/legislation/ilcs/ilcs3.asp?ActID=3559&ChapterID=7
    3. Illinois Administrative Code Part 7000 - Grant Accountability and Transparency Act (44 Ill. Adm. Code Part 7000) ftp://www.ilga.gov/JCAR/AdminCode/044/04407000sections.html
    4. Uniform Administrative Requirements, Cost Principles and Audit Requirements (2 CFR 200): https://www.ecfr.gov/cgi-bin/text-idx?tpl=/ecfrbrowse/Title02/2cfr200_main_02.tpl
    5. Electronic Code of Federal Regulations at http://www.ecfr.gov/ f. DHS website: www.dhs.state.il.us  
    6. DHS website: www.dhs.state.il.us

Mandatory Forms -- Required for All Agencies

Uniform Grant Application for State Grant Assistance

Program Proposal Narrative

Uniform Grant Budget (Completed in CSA)